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Public Safety Minutes 1998 05-26-98 1 UNITED CITY OF YORKVILLE Committee Minutes - Public Safety Date of Meeting: May 26, 1998 Time Convened: 6:40 P.M. Location: Pinewood Resource Center Time Adjourned: 8:50 P.M. Attendees: Jeff Spang Tony Graff Larry Kot Art Prochaska Mayor Bob Johnson Discussion - Old Business 1 . ) Budget Review FY 97/98 S FY 98/99 - Fiscal report from the last audit report just came from Kim. overtime was at $45,545 for last year. $14,000 over budget. There are some corrections the will need to be made. Some of the money is for the resource center. We can transfer funds but there needs to be a paper trail for the auditors. Money has already been spent and we are just now getting it in now. We should end up being at about $30,000 to the good. 2. ) Idot Update - Rt. 47 & Countryside Parkway - Update - Bids are out. Speed Study Request for Rt 34 from Cannonball to Eldamain - Graff spoke to Gireb. They will request a speed study after the turn lanes are put in at Rt 34 and Diehl Farm Road at Fox Hill. We can do a speed study ourselves. if we do one between 7:00 and 9:00 traffic is backed up anyway. Once the turn lanes are put in then the speed limit will be reduced to 45 miles per hour_ Dresden has not done the first intersection yet and he may not put in the intersection at Diehl Farm Road unless he finds someone to develop the property. We will gotta for al response bask as to why a speed study 1$ Rot is concerned with not moving quickly enough_ One of the final plats for the pod needs to be signed by Mayor Johnson, but he will not sign until the intersection is done or at least started. 3. ) April Police Reports - The new Lumina is hard to get out of by the larger/taller police officers. The car handles nicely. M-6 was in the shop for some transmission work for most of April. Offenses are a little high. Some scuffles in parking lots. Criminal damage to property was high, damage to mailboxes. Burglary to autos is down this year. 4. ) C.O.P.S. Grant Award - Problem Solving Partnership - Had a meeting on Thursday. They are developing more and more programs. Starting to identify some of the problems. Had request for more infant swings. There are a lot of toddlers in the area. The focus group has been going door to door. Residents have also requested a bike rack. They have very little storage. Another problem is drinking in public like in VVs nn:QT 96/tT/90 t Public Safety Page 2 parking lots and common areas. Landlord would have to post no drinking signs. Cobb park is a public park. Some residents that have gone there have been told by residents living one Colony Parkway that it is a private park for will be getting a pre-assessment report. Mobile Data Terminals - Update - Graff is applying for another grant but not as a City. The grant is almost done. Will be presented on Thursday. This will help get KenCom some funding. By the and of May we should know more about cati - n o the installation. Community School Based Partnership App be aware of the grants that we are applying for. We have identified threatening and intimidation going on at the schools and on the buses. Grant is 100 percent funded. This would cover addressing problems, training for teachers and counselors, research, and a coordinator to implement the programs . Possible restorative justice, this could be an interview for the victim to find out why the person committed the crime against them. This often helps the victim a lot. The judges love the idea of the person committing the crime going to work for the victim, but then there needs to be a person there to supervise them. Once the award comes in we can decide if we want to do it or not. 5. ) Human Resource Commission Update - Orientation meeting will be held at Beecher on June 30, at 7:00 p.m. The core group will meet and anyone else that is interested. Going to do an orientation to inform everyone what is going on so they know what will be expected. 6. ) Yorkville School District Strategy Plan - Update - Met with the school district. There are some things that they would like to have in place in the future. They City did make some recommendations. We need to have a person at the meetings that will be an active participant. This person could be the school liaison person. This person needs to be active with the City also. Liaison person needs to get copies of all the minutes from the meetings when they are not present. 7. ) Police Clerk Duties a Responsibilities - Update - Typing test are ready for the three applicants. Two of the applicants have Dictaphone experience. Molly has been work full time since Judy left. We need to either make her a full time yemweomake r she needs to go back to 60 hours per pay period. her full time her title would change to Web Coordinator. Molly is a computer science major at Aurora University. She would rather have a stipend then the insurance. She would have to write a letter waiving the insurance but if at later time she wanted the insurance the City would have to offer it. The Web Coordinator would receive all information from the different departments and train other people on how to use the internet. Molly's time is up in June. Kot would like to see some figures . Graff will talk with Nanninga about it. We need to decide who she would be working under. Graff will get some information together. Iva 00=9T 96/tT/90 r Z Public Safety Page 3 8. ) C.O.P.S. Unit Update & Report - only have report from March. Still reviewing report from April . Bikes are being used for patrol_ Graff would like to give the people that donated the bikes awards. Spang suggest maybe offering them a space ar. the business fair or at Hometown Days. This would allow them to advertise in our market. Prochaska suggest maybe something through the Chamber of Commerce. Hopefully by June 11 everything will be organized. 9. ) 98/99 Goals and objectives - We want to look at the human resource commission working with the downtown area for parking coordinating and railroad safety. The community policing have implemented the training they have gotten. Working on the new facility to stay within budget. We will have windows,sbut they will be above street level with an up g does provide a better working environment. Security is important but we do not want to go overboard either. we do need to be able to increase security if necessary. Files need to be centrally located, but only certain employees would have access to them. New Business - 1. ) Park Program - Music Under The Stars - This is starting on June 12. It will be two Fridays per month. Location is Town Square Park and will go from 7:00 p.m- to 9-9:30 p.m. People parking at Pride will be a problem. We can put up signs. We might be able to get permission to park at Parkview. Once we have the first one we will have a better idea of how things will flow. 2. ) School Board Liaison Appointment - Richard Sticka has been appointed to be the school liaison person. You need to have the desire and interest to do this and he does. Sticka will need to be fed any minutes related to school issues. 3. ) Vehicle Maintenance Request for Proposals - We sent stuff out for proposals. Should be getting bids back next week or so. if we are going to have a squad car redone are we really going to send it to that location. We might need to consider replacing/repairing what is in need of repair. At the safety inspections, the cars are really checked. Spang is concerned with not doing a full blown rehabilitation. We will be gettinc bids on both total rehabilitations and repairs. we don't want our cars looking like they are in really bad shape. Spa. We would like to see a car before and after a rehab is don e. don't really want to piece meal it together. There are other communities locally that are doing this. M-7 will probably be the first car and then M-5. Additional Business Vendor Agreements - Would like to get this in place. Looking at a possible fee of $200 per year. This will help to limit the number of vendors selling the same thing. The City has to rTV.4 00:RT 86/VT/90 3 Page 4 Public Safety give permission to the vendor. Any regulation of the parks should go to the parks director. We need to consider the limit number we would like as a o to alI committeesl for sdiscussion.or number of Johnson feels this should g Then to COW. Code Enforcement officer - Graff and lDetmer tare leg=worto have a meeting. Detmer has already done a Detmer will bring Graff up to speed. There are some communities that have a part time Code Enforcement Officer with a uniform and a badge. Prochaska doesn't think that we should use our officers. Graff has heard of volunteeers loin this with training. We need to address the neig te Maybe making a general statement. We need to encourage residents to reports things. Graff will talk with Detmer about 706 State Street. Bring back to next meeting. Notice About Alumni - The first general session meeting. They are really excited about this. There are task that they have plans on doing. would like to see something about the new school, hometown days and traffic controls. Traffic at the Righ School - There is a lot of congestion. Everybody is leaving at the same time. If there are two officers there orks The trying to work o are to funnel the �aocertainspartlofuthehdaygh Atethernext a right turn only, for meeting we should have some plans. Minutes By: Mollie Anderson YVA 00:9T 86/VT/90