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Public Safety Minutes 1999 11-22-99 UNITED CITY OF YORKVILLE Committee Minutes—Public Safety Date of Meeting:November 22, 1999 Time Convened: 6.30 P.M_ Location: 111 W_ Fox Time Adjourned: 8:10 P.M. Attendees: Rose Spears Larry Kot Tony Graff Mayor Art Prochaska Dave Dockstader Discussion— 1.) CityWide Weather Warning Siren System — Update — There was a letter sent to Fulton. Analysis has been done for the siren at the new fire station. They recommend a 60-foot pole. ComEd said they would give us a 40 foot pole. The person we were dealing with at ComEd has left that position. The new person needs to get approval. The 60-foot poles are expensive. Placement does work into the schemes of things. Kot would like to work with ComEd on this. We need to get pricing together. Mayor Prochaska wants to try to get some Illinois First Money with Tom Cross for this. Fulton is also the contractor for ComEd- Graff will get another quote. 2.) Budget Review FY99/00 — Overtime Report —Little high on overtime mainly due to illness going through the department. Seems that most anyone who gets it is out for five days. Hurting relief. Four people have caught it so far. The person doing the burglaries in town has been caught in T.aSalle County for over 50 burglaries. Safari will be closed out. He was the suspect from day one. Year to date — we are about 200 hours below last year. New Years Eve will be a big time tu;er. 3.) Monthly Police Reports—October 1999—Traffic stops on Route 47 and in residential neighbor hoods are up. Officers are putting together an annual report to show target areas. Word is getting out with the truckers that they are seeing the officers more. Concern with the truckers is running the traffic light at Van Emmon_ Tag team is something the police want to do more of. 423 stops last month. We should have a State Trooper in our general area after Tanuary. Right now they are in training. Man- hours are up. There were 39 hours of details. Some of it was from the'play& games. We are at a full staff now. 4.) Grant Update/Reviews—Cops Mobile Data Terminal Project—Update—They should be ready to go sometime in January. Cops School —Based Partnership Project Update — They will be sending out invitations to a workshop on December 4. This is to set up what to do with a bully and violence in the schools. The workshop is from 3:30 p.m, to 6:30 p.m. It is really more for kids and staff, If anyone from the City can make it that would be great. There will be approximately 35 kids and six to eight from the school staff. City Council will be doing a focus group meeting. It will probably happen in January. Chamber board members will also be invited to the - i - focus group. Illinois First- Update - Mayor Prochaska sent off letter. Everything has been approved. Money should be deposited fairly soon. Custom Electronics would like to get paid in December. 5.) New Facility Update/Review/Concerns - Lieutenant's office is in the center. it is 12 X 14. There is no natural light in that office- Looking at putting a window along side the door. Panels for Administration - We are looking at panels/partitions for administration from Brian Debolt Debolt said they are in great shape. They have outlets in them and the cords will go through. We would have to pick them up and install them ourselves. Moving Cost for big Items - Looking to get cost from a moving company for moving the bigger items. We will do the packing. Hoping to move the first part of January. We are also getting prices on static panting for the W office furniture. The painting will probably be done between Christmas and New Years. The file cabinets might just get spray painted_ We will have to do the prep work. Graff is hoping to get some probation workers to do the prep wo-I f 6.) Personnel Report - Training Report Update - Graff is doing a quarterly training schedule for conferences and educational courses. He is hoping to have four accident people available. Culvert can not certify. Reconstruction has to be done if there are severer injuries or a death should there be a possible criminal judgement. If we use a person from the State we do not get charged. We do have an agreement with Plainfield and Naperville. Culvert can do the preliminary work but the State needs to certify it. If we call Naperville or Plainfield in they will not certify Culvert's preliminary work. We need to have another officer go through the module one and two training programs, as a back up for Culvert. Graff will find out if anyone else is interested. 7.) Solicitor Ordinance - Review -• Dan still has a legal question. Graff would like to incorporate finger printing. You can not solicit if there is a no trespass sign or a no solicit sign posted_ If someone still goes to the door soliciting then his or her permit will be revoked. We do have the right to do background checks on groups soliciting. Graff would like to get a draft from Dan. If it is a religious group, we can not do anything. We can require them to come in and let us know the areas they plan to be in. if they ask for a donation, then they are crossing the line. S.) Sexual Harassment Policy Review- On hold with our liability carrier. Bring back in January 9.) Portable Sign Ordinance-IJ*We-The press asked Mayor Prochaska -rere we are with this ordinance. We are having Dan write language for this but we ado not have anything back yet. Oswego has a permit for this. The Sign Committee should have some input, The Sign Committee only meets when needed 10.) Personnel Assignments During December Holiday and Y2K - We met with the Union Stuart for the on-call issue. Currently if an officer gets called back for any reason they get paid two hours minimum of overtime. We will be restricting them to stay in Yorkville. This could end up costing about$6,000 in overtime. Weather will ply a big part. Graff will bring to COW with the plan for scheduling. By December 15 Matt and Berry will be posted at the banks. Cops will be seen more often the last few days of the year. We iArill use governmental officials as a calming effect We could possibld opeeme out of the new building on December 30 through Jahuary 2. -2- New Business 1.) Request to Replace Shredder with New Shredder — The Old Shredder is Tnoperable/Broke — The shredder went out about four weeks ago. The motor burned out_ We paid about $550 for it. Looking at a possible joint pure-- ul the City. Graff called around locally and was referred to purchase direct from GBC. We can hold of purchasing a little while longer. The shredder that we are looking at has a three-year warranty and costs $1,280. Additional Business John Street — Talked to the residents, Kiddie Kampus, Sheriffs Department — Everybody is ok with it. Kot feels that we should do both sides. Committee recommends both sides. Take to COW. Minutes by: Mollie Dunn f � 7 -3-