Park Board Minutes 2015 02-12-15Page 1 of 4
Yorkville Parks and Recreation Department
Park Board Meeting
ARC Building
201 W. Hydraulic Avenue
6:30 p.m.
February 12, 2015
Call to Order: Deb Horaz called the meeting to order at 6:30 p.m.
Roll Call: Deb Horaz ‐ yes; Kelly Sedgwick – no; Seaver Tarulis – yes; Mark Dilday – no; Amy Cesich
– yes; Dan Lane – yes; Matt Konecki – yes.
Introduction of City Official and Staff:
Tim Evans – Director of Parks and Recreation
Scott Sleezer – Superintendent of Parks
Shay Remus – Superintendent of Recreation
Community Development Director – Krysti Barksdale‐Noble
Ken Koch – Alderman
Other Guests: Christopher Sharp
Public Comment: None.
Presentation: None.
Approval of Minutes: The minutes from the January 15, 2015 meeting were approved. Motion to
approve the minutes made by Amy Cesich and seconded by Dan Lane.
Bills Review:
Bill List – February 12, 2015 – For review. The board discussed the different trucks the city has and how
old they are and purchasing the new truck.
Budget Report December 2013 – Informational only.
Budget Report December 2014 – Informational only.
Tim said in the packet is a copy for budget reports. Tim said equipment and revenue is pretty self‐
explanatory. Amy asked if there are still two budgets. Tim said no. Scott said there are different
budgets. Tim said the 80 budget is there, but no longer active and has been closed out.
The board discussed the website and why the REC Center is still on the website. Tim said they are in the
process of changing it and it does say it is closed. Tim went over different items and budgets and
explained it to the park board. Tim also explained where money comes from the city to pay for different
items.
APPROVED 3/12/15
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Tim explained the different items on the budget report to the park board. Tim said the budget will be
discussed at the next city council meeting. Tim explained the land cash to the park board. Tim explained
the 79 budget and the other budgets and how things work in the budgets.
The board looked at the budgets and numbers and Tim explained different items and special events to
the board. The board discussed different items. Tim discussed the rental income and went over the
numbers with the board. Tim went over Hometown Days and the numbers with the board. Tim showed
the expenditures, salaries and wages, health insurance and went over those numbers with the board.
Tim went over different items in the budget and expenditures with the board. They looked at different
salaries and wages and numbers in different programs and what has changed and grown. The board
reviewed different items in the budget and discussed them and the numbers.
New Business: (out of order)
New Zoning Classification for City’s current park sites – Tim said we have to zone all city property. Kristi
put together a zone classification for the parks to make it easier for us in the future as we develop them.
Tim said it is an informational item. Tim said staff has gone over this and we feel it allows us to do
whatever we want in the future. Krysti went over this with us and she is here to answer questions
today.
Deb asked Krysti if it is subject to planning commission. Krysti said the planning commission approved
the zoning ordinances. Krysti said it shows parks as city and by law everything has to have zoning
attached to it. Krysti explained the differences to the park board and the differences in zoning and
districts and what those mean. Krysti said she went through city council and she wants to make sure
that things are zoned correctly for the future. The board discussed different parks and the differences
and how they are zoned. Krysti said these zones can be changed if necessary.
Scott gave some examples of different parks and accessories and how those would be zoned. Dan asked
if there is any down side to this. Tim said no this is an informational item for the board to review and
this will go into effect by the end of March. Krysti wanted to have the board to review this to make sure
things are zoned correctly.
Scott said it is a good thing for residents so when they purchase a home, they can see how things are
zoned and are not surprised there are sports and games held there. This way, the city can show them
what the land is zoned as and they will know ahead of time.
Old Business:
131 Hydraulic Unit C – RFP Results – Tim said this was discussed at the last meeting. Two of the three
people that submitted proposals backed out. Tim said everything was put on hold at that time. Tim said
his recommendation is that we reject all three of the proposals. Tim said when he spoke to them they
felt it was more than they could take on.
The board asked if Robyn would want more space. Tim said she has not shown interest. Tim said to
reject these proposals and move on. Deb asked for a motion to reject all proposals received for 131
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Hydraulic Unit C. for the operation of a food service business. Motion made by Seaver Tarulis and
seconded by Amy Cesich. Deb – yes; Dan – yes; Matt – yes; Seaver – yes; Amy – yes. Motion passed.
Tim said he has had some people reach out to him on both buildings and he thinks they will be people
that the board would be interested in talking to. Tim asked both people to contact him and give him
something within two weeks.
Tim asked Shay and Scott to think about us going into the 131 building and using it for programming
during the summer months, which could be viable with the special events going on. Tim said by March
1st he will have something more concrete on how we can move forward. Tim said they will not sit idle.
The city will use it, or we will get someone in there.
The board wants the people to come to the meeting so the board can discuss things with them. The
board discussed the building and what things should be done to improve it on the inside and outside.
Tim said he will have something for the March 12th meeting for the board to vote on.
Christopher Sharp said he likes the idea of a Farmers Market downtown. He said he buys things from
local farmers and he talked to the farmers. Many of the farmers are involved with other suburbs and
those are more lucrative than Yorkville. They commented that it would be nice if Yorkville could move
theirs to a Friday.
Tim said when we lost Trinity Church as the anchor, things dropped off. Tim said the staff moved it to
Riverfront Park and that did not go well either. Tim said the plan was to move it to a weekday. Tim said
they talked about tying it into Cruise Night on Wednesdays. Friday there will be Music Under the Stars
and the city can tie that in as well and build on that.
Tim said the city is open and would like it to be successful as well. Shay said she can contact them and
give them the changes and get things started. Christopher said he will get them the information. Shay
gave him her information also and they will work together to get the Farmers Market up and going.
Reports:
Parks – Scott said they started framing space in the south building to add a multipurpose office area and
a break room area for staff and a couple departments can operate out of that facility.
Recreation – Shay said city council passed the alcohol at adult softball and we are working on getting
that word out to get more people back and involved in that. Shay said online registration for soccer
leagues has 1/3 being done online now. Shay said the city is pushing online registration to make things
easier on their front desk. Shay said the new website has some great functions.
Additional Business: Dan asked about ice skating ponds. Dan said that would be something that would
be a nice feature. Tim said we looked at something down at Riverfront Park. The board discussed areas
that could be used for ice skating. Tim said that is something that the city could look into.
Dan asked about a dog park. Tim said that is something that the city has been looking into. Dan asked
about if Riverfront could have one. Tim said he doesn’t think that Riverfront would be the best location.
Tim said it has to be fenced. Dan said he is trying to bring people downtown. Dan thinks that a dog park
would draw people downtown.
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Tim said one major factor is there has to be money for it. Dan said how much could it cost to put up a
couple fences. Tim said he will look into it. Dan said the city desperately needs something to draw
people downtown. Tim said the new park and fishing pier is going in. Matt thinks that all those things
complement each other. Tim said they will discuss it at the next meeting the legal aspects and costs.
Tim said there are two major parks that have to be completed in the next year and a half and we need
to look at the budget and find out how much a dog park will cost.
Suspend Regular Meeting for Executive Session: Motion to suspend regular meeting and go into
executive session made by Seaver Tarulis and seconded by Dan Lane at 7:32 p.m.
Go into Executive Session: Motion to go into executive session made by Seaver Tarulis and seconded by
Dan Lane at 7:32 p.m.
Regular Meeting Called to Order: Motion to call regular meeting to order made by Seaver Tarulis and
seconded by Dan Lane at 7:41pm.
Adjournment: There being no further business, the meeting was adjourned at 7:42 p.m. Motion was
made by Amy Cesich and seconded by Dan Lane.
Minutes Respectfully Submitted by:
Lisa Godwin
Minute Taker