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Public Safety Minutes 2004 06-24-04 c 1 UNI'T'ED CITY OF YORKVILLE APPROVED PUBLIC SAFETY COMMITTEE MEETING WITH REVISIONS Thursday,June 24,2004 7/22/04 6:30 p.m. CITY CONFERENCE ROOM In Attendance: Chief Harold Martin Alderman Wanda O'Hare Alderman Paul James(arrived 6:36 p.m.) City Administrator Tony Graff(participated from 6:40 p.m. —6:45 p.m.) The meeting was brought to order by Wanda O'Hare at 6:34 p.m. ApprovaUCorrection of Minutes: It was decided to table the minutes from May 27, 2004 and from February 26,2004 by both Wanda O'Hare and Chief Martin due to the numerous corrections necessary. Update on Liquor Ordinance: It was decided to table this matter to the next meeting. Update on Ponds and Pools: Chief Martin stated that the Update will be in the City newsletter in the form of a blurb,which will go out in the next week or two. The blurb will be a reminder to people as to the rules and permits regarding this situation. Paul James arrived 6:36 in the midst of this discussion. Chief Martin and Wanda O'Hare updated Mr. James as to what had already been discussed in the beginning of the meeting. Update on Emergency Generator. Chief Martin stated that the City had received 3 Bids on the new emergency generator to handle the entire City Hall/Police Station. Wanda O'Hare had questioned the fact that all three bids had no mention of the cost of tax added to their bids. Chief Martin stated most businesses that did estimates for cures know they are not taxable bodies;therefore do not include tax on estimates. Wanda O'Hare questioned what the City's cost for excavation and backfilling is. Chief Martin stated that at this point he was not aware of the cost of excavation and backfilling. 2 Wanda O'Hare pointed out that the bid from Patten Power Systems had included in their bid the cost to load and move the old generator for the City. The other bids did not include this in the bids. Wanda O'Hare brought up the fact that Williams Architecture had overlooked the fact that the generator that is in place now is not capable of this building. Mrs. O'Hare brought up the point to have a letter put together to be put in Williams Architecture's file for future reference. Chief Martin stated that he was not aware of a letter having been written yet. It was agreed this issue should be discussed with Larry Kot-Chairman of Public Safety Committee. Tony Graff joined meeting at 6:40p.m. Chief Martin informed Mr. Graff that the Committee would like to have a letter created by"Joe"to be put in Williams' file. The letter would be in regards to the generator not having been determined by their company to be capable of handling the load of the building. Tony Graff stated he recalled that in the first meeting with Williams Architecture there was discussion that they had to see what the load was going to ultimately be and what the requirements were going to be in the case of emergency generation. Tony Graff stated that the issue may have become a money issue at that time so the City could have decided to save the money at the time and the building would run what was necessary,the police side of the building. Chief Martin stated that this is the second time that this has been to Public Safety Committee. Mr. Martin then asked Tony Graff if there was any money available for the new generator needed. Tony Graff responded"no", and then explained since this is a need that was not expected or budgeted for,The Administration Committee will have to come up with the financial options. Tony Graff then stated that Tracy and he will work with the City Treasurer to identify a financial plan to get the generator purchased for the City. Paul James, Chief Martin and Tony Graff then discussed the connection and workings of the generator that is in place now. Wanda O'Hare then confirmed that the letter would be written to go in Williams Architecture's file. Chief Martin and Wanda O'Hare will send the quotes on the new generator to COW on the July, 6, 2004 meeting to make a recommendation. 3 Tony Graff then left the meeting at 6:45. Wanda O'Hare reconfirmed the fact that Williams Architecture could have saved the City money if they had installed the correct size generator the first time around. Chief Martin added that the old generator will be used at one of the pump stations in the City,which will offset some of the costs. Police Reports—May 2004: Wanda O'Hare preceded meeting on to#5 on the agenda. She questioned the big increase in criminal damages reported. Chief Martin replied that a number of these are due from egged houses and damage to construction sites. He also added that these#'s usually go up in the summer. Wanda O'Hare noted that the total citations issued went up to 279 compared to 171 last year. Chief Martin stated this year they have the"click it or ticket"program running on their own. Being that the department did this on their own there was approximately a two week time with officers having worked overtime. The overtime was spread against two pay periods. Wanda O'Hare also pointed out the difference in the Public Complaint area from last year was 64.33 and this year it was 122.5 on the Man-hour Report. Chief Martin stated that this was going up in that area mainly to do with the complaints from the Criminal Damage to property and general complaints as well. Wanda O'Hare then moved on to the Truck Enforcement Summary. She stated in 2003 the City had received a total of$11,343.01 after Court costs. Yet, in the first six months of this year,the City had only collected approximately$1500.00. She did point out there were a lot of Offenses still pending judgment. Chief Martin stated that Dave(Officer Dave Delaney)has been busy this year even with being gone for 7 weeks in classes. Wanda O'Hare stated it was good to see this much work being done so the truckers know to follow the law and find an alternative route. Wanda O'Hare and Chief Martin discussed the matter of"lock-outs"and that they occur mostly in the cold and rain. The department has to document them now due to the form the public signs off on when they help people get back in their vehicle. Wanda O'Hare brought up the intentions that the department will be selling the old Dare car. 4 Chief Martin stated that the newer Dare car is still being worked on and it is approximately a month away from being finished. It is intended to be ready by the new school year. The old car will have to have the paint stripped off before selling can be considered. The reasoning behind a Traffic report being done at Washington and Adrian St.was brought up at this time. This was done as a request due to the Park in the area. Chief Martin went on to discuss the flier regarding Alcohol seller&server education training that is to be held on Tuesday, June 29, 2004. Chief Martin went over the specifics of the training. At the time of the meeting there was no one signed up so far. The lunch is catered by Rosati's,which was sponsored by the Chamber of Commerce. The meeting moved on to the grant that the Department received to use for Tobacco Enforcement. The grant totaled$1,210.00,which is only used for the tobacco enforcement program It will help in the fight against the sale of tobacco to minors. Chief Martin went over a few of the positive letters the department had received recently from the public. The gratitude is appreciated. The group briefly discussed the use of the noise meter that will be used for the cruise nights coming up in the case of any complaints. Chief Martin went over his involvement in the Fight Crime: Invest in Kids ILLINOIS. He stated they do a lot with legislation and Chief Martin himself keeps writing letters when necessary to Congressmen, Senators or anyone to help in a specific matter. Appletree Court—Street Light Request: Chief Martin stated Officer Barry Groesch went door to door in the cul-de-sacs and from a survey taken, everyone agreed on the survey that a street light is necessary at this intersection with Rt 47. The group decided this issue needed to be put to the Public Works Committee to be discussed there. Cross Traffic Signs: It was discussed that the normal signs that are required by MUTCD will be in place at the intersection of Countryside Parkway and Center Parkway. There is concern that these signs should be enlarged due to a special needs area. This committee will let the Public Works Committee know of there concern on this. Request Purchase of Budgeted Vehicles: Chief Martin went over the vehicles that are already budgeted for replacement to be adding one vehicle and replace another. One of the other vehicles,M-3,would be given to the Parks and Recs department to use. The committee moved to put this on to C.O.W. 5 Hiring Individual to replace Officer Patricia Cernakee: The group discussed the matter of Officer Patricia Cernakee leaving. Chief Martin pointed out the facts that she is a hard worker and a real good individual. Chief Martin discussed that he would be meeting with the Fire and Police Commission on Sat.,June 26, 2004. He could at that time talk with them about getting the people who have already had the background checks done, lined up. Once that's done the issue would move on to C.O.W.,then to City Council from there. The Committee agreed to move this on to C.O.W.to get the position filled. Neighborhood Watch: Chief Martin briefly discussed the fact that Sergeant Larry Hilt wanted the Committee to know that the department is currently working on more Neighborhood Watch areas. The Committee requested that Chief Martin have one of the officers be present at the next meeting to get the specifics of what the department is doing to keep the public involved. The Committee also discussed the importance of having these programs in place and continually running. Chief Martin stressed the fact that the Department will always stress the importance of the Neighborhood Watch to the Community. Chief Martin did confirm he will bring this issue back to the Public Safety Committee Meeting with Officer Barry Groesch on July 22, 2004. Additional Business: Chief Martin added that Mayor Art Prochaska wanted him to discuss a complaint that he,Mayor Prochaska,had received regarding parking. The parking issue was on John Street by the ball field where people are parking on both sides of the road. Chief Martin stated that the City should keep parking the same around all the parks and have the public limited to one side of the road parking. The Committee agreed to send this to Public Works Committee to have signs posted to ensure the safety of the public. There was no more additional business. Wanda O'Hare confirmed that the next Public Safety Committee Meeting would be on July 22, 2004. The meeting adjourned at 7:08pm. Minutes by: Sheila Teausaw