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Public Safety Minutes 1999 08-30-99 UNTTED CITY OF YORKVILLE Committee Minutes -Public Safety Date of Meeting: August 30, 1999 Time Convened: 6:40 P.M. Location: 111 W. Fox Time Adjourned: 9:10 P.M. Attendees: Mayor Art Prochaska Richard Sticka Rose Spears Dave Dockstader Larry Kot Tony Graff Discussion- 1.) City Wide Weather Warning Siren System-Review Proposal-The City is planning on having the siren moved from the old fire station to a pumping site on Beaver Street and Route 47. Kot is concerned with the coverage. There has been some talk of State funding becoming available. We still have areas that the siren does not cover. We need to prioritize areas in case State funding does become available_ Mayor Prochaska has spoke to Tom Cross and he feels that funds will become available in the spring. The siren company feels that we need to add sirens. The hardest coverage is the foliage areas. Fulton has recommended six sirens and expanding the two sirens we currently have_ The wind and the height of the siren plays a part in how far a siren can be heard. A siren can be heard about 2,500 feet. By moving the siren from Pox Road to Beaver Street it should almost reach Route 71 and cover most of Route 126. Weather warning sirens are meant for people that are outside and should be able to be heard inside with the air condition running_ Fox Hill does not usually hear the siren. Cost for a new siren cost approximate $25,000. Fulton recommends a full back up that checks the end coder and if something happens it automatically notifies KenCom if it goes down_ Fulton is ready to move the siren but they want to wait until tornado season is over which is around the end of October_ ComEd will put the pole in for no charge. We need to run some lines. Graff will schedule for the end of October_ The schools have their own interior weather warning system. We need to look at the areas that the City still needs to cover_ There needs to be power in the location we want to put a siren. The siren companies recommend overlapping. Kot feels that by moving the siren that it will only marginally cover the downtown and river front areas. Graff feels that marginally inside. We will be moving the tower less then one half of a mile. We may be sacrificing some coverage by the river but our coverage on the south side of town becomes so much greater. Kot would like to decide where we are going to move. He feels that the river front area is a key area. if we can get a grant where are we going to put the sirens. The siren company will come out and do a sound study. We could put the small siren in the Riverfront Park. We need to prioritize and cover the City. Dockstader thinks that we need to make sure and cover the most populated areas. Fulton is our current contractor. Kot would like to have Fulton I . come back out and find out what our coverage will be by moving the tower. Kot likes the idea of moving a current siren to the river front and replacing it with a new siren. Do we need to refer this to Economic Development for further discussion as new development comes into town? As a public safety stand point we should be able to use this as a negotiation issue. Graff will have a proposal for next month_ 2.) Budget Review FY99/00 - Overtime Report -We are at 665 hours for the seven pay periods. We are in line with last year. We are staying where we want to be for this time of year when employees are taking vacations. There has been nothing major on investigations up to this point_ We are at 33 percent so far. We have some line items that show up as 1000 percent over. Graff is working with Kim to try to figure out a way to work with the grants. Grant money goes into revenue,then when it is audit time we try to clean it up or we show it with notations. Expenses tie in with revenue. It shows up as over but the money is there. Mayor Prochaska suggest revising mid year with the revenue and the expenditures on the grant. Graff would like to be able to see grant budget line item but it is really hard to know. Mayor Prochaska suggest maybe a grant revenue and expenditure line item. It looks really bad when we are over by 100 percent. Some grants are easier to track than others. When we look at next years budget we want to look at doing a grant revenue and expenditure line items. Travel is over. There were four seminars this summer. There was one in Florida and one in Washington D.C. and two in Chicago. These were all covered by grants. The grant money will come in and reimbursement that account. The school still owes money. We need to be able track it. Graff will be working on this. Riverfront Days Schedule-Proposed Costs-We are at 139 hours. We finished up today. 160 hours were budgeted. CPA and part timers helped out with 65 hours. Traffic flows will be the same as last year. The railroad will be walking the trains through town. Last year we used 179 hours_ CPA is donating 68 hours_ Officers will be posted at 5:00 p-m. to help with pedestrians crossing Route 47. Radios are coming early with delayed billing_ 3.)Monthly Police Reports -July 1999 -There is not a monthly mileage report. Ron was on vacation for 10 days. Once it is completed Graff will put copies in mailboxes. The Ford Expedition was put into service on August 13. It looks good_ Kot has heard good comments about it. Graff has predicted 10,000 miles per year. It is not meant for patrol. Cops manhours are down because of vacations. Dan Pleckum was doing regular patrol before going to canine training. Cops patrol is usually special things. Speeding violations are down and Mayor Prochaska has been getting calls about speeds on Route 47 and some of the side streets. We really need to keep working on traffic. The high school age teenagers seem to really drive fast. The traffic monitor systcros really seem to create a calming effect in the neighborhoods. Usually only last three to four weeks. People seem to pick up speed coming down Route 47 from the top of the hill. 4.) Hunting on the Fox River-Update-Nothing new. The survey s being done_ This will go right to city Council for annexation. Graff feels that if it is annexed by January of 2000 we should be happy. 2 5_) Grant Update/Reviews - Cops Mobile Date Terminal Project-Update- The money should be deposited into the account this week. Motorola is all ready to go. Installation will be taking place at the old fire station. They should be installed by October 1. Cops School Based Partnership Projects - Update-We are going to get an extra$17,500. The letter has not arrived yet_ This money is for violence prevention. NIU will come in and re-wright the job descriptions. This will help us to be more organized so we do thing consistently. More training will be provided for teachers,officers and other service providers to know the signs for when a kid is at risk. The web page software and hardware is on order. A few things are changing. All the equipment is Compaq. We are getting a maintenance agreement also. We are hiring a coordinator on Friday. The kids have been selected and are ready to go. The kids have to work under the direction of a teacher, We would like to have up and running by January 1. Yorkville High. School Violence Survey Report& Youth involvement with Community Policing Projects($20,000 mini-grant from Illinois Department of Human Services) -The focus group kids were invited to attend a seminar on September 24 and 25 in Rolling Meadows. We will be getting a$20,000 grant in October. We do not know if we will spend all the money or not. Graff does not know the perameters of the grant yet. It will allow extra money to help with the web page software and hardware_ On September 9 we will get a report on the violence survey. There will be a presentation by the principal and the students. The principal will be doing the opening and closing. It will go public on September 13. The survey was done on April 6, 1999_ Graff has requested an exclusive with ABC 7. ABC 7 will be giving a presentation to the Journal class at the high school. Senator Durbin is working on scheduling a round table discussion. The kids probably know more about what is actually going on then anybody else in the schools. Kids were surveying kids. Cops Problem-Solving Partnership Project- Youth Service. The office will be opened after September 13. The resource center will be open 20-25 hours per week. Illinois Violence Prevention Authority Grant- Update - Anger management is back in place at the Junior High School. 6.)New Facility Update Review/Concerns-Review Project Cost/Operations for Temporary Site for Police Station During Construction-Everything is all set. The locks have been changed. The locks are very secure. We do have a safety exit if necessary. The sign cost $175. We are looking at building a simple counter. We plan on building this ourselves. Graff plans on moving the solid door. Cost for the phone install and computer will be lower then anticipated. Ameritech will bill. We will only be moving 11 lines instead of 16. All 16 lines are reserved for us once we move into the new facility. The cost per line is $17.50. Graff expect to spend about $1,000 to be fully functional. We will start moving on September 1. We want to have everything moved by September 10. There will be phones at both place for awhile. Graff would like to have the front window open until we move. Furniture-Brian Debolt has some furniture,file cabinets, chairs and workstations. He is willing to let us take the stuff and pay for it later. If we want it the cost is $4,000. It is like new stuff. It is in very good condition. Some of the computers need to be upgraded so that everything will work together. Graff is going to be meeting with the integration 3 team this week. We will not have an evidence room. We can go with a cage type system for around $2,800. Lockers that we have checked into are double wide but we would need to install them_ Graff figures we need 22 lockers. We will still need to get window coverings. Kot would like to make sure this used furniture looks really good since we are putting it into a new facility. There is enough to cover the whole City building with the exception of the Council room. We will probably need four more fire proof cabinets. Graff would like to get it now and start using it. Debolt will need to get an answer. The furniture is valued at $35,000. We will not be able to do a written agreement until Thursday. Dockstader and Sticks would like to make sure Nanninga is on the same page. 7.) Illinois First Equipment Grant- Update on Funding-We got the grant approval. Graff has a few questions. Once the paperwork goes down we will get the money within a few weeks. Looking at having in place by the end of October_ 8.) Police Officer Liability Ordinance-Informational-Tabled discussion until next meeting. New Business - 1.) Review Coroner's Inquest Recommendation From the Drowning Incident on June 7, 1999-DNR posted signs. The City has not authority to put signs up. 2.) Police Readiness Regarding Community Y2K Issues-This is for general information_ No vacations will be allowed from December 27 through January 5 in case there are Y2K problems. Graff has talked to the banks and he will be talking with the hospitals next week. If we have officers on call then we are restricting their activities and we should pay them something. Graff is going to be talking with the Union to figure out a reasonable pay. Graft wants to make sure the officers are on stand by in case they are needed. 3.) Abandoned Vehicle and Non-Motorized Vehicle Ordinance-We have requested a non-motorized vehicle ordnance. Detmer found an ordinance that prohibits this. They are supposed to be parked in a side yard or driveway. If you are having company you can have a camper parked in the front but for a limited amount of time and they must call the police department. About once every few months someone complains. Graff feels that we should explore this. Graff will get a draft copy. Additional Business -For discussion at the next meeting-Railroad Crossings. It would be nice to try to figure out something for our crossings. We have presented this a few years ago. Mayor Prochaska would like to keep this on the table with Idot also. If Idot should decide to widen Route 47, kind of get an update of what is planned. Coming out of the alley is blind and it is a safety issue_ Mayor Prochaska would still like to have a safe pedestrian route through the City. Sidewalks would then become a priority. We should at least identify one. Minutes by: Mollie Anderson