Public Safety Minutes 1998 01-07-98 IIf
UNITED CITY OF YORKVILLE
Committee Minutes —Public Safety
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Date of Meeting: January 7, 1998 Tinte Convened: 6: 5 P.M.
Location:. 111 W. Fox Tinte Adjourned: 9:07 P.M.
Attendees:
Art Prochaska
Richard Sticka i
Tony Graff
Jeff Spang
Larry Kot
Mayor Bob Johnson
Discussion:, Old Buiiness -
1. ) Budget Review FY 97/98 - Overtime Usage fleport' Reviewe4 eriods
Overtime is, currently at $36,500. Thera are eight payIP
left-: $431 000 1 was budgeted.: Might .;go oii e.r by $.1000.. (Graff
has suspended any unnecessary training and confarences'.j These
activities .hav4 .be.en put on stand by. rhere is one ma a range
practice schedtled. in March. This practice is not required
bttt, Graff will probably do this any way.'' 120 hours was-used
on Yesco. ' Thel•Federal Government took over Yesco. •W.e (might
receive some reimbursements but it would only be for cperation
costs. Everything else seems to be in check. ' Maintenance on
the vehicles is being managed well. So :Ear we have only spent
41 percent of the budgeted amount.
2. ) Idot Update - Rt. 47' -& Countryside Parkway Update - Wlirrot is
ready to send out for bid for the traffic light at Rt. 47 and
Countryside Parkway. Waiting for approval from Idot.
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3. ) Nov. Police Reports - Reports are not c.oanpleted. There was a
bug in the software and everything was being doubled. ( They are
being redone. Mayor Johnson suggest reviewing them at: City
Council. Spang would like a chance to review them. Fake to
Council and -then to COW.
4. ) C.O.P.S. Gr.ani. Award .- Problem Solving Partnership Update - Kcl:
would like 'to �ick a 'day 'and have a tour or open house. Grafj
would like 'to Iset-'up an open' house wale: through. for the . t
Aldermen also.) Hoping to set up .standard hours by Friday.
does not want to have to change the hours once they are set ul.-..
Spang suggested giving Amy a list of naun.es " !City Co�xI .
members, that. day stop by for a .walk thi-a;ugh and then ;o in at
your. leisure. Prochaska thinks it would be better 'to ¢et up a.
-scheduled time so a lot of her time is n.ot taken up. The 'thra:r:
,. computers were purchased from Walmart dr; Plano �$ 100ve
donation, the! were the lowest price anal the gave us m 3
'gift certificate to spend on office supplies. : Graff rT�ill send
a Thank You letter. They also suggesteel stopping bacl' in the
spring and they will consider another donation.
Mobile Data Terminals - Update - This is going to be ounty
wide. So far it has been beneficial to wait. ; Graff
anticipates p rchasing in June.. Delivery will take a ,out six
to eight week. With the grant progr&u being; on a paperless
system, we can draw down on the money ,arid receive it >iefore till
ntic invoice
verythins up andIrunningtby July. All] officers antic
will have to
everything p
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have training. ; The vendors will come out and do demos, if we
would like. Graff will be writing the bid spec. We will not
have to purchase the same brand of equipment as other -t wns in
the County. However, if everyone was ttD go with the sa e
vendor then the quantity discount would be bigger. Yorkville
and Oswego are ;the only towns ready to fjo right now.
5. ) Liquor Ordinance Review Proposed Draft b5► Attorney Kramer -
Sale of Packaged Liquor, 21 Years Old Minimum Age Requirement
Spang would lh a to make sure the revised ordinance is (clear is t
a combination sale, with gas and groceries and liquor. �I The
employee wouldlstill need to be 21 years of age. The date tha :
this becomes effective needs to be adde,3., Graff will request i
new draft fromDan and ask where it should be placed. -Take to
COW.
Weather Warnin? Sirens - Graff received another bid package.
6. ) r
The main issuelis getting the fire siren changed over by March
1. Graff spoke with the Fire Chief. We need to do seine
educational staff for the public. We should do something at
the schools, neighborhood watch meetings and WSPY. Th: re will
be some sharedcost for the City. The siren at the fire barn
will be tied into KenCom. Both warning airens need tolsound
the same. All; the cable companies have been mandated by the
Federal Governg�ent that they must interrupt all programs when
there are storm warnings. We do have solid numbers sc' If
someone would like to annex we can show them the cost d make
suggestions. if Graff doesn't get something from the dire
chief by Monday or Tuesday, then he will send a letter
7.) human Resource! Commission - Review the Proposed Ordinance -
Mayor Johnson would like to get this ir3.t.o implementation.
There needs tdt be directional goals. Sticka recommendFrA
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a
yearly report be done. There should be a liaison from ublic
Safety. Spang1would like to make sure that if this cammissior
is established- that something gets done! with it. Minuies
should be recorded at the meetings. Once members are ppointed!
then Dan shoul..d do a small orientation. Spang suggest that
they be given An Illinois Municipal League handbook. uraff
will ask Dan t!o put in ordinance form and have at COW.. (
8. ) Yorkville School District Strategy Plan - Plan was passed out.
We have not gotten much direction from the school boat The
school board has not made any attempts to accept this report
because they were getting new people. Before we do mu6h with
fit we should make sure the school boars[ is going to a(:cept.
i Graff would like to discuss at nest meeting. Bring waY
comments or suggestions with ways to implement to the ' ext
meeting.
9. ) Discuss the Process to Create a Critical Incident Investigaticr.
Protocol - Update - At the last States Attorney's meeting,
Graff talked about protocol. The States. Attorney did recommel-C
looking into this. Kane and DuPage Counties have one lin placer.
You can provide a protocol that say you will do what its in tha:
protocol and if you say no, you need to give a reason.)
Investigating ;is problem solving. CPAT can come in and do al:.
investigating.,; We could make them the lead agent. We need to
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identify all the agencies that we can call on for assistance.
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Graff would like to remove agenda for 60-90 days and br
once he has a chance to gather some information. This as to
have a policy inn place. Graff is working on getting copies of
protocols.
New Business
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1. ) Discuss the Proposed Police Facility P1i3n - Nanninga calk Graff
for the size of the Game Farm house. Total space is 2,,144 not
including the bathrooms. Graff has been looking at some new
trends with security. Interview rooms would be for suspects
only. There would not be any holding cells. We work �o well
with the County that right now there is no reason not to
continue usingitheir facilities. The plims that have been .
drawn up may have to be stamped by an architect. We need to
find out for sure and find out what the cost will be. There i ;
some room for growth. The new design shows the City Ei. gineers
in the main building. (They would be moved from Tower Lane. )
We are looking for efficiency. We need to determine the
changes and the cost of the changes. We are looking a.t adding
a basement. We should contact Scott Hill first because he did
the plans originally. Graff would like a sally port to be
included in thi3 bid package.
2. ) Discuss FY98/99 Budget - Kot is wondering how �the bud_Tet
process works. Nanninga will ask the department heads- Ito get
their proposed budgets turned into him. He will go ov?r them
with the Mayor and then he will send back to the department fcr
the final revision. The budget does nct normally go to the
committee. Graff normally works with Graff. Graff would like
to make sure everyone is aware of the squad car issue. Squad
cars are ,the first priority and then M1 V s. We should get
money from Undesser in April. Kot feels that we are looking at;
two separate budgets until our h ousing- issues -are deeded.
Prochaska suggest figuring out the operating cost, bec: use yot
have to have s;o much to operate. Then capital expenditures ardl
those need toibe prioritized. Graff will do a report Text week
and will have Isome numbers at the next meeting.
Additional Business - Letter About Noise on Sanders Court -
This was discussed. Graff could remember what was det-Aded.
Graff will check into it. The noise wits coming from a home.
The people coriplaining would have had to sign a complaint.
Then it would have been handled as a d.:sorderly conduct call.
;Barking dogs is a nuisance. Graff will. need to check into
threatening dogs. Graff is looking into mediation conflict.
Graff should Piave a report at next meeting.
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Next meeting is scheduled for January 27, 1998.
Minutes by: Mollie
Anderson
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