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Public Safety Minutes 1999 02-22-99 4 } UNITED CITY OF YORKVILLE Committee Minutes - Public Safety Date of Meeting: February 22, 1999 Time Convened: 6:40 P.M. Location: 111 W. Fox Time Adjourned: 8:45 P.M. Attendees: Tony Graff Mayor Bob Johnson Rose Spears Nancy A. James Robert W. James Jr. Larry Kot Richard Sticka Kathy Farren Discussion: 1. ) Budget Review FY98/99 - Overtime Report - We are maintaining on overtime. There have been some sickness, so there is an increase on the hours. J.T. and Graff met on Thursday regarding the snow storm. A person from the State is coming out to help with the forms. Police Department did not have any overtime during that storm. We are within our budget. 2. ) Technology - Y2K Plan for FY99/00 - Dictaphone System Upgrade and Y2K Update - Voice mail system, the engineers have worked out a solution. This patch for the phone system should be at no charge because they said it was Y2K compliant. Dictaphone - Montgomery and Plano have budgeted. Public Works is getting letters stating that we are YZK compliant, they are just waiting on the water system pumps. Since upgrading there have been some problems with the hardware and software working together. This is being worked on. Mobile Data Terminal (MDT) System - Upgrade - System has finally been shipped. Graff expects to be operational by June. If everything shipped, then it should be in by April and usable by May. We should have a lot less radio time. 3. ) Monthly Police Reports - DUI ' s are up a little. Kot would like to see the month before to compare. Graff is looking at possibly doing a quarterly report. Also looking at doing an arrest report. Arrest are included in the annual report. Vehicle report includes rebuild mileage. Seats in the Crown Vic' s are more sturdy than in the Caprice. The seats in the Caprice are not power making movement a little more limited. All repairs are supposed to be done at Wholesale Tire. If it is transmission work then it goes to Liefeit. If it is a GM repair then Wholesale Tire will tell us where to take it. Including a report on maintenance also. 4. ) Continue The Discussion Regarding FY99/00 Budget and Specifically Prioritize Expenditures Related to Capital Equipment, Personnel, Operations, and Community Policing Proj4cts - We are getting pretty solid numbers together. We XVd 90=8T 66/6T/£0 zoo In Public Safety Page 2 This money is for a vehicle, computer upgrades and MDT ' s. For the MDT' s to work there needs to be a modem in every car. They gave us credit for the docking stations. We are looking to purchase six MDT's instead of seven. Cost is approximately $17,900. It will work with the budget and we will not have to finance anything. Graff says he does not need a MDT in his car. All six road cars will have one. There will be one computer in the station. If necessary that one in the station can be put in a car. All the officers will be going through a four hour training session. Graff is trying to schedule for May and also to coordinate with the County. We are buying one less MDT. Computer is approximately $3,150 with upgrade we are $500 to $600 more. Undesser was given an extension until April 99. We need to send him a 30 day reminder in March. With the Dictaphone worst case scenario cost will be $6,000. This is not a county wide solution. If we do it ourselves, we can still communicate. It will cost $9, 000 plus, if we can get it done as a County wide solution then cost will be about $9,030 and they have a generator backup and the system will be mirrored. If all five area departments do not go in then our cost go up and we will have to do it on our own. We need to keep our cost where they are. If only three departments go in out cost go to $18,000. New vehicle is in the budget and we will not have to finance. If we can transfer some of the equipment over then our cost will be less. We have moved hiring an additional officer from May to June. Graff asked the officers their feelings on standardization of weapons and it scored really low. Most of the officers own their own weapons and they are comfortable with them. Graff is checking on vest program with the schools. We have a time line for promoting or hiring a sergeant. Our wish list can always be pushed back. We have identified four resumes with all the qualifications we are looking for. One female lives in town. We can interview but let everyone. know it is contingent upon our budget. If Jones does not leave, Graff recommends on waiting on interviewing until after Easter. We probably would not actually hire until April 8 or so. Mayor Johnson likes giving the department heads the decision on who to hire and recommend that person. Mayor Johnson would like to have our officers to come in with Bachelor' s degrees. All four of the applicants have Associates degrees. Kot feels that for what we are paying, are we attractive to them? We are at a disadvantage. We need to do a salary review with all out employees. Bring back salary reviews to next meeting. 6. ) Full Time Office Supervisor Position - Update - Molly was the only applicant. New Business 1. ) Lightning Prediction Warning System Proposed Project - We are looking at the area around Beecher. Kot feels this is necessary in the Beecher area. In this area it should cover the schools. Kot thinks the expense should be split with the YVA 90:8T 66/VT/£0 £00[A Public Safety Page 3 parks, schools, and the City. Swifen would like to ask youth baseball for help. There is also a tennis league. Most of the clubs do not operate on a profit but maybe they could raise money with a fund raiser. This Committee should make the recommendation to the Park Board. Second unit will cost about $2,000. Our tornado siren goes off for one minute. Kot would like to move forward with this and explore the financing. 2. ) Update Abandoned/Junk Vehicle Ordinance - Tabled. Additional Business 1. ) Dam - Kot asked Graff to get to get as much information as possible. Step dams - Montgomery has had a few problems with people getting caught in the dam but it did not appear to be accidents. We are the only low head dam that has had a lot of accidents. A scour hole creates a rolling effect. Our dam is historical . We had a wooden dam many years ago for the mills and ice. The study was done by the University was just on drown proofing. The D&R came up with the recommendation based on this study, at the last second they came up with the idea of removing the dam. The City and State recommend the four steps dam. Mayor Johnson feels we should go with the four steps. He feels that some of the calls he has been getting about the dam should go to the D&R. We are looking for a way to make the dam safer. In 1993 we did ask them to consider ways to make the dam safer. Some people feel all the dams have done is build up silt and the river has no way of cleaning itself. Many people feel the dams have been a good idea. Sticka feels the river should be free flowing. Bob Runge, a Biologist in town, has done a study and thinks it would enhance the fishing in the river. Studies are on record and we can request a copy. Kot would like to get copies. Sticka thinks our two options are to put in a four step dam or to remove the dam. D&R should be the experts here and they should be making the recommendation to us, not the other way around. Mayor Johnson feels that the State should decide how to handle the dams. We need to make a decision by April 1. Batavia has not looked at removing their dam until recently. We may, at some point, have to consider using river water as drinking water because of the radium issue. Kot would like the D&R to give us some idea on what to do here. We need to do our homework. Mayor Johnson does not feel that one month is long enough to make a good educated decision. Kot see this as a window of opportunity and that a month should be long enough. Spears agrees that we need to make an educated decision, but if we wait too long, then the budget probably will not be there. Are the water levels going to change? Are we going to drive people out of business? Sticka thinks at some point that all the dams will be removed. Would the money be available to remove the dam? Yes, itbewould probably be cheaper to remove. Our primary goal to make the dam safer. We are only making an advisory. We are checking if money can be spent on removal. We really are not qualified to make this advisory. Both reports suggest removing %V3 90:9T 66/VT/90 too[A Public Safety Page 4 the dam. This is a decision that needs to be make by D&R. We need to relay on the State to make the recommendation, and we need to go along with either decision. Mayor Johnson would like the Economic Development issues discussed, and we need to get input from landowners on the river that may be effected by this. We are seeking citizen input. Robert W. James Jr. does not know if there would be an aeration like now. Graff says with the studies the aeration is about the same. Graff said we should have an answer from Bill Rice within a week. He has heard that there is a Save the Dam petition going around. Graff will try to get some of the reports and studies. Graff will contact the D&R. 2 . ) Sidewalks - Looking at school area. This is more of a precedent. We are doing an assessment and reviewing the area. We need to find out what the schools are willing to put forth. 3. ) Hotel/Motel Ordinance - Review how they do business. Can they accept cash? Do they require identification? Kot would like to know what our books say. DuPage does have some guidelines. Training is a big deal, helps clerks to know what to look for. They can post signs in hallway that our Police Officers are welcomed to walk the hallways. And they need to do it. Canine units help deture gang members. Bring back to next meeting. Minuted by: Mollie Anderson %V3 80:8T 66/VT/£0 500 n