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Public Safety Minutes 1999 12-27-99 UNITED CITY OF YORKVILLE Committee Minutes—Public Safety Date of Meeting: December 27, 1999 Time Convened: 6:35 P.M. Location: ] ]1 W. Fox Time Adjourned: 8:05 P.M. Attendees: Mayor Art Prochaska Tony GrafF Dave Dockstader Leslie Hague Rose Spears t Larry Kot Discussion: 1.) Citywide Weather Waming Siren System — Update — Fulton is proposing four additional sirens with the use of the two existing sirens. This will cover the riverfront Cost is 514,500 per unit. The encoders for CornEd and KenCom cost about $2,500_ Total we are looking at$64,000 to $65,000. They will also work with ESDA. This situation is unique. There is another company that does sirens but we would have to buy special equipment. Kot would like to get moving on this. There are still funds available in the Illinois First Fund. There are benefits to the community. Prices have dropped Mayor Prochaska would like to overlap the sirens more. Graff would like to cover Hams Forest Preserve. Covering the Forest Preserves will help aid Tom Cross in getting help from the Illinois First money. Basically we are only covering pre-existing annexation. The committee would like to know how Fulton looks at the lay out Mayor Prochaska suggests trying for five sirens, giving us a total of seven with the two existing. Large sirens cover approximately 5,500 square feet. Four will not cover the entire town. -Wi vo-ald like to stagger them down Route 47 south to north so you know where and when you need to add If we ask for 585,000 that would cover five sirens with nol �� y °thing Take to COW as an update. Graff will ask Dan to check on the vendor bid- 2.) Budget Review FY 99/00 — Overtime Report—Update budget reports will be in the mailboxes on Wednesday. Batterson has been on vacation. Graff did:create line items for the grants. Expenditures should be in line with most line items. There are a few line items that look high. Graff will check and make sure they are not grant items. Overtime is at about 90 percent. We will be over by the New Years Eve. Discuss revised budget at COW. We need to review the overtime. Last year we were over and this year we are going to be over. Maybe we need to increase the amount we budget. Some of it may be a timing issue. 3.) Monthly Reports — November 1999 — Mileage Report — 15,398 miles total for the month were logged. We have 15,000 miles on the rebuilt squad There have been a few minor problems and regular maintenance. The body is still in great shape. The rebuilt squad is passing the safety checks. The Ford Expedition is staying low on miles. The squads with the in-car videos are getting used a little more. Kot is hoping a to be able to do some of the maintenance ourselves once we have the sally port. The cops take really good care of their cars. if something goes wrong with it they get it in right away. 4.) Grant Update/Review—Cops Mobile Data Terminal a nrwill stUpdate second week of in order_ They are programming now. 24. The training will January. Countywide training will start the week of January r require some overtime with the midnight shift and possibly sore- �. "Xi School- people because the training is done during normal business hours. Cops School- Based Partnership Project Update -- No upda _ $1inoi was approved Funds will should be here any day. Bulletproof Vest Update 5p percent. pinewood Resource be transferred into the account. We have to pay - Center—Update—There has been a lot of activities with the Christmas holiday. New coordinator is doing a monthly report_s to create a crimae stoppers so students received 520,000 on their own $2,000 i will have a can be reported anonymously. School officer was only a resource. They regular board made up of students. it will be focused out of the school but used Citywide. Tt will be menu driven. It will be a way for us to get out bulletins. Q�� will be an info line and there will be rewards for criminal activity, d t for proactive. Safe to Learn Grant— Update—The school received grant for 540, surveillance equipment to be able to Iock down the schools. Critical Incident Response— developing a written policy. We are one of the few to get grant money. Juvenile Accountability Grant Tnformation — They want us to reprogram the money. Harming others or ones self_ There is enough money to hire a coordinator. Money X00 is allowed per family/person far -10ncG--- - - just passes through here. $3, 'more the grant is used up Aunt Martha's will try to help with the funding. T1ic�udepartment harmful to start counseling and then not be able to carry on. They police does not support Aunt Martha's telemarketing servic e. The "�anow what r telemarketing does not know anything about Yorkvillle. They not percentage of the money goes to the cause. They should also call the City and let them know what is going on.w More information rmaRevi wCP oject/Operations/Cquipment — 5_) New Facility UpdatelRevie Garage Opener Remotes — Wywrot got some quotes. We need 11 remotes. The lowest price is $1,030 for a three button commercial remote. Graff recommends going with the person that lives in Yorkville. Total he is $18.00 higher. Mayor Prochaska would like to wait until we take possession of the building. Dockstader would like to make sure that regular maintenance on garage doors gets done. There was a change order for the computer room to have five outlets but it appears that there is only three. Graff will ask Wywrot to check into this. We are hoping to move in by January 17. Cost to move the administration offices is $1,700. We do not have this in writing. 6.) Personnel Report—Matt resigned. He is going to work for Naperville. We will need to run an ad. We are looking for certified ofFicers with experience. Run the ad for two weeks and end acceptance on January 14. We can do a regular meeting and then do the interviews or we could>�e Msecond rked here fo almostifou years. He has recommend going right to CO been in the schools_ ; .2_ 7.) Solicitor Ordinance— Update—Waiting for info from Dan. We need to find out what we can do. 8.) Sexual Harassment Policy—Update—Plan on meeting in January. 9.) Personnel Assignments During December Holiday and Y2K — Martin will be covering some of Matt duties. There will be six officers on the streets, with the balance of officers on stand by. Midnight shift is all officers, no volunteers. There will be someone at the new building and one person st the station. Additional Business--Kot and Graff have discussed X-rated massage parlors. Kot would like to make sure we have something in place. Therapeutic ma-Ssage is ok. There may need to be some exemptions. Bring back. Minutes submitted by_ Mollie Dunn f L j f c: 1 -3-