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Public Safety Minutes 1997 07-16-97 z UNITED CITY OF YORKVILLE Committee Minutes - Public Safety Date of Meeting: July 16, 1997 Time Convened: 6:40 P.M. Location: 111 W. Fox Time Adjourned: 9:30 P.M. Attendees: Larry Kot Tony Scott Art Prochaska Jeff Spang Tony Graff Mayor Bob Johnson Discussion: Old Business 1. ) Budget Review FY 96/97 - Overtime Usage Report Reviewed and 90 Day Loan Payment Due - The police department is in line with the budget. There has not been a correction to the vehicle line item. Tony also needs to do some checking on the $2500 90 day loan payment. The loan is due to be paid. Graff needs to get an ok to make the payment. Graff said that in the past it would just show up on the bill list. There will be two payments to the Yorkville National Bank. One payment will be for the copier and the second one will be for the car. Graff will show the interest amounts. No action is needed, the two payments will just be on the bill list. Both items will be paid in full . Overtime - If you take out the traffic grant then they are right in line where they should be for this part of the year. In the past relief is what has the cost up. Relief hours are used when someone is on vacation. It is scheduled time off. You have to use overtime hours when you can not find a part time person or someone on flextime to fill those hours. There are times when overtime hours are used when someone is at training. Average should be about 70 hours a pay period. Administration meetings are held bimonthly and then there is also overtime. 2. ) Idot Update - Walnut/Rt. 47 - Bid has been awarded to Aurora Blacktop. Utilities are being moved now. The target date to start is after Labor Day, after school begins. By then the trucks traveling to Menards should be through. There will be a construction meeting in approximately two weeks. Rt. 34 & McCue - Letter from Mayor Johnson has been sent to Idot requesting to have the road straightened out. Bristol has voted to support the City on this. They City also has Inlands support. Idot wants to make sure that this will still be a through road and not just a collector road. They want a true intersection. Rt. 47 & Cannonball - There have been two more accidents since the last meeting. Idot went over the last five years. Idot does not think it is a safety issue. Graff will be meeting with Idot in a few weeks. Wywrot has submitted a request for the counts that Idot just did. Idot does counts yearly. The State governs the speed limit there and they did not think that there is a speed issue. There is an engineering person coming from Idot to check the intersection in person. The City could put rumble strips in on Cannonball or maybe a dangerous Public Safety Page 2 intersection sign. Rt. 47 & Countryside Parkway - There is all indications on appropriations. Everything indicated that Idot will put in $50,000. Then the City will need to put in approximately $50,000 plus we have to do the engineering. A lot of the work has already been done. The railroad tracks will be fixed after August 31, 1997. They will try to get this done before the Walnut Street project. 3. ) June & Semi-Annual Police Reports - There were 30 auto burglaries. 24 criminal damages to property. Graff said there are always a lot on criminal damages to property around the fourth of July. Everything else in pretty much in line. Criminal damage to property includes mailboxes getting hit or blown up, broken windows, lawn ornaments, etc. Three suspects were picked up on other charges, however since they were picked up the auto burglaries have stopped. There is a lot more time spent on problem solving. The new report is very nice and easy to read. it is up a little this year mainly because of the auto burglaries. Vehicle Report - Over all cars are in good shape. Not looking at any major repairs. They are doing average miles. The Dare car is showing some rust. Y-Body is going to do some work on it. Spang would like to check out the Caprice and the Lumina to see them. Graff said that the officers like the Lumina but it is a little difficult to get in and out of with all your gear on. Celozzi Ettleson has the 97 ' s in stock. Graff spoke to them about the seats. They said it is a sport seat and they can put in a regular seat. 4. ) Weather Warning System - Graff is anticipating getting some cost on changing the siren over. It needs to be a longer tone and there needs to be a different line. Graff is hoping to have it usable by August. The firemen have discussed it and they do not want to go to a pager system only. They want to hear the siren. Spang thinks that we should get some cost on a type phone system where the phone will ring continuously. Oswego spent approximately $160,000 on sirens. Graff has two vendors that he would he would like to talk to. Oswego was able to get some assistance for some developers. It has been mandated by the State that all cable companies have to interrupt the cable channels to alert bad weather. That should be in place within a year. It has to be done by 1999. Graff has a message into Dan on this. Could increase the police development fees by $100 for help fund. Graff needs some clarifications on this. Can you go back to existing lots? Bring back. 5. ) C.O.P.S. Grant Awards - Problem Solving Partnership - Intergovernmental Agreement With Kendall County - Ordinance to Create a Problem Advisory Board - Received grant for problem solving. Need to have time frames that should dissolve when the contract/grant expires. We will need to set up a board for this. Graff would like to have at City Council. The City will need to have an intergovernmental agreement with the County, for the County to supply the City with a prevention person. The person is paid with the grant. Kendall County pays for the benefits. It is a 40 hours per week position. Hours are flexible. Grant is a one time shot. The position that we want Public Safety Page 3 created is through the Kendall County Health Department. They want to create this position as well. Once the one year contract is up then the employee could be converted to a permanent full time employee. At that time the person would be a County employee. Mobile Data Terminals - Graff is working with KenCom on this. He should know something within approximately 70 day if it will be County or State wide. Depending on how it is done, it may take three months to get up and running. It will cost the City approximately $10,000. Dictaphone/Voice Mail - Update - Graff tried to change the message but was unsuccessful. Graff has been having problems changing. There are a few problems that need to be checked into. Graff will call tomorrow. There are four ports at the police station that are not being used. We could purchase an expansion. They are offering a $2400 discount plus a $600 credit. It would cost $6100 to expand the Dictaphone system to be able to have an information line and make it an actual voice mail system with a menu driven option. Nanninga said he probably would be able to find the money in the budget. Graff suggest at least purchasing a UPS for $1000 for the voice mail system if the City can find the money. Graff would like to get the system up and working the way it is suppose to be working. Graff needs to get all the fees together and make copies for Nanninga and the Administration committee. He will present to the Administration committee. Prochaska would like to wait until the audit is completed. Graff said there is a procedure on how a call is dictated. Any report that needs to be written is now dictated. New Police Officer - Starting Date July 14, . 1997 - Cops Unit Structure & Operations - Update - New officer started on Monday. He will probably be out in a car on Friday. He may be stopping by some Aldermen' s homes to introduce himself. 6. Liquor Ordinance Update - Manufacture/Distribution Classification - Talked to individual person, he has no intention of moving his food business into the City. Graff talked to the florist to see if they would be interested. Most of the florist were concerned with the insurance. They do not seem to have a lot of request for gift baskets. It may not be worth our time to create an ordinance for this. Table until there is a request. 7. ) Carnival/Special Event Ordinance Review - Get draft to COW on August 7 with changes. Graff will request a copy of the State permit and do a back ground check. We need to make sure we get it to the carnival people. Graff will get a draft on application and try to bring to COW. Graff thinks the operator should also fill out an application. Profits go to down town area, street lights, etc. New Business 1. ) Personal Alarm System - Agreement - This is a domestic victim alert and also a medical alert. There is an $18 per month activation fee. If there is an order of protection the person would get a box. If the person violates the order then a button is pushed and the conversation is recorded and the police are dispatched. This will be County wide but we will be Page 4 public Safety the first to use it. The person would only have the device for a short time period. They are very portable. There would need to be some provisions for false alarms. There would be an agreement that the user would need to sign. Graff would like to have a five minute demonstration at COW tomorrow. May enter into an agreement with Mutual Ground. Once the service agreement is signed, it can be implemented by September I. It is a homebound situation. 2. ) Renew Intergovernmental Agreement with the Yorkville School District - RE: School Liaison Officer - School has the agreement first. We have been trying to get at a 50/50 split. We want the officer there. The cost to cover the officer that works there is approximately $1000. Approximately two thirds of his time is spent on school functions. Graff recommends a three and one half percent increase. Approximately $560. Mayor Johnson thinks this is ok. Prochaska suggest rounding up. Spang would like to increase it $1000 per year until we get to the 50/50 split. Graff said the school is loosing their grants slowly. Spang agrees with the $600. We need to have an officer nses. Graff1will asksfor o$600. Hetwiills cover give update of his expe at COW. 3. ) Solicitor Registration Ordinance Review - Itinerant Merchants - RE: Sale of Fireworks - When we passed the Boca Laws, it left the City with the discretion to inspect fireworks. There were fees for this. The City can charge for the sale of fireworks to cover the cost of our inspections. Detmer did not charge the City for inspection. He could go into and inspect any store selling fireworks and they would have to pay for it. Graff would like to clean up the ordinance to include fees for inspections. Additional Business Two Special Use Ryan - Mayor Johnson wanted to bring this up. ingresses are needed. Detmer feels that one ingress is all that is needed. Detmer is just enforcing the ordinance. Graff should have by tomorrow night. The door will be take out. Staircase will be closed off with a wall. Dan needs to look at this. Somonauk Street Parking - Maybe parking on one side. Prochaska was approached again. A person parks on one side another person parking on the other side. Graff will ask for an engineering opinion. Image Grant - Do not get amounts until it is paid. Rt 34 and Eldamain - Questions on jurisdiction. Need an intergovernmental to find out how it is covered. Graff with copies to Council. Riverfront Park - The park is a attracting more and more people. There are also a lot of people taking chances with the dam. Kot would like to see better signs. The signs that are posted now are the signs that were recommended. There might be a pay phone put in for out going calls only. Kot suggest maybe Public Safety Page 5 a sign at the wall. There is an officer that should be patrolling the area somewhat. Prochaska suggest having the officers walking all the way to the end. The officers have the right to inspect any containers. The bank needs to be stabilized to put up a fence, but you still need to have access to the water. Northern Illinois University has been working on a new dam structure and construction. A drown proof dam. Once the study is done they want to use our dam as a pilot dam. Minutes by: Mollie Anderson