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Public Safety Minutes 1998 12-07-98 IM 002 • 01/03/99 11:17 FAX • f UNITED CITY OF YORKVIILLLLE Safety Committee Minutes - public December 7, 1998 Time Convened: 6:300•p. M. Date of Meeting: Time Adjourned: 9:1 Location: 111 W. Fox Street Attendees: Art Prochaska Larry Kot Tony Graff Robert W. James Jr. Nancy A. James Joe Bourke Jeff Spang Discussion - Old Business 1 . ) Budget Review FY 98/99 - Overtime Usage Report Reviewed - Burglary investigation has ran into overtime. There es wheaWerebeen ow pl extra neighborhood watch groups and invt probably bring us on hours before the burglaries. This under details. even with last year. Overtime shows ue-sentencing we can let Investigation is still going on. In pr increase the fines. them know the hours we spent which may Six Month Budget Review/Revisions - Six month is not completed yet. Nanninga is still working on it. He to working on for a dividing some things up. Graff is trying new file server. We need it4operational server Apriltso thereais. Graff would like to have some time to get the kinks worked out. 2 . ) October and NovembSridentifiedparSargentfdecidesecidOndH lloween Now once a crime i we only had four or five incidents. We have had a lot o damage from paintballs, and the crime spree with the burglaries. We are very lucky here because this does not happen often. November Vehicle Report - Reconditioned car is back in full service. So far everyone like it. Car feels sound. The report will show the current miles and the reconditioned miles. They did a wonderful job on the interior. The seat was rebuilt. 3. ) C.O.P.S. Grant Award - Updates - Copsmore 96 - Mobile Data Terminals - All orders have to be into Motorola. At the next KenCom meeting we will be filling out the pap anticipates April 1. It will take about 12 weeks once ordered. We are kind of waiting for everyone else. Problem-Solving Partnership - Pinewood Resource Center Lease Agreement Review - Lease for the Pinewood Resource Center is up. Landlord wants us to renew the lease. Graff said no, we will do a letter of agreement that Dan is looking over. Graff added some money in the revised budget. County will pay until May 31, 1999 . The grant also expired. Graff asked for C¢J 003 01/03/99 11:17 FAX Page 2 Public Safety Hoping making a difference there. P g to close grant The center is ome to a COW meeting maybe in January. by July 1. Looking to c Center has really helped tDan officers* Mayor Johnson got a waiting for review to lot of good feed back on the center at Yorkville' s Night Out. School Based Partnership - Review Contract with University of Illinois Chicago for Technical Assistance - Award letter has not been sent. Accounting found more money. Grant give s to be w signed by the City Council. The University with schools, technical assistance with our web site along people from the community and police departmede. This will be joint through the school d Put on COW for discussion. urchase Purchase Equipment - Computers - Graff is lgrant of a g . tTanget was notebook computers because it is part al the state bid and is thebidwesW price ealso need- would to purchasea like to go through the state workstation and internet file server. Grant covers four laptops at $2,500 each, one workstation at $1, 500 with a laser printer. Graff is finding out that the school has some different things- Prices on tionttoepurchase somefdifferentUnder technology You have t he option if we go over things. If under $10,000 we can get quotes, $10,000 then we need to get bids. Money is in the grant. We are the Administrator of the grant. If we go in with the school, they will be able to maintain the web page. Universal Hiring Supplement - Award has been accepted. $75,000 has been deposited into our account We have about schools for hire. There is a grant coming up other programs then with or just the Dare officer. 4. ) Review Organizational Chart (Final Draft) Review - Mayor Johnson is a little confused on what we are looking to accomplish with the organizational chart. Kot said this is basically a communication chart. We would like to add active data along with an explanation of idea of how it works. This is just a base line. 5. ) Technology Update - Y2K Plan - Dictaphone System Upgrade - We are going to be working with the County. Hoping to have solution by January. Dictaphone needs a patch. It has the ability to be compliant. Molly has not completed the inventory. File Server/Network Computers - Current file server is up to B percent capacity. Graff figures the cost will be somewhere around $4,500 to $5,000- Starting to have some problems with the server. Looking at upgrading within 45 to 60 days. We will run old with the new until everything is set up and working properly. Police Reporting Software - No discussion. Clerk Molly Batterson Salary - We do not know what to do with salary. If we give her a title of Administrative Assistant Technology Specialists we are looking at $30,000 to $40,000 per Q 004 01/03/99 11:17 FAX Page 3 Public Safety finish school. We are using her in that capacity and she is doing a very good job. Kot would like to have a recommendation on what Graff would like to do. Molly is currently work close to 40 hours per week. Graff would recommend to give her benefits. The money is in the budget to do that. Then wri e a it job description with responsibilities and a salary. ees to is an exception that does open the door for other employ ask. But the window of exception is small. We have two part-time clerks and it is just not cutting it. Graff has budgeted Molly up to 40 hours per week for the next fiscal year. Kot would like to look at this but he would also like to reward Molly. Bring back to next meeting. Graff needs to speak with Mayor Johnson. 6. ) 10 Year Vehicle Plan - Expenditure Update - Review in December in plan of $23,000 . This is a not to exceed amount. We have a proposal on a Tahoe. It would be good to purchase. It was used as an administrative vehicle. If this falls through, Graff will bring proposals to the next meeting. 7. ) Ordinance Amendment - RE: Dogs Barking - We took out the part of telling the courts what to do and destruction of the dog. If you take out reasonable time of day it still makes sense. Bring back to full committee and see if it is really needed. Mr. James stated that Glen Ellyn requires muzzling for problem dogs. The courts can address this but then we spend money for going to court because of the legal fees. There are some other things we can do here. Graff will get some ordinances from Glen Ellyn and other communities and find out the measure of enforcement. Bring back. 8. ) First Draft of Ordinance - RE: Massage Therapist Standards This is just a draft for everyone to read over. Review and bring back to next meeting. New Business - 1. ) Liquor License Classification Review - Catering License/Home Delivery - Joe Bourke is looking to open up a gourmet coffee shop and sell liquor. We do not have a wine and liquor license available. He does not want to serve beer. He also has a catering business and is looking to cater parties and would like to be able to supply liquor. He is not trying to hide anything. He is not looking to open a liquor store. He is looking for an ordinance to cover only what he needs. At the coffee shop only shots of liquor will be served and would only be served in coffee. Wine for tasting would also be served. The catering package would include speciality beers, wine and fancy liquors. There may be times when it is dropped off only. Inside a private resident it is very difficult to control or enforce the law. But the liquor would have to be delivered to someone 21 or older. Once the delivery is made Bourkes responsibility ends . He will have an agreement including a hold harmless provision and they will follow the guidelines of Q005 01/03/99 11:17 FAX Page 4 Public Safety the State of Illiuncomfortablevortilf hegfeels itfisegoing delivery if he feels high-end private home and to be abused. Looking to cater corporate parties. Beer will not beleva10nelbottleaofewine is qualities. Kegs liquor equal to four glasses. He will not be delivering without food. Prochaska feels weopendthe door.li Bourke awill l here because he does not will be done have a wine warehouse in St. Charles. Catering out of Yorkville. He has a catering license in anywhere a Naperville liquor license and he can deliver t show active needs to let the municipal him register with uus. He has to license. We can require insurance, if there is nothing notify City Hall, show Dram shop outstanding then we have to allow him to cater the event. Bourke does not want any headaches. We could limit the amount of liquor with the menu. Beer would only be ansoold by bogtle or can. Wine by bottle only. Then if they p liquor then allowable they must hire a bartender to man the function. Mayor Johnson thinks we should issue for der two thing separate licenses. Bourke does not want to pay he is not using. He does not want to sell beer on the premises with the coffee shop. Coffee shop is located in Countryside and would like to have wine available as samples. Will not have room there to store wine. We need to do some research on the catering side. Mayor Johnson does not mind to amending the restaurant licenses. Take to COW if able. Graff will try to get draft of ordinance. This would also be a good time to address specialities with baskets. Spang thinks that we should not rush these licenses through, but he thinks the coffee shop would be a great asset to the business community. Additional Business - Accident Reconstruction - Street was closed off for a long time due to an accident. It was a holiday for the state. We had to call Plainfield in. Graff would like to possible get someone in class this year. There is seven weeks worth of classroom work and it takes about 18 months to get through the training. Glenn can gather the data and then take it to a reconstructionists. We could become certified to collect the data and cut down on the closing time. If there is a responsible party then they or their insurance gets billed for the time. Kot would like to see a Countywide training. Bring back. Minutes by: Mollie Anderson