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Public Safety Minutes 2004 01-22-04 Page I of 8 UNITED CITY OF YORKVIL,LE APPROVED PUBLIC SAFETY COMMITTEE MEETING v,ITH JANUARY 22,2004 CORRECTIONS 6:30 P.M. 4-22-04 In Attendance: Alderman Larry Kot Alderman Paul James Alderwoman Rose Spears Alderwoman Wanda Ohare Police Chief Harold Martin Sergeant Ronald Diederich Guests: Attorney Kelly Kramer APPROVAL CORRECTIONS OF bIINUTES:NONE UPDATE ON ALCOHOL ORDINANCE Attorney Kelly Kramer said that some of the towns they looked into for alcohol ordinances were very strict in that they only allow 3-5 bottles of wine at a wine tasting. Other towns had no restrictions on the amounts of bottles.It seems to be what the community would find acceptable or if the sampling is abused. Alderman Paul James pointed out that the persons who are having the wine tasting is responsible for the event and that if it is abused then they could lose their liquor license. Alderman Kot asked what would be considered abuse of sampling. It would either be in quantity or if people walk away from the event intoxicated. Alderman Kot pointed out that when it comes to special events then the store owners must go to Mayor Prochaska for approval. Alderwoman Rose Spears informed the committee that regarding the limit of bottles served that Vat and Vine owner Mike Kachlic requested that the number of bottles be limited to 25 bottles at the tasting and limit the amount served to 1 ounce. He said that with 1 ounce people can really tell what they are tasting. With liquor and spirits he would like to have it limited to 10 bottles and the taste of those to a.25 of an ounce. He also mentioned that if a person sampled all 10 bottles that it would come up to a total of 2 %s ounces of liquor. Attorney Kramer said that our ordinance states that with beer and wine sampling is limited to 2 ounces,and I or 2 ounces or less of liquor.There was nothing passed on the number of bottles. Alderwoman Spears mentioned that Mr.Kachlic's request is fine since it follows the ordinance. Alderman James asked what then defines an event. What separates tasting or sampling from an event. Page 2 of 8 Attorney Kramer said that she would check into that. She recalled that at one single event of tasting that they were not to exceed 25 bottles of wine. The number of bottles of beers shouldn't exceed 10. With liquors it wasn't to exceed 1 product line. Alderwoman Spear's pointed out that Mr.Kachlic requested 25 bottles for beer. He wanted to clarify the size of the event and amount of bottles opened. She said that Mayor Prochaska asked Mr. Kachlic to serve food at these events if people were going do the sampling. She said that she was not comfortable with telling people that they must serve food along with it. Attorney Kramer pointed out that it was based more on a liquor license distinction. It is not in any of our ordinances,but some communities do. Alderman Kot felt that he wasn't worried about the Vat and Vine abusing the sampling.He suggested raising the number of bottles of beer to be sampled from 10 to 25 as Mr.Kachlic had requested. Also raising the number of product line from 1 to 2.Anything over 2 product lines then would need approval from the Mayor. The committee agreed.They also agreed to limit the number of sampling of beer and wine to 1 ounce. The number of spirits would be limited to half an ounce. These changes will be made and this item will be brought back to the next Public Safety meeting on February 26,2004. Alderman Kot brought up that Speedway Gas Station asked for a liquor license from Mayor Prochaska and he granted it.He said that he wasn't comfortable with the idea of too many having the ability to sell liquor. He asked the committee if the committee would entertain setting a limit on the number of liquor license that could be issued. Alderwoman Ohare felt that there should only be a limit on liquor licenses at gas stations. Alderman James asked if they would be limiting someone who wants to start a business here if they couldn't get a liquor license. He felt it would be an unfair advantage. Alderman Kot pointed out that the license that they issued to Speedway is different than one that they would issue to a restaurant. He didn't want to set a limit of licenses on restaurants.He thought that the attention might need to go towards the number of packaged goods. Alderwoman Ohare agreed. Alderman Kot said that this would not refer to the businesses that already have their liquor licenses,but future businesses. Attorney Kramer said that she would look into these questions and concerns. This item will come back to the next Public Safety meeting on February 26,2004. LOCKOUT LIABILITY FORM Chief Harold Martin stated that the Lockout Liability Form is something new.He said that it was reviewed by Attorney Kelly Kramer and she approved of it. It is a request form for vehicle assistance and car owner affirmation for those citizens who ask for assistance. It also discharges the United City of Yorkville and Police Department from any responsibility of damages that Page 3 of 8 could occur during assistance. Chief Martin said that vehicle lock outs have been very helpful to those who've needed it. Chief Martin also mentioned that they do not jump start vehicles. It was also mentioned that if there is an emergency situation such as a child locked in the car then they would do what is necessary to help the situation regardless of the form. This form was approved by the committee. PARKING OF CONE ERCIAL TRUCKS ON RESIDENTIAL STREETS Chief Martin said that this item was brought about as a result of a complaint letter that was received about a semi-truck that is parked in a subdivision.The semi is parked in front of the owner's home. It had initially been parked too close to the corner where motorists couldn't see past it to get out.The owner moved it back but it still obstructs the view of the road. Chief Martin thought the committee should consider prohibiting commercial vehicles on the street. This would include vehicles that are over 2-axle types. Weight of the vehicle might also be considered. He pointed out that these types of vehicles are already prohibited from being parked in property owner's driveways which is under the Building and Zoning Rules. Chief Martin said that he would like to run this item by Attorney Kramer first. Alderwoman Wanda Ohare felt that the semi or moving trucks should be allowed to be parked over one night but then the owner must move it after that. Alderman Kot said that it should be directed more towards people who habitually park their semis in residential areas.He asked Chief Martin how many people he thought might be affected by it. Chief Martin said that there were 4 people he could think o£ Chief Martin also brought up that Mr.Dhuse said that they were still having problems with vehicles that are parked in the streets during snow plowing. Chief Martin said that they will begin to ticket these vehicles for parking violations. He said that they have tried to work with citizens trying to reach the car owner's to have the cars moved or they have given out warnings. Alderman Kot suggested getting some sample ordinances from cities around the area and see what they do. Attorney Kelly Kramer said that they would look into it and bring an update at the next Public Safety meeting on February 26,2004. TRAFFIC STOP STATISTICAL STUDY BIASED BASED POLICING POLICY) This item has already gone to City Council.No action taken. UPDATE ON EUUMG OF OFFICER Chief Martin stated that they currently have an officer they will soon be hiring. He will be going to the Fire and Police Commissioner's meeting on Monday January 26,2004. If they give the okay then he will be hired and sworn in on February 10,2004.The new officer will go directly into the 10'h week program and then after that will go into the field. He will be introduced to the council at that time. He said that he is still seeking part time help at this time as well. He said that it is difficult to find good qualified people for part time. Page 4 of 8 Alderwoman Ohare suggested posting it on the City's website.Chief Martin said that it is something they are looking into. He said they have just recently sent out fliers also.Alderwoman Ohare also mentioned advertising in the Illinois Municipal League. No action will be taken on this item. UPDATE ON TRAFFIC SURVEY Rt.#71 &Rt#126 Sergeant Ron Diederich of the Yorkville Police Department reported that Gary Maxwell owner of Kendall General Store on Route 71 was concerned that the traffic count did not include the motorists that are using Wing Road as a cut through. Sergeant Deiderich said that Mr.Maxwell was correct in that observation because the first traffic count was done west of Wing Road and the second traffic count was done east if Wing Road. When doing a traffic count the traffic is counted for a 24 hour period,on a Tuesday,Wednesday and Thursday.Traffic counts can not be taken on holidays. The traffic count sheet presented was taken partially from Tuesday and Thursday.Based on the traffic count data it would appear that motorists are using Wing Road as a cut off. On Wednesday the traffic count totaled to 8,352 cars in a 24 hour period.Based on the traffic survey there were about 325 cars that used Wing Road as a cut off.Refer to the Traffic Count Survey of Route 71 East and West of Wing Road. Alderman Paul James asked what the limit of stops at the stops signs would be in order to consider putting in traffic lights. He suggested getting that information so they could have a better idea on how to deal with the traffic at that intersection.He pointed out that the chart shows that the traffic count isn't as high at the rest of the day as when traffic is at its peak.He said that Mr. Maxwell felt that if there were traffic lights put in at the intersection then that would alleviate a lot of the traffic. Alderman Kot mentioned that this intersection is the State's jurisdiction so that any information that they collect they would need to send to them to deal with. He suggested also sending the information over to IDOT and let them know of the complaints they have received. Let it also be noted that Mr.Maxwell had said that traffic there has been backed up as far as Van Emmon Street and that during the Kendall County Fair traffic was backed up to Orchard Road. Alderman Kot said that he had received complaints from people that live on Wing Road about motorists using it as a cut off. Chief Martin also felt that a traffic light would alleviate the problem of people using Wing Road as a cut off. Sergeant Deiderich said that he would call IDOT and speak with them about the problem. This item will be brought back to the next Public Safety meeting on February 26,2004. POLICE DEPARTMENT ORGANIZATIONAL CHART Alderman Kot asked Chief Martin where the new officer will be positioned. Chief Martin said the new officer would go to Squad A.He said that with the prospect of hiring 2 new officers they would like to have 4 officers per shift.That would mean that they would be sure to have at least 3 officers per shift. That would put one officer south of town,one north of town and one in the middle. He said that when the new middle school is opened then he would like to have an officer there also. He mentioned that the SRO are attached to squad C and D because they are the day officers. Page 5 of 8 This item will go to a future Administration Committee meeting. FISCAL 2004—2005 OPERATIONAL AND CAPITAL BUDGET Chief Martin stated that due to the conditions of the Fiscal Budget 2 officers were projected to be hired with one hiring on May 1,2004 then the other in September after the property tax money comes in.After that they will wart until the next fiscal year to see if they will be able to hire another officer. Due to budget reasons the hiring of the new secretary has been pushed back to July. Alderman Kot asked how many officers they intended to send to Northwestern for supervisor training. Chief Martin said that this would also be projected over time but they would like to send one officer per year or half year depending on what the budget will allow. He said that it is imperative that they send these officers to this class because it is 10 weeks of intensive training for supervisors.The supervisors that he has in charge of the squads will be the ones to go first. Alderman Kot said that he supports the officers in this training and hopes that they can eventually send all of them. Chief Martin said that eventually they will, it all depends on what the budget will allow.He said that he would also like to send an officer for reconstruction training. Right now he has 2 officers in the Northwestern University Evidence Tech certification. It is an intense training of 3 classes for 3 weeks.He would eventually like to have a combined major crime task force with police agencies in Kendall County. He feels there is a need for one in the community. These training courses will allow for enough man power and trained certified people to deal with these certain major crime issues. Alderman Kot said that he is for the major crime task forces. He would like to see the committee support it because he feels it could be necessary for future crime incidents.He said that it is important to keep officers interested in their work and this type of training allows for the officers to really get involved.He said that both DuPage County and Dekalb County have a number of officers that are committed to this. Chief Martin said that at the ADHOC Committee of the Kendall County Chief of Police Association meeting on January 26,2004,this subject was discussed and has been talked over at the meetings for the past 3 months.He said that most of committee is on board to support it and now they are just waiting to get all the information and details in place. He said that right now he has 4 officers that he has designated as detectives,but they are working the street. The reason for that is because the City does not have enough crime to warrant having 4 full time detectives. The detectives have proven to be beneficial in solving recent crimes.They are quick to get the job done. He feels that they have been able to maintain their officers by keeping the officers busy and interested in these areas. Alderwoman Spears expressed support in the idea and thought that they should search deep into the budget to send these officers to the training. Chief Martin added that it would cost$12,000 to send the 4 officers to the training. Alderman Kot suggested going halfway in the budget year and try to come up with$6,000 to send 2 of the officers this fiscal year and then 2 the next year.Chief Martin agreed. Page 6 of 8 Alderwoman Ohare asked how they determine which officer has first priority with the training since they all seem important. Chief Martin said that he has tried to stagger the list so that the officers would be able to go to some of the classes.He feels the most important training courses are the Northwestern University training,Evidence Technician,Police Staff and Command School. He will be sending squad supervisors A and C then later when there is more money to support it then squad leader D will go. Alderwoman Ohare said that it would be good to know how much money is needed to fit the schedule.Chief Martin said that he would go through and figure out the scheduling and what amount of money they need. Alderwoman Spears said that they would look at taking money out of the over-all budget so as not to use up all of the Police Department funds. She feels the Police Department and the training should be a priority. Sergeant Ron Deiderich reported that the average speeds taken from the Speed Trailer Study were not bad. Alderman Kot asked about the used canine equipment. Chief Martin said that the new officer is a canine officer.His canine will go back to Cook County and if the Yorkville Police Department is interested in it,then they could see about obtaining the dog. If that is the case then they would need equipment to put in the squad car for transporting the dog. Chief Martin explained that it is much easier to have transport equipment in each canine squad than to have to switch from one canine squad car to the next.He said the new dog is 2 years old. The dogs are trained to search for drugs and in some cases people. Alderwoman Ohare felt that it would be a good idea to have a second canine with the expanding town. Chief Martin said that the canine units would be on different shifts and that they would also be on call.He mentioned that Officer Pleckham is seeking donations to help support it also. Chief Martin said that funding has dropped down on the D.A.R.E. program.He feels that the program has worked well in Yorkville in the past. He said that they do 1", 3'd, 5'h,and?'h grade classes.He commented that Officer Groesch has done a tremendous job with the D.A.RE. program. Alderwoman Ohare commented that it is worth it if they reach even one kid. Chief Martin agreed. No action was taken on the item. NEW WORLD SOFTWARE COSTS Chief Martin stated that the cost of the New World Software came up to$129,000.He said that Oswego will be set up and running with it in January.He said that the County has put $400,000.00 toward the hardware for it,and that they also have their software for the program up and running. Chief Martin said that they are looking at a system similar to Oswego's but not the mobile reporting system right now because it costs$16,000 1squad.The mobile reporting system has the capability to tap in on the school's cameras to see what is going on there. It can also do the same for businesses if they are hooked up for it.It would be something to look at getting in the future. In this phase the mobile reporting system is not included. This phase is a basic Page 7 of 8 program. He commented that the current PIPS program they have is not reliable or sufficient.The County currently has the New World program and eventually the City of Yorkville will need to have it also.This will enable us to integrate with Oswego's system and eventually Plano. It is important to use the same equipment as the other towns to integrate with them. Alderman James thought that they should have a contract for interacting with the schools and their cameras.Chief Martin said that they would and that the software to integrate with the schools system is another$15,000. Alderman Kot asked if there are plans to budget this in the same budget. Chief Martin said that he explained to Mayor Prochaska of the program and the costs.Mayor Prochaska said that they would have to see how the budget goes this year. Chief Martin said that it is likely that it would be pushed into next year's budget.He said that he would check in to see how long it would take to get the program up and running. He said that he would like to observe how Oswego's system is running for a few month's to know how the system is working.That way they can be aware of what could come up as far as how much things actually cost and how sufficiently it works.He said that he could check into bringing over one of Oswego's squad cars to check the system out. Alderwoman Ohare commented that with the new banks that are now in town that having the new system might help them out. She suggested asking the banks if they would be willing to donate some of the costs.Chief Martin thought it was a good idea. Alderman Kot suggested moving this program along pending a decision on financing. He also would like to see this go over to the Technology Committee review and recommendation. Alderman James asked what would happen if they didn't approve of the program and the impact of that. Chief Martin said that the current PIP system is very outdated that would mean more man hours for data entry. The data entry they could do with the New World Software saves time by allowing you to store all the information on disc,rather than sending all of the data to the secretaries and then having them transcribe it. Alderman Kot stated that it will only become more critical for the need of the system as City continues to grow. Chief Martin will get all of the information needed on this program and bring it to a future Public Safety meeting. BROCHURE FOR POLICE DEPARMENT PROJECTS Chief Martin stated that they were given this brochure from the Lake in The Hills Police Department. It is a brochure that shows all of the programs that their police department has.Chief Martin said that the Yorkville Police Department has just as many programs if not more than they do.He said that he would like to reach out to a few organizations to see if they would be willing to donate funds to help with costs of the brochures for the Yorkville Police Department.If they do get the funds then the brochures would be printed out once a year. Alderman Kot felt it would be a good thing to have especially for new people that move into Yorkville. Alderwoman Ohare added that it would be great for the visitor's information center. The committee agreed to move this item forward. Page 8 of 8 POLICE REPORTS-DECEMBER 2003 The committee agreed to send this to the next COW on February 3,2004. ADDITIONAL BUSINESS: Evidence Van Update Alderwoman Ohare asked about the progress of purchasing the evidence van. Chief Martin said that it was on hold for now but he did put it on this budget year.Alderman Kot thought they should try and push for grant money for this van. Chief Martin said that he is now Secretary for Region 3 in Illinois for Homeland Security and hopes by being involved he will be able to find funds to support the purchase of the evidence van but the State's budget is tight right now. Binders and Notebooks Alderwoman Ohare made a request for extra binders and notebooks. Chief Martin said that he would be sure to get those out to committee members who need them. Recreational Ponds Alderman Kot asked if Bill Dettmer had written an article about educating people on recreational ponds. He said that Mr. Dettmer spoke of doing so at one of the meetings. Chief Martin said that he would ask Mr.Dettmer if he has and get back to him on that. Meeting adjourned: 8:48 Minutes by Theresa Brady