Public Safety Minutes 1999 04-26-99 t Y t
UNITED CITY OF YORKVILLE
Committee Minutes - Public Safety
Date of Meeting: April 26, 1999 Time Convened: 6:30 P.M.
Location: 111 W. Fox Time Adjourned: 9:00 P.M.
Attendees:
Robert Allen
Harold Martin
Tony Graff
Larry Kot
Rose Spears
Discussion:
1. ) Budget Review FY 98/99 Overtime Report - Tomorrow is the
Administration meeting. Report is being generated for that.
Graff is expecting to be over approximately $10,000. Graff
will have copies tomorrow. The sick time really killed us. We
had some cost for details with some of the crimes. We cut back
on some other things to cut down on overtime. Overtime is
estimated for the last few weeks. Looking to hire a person for
part time dispatch. Background check has already been done.
2 . ) Monthly Police Reports - March 1999 - Year in review is almost
done. we still need to add a few things. Graff expects to
have it by COW on May 6. March Monthly Reports - We finally
got our new software and we have been able to run a trend
report_ Molly will do a quarterly report_ It will be in the
form of a report. This will also show if a crime has been
solved_ Thefts have been straightened out. Everything seems to
be in line. Thefts will be higher in the summer. Rot is
concerned with the amount of kids that seem to be driving very
fast. Graff feels that a lot of it is the time of year. There
will be a portable breath tester at the prom with Matt and
Berry. This will be advertised in the paper. Graff does put
an extra car on for prom night. The school liaison hours are
down because of spring break. Berry ,tries to get to the school
right away in the mornings. Matt checks all the doors on the
first round. They are watching kid with packages. Friday
Barry was not there until later. Rot like to see the way Matt
and Barry interact with the students. There are a lot of
concerns. There are a lot of rules that are not being
enforced. Doors are left open, kid are wearing coat, storage
closets are left open. Vehicle Report Rehab car is doing
great. The guys really like it. We have put about 6,000 miles
on it_ Bill Jocob's is still doing it. Vital is an
intelligence system from the State Police that will be a great
help. Activity Log is getting better. Bill Holman is the
liaison with the senior citizens. He will doing a report next
month. Take reports to COW on May 6.
3 . ) Proposed Massage Therapist Ordinance - Review - We do not have
a legal review available_ We only have a draft copy. Dean
would like to check with the Illinois Municipal League
attorney's_ His concern is the B3 zoning that do massages. In
home massages is another concern. Do we need to address this?
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Even though it is a private home the City can require a
licenses within the City limits. Kot wants to have a good
ordinance before taking it to COW. Bring back to next meeting.
Kot would like to have some answers before moving forward.
Chiropractors like having an ordinance. Also checking into the
case in DuPage. Graff will send a memo to Dan's office and Kot
will call.
4. ) New Proposed Cops Officer for FY 99/00 - The person the
position was offered and accepted. He is ready to start.
Still need to have the physical and physiological evaluation
done. We would like to hire in June. Mayor will need to
appoint. Bring position to COW.
5. ) Hunting on the Fox River Update - Legal has just came up. We
need to have a survey done. The residents in White Oak have
offered to pay for it. They are asking for it. Just a plat
survey needs to be done. Dan will need to hold a public
hearing for the annexation. DNR has agreed to the State that
hunting is not allowed in Yorkville. Even though the state is
in there, the City rules still apply. We will try to do the
annexation hearing in June, so it can get the Governor's office
by July to avoid the fall hunting season.
6. ) Proposed New Squad Car For FY99/00 - Update - The State bid has
the Ford Expedition for $25,694. They usually run about
$32,000. Graff also checked the State bid for the Tahoe,
$28,875 and the Durango is at $27.877. We are in no hurry to
purchase. The used Tahoe is out of the picture. There is not
enough room on the two door Tahoe. The MDT will not fit in the
front seat. We would have to have the whole vehicle modified.
We have budgeted $23,000. Graff recommends the Ford
Expedition. We would have it for probably 10 years. Expected
mileage is 120,000 miles. Joliet has offered to bring one up
for a meeting. Rot would like to get a little more
information.
7. ) COPS Grant Update - Mobile Data Terminal - We are out to bid
for financing for the County. Money has been approved but not
awarded. If they do not receive a grant then all financing is
out for bid. All of our stuff is in. We have to pay 30
percent when we placed the order. 60 percent upon
installation. We hold back 10 percent. Heat is very extreme
on it. They are covered with a dust free case. Graff expects
them to be operational around June. We do not want to install
them until we can communicate.
School Based Partnership - We are getting $17,560 more for the
grant. We are getting more surveys. We did not request this
money. We need to notify them by May 28 on how this money is
going to be spent. we will be spending some of the money on a
computer system. Money can be spent on technology or salaries.
Molly Batterson is the coordinator on the Cities end and she
has been attending meetings. Kot feels that we really need to
establish some guidelines and there needs to be some very
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Page 3
strict control. We need to agree jointly with the school even
to do this. Graff will need input. This will be at least a
four month project before we see an actual site. We will need
to do team building, focus group and analysis. We will not
have to have it done before the end of school. Some of the
students are receiving a stipend for this. Report will have to
be accepted by the City and school. University of Chicago is
excited about this project. Everything is recorded in some
way. We have a wide variety of students involved with the
program. Nobody is talking yet. There is basically a gag
order on it.
Problem-Solving Partnership Project - We are receiving $4,000
from the youth service board. We will be able to keep
Pinewoord Resource Center open for four extra months. We can
still go after the other $500 we asked for. We are doing some
good work there. We should be able to go until June of 2000.
We might be able to keep it running for longer. Kot would like
to see how things have progressed there with the crime. We are
doing surveys. It seems to go in circles. Everyone has to
work as a team. Offender is very manipulative and the victim
is devastated.
Universal Hiring Supplement Grant - This is a request for the
fifth officer. We received the request to find out if we still
need to hire a fifth officer. If we do want to hire then we
need to fill out a one page form, then we will have one year to
hire. If not then we have to wait a full year and try to get
the money the following year. If we say yes, then the money is
budgeted for us. With the Presidential election coming up, it
could really change things. But they won't change what has
been awarded. We do get the chance later on to review and
decide if we really want to go through with it. Kot is a
little concerned with the growth projections. Graff figures
that we would have about 7,000 people by the Year 2000. We are
fairly close. Once we adopt it then we still have a year to
implement it. We do need to show some action, discussion
monthly. We are basically looking at two years down the road.
We will be getting the census numbers within the next two
years. Spears feels there is really no reason not to say yes.
8. ) Weather warning Device for Beecher Area Update - We would
like to use this at all extracurricular activities including
Hometown Days, Baseball games, and Music Under the Stars.
There will need to be a responsible party. We will need to
decide who it is. We would need to have an access control box
with a log that needs to be signed off on. Graff needs to
check out all the information to find out where this needs to
be located. Cost is about $400.
9. ) Proposed New Patrol Sergeant' s Position -- Review - We have not
talked about the selection process. The company that Oswego
uses charges $37 per exam. The exam is sealed in an envelope
by the person applying for the position. We need to form a
committee of five. We could use people from the Human Resource
Commission, a State Police Captain from a different district,
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or an alderman. Test scores are only 50 percent. Kot doesn't
like does not including prior experience, either negative or
positive. Maybe this could be part of the interview process.
We need to check with the union on how this could be asked.
Graff will do some checking. Do we need to do a second level
committee with the top three applicants? We do not need a
second level. There will be requirements like need to be on
the force a minimum of three years. We do not want to include
education now, it was not included with the Lieutenants
position. We should establish that at a later time. We should
recommend to Mayor and then the Mayor will recommend to
Council. Mayor needs to be fully aware of the process. We can
allow the top three and then the Mayor can decide. Rot would
prefer just to go with the top person. This needs to be a fair
process. Graff is trying to get a five person panel in June.
The company with the testing results only needs a two week
notice. Graff would like to do by July with effective date
posted. Graff would like to get on by August 1. Graff will
write it up and bring to COW.
10. ) Bicycle Patrol - Update - We have two guys on reserve for the
May class. Pleckem and Matt. Setting up schedule now. They
will be patrolling activities like Music Under the Stars and
Riverfront Festival. They will be doing afternoon patrols.
They will be out on Saturdays and evenings until 10 P.M. When
doing neighborhoods there needs to be a second patrol. May 15
is the bike rodeo at 9 a.m.
11. ) Information Only - New Patrol Shift Schedule Begins 5/1/99
The Officers will be working eight and one half hours per
shift. Officers will be giving 16 hours of straight time
back. The Union has agreed to this. If the officer has not
given the 16 hours by April 1 of the following year then the
remaining hours are deducted out of the Officer's last
paycheck. Officers work five days then off two, then work
five days and they are off three_ It is a 15 day work period.
They work 10 hours. There is no overtime for the one half
hour. This should help relieve some
tof theTstress
up with a
officers. Guys are very happy with
three day weekend about every seven weeks. in other
department this has helped to cut down on comp time and
overtime. Every month a report will go up on the board so the
Officers know how many hours they owe.
12. ) Additional Business - Intergovernmental Agreement with the
School District - Agreement is up in June. Agreement was to
increase by the amount of the salary increase. We are
increasing by $650. This went through the board. If
everything goes ok at the School Board agreement tonight, then
take to COW.
Mason's Action - Mayor Prochaska got a call about an auction
that the Masons were having. The proceeds were going to go to
D.A.R.E. We would like to keep from limiting it just to
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D.A.R.E. and include all groups that help kids_ Graff will
follow up.
CPA Graduation - Graduation is scheduled for May 26, 1999.
Pension Funding - Kot would like to start reviewing this once
or twice per year until we get census_ Graff will get the
history from 1995 on for Rot. This should be discussed at the
beginning of every year. Graff will get new numbers.
Power Outage - Countryside and Rt. 47 - Need to make sure that
the areas that need stop sign get them. They are the folding
kind of signs. ComEd should have called dispatch to give an
update.
Minutes by: Mollie Anderson