Public Safety Minutes 1998 12-28-98 LNITED CI t Y()F Yt1RK7V ILLE
Committee Minutes-Public Safety
Date of Meeting:December 28, 1998 Time Convened: 6:30 p.m.
Location: 111 W.Fox St. Time Adjourned:8:55 p.m.
Attendees: Larry Kot
Jeff Spang
Richard Sticka
Art Prochaska
Rose Spears
Harold Martin
Robert James, Jr.
Nancy James
Discussion:
1.) Liquor license classification ordinance amendment review-R4 wine&liquor(service bar
only. Annual fee$800.00.-There is a specific request for this classification by a business
opening in Countryside Center. A deli and wine,cordial place. This would give them only what
they are requesting instead of giving an additional liquor classification. Spang clarified the type
of classification and fees on an annual basis payable in semiannual installments. He added that
the Mayor said he was in favor of this additional classification. This will go to the next C.O.W.
2.) Budget Review FY 98/99-Kot stated that they need to have a proposed Public Safety Budget by
the end of January. The following items are for review,it's not necessary to make a final
decision tonight.
Six Month Budget Review/Revision- A spreadsheet with four columns was reviewed. There
was quite a bit of overtime with the burglaries Oct thru Dec. Usually Jan.,Feb.,and March are
slower months but no one can predict that. There is a difference of$15 between Administration
and the Police Departments proposed revisions.
Proposed YX Compliance Plan-3 new workstations($1550.ea.),a file server,the Novell
System, PIPS and memory upgrades($8500)are needed for approximately$11000. Molly did a
system check for Y2K compliance. 3 units are non compliant. The server may not be
compliant. Kot asked for Molly to update the equipment list and would like Molly to attend
C.O.W. to explain. All agreed this needs to be acted upon soon.
Longevity Pay for Non-Union/Non-Salaried Police Employees-3 police qualify for this-2
sgts.and 1 lieutenant. $1250/ea.=$3750/yr. The Public Works longevity pay is being
deducted from the Administration's budget. Graff would like to see the Police longevity pay
come from there also. If it needs to come out of the Police budget there are two areas he felt
could be looked at,maintenance of vehicles or overtime. Kot and Prochaska want to see
consistency. Spang would like Jim Nanninga's comments on where to find the money. Jim and
Tony Graff need to talk prior to the next C.O.W. The annual percentage raise doesn't include
the longevity pay.
3.) Technology-Y2K Plan for FY990) - Dictaphone System Upgrade-This is an in-car solution
for reporting which includes a Y2K compliance plan. Proposed for a county wide area network
with 3 jurisdictions involved. This will have a lease payment of$300 monthly with a$1 buy out
after 5 years. If Plano,or any other community,decides to come in the price goes down.
Reports are off loaded to the cars then back to the station. Man hours on the street will go up 15
-20%. Each department has their own Mobile Data Terminal System(MDTS)from KenCom.
For 7 cars to have this installed will cost$3535 for the next fiscal year. Start up is quick,the
same time as the MDT set up. Kot feels this is a good investment. A 1/2 hr report done in the
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squad instead of in the station.
Mobile Data Terminal(MDT)System- This is$45(XX)with the Grant. 5 squads at almost
$9000 per squad. Tony prefers the system with the mapping included. There is a$1701)
difference in price between Mapping and non-mapping. This includes backlit keyboard and a
larger screen. The grant will be paid to Kencom to get the equipment. These are Y2K
compliant. This cost has increased approximately$2000 in 2 years. The Mayor cautioned that
the 9900 budget is tight and to prioritize. Art asked for some clarification on the screen
upgrade. What is the size increase?3"to 12"or 9"to 12".Martin stated he will have a better
MDT proposal at the next meeting. Spang recommended going with the docking system in all
vehicles and switching the MDT's between vehicles so additional MDT's could be added later
as an upgrade. Sticka felt lap tops were supposed be portable anyway. Martin stated they would
be the only jurisdiction going with the docking system. The concern is with damage in
switching equipment from one vehicle to the other at each shift. He will check prices on
stationary vs.lap top for discussion at the next meeting.
4.) 10 Year Vehicle Plan -Expenditure Update- 9900 budget has one new vehicle in it already.
98/99 budget has 1 paid for 1 borrowed for(payment due 7/99)and 1 reconditioned in it.
$24500 for the combination. They would like to add 1 M-4 and 1 new squad and 1
reconditioned. The police are suggesting a utility vehicle and are looking at a Yukon 4 WD
Ram Charger offered from Ralph Pfister. He has a reputation for taking very good care of his
vehicles. It's 3-4 yrs old. Martin explained that this would have carrying capacity for C.O.P.S.
equipment,collecting capacity for evidence and/or a traffic reconstruction officers equipment.
Many options for the future. Evidence techs and traffic reconstruction officers aren't needed
very often,but could be an opening for the future. The county doesn't have these either. It was
agreed that this needs further discussion at the next meeting.
5.) Discussion regarding Goals and Objectives for FY 99/00 budget year
A. New Facility Plan-The next Ad Hoc Committee mtg is scheduled for Jan.4 and a
special Administration mtg is scheduled for Jan. 12. Kot wants Public Safety
Committee to voice a need for adequate Police Department facilities. Martin explained
that the basement of the current"house"used is unusable because of bad air quality due
to no ventilation. The C.O.P.S.have been moved to the conference room on the 3rd
floor. The whole departments'working quality is not good. The dust is bad,leaking
roof and the roof in the conference room was caving in.
B. Personnel-Full time Clerks-Molly has been working fulltime hours for parttime pay
and no benefits. Other departments that are similar in size have 1 or 2 full time
secretaries. A list of Molly's hours and some numbers will be worked up. Kot
suggested at least one full time and one part time and agreed this should be high
priority.
C. Personnel-Full time Lieutenant/Administrator- One full time lieutenant instead of the
current 40/60 split would mean an additional officer on the street. One full time
administrator. This needs to be 2 separate jobs along with an additional Sgt. Currently
there are 15 sworn personnel including the Chief. The Sgt.rotates.
D. Personnel-New COPS officer -Discussion was held as to when this would be better to
promote. Go to next mtg.
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h. t`e.rsonnel-Additional>gt Position(at least one)-Kot feels a Sgt would promote
efficiency of the budget and would mean a$5(Xx)to$6(1(1()increase(low to high)
increase. Would like some good solid numbers on this to ensure good organized
growth. Lieutenants and Sgts.rotate shifts at this point. Kot would like to see
promoting from within. Kot would like to discuss at the next meeting and give
direction to the Chief to promote and open the door on hiring an additional officer.
F. Personnel-Traffic Reconstructionist Plan/Equipment-Naperville was called in for the
accident on Route 47 at Countryside Pkwy. Glenn has two sessions in this already,
maybe continue his education. He is a Hinckley resident. Naperville did not charge us
to come out. The classes are expensive. Discussion was held on an idea for a County
wide mutual aid agreement. Several communities could have someone trained for this
to be called out in rotation as needed. Martin stated the criteria for reconstruction is a
possible fatality. It takes approximately I - 1 1/2 hours to reconstruct on the scene.
The committee would like to see the Chief take to his next.Chiefs Association Meeting
and bring back some numbers on the cost of the training. Three-four years for
training. The State is cutting back on this due to cut backs and early retirement. Go to
next PS mtg.
G. Personnel-School Bus Railroad Crossing Guard-This guard would keep the buses
going continuously across the Railroad tracks. If someone is directing traffic at the RR
crossing, the buses don't have to stop. This person must have training and be in proper
attire,but does not have to be a police officer. It was agreed that someone needs to be
at the RR crossing for 45 min in the a.m. and the p.m. Discussion was held as to
whether a full time person was needed or the current CPA's could do it. Martin will
check on what training is required.
H. Community Policing Project-Canine Unit - With donation of an animal the program
may pay for itself. Dan is waiting for the go ahead to get commitments from people for
donations. No one is against the idea,some other projects have a higher priority. Cost
is a concern. Kot was led to believe the costs would be minimal. The food and dog
would be donated. Can be used to sniff out drugs,for example in the schools. Dan
&the Chief will prepare a detailed proposal for the next meeting.
I. Community Policing Project-Community Resource Center - Health&Human
Services are maintaining this with Wally Hamlin as director. This is paid thru 5/99.
The grant ended in October. The City covered the rent. Spang would like to research
what benefits this has brought to the community. Surveys are done and will be
compiled in January,including grant assessment and expense of the apartment. These
will be reviewed at the next mtg.
J. Equipment-Standardized Weapons - Suggesting 40 caliber with night sights at$600
ea. times 15 people would be$9000. The benefit would be price brakes in buying one
type of ammo instead of 5 or 6 types,being able to share ammo when needed in certain
situations,these guns are all semi automatics with 14 rounds in a magazine. Each
officer is responsible for maintenance and upkeep of their own weapon. A mixture of
different weapons are currently being carried. Again,all these projects need to be
prioritized but this project should not be looked at as a way to save money.
Additional Business - Deer hunting-Sticka has heard shots fired on southside in woods off of Route
126. Being done in City Limits. No hunting is allowed in the City limits. Some
signage is needed. Call the PD if shots are heard again. Prochaska said he has heard
complaints from Blackberry Creek North also.
The SRA Study has been stopped by IDOT.
Minutes respectfully submitted by Holly Baker.
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