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Public Safety Minutes 1997 08-20-97 -18-97 06: 54 CITY OF YORKVILLE PUBLIC SAFETY COMMITTEE MEETING AUGUST 20, 1997 -- 6:30 PM KENDALL COUNTY OFFICE BUILDING 111 W. FOX ST. 3RD FLOOR YORKVILLE, 1L 60560 MINUTES TAKEN BY: Chief Anton Grail Officials in Attendance: Chairman Jim Stafford (arrived at 7:45PM) Vice-Chairman Larry Kot Aldermen Art Prochaska& Richard Sticka Guests: Chief Anton Graff The meeting was called to order by Vice-Chairman Kot at 6:40PM. Additional business item was discussed first which was the signage at the Bank of Yorkville, drive-up area for traffic control. This area is private property but Chief Graff'will express the committee's concern and review what is existing at the site. Old Business: The Weather warning system vendor Bu-Corn from Waconda, IL gave a presentation and offered suggestions for the City of Yorkville's weather warning; siren system. The committee discussed the type of sirens which would be applicable to our area and possible costs for each siren. The costs was estimated between $18,500419,500 per siren, $1,200 for the encoder, and $300 at Ken-Com if needed. At this time, a further study of the area will be needed to determine the type of siren's and locations. The vendor will work with Chief Graff and present a proposal. There was further discussion for developing partnerships with the'Townships, Forest Preserve District, and the Fire Dept. to help with costs and locations. The only maintenance costs for the back-up battery system is$200 for the battery replacement which nught occur within 3-5 years depending on the environment and usage. Vice-Chairman Kot wanted the proposal to include new sirens for all the areas within the City and a 2nd proposal to include the current siren and the future use of the Fire Dept.'s siren along with new sirens in other area not covered by these sirens. The Budget review was discussed after Chief Graff passed out the overtime report. Chief Graff requested to prepare a memo for other expenditures needed for the Police Department since the Fox Hollow development fee will not be forthcoming in this fiscal year. This amount was $25,000. Chairman Stafford requested the memo to-be addressed to the Mayor and prioritize the listed expenditures. ( 1 ) Seep-18-97 06: 54 The IDOT update was reviewed with Walnut St. & RT, 47 project being discussed first. The project is going well and the projected date for completion is Oct. 1 st. The 2nd item was the 1tT. 34& McHugh update and a request for a traffic study to be conducted. Chief Graff will work with Engineer Wwyrot and get a quote from Pavia-Marting. The RT, 47& Cannonball intersection no update from IDOT. The RT. 47& Countryside traffic signal project has been approved by IDOT with 50% participation by IDOT not to exceed $60,000 for each agency. A resolution will be discussed at the C.O.W. meeting, Chief Graff presented the July 97 police reports and the new format was deeply appreciated by the comunittee and Alderman Sticka thought an additional line for speed warning tickets will reflect the traffic enforcement efforts by the officers instead of just speed tickets issued. The reports were approved and will be forwarded to the next C.O,W. meeting. The committee also expressed their concerned in reference to the high mileage on the squads cars and requested Chief Graff to prepare a long range plan for vehicle usage and research take home squad car program. Chief Graff gave a quick update on the current COPS grants and the operations of the COPS unit. The Problem Solving Partnership Grant is moving forward and the Kendall County Health & Human Services has hired a project coordinated and the Education Service Network has hired a prevention specialist. The reprogrammed budget has been submitted for the $11,400 of discretionary funds and Chief Graff anticipates a response within the next 30 days. The MDT grant is waiting on the final decision from Ken-Corn operations board on the type of communication system to be purchased. ChiefGrall'believes a decision will be made by Nov. 1st, or sooner but the $11,200 share of the grant which is the City's responsibility still needs to be approved and the revenue identified, An update will be presented at the next Public Safety meeting. The Liquor Ordinance review had no report at this time. The Carnival/Special Event Ordinance review was discussed and the committee would like to reflect the costs for inspections to be paid for by the applicant when necessary. Chief Graff will meet with Building Inspector Dettmer and keep the committee updated. The Personal Alarm System agreement was still being reviewed and Chief Graff stated there is another company called Securitylink who will give a presentation at the next C.O.W. meeting and this will be the company who will be recommended for approval, No report in reference to the renewal of the Intergovernmental Agreement with the School District. Chief Graff will present the agreement with documentation to the School District who will vote on the renewal first then present the agreement at the C.O.W, meeting, Chief Graff"discussed the current Solicitor Registration ordinance and would like to present an amendment for residents to sign up at the Police Department if they do not want any solicitation ( x ) Sep-18-97 08:48 at their homes. The Police Department then will provide a list to the solicitor and advise him/her, they have been officially notified these residents do not want any solicitation at their homes and if they violate this notice they could be subject to arrest for criminal trespass. The committee would like to see a draft ordinance with this language and a report form other jurisdictions who have this effect. The second item for discussion was increasing the fee for Itinerant Merchants reference to the Sale of Fireworks. The increase fee would cover the additional inspection costs incurred by the City. Chief Graffwill bring a recommendation from the Building Inspector for the fee structure. Additional Business: Alderman Prochaska discussed an incident at the Riverfront Park where a person needed emergency medical first aid and there wasn't a telephone in the near vicinity. Alderman Prochaska suggested working with the Recreation Department and Ameritech to locate a telephone in the area. Chief Graff will contact Ameritech and Rec. Director Swithin. Chief Graff presented materials to the committee in reference to the TRIAD Program which is a partnership with Senior Citizens and Law Enforcement. More information will be forthcoming along with a presentation. Chief Graff gave a brief overview on the itinerary for the Police Officer Exchange Program. Sgt. Paul Collard and his Wife, Yvonne have arrived safely. Chief Graff presented a quote from Aurora Blacktop for asphalting the parking lot and driveway at the Police Station. The quote is based on the price the school district received for the new high school. The total costs would not exceed $9,400. Chairman Stafford stated this should be one of the items in the memo to the Mayor in reference to future expenditures for the Police Department.* Alderman Prochaska presented a letter in reference to a noise complaint in the Sanders Court area. Chief Graff will review our current ordinances and obtain Aurora's new ordinance and provide a recommendation to the committee. Chief Grairwill contact the citizens in the area for feedback on the problem. Next Meeting to be announced. Meeting adjourned at 9:35PM. Chief Anton L. Graff ^ ( 3 )