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Public Safety Minutes 2000 03-27-00 e UNITED CITY OF YORKVILLE Committee Minutes—Public Safety Date of Meeting: March 27, 2000 Time Convened 6:40 P.M Location: 800 Game Farm Road Time Adjourned: 8:50 P.M- Attendees: Larry Kot Rose Spears Tony Graff Mayor Art Prochaska Discussion: 1.) Budget Review FY 99100 — Report is dated March 22. Corrections are being done. Maintenance of Vehicles at about $1,900. Today we were told that one of the squad cars has a main seal problem, The cost to repair will be $600 to $800. The vehicles are really hurting us_ Diederich keeps all the bills. Most of the vehicles have between 40,000 and 70,000 miles. The Ford's have not been as strong as the Chevy's. There are two cars coming up for refurbishing next year. We are at about 86 percent for the fiscal year overall. We are holding off any expenditures where we can. Overtime is up there. The sickness is back down, it has been minimal the last four to six weeks_ Comp time needs to be approved and approval is based on the schedule. A letter was sent to Undesser with a deadline of April 15. Dan is waiting for a response from Undesser's Attorney. We will not do anything until Dan receives a reply. 2.) Grant Updates — MDT Projects — COPS —MDT's are up and running. Training has been complete. The guys are excited. They fit in the cars well. It has only been oft day. Safe to Learn Grant—Crisis Management Plan—Ready to go to the next phase. Request for proposals_ June 28 is the deadline for the Crisis Plan. Also includes crisis out in the community. This is a spin off of the survey. We have a consultant coming in for$10,000. Graff will notify when the consultant is coming in_ It will be intense when he is here. It should be a great tool once it is done. We will be doing some mock drills. The teachers have been trained for crisis situations but we will see if they follow the plans that have been put into place. The mock drills will be at the high school and will last about 15 minutes. Youth Community Policing — Crime Stopper Project and Recreation Project— The Board is in place, By-laws have been accepted. There will be two lines that will go into the crime line. If there is an emergency the caller will be able to go to KenCom or to the Kendall County Crisis Line. The answering machine will be checked at least once per day. There are three designated people to check the messages. They are hoping to have up and running by Vi 1. Recreation is looking for a skate park They have a concept of what they want. The students are going'to the park board_ No proposals have been made to the City or to the YMCA- The YMCA is willing to work with them but they also need to work with the heighhbiing subdivisions. We need to educate the pUblie. It *ill become a cditittlUA6 pafk It will cltaw pedoie to&area. N6ed to aj other t6gs . i . into consideration such sidewalks, and streets. They really need to design the park not i ust the area by the pool. They need to put together a plan with sizes and then see where it will fit The kids are working on a presentation. May want to hold a public meeting. They plan on walking the neighborhoods and passing out flyers- It may be a good idea for them to make a presentation to this committee. The kids are taking ownership. Ottawa has an area where they are doing this. We are looking at a monitored park. 3_) Glen Palmer Dam Update — The dam is probably going to be here for a few more years. Kot would like to make sure that buoys are out. Kot would like Graff to reach out to the D.N.R.to create a hazard area with buoys, maybe a cable, signs, No Swimming,No Wading, and Illegal to enter the water. Drownings have been mostly out of town people. We would need to enforce fines. Let KenCom notify the Conservation people. International signs also need to be posted- D,N.R.feels that if they post international signs here then they would have to do it everywhere, and they want to know if they were to do international signs, how many languages? Nobody knows for sure whom the current sign belongs to. The danger zones need to be identified. 4_) Monthly Police Reports — January & February 2000 — Vehicle Report — Trying to keep the mileage on the Expedition below 10,000 miles per year. Manhours — Kot would like to sec the month for the year before to be able to compare the up and downs. Graff would like to see a running total. Graff tries to pull the reports out every three to four months to compare_ Kot would also like to see a Canine report. Graff said that a canine report is done quarterly. The school officers and community officers all do a quarterly report. We need to create a media mailbox for anyone to dial in and get information_ Ticket production is up and so are the complaints. Assists are up 30 hours_ Part of that is from the bank robbery and could also be when the canine unit got called out. Truck enforcement report will also be done quarterly and will include number of stops and fines. We are starting to receive DUI money. We get$100 for every DUI that goes toward equipment Take to COW. 5_) 1999 Annual Report — Draft — The verbiage is complete_ Includes highlights and special reports_ It will cover things the officers do, any special training, programs, degrees, etc. Our crime percentage dropped_ A narrative will be included. We could do a 15 to 20 minute power point presentation with the officers that were involved. 6.) Personnel Report — Officer Rich Hart — School Resource Officer Trainer — Hart started training. Most of the training is free- We do have to pay for the travel_ And there may be some overnight training. Truck Enforcement—Update—Delaney is due for training. P.leckem is on standby for the next training session. Crime Prevention— Class is 40 hours long and is held mostly in Louisville, KY. Training for this is in the budget- Sometimes training is done here in the fall. That would save some money. Kot thinks we should do some surveying. Graff said surveying is done yearly. We also,need {raining on how to survey. Graff feels better surveying the banks with a FBI agency. Diedench is pretty busy right now and he needs the training. Maybe we can work with another agency that can assist us. Graff feels things work out better if planned out and training is done. We have 'talked with the Chamber and they are supportive. NgperviIle has a lot of inform6ft6h dri this. -j- 7.) Solicitor Ordinance Amendment — Update — The ordinance does include not-for—profit organizations- Organizations within the City maybe be exempt from a fee. If it through the school we can not charge a fee. If we take someone to court then we need to let the judge decide on the fine. Some organizations do not care what the fines are because it is the price of doing business. A $15.00 fine will cover the administration cost. We can not charge for the officer's time. We can charge for registration. There are four to five companies that still do door to door sales that are good reputable companies and people still buy from these businesses. But then there are those that are bad. We need to establish some hours for door to door sales_ If it is posted no soliciting, then they are not supposed to go to the door. If we can limit Sundays and holidays, we would like the hours to be 1:00 p.m. to 5:00 p.m. Take to COW. 8.) Early Warning Weather Siren — Update— Paul Buck bought the old fire station. We still have two sirens functional_ Tom Cross is still working finding out what funding is available in this area. We were told that we had money for a traffic light at Cannonball Trail but it is for engineering only. Portable lighting Sirens— Graff feels that they are working. Might have some problems with the settings. Policy is written for youth baseball. The officers also know that in bad weather they are to go by the ball fields_ We may need to consider something more permanent. From the VanEmmon ball field you can not see the south sky very well. May not know there is a storm until it is on top of you. The portables are good but you still have the human element. We should be working with the parks and schools on this. We need to establish a standard in town. 9.) Discussion to Change Meeting Date — We are looking to change meeting dates from Monday to Tuesday evenings. Starting in April, move meeting to the forth Tuesday of the month. 10.) Additional Business —High School—Part of the school is not in the City limits. The north wing and the north drive are out of our jurisdiction_ We need to get this resolved. Mayor Prochaska feels that there should not be an annexation fee, but they will need to pick up the fees for the survey. We are not sure what the Plan Commission will need and we are not sure what the zoning of the property is. Minutes by: Mollie Dunn -3 -