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Public Safety Minutes 1998 06-22-98 UNITED CITY OF YORKVILLE Committee Minutes - Public Safety Date of Meeting: June 22, 1998 Time Convened: 6:30 P.M. Location: 111 W. Fox Time Adjourned: 8: 45 P.M. Attendees: Tony Graff Jeff Spang Larry Kot Tommy Hughes Mohammad Kapadia Art Prochaska Discussion: Old Business 1. ) Budget Review FY 97/98 & FY 98/99 - Overtime Usage Report Reviewed - There is only one week on here. Overtime is normal for this time of year. Overtime is reflected because of armed robbery. Relief is usually time off requested by an officer and we can not find a part time person to cover the hours. It is usually vacation time. Occasionally it is sick leave. Usually the time is offered to part time employees, then COPS officers because they have flexible schedules, and then as overtime. A standard uniform is a shirt, pants, shoes and a light jacket. Cost is $125 to $150. For part time employees we purchase pants, shirts and jackets. Graff would like to review the pay structure because it seems to be low. Graff has just completed a pay study. Tina Baird wants to work here on the midnight shift. Kot would like to have her come to a meeting for an introduction_ Spang would like to get more part time officers. Spang knows a couple that is interested in part time work. 2. ) Idot Update - Rt 47 & Countryside Parkway - Bids have been opened. We will be voting on it as it comes through. Speed Study Request for Rt. 34 From Cannonball To Eldamain - Looking at applications for the intersection of Fox Hill. Getting ready to go to bid. Graff is getting ready to do a preliminary study. It is up to Idot. If Idot does not do anything in 30-45 days then Graff will send another request_ 3. ) May Police Reports - C.O.P.S- Unit Report - Criminal incident dropped down. Violations have picked up. We have been given incentives to issue more violations. We write both seat belt warnings and tickets. 83 percent of the people are using their seat belts. 754 cars went through the road check. Graff will getting a report together as soon as possible. Citations were written for insurance. Take to COW. 4. ) C.0-P.S. Grant Award - Problem Solving Partnership - Resource Center Update - Having a meeting on Friday. Graff is going to Boston for Technical Assistant Training. Mobile Data Terminals - Graff filled out a grant for $312,000 for the County. We went in with the Sheriff's Department. Graff figures he only spent 8-9 hours and this will help us. our system is already locked in. Reviewing bids now, we would Z00 ln Xy3 69:LT 96/TZ/LO Public Safety Page 2 like to decide what system we will all need to use. Community School Based Partnership Application - Application Mailed $97,000 (100% Funded) - We are applying for this grant. Most of Matt's time is spent in the schools. And maybe some of Tony's time will be spent there too. Graff thinks our chances of getting this grant are good. We meet every one of their objectives. We have gotten the student council involved. Universal Hiring - Received Award for Another Officer - We have received letter stating that the money is there if we want it. We applied for this grant on a five year plan, depending on our growth and need. Under the grant we usually have 18 months to hire someone once it is awarded. We can request an extension. We are about eight to nine months behind on the five year plan. In the long range plan for the C.O_P.S. they become part of the patrol unit. Graff would like to have one C.O.P.S. officer on each shift. Graff needs to look at the schedules and the budgets and see where a person is needed. Graff will bring organizational plan to the next meeting. Bureau of Justice Assistant - FY 1998 Open Solicitation Application - Graff is putting a grant application together. We are looking for a senior citizen advocate. SoOmetimes when a senior citizen is abused or violated in a forgery or robbery they will become shut ins because they are afraid to go out. Grant was sent off July 2. 5. ) Human Resource Commission - Update - Orientation Meeting Scheduled June 30, 1998 - 7:00 P.M. - Mayor Johnson has scheduled a meeting at Beecher. Mayor Johnson just wanted Graff to remind everyone. 6. ) Police Clerk Hiring Update - Testing went first. Graff is recommending Trudy Trueberry. 7. ) Present FY 98/99 Goals and Objectives - Graff added to the Community Policing Initiatives Citizen Police Academy Program. This will be awhile down the road. Graff gave a report from last years goals and objectives. 8. ) vehicle Maintenance Service Agreements Recommendations - Graff did service agreements. Surveyed Wholesale Tires, Automotive Specialities, Staffords and Gjoviks. We will be using Precision Lube for regular oil changes because of the cost and timeliness. They also print out a report. we save $2.95 and get a report_ Wholesale Tires will prioritize our cars. They will park our cars inside. Labor is $40. 00 per hour. Automotive Specialities labor is $39.00 per hour but they do things much differently. Wholesale can do everything and the inspection. Automotive Specialities was 20 percent higher on wholesale price on parts. We will continue to use Stafford' s for transmission work. Wholesale Tires does not do transmission work. We have gotten written quotes from businesses with prices good for one year, but we should pass a resolution. Graff would recommend that we sign on with Wholesale Tires. We need to lock in the prices. We will do coo ml XVa 6S:LT 96/TZ/LO Public Safety Page 3 request for service quotes yearly. When we send out for bid we request it for one year. This will also cover other City vehicles. Take to COW. New Business 1. ) Proposed False Alarm Ordinance - Model ordinance was just passed out. We are working with KenCom on how we want to deal with actual false alarms. We need to wait until we know how KenCom monitors alarms. We will not adopt an ordinance unless there is a real problem. Bring back. 2. ) Captial Equipment 5-Year Plan - This is currently being worked on. Additional Business - Full Liquor Licenses for Pride Pantry - Tom Hughes and Mohammad Kapadia would like to have a full liquor licenses. Kapadia said that they were promised a full licenses. They do not plan on turning Pride into a liquor store. Pride is the only store on that side of town that stays open late. It is a family ran business_ They have a beer and wine licenses, but they would like to be able to sell hard liquor also. They will agree to any friendly agreement with the City. Kot's understanding was that the Committee will make recommendations to the Liquor Commissioner, Mayor Johnson. First, we need to get over the liquor violation of the liquor licenses when they sold to a minor. It was going to be six months before we would consider looking at this again. Kapadia runs the store and Hughes owns the property. Hughes said he was promised a full licenses and feels that it is an economic stand point. Hughes would like to see it happen. Hughes feels that he is having to fight for it. Kapadia and his wife work the store. He works 17 hours a day, can't we give some consideration to the small business owner? Rot feels that a lot of people go to that store because people feel safe sending their children there for milk or bread. Kapadia said that the first week he was opened a City official came into his store and introduced himself and said that if he gets a full liquor licenses that his kids would never go back in there. It has been six months since the actual violation. Kot feels that if there was not a violation that discussions would have been started by now. They have made a mistake just like everyone else. Hard liquor sells better in the summertime. They have no plans of putting gas in because there is not enough room_ Why is no one cooperative? He did not ask for any tag rebates or anything else. Can't we cut them any slack? Owsego has all kind of convenience stores with hard liquor licenses. Now the City allows five full liquor licenses and we currently have two full line resellers. The Liquor Commissioner has said he would not review this again until November 1. Hughes and Kapadia need this economically. Shell has a beer and wine licenses and make the competition stronger. We will review a proposal. Hughes feels that everyone is against him. The store was opened in April. Sting Operation was in January. Kapadia said we can always too in Yd3 6S:LT 86/TZ/LO Public Safety page 4 reconsider things. Taxes are approximately $7,000. Kapadia does not get anything off his rent because Hughes did not get a full liquor licenses when he was promised one. They have several request for hard liquor. They are only asking for equal opportunity_ Kapadia moved here from Skokie. No officials ever came in to ask if everything was ok of if they needed anything. Dan could write a friendly agreement that it will not be turned into a liquor store that can be attached to the liquor license. They will need to come up with a plan based on square footage. Spang is not in favor of any liquor sales because he has seen the effects of abuse, but he does not feel that Hughes and Kapadia are getting fair treatment as some others are. Hughes feels he is being treated as if he is trying to do something wrong. He would not have spent the money on this property because of the things that needed to be done to it. They do not figure it will generate a lot of revenue, but if a Jewel/Osco or a Walgreens comes to town then we will be giving them a full liquor licenses. Graff will have Dan start an agreement. Hughes and Kapadia need to bring back a proposal on a plan. Kapadia feels they have already done this. Kapadia knows that Prochaska and Jones are completely against this. Kapadia was told not to pay the fine and just do community service work, but in five months no one has contacted him to do anything and he would like to get it done. Spang is concerned that the we will give someone else a full liquor license. If the right business comes to town we will give them anything they want. We need to have some criteria for issuing a full liquor licenses. Spang will suggest to Mayor Johnson that no full liquor licenses be issued until this is resolved. Hughes and Kapadia will bring back plans for isolating the liquor to the next meeting. They would like everyone to have an open mind. - Neighborhood Watch lists need to be updated_ Police Academy\Neighborhood Watch - Radar Monitoring - We do have a repaired radar gun that could be used. Kot has some real mixed emotions with this. There could be retaliation. This would not be advertised and it would have to be discreet. The letter that would be sent to violators would need to be a friendly letter of warning. Graff will get a policy and restrictions together. Citizens Patrolling the Parks - People in the parks break the law but no one wants to call the police. Down at the Riverfront Park people are crossing the gravel and pulling all the way up to the river. There are kids running back and forth. Cars are making ruts in planted area. Storm Management at Baseball Fileds - There was really poor management in getting the kids off the field with the last major storm that came through. There is the possibility of adding to the storm sewer a siren that will go off when there lighting. It would be put in the parks depending on the cost. Doing some research. Minutes by: Mollie Anderson goo in XVJ 62:LT 86/TZ/LO