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Public Safety Minutes 1998 07-29-98 UNITED CITY OF YORKVILLE Committee Minutes - Public Safety Date of Meeting: July 29, 1998 Time Convened: 6:35 P.M. Location: 111 W. Fox Time Adjourned: 10:20 P.M. Attendees: Rose Spears Art Prochaska Larry Kot Tom Hughes Mohammad Kapadia Tony Graff Jeff Spang Nancy James Stephanie Ascensio Dave Senorich Discussion 1. ) Pride Pantry Liquor License Classification Request - Tom Hughes has requested a reclassification of the liquor licenses for Pride Pantry from a beer and wine to a full liquor licenses. This Committee will make the recommendation to Mayor Johnson, the Liquor Commissioner. This does not require a Council vote. Their idea is to put the large bottles of liquor on the back wall on the top shelf to make it harder for kids to reach it. The second idea would be a back load locking cabinet with the only access by the cashier or attendant. Hughes would not have spent one half of a million dollars on the property if he had not have been told he would get a full liquor licenses. Kapadia feels that it has been more then six months since the violation. Prochaska would like to see some of the things he would like done. He would like to see a separate area for liquor. Prochaska does not feel that we have a clear definition of when a convenience store becomes a liquor store. Kapadia wants to know why no one is concerned with the other stores in town selling liquor, they do not have separate areas. Prochaska talked with residents in the area and everyone likes the store being there. Kapadia said they would just like equal treatment. Hughes sees an opportunity to make money. McKeevers was closed for three months. Kapadia thinks that maybe somebody does not want him here. Graff does not want this to get personal or for Kapadia to attack us. Kapadia said that he did not get a call that the meeting Monday was rescheduled until Monday at 6:00 P.M. Graff said he apologized for the late notice. Graff feels that Kapadia is a good operator and does a good job with the store. Kapadia was told that there would be a six month cooling off period. That cooling off period will be over in August. No matter what the Committee recommends it is still up to the Liquor Commissioner. Kapadia would like to know why a full liquor licenses was not issued before he took over the store? Mayor Johnson went to Jones and Prochaska in April and asked their opinion. At that time Jones and Prochaska did not feel that a full liquor licenses was a good idea_ Hughes does not want to loose Kapadia. Both Kapadia and his wife work very hard. When Hughes built the Shell station he was told that he could not have a full liquor license because he sold gasoline. He would like to have a tools to sell before a Walgreens or some other store comes to town. Kot said there are no hidden agendas here. We are trying to work with them as best as we can. Graff likes the idea of the liquor cabinet and feels that the Z00in %�3 9Z=ZZ 86/SI/80 Page 2 top shelf is a good idea also_ The cashier would be able to see a youngster reach up and it should draw attention. There is a full liquor licenses available. In all fairness Graff would recommend with the friendly agreement and with provisions. It is up to the Liquor Commissioner to decide on a time. If there are no more violation the cooling off period is over August 24. This has been very frustrating. Prochaska has talked with several residents that have no problems with what they currently sell or with the idea of selling hard liquor as long as the kids are not able to get to the smaller bottles or any kind of bottle. Kot would like to propose that they get a full liquor licenses sometime after August 24 with the agreement from Dan that is acceptable with the Liquor Commissioner and Graff with no additional violations. Prochaska would be in favor if there was a limited access. lie will be watching and listening to the residents in the area and if there are any complaints at all he will make it known to Mayor Johnson. The agreement will need to include wording the it will not be able to become a full liquor store. Spang feels that there needs to be controls to be applied to all new stores coming into town. Prochaska would like to have for future reference what we will and will not allow. We really need to have a clear cut policy in place. 2. ) Website Demonstration by Sundoro Corporation - A web site is different then a web environment. We have been discussing smart ways to build a web environment. We are in the early stages of planning. The first step it to have a plan so our investment dollars are well spent. We need to understand what visitors to our web site really want or need. We need to think about what our visitors need in a very readily state. The web site needs to be user friendly. And we need to think about what will motivate our visitors to come back. We should have a team together to gather information and decide what needs to be there and what does not. Some ideas on planning is once teams have been defined everything should be put down on paper so that there is full clarification and everyone knows what is expected. This proposal was specific to the Police Department. There is still a lot of discussions that need to take place. We need to have goals and objectives. Graff does not want just a web page but a whole encompassing web environment. Sundoro can and will manage the site. They have done work for the City of Peoria. There are referenced in the information packet. Price is a factor but seems to be in line for the Police Department. There is money in the budget for this. Graff would the officers to be more technical to be able to interact with the students better. Intranet is a secured area for employees to use with classified information. A lot of people start out with just a static site before building a database. There is only a few thousand dollars difference and if you can afford to do a database that is the best way to go because of growth. Graff would like to have Ascensio and Senorich from Sundoro come out and meet with Nanninga. J.T. , Wywrot, and Detmer would like to know some more uses. Consulting services are $125.00 per hour. Ascensio encourages any feed back on any of the sites they have done. once everything is done you need to be able to measure the success. Rot would like to recommend going to Nanninga. Proposal will need to include the whole City. we need to make sure our budget can support it. Sundoro will provide a paper trail so if they leave tomorrow someone else can come in and finish the project. Kot would like to coo In %�3 9Z:ZZ 96/9T/90 Page 3 move this on to Nanninga. 3. ) Adult Entertainment Zoning Ordinance - we are looking to tighten up on our adult entertainment ordinance. This copy come from the Illinois Municipal League and Lockport. We can limit where they locate. We do not want to regulate therapeutic massages. The burden is not on us. It is on the owner/operator. we may need to do a separate ordinance for what is considered therapeutic massages. This is an important part of the ordinance. Spang thinks we need a definition of therapeutic massages. Talk to Dan about the therapeutic massages. Send ordinance to COW as is with clarification on definition. Spang would also like to include something on video stores to make sure X-rated movies are not playing in the store and there is no public display of them. 4. ) Budget Review FY98/99 - Overtime Usage Report Reviewed - Overtime is average for this time of year. Graff had done a three year analysis. We are about the same as last year. For the year before we are at about half. Investigative hours are a little higher. Graff is looking to upgrade the computers from 133' s to 2001s. 5. ) June Police Reports - Graff has been working with Shell on retail thefts. we are going to withdraw service to Shell. They can not tell us if a crime has really occurred. They call 10 to 15 minutes after a crime has occurred. They can not identify if it was a car or a van. We will do an assist business. It could be a theft by an employee. In goals and objectives, we wanted to do more equipment stops. The number of tickets have increased and we are writing tickets for loud music. 6. ) C.O.P.S. Grant Award - Universal Hiring - We received letter requesting a signature. We need to take this to City Council to confirm that we want to receive grant. Our goal is to get authorization to sign letter in September that we would like to hire another officer. Graff would like to supply a plan on what he would like to do. He would like to have three Sergeants. One on each shift. Bring back to next meeting. Our growth will need to support. MDT's Update - Bids have been opened. Motorola won. Laptops will be by Panasonic. Bring Alert agreement to COW. Our grant cover most of the MDT's and we have budgeted $11,000. Hopefully they will be ready by November 1. 7. ) Human Resource Commission - Update - We had the orientation meeting. Seven people came and four agreed to be on the Commission. Two people agreed by phone because they were unable to make it to the meeting. No one is specific in the ordinance. Terms are stagger. We need one more person. Bring to this Committee for recommendation. 8. ) 10 Year vehicle Purchase Plan - Basically the plan starts out purchasing five new squad cars this year. We would have to get a loan over three years. We would have to repay $43,000 per year. If we get the development fees we would be ok. If not then we would be short. Prochaska would like to be really careful with relaying on development fees. Refurbishing cost roo[n %v3 99:zz 96/9i/90 Page 4 $10,000 to $12,000 and only last approximately 50,000 miles to three years. It is feasible. Kot is concerned with purchasing so much at one time. He would rather stagger the purchasing so we do not need to replace them all at the same time. We are going to need to purchase computers and other things. There is a lot of uncertainty on where our growth is going_ First we talk of refurbishing and then we don't_ Prochaska suggest maybe refurbishing one squad and purchasing two or something like that. The next year look at purchasing one and refurbishing one. Graff would like to get a Suburu as an all purpose vehicle. An all purpose vehicle would be good to have. It could be two to three months before we get new cars. Prochaska would like to wait until later in the fiscal year in case we do not get the development fees we are expecting. In the budget we have the ability to do something now. With the refurbishing money we have enough money for the first payment. Prochaska wants to stay conservative this budget year. $43,000 is in budget. $20,000 for new and $21,000 for refurbishing. Then we can still look at it again later in the year. Graff is concerned with waiting one more month. He is concerned that something major will happen to one of the older cars and it will need a major repair. Rot will recommend to COW to purchase 2 new cars on a three year lease plan. $16,000 is for the first years payment. Graff thinks that the budget will support two new cars and one refurbishing now. The older squad cars will be passed to the Public Works and Engineering departments. 9. ) False Alarm Ordinance - 1st Draft - Tabled. 10. ) Downtown Parking - Ameritech has written us a letter stating that they will come up with some parking. There is not enough room for parking trucks and Graff is about to start citing them_ Bridgebury would like to limit parking in front of her store to 30 minutes. People say they do not shop there because they can not find parking. Maybe Dan could write something specific to her business. Prochaska would like to see a recommendation from the downtown area to have a 30 minute parking area. Bring back. 11. ) Web Site Coordinator - Job Description - Tabled_ 12. ) Part-Time Police Officer Proposed New Salary Schedule - Tabled. 13. ) Fox. Hill Subdivision - Traffic Concerns, RE: Entrance Contractor met with Dresden. Prochaska was told that Dresden has contract pending including Sycamore and Diehl Faris. Paving will be done by townhomes and some of Diehl Farm will be paved also. Do not have a time frame. Intersection could be done by May 1. 14. ) National Night Out - Activities Planned for August 4th. Additional Business - Gas Main Break - We do not know if anyone was notified_ Everyone in the area should have been notified. Prochaska would like a letter sent to NiGas letting them know that this is unacceptable. Graff will get a report. Complaints from Resident on Adrienne - Spang received a complaint from a resident about the number of rude bicyclists in our town over the weekend. We had over 1,300 bicyclists go Soo In %V3 9Z:ZZ 96/ST/90 Page 5 though Yorkville. Some were riding four and five across Van Emmon making it nearly impossible for cars to go around. They were from the Elmhurst Bike Club.. Sheriff expresses that next year we need to sit down with them and go over the rules. In the past we have written tickets_ we do normally become a little tolerant. Spang would like to welcome them but he would also like them to be good neighbors and respect us. Graff will let them know that if they do not follow the rules that he will issue tickets. Neighborhood Watch Meeting - Had a questionnaire to be filled out rating the City departments. All departments did receive satisfactory comments. But by far the Police department is above satisfactory. Burning Ordinance - Nancy James said there is a lot of burning going on at night. According to our amended ordinance you can burn but it must be contained. James said the ordinance states in daylight. She would like to see some restrictions on times. Why would we allow it at night? Most camp fires are at night. Kot would like to have Dan go over the ordinance and make sure it is clear_ James suggest maybe some guidelines on contained fires. The Police do not enforce Boca Codes. List distances and times. Graff will get with Dan_ Next Scheduled Meeting - August 24, 1996 at 6:30 P.M. Minutes by: Mollie Anderson 900 In %V3 9Z=ZZ 96/gT/g0