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Public Safety Minutes 1999 04-26-99 t Y t UNITED CITY OF YORKVILLE Committee Minutes - Public Safety Date of Meeting: April 26, 1999 Time Convened: 6:30 P.M. Location: 111 W. Fox Time Adjourned: 9:00 P.M. Attendees: Robert Allen Harold Martin Tony Graff Larry Kot Rose Spears Discussion: 1. ) Budget Review FY 98/99 Overtime Report - Tomorrow is the Administration meeting. Report is being generated for that. Graff is expecting to be over approximately $10,000. Graff will have copies tomorrow. The sick time really killed us. We had some cost for details with some of the crimes. We cut back on some other things to cut down on overtime. Overtime is estimated for the last few weeks. Looking to hire a person for part time dispatch. Background check has already been done. 2 . ) Monthly Police Reports - March 1999 - Year in review is almost done. we still need to add a few things. Graff expects to have it by COW on May 6. March Monthly Reports - We finally got our new software and we have been able to run a trend report_ Molly will do a quarterly report_ It will be in the form of a report. This will also show if a crime has been solved_ Thefts have been straightened out. Everything seems to be in line. Thefts will be higher in the summer. Rot is concerned with the amount of kids that seem to be driving very fast. Graff feels that a lot of it is the time of year. There will be a portable breath tester at the prom with Matt and Berry. This will be advertised in the paper. Graff does put an extra car on for prom night. The school liaison hours are down because of spring break. Berry ,tries to get to the school right away in the mornings. Matt checks all the doors on the first round. They are watching kid with packages. Friday Barry was not there until later. Rot like to see the way Matt and Barry interact with the students. There are a lot of concerns. There are a lot of rules that are not being enforced. Doors are left open, kid are wearing coat, storage closets are left open. Vehicle Report Rehab car is doing great. The guys really like it. We have put about 6,000 miles on it_ Bill Jocob's is still doing it. Vital is an intelligence system from the State Police that will be a great help. Activity Log is getting better. Bill Holman is the liaison with the senior citizens. He will doing a report next month. Take reports to COW on May 6. 3 . ) Proposed Massage Therapist Ordinance - Review - We do not have a legal review available_ We only have a draft copy. Dean would like to check with the Illinois Municipal League attorney's_ His concern is the B3 zoning that do massages. In home massages is another concern. Do we need to address this? Public Safety Page 2 Even though it is a private home the City can require a licenses within the City limits. Kot wants to have a good ordinance before taking it to COW. Bring back to next meeting. Kot would like to have some answers before moving forward. Chiropractors like having an ordinance. Also checking into the case in DuPage. Graff will send a memo to Dan's office and Kot will call. 4. ) New Proposed Cops Officer for FY 99/00 - The person the position was offered and accepted. He is ready to start. Still need to have the physical and physiological evaluation done. We would like to hire in June. Mayor will need to appoint. Bring position to COW. 5. ) Hunting on the Fox River Update - Legal has just came up. We need to have a survey done. The residents in White Oak have offered to pay for it. They are asking for it. Just a plat survey needs to be done. Dan will need to hold a public hearing for the annexation. DNR has agreed to the State that hunting is not allowed in Yorkville. Even though the state is in there, the City rules still apply. We will try to do the annexation hearing in June, so it can get the Governor's office by July to avoid the fall hunting season. 6. ) Proposed New Squad Car For FY99/00 - Update - The State bid has the Ford Expedition for $25,694. They usually run about $32,000. Graff also checked the State bid for the Tahoe, $28,875 and the Durango is at $27.877. We are in no hurry to purchase. The used Tahoe is out of the picture. There is not enough room on the two door Tahoe. The MDT will not fit in the front seat. We would have to have the whole vehicle modified. We have budgeted $23,000. Graff recommends the Ford Expedition. We would have it for probably 10 years. Expected mileage is 120,000 miles. Joliet has offered to bring one up for a meeting. Rot would like to get a little more information. 7. ) COPS Grant Update - Mobile Data Terminal - We are out to bid for financing for the County. Money has been approved but not awarded. If they do not receive a grant then all financing is out for bid. All of our stuff is in. We have to pay 30 percent when we placed the order. 60 percent upon installation. We hold back 10 percent. Heat is very extreme on it. They are covered with a dust free case. Graff expects them to be operational around June. We do not want to install them until we can communicate. School Based Partnership - We are getting $17,560 more for the grant. We are getting more surveys. We did not request this money. We need to notify them by May 28 on how this money is going to be spent. we will be spending some of the money on a computer system. Money can be spent on technology or salaries. Molly Batterson is the coordinator on the Cities end and she has been attending meetings. Kot feels that we really need to establish some guidelines and there needs to be some very Public Safety Page 3 strict control. We need to agree jointly with the school even to do this. Graff will need input. This will be at least a four month project before we see an actual site. We will need to do team building, focus group and analysis. We will not have to have it done before the end of school. Some of the students are receiving a stipend for this. Report will have to be accepted by the City and school. University of Chicago is excited about this project. Everything is recorded in some way. We have a wide variety of students involved with the program. Nobody is talking yet. There is basically a gag order on it. Problem-Solving Partnership Project - We are receiving $4,000 from the youth service board. We will be able to keep Pinewoord Resource Center open for four extra months. We can still go after the other $500 we asked for. We are doing some good work there. We should be able to go until June of 2000. We might be able to keep it running for longer. Kot would like to see how things have progressed there with the crime. We are doing surveys. It seems to go in circles. Everyone has to work as a team. Offender is very manipulative and the victim is devastated. Universal Hiring Supplement Grant - This is a request for the fifth officer. We received the request to find out if we still need to hire a fifth officer. If we do want to hire then we need to fill out a one page form, then we will have one year to hire. If not then we have to wait a full year and try to get the money the following year. If we say yes, then the money is budgeted for us. With the Presidential election coming up, it could really change things. But they won't change what has been awarded. We do get the chance later on to review and decide if we really want to go through with it. Kot is a little concerned with the growth projections. Graff figures that we would have about 7,000 people by the Year 2000. We are fairly close. Once we adopt it then we still have a year to implement it. We do need to show some action, discussion monthly. We are basically looking at two years down the road. We will be getting the census numbers within the next two years. Spears feels there is really no reason not to say yes. 8. ) Weather warning Device for Beecher Area Update - We would like to use this at all extracurricular activities including Hometown Days, Baseball games, and Music Under the Stars. There will need to be a responsible party. We will need to decide who it is. We would need to have an access control box with a log that needs to be signed off on. Graff needs to check out all the information to find out where this needs to be located. Cost is about $400. 9. ) Proposed New Patrol Sergeant' s Position -- Review - We have not talked about the selection process. The company that Oswego uses charges $37 per exam. The exam is sealed in an envelope by the person applying for the position. We need to form a committee of five. We could use people from the Human Resource Commission, a State Police Captain from a different district, Public Safety Page 4 or an alderman. Test scores are only 50 percent. Kot doesn't like does not including prior experience, either negative or positive. Maybe this could be part of the interview process. We need to check with the union on how this could be asked. Graff will do some checking. Do we need to do a second level committee with the top three applicants? We do not need a second level. There will be requirements like need to be on the force a minimum of three years. We do not want to include education now, it was not included with the Lieutenants position. We should establish that at a later time. We should recommend to Mayor and then the Mayor will recommend to Council. Mayor needs to be fully aware of the process. We can allow the top three and then the Mayor can decide. Rot would prefer just to go with the top person. This needs to be a fair process. Graff is trying to get a five person panel in June. The company with the testing results only needs a two week notice. Graff would like to do by July with effective date posted. Graff would like to get on by August 1. Graff will write it up and bring to COW. 10. ) Bicycle Patrol - Update - We have two guys on reserve for the May class. Pleckem and Matt. Setting up schedule now. They will be patrolling activities like Music Under the Stars and Riverfront Festival. They will be doing afternoon patrols. They will be out on Saturdays and evenings until 10 P.M. When doing neighborhoods there needs to be a second patrol. May 15 is the bike rodeo at 9 a.m. 11. ) Information Only - New Patrol Shift Schedule Begins 5/1/99 The Officers will be working eight and one half hours per shift. Officers will be giving 16 hours of straight time back. The Union has agreed to this. If the officer has not given the 16 hours by April 1 of the following year then the remaining hours are deducted out of the Officer's last paycheck. Officers work five days then off two, then work five days and they are off three_ It is a 15 day work period. They work 10 hours. There is no overtime for the one half hour. This should help relieve some tof theTstress up with a officers. Guys are very happy with three day weekend about every seven weeks. in other department this has helped to cut down on comp time and overtime. Every month a report will go up on the board so the Officers know how many hours they owe. 12. ) Additional Business - Intergovernmental Agreement with the School District - Agreement is up in June. Agreement was to increase by the amount of the salary increase. We are increasing by $650. This went through the board. If everything goes ok at the School Board agreement tonight, then take to COW. Mason's Action - Mayor Prochaska got a call about an auction that the Masons were having. The proceeds were going to go to D.A.R.E. We would like to keep from limiting it just to Public Safety Page 5 D.A.R.E. and include all groups that help kids_ Graff will follow up. CPA Graduation - Graduation is scheduled for May 26, 1999. Pension Funding - Kot would like to start reviewing this once or twice per year until we get census_ Graff will get the history from 1995 on for Rot. This should be discussed at the beginning of every year. Graff will get new numbers. Power Outage - Countryside and Rt. 47 - Need to make sure that the areas that need stop sign get them. They are the folding kind of signs. ComEd should have called dispatch to give an update. Minutes by: Mollie Anderson