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Public Safety Minutes 1997 04-23-97 UNITED CITY OF YORKVILLE Committee Minutes - Public Safety Date of Meeting: April 23, 1997 Location: 111 W. Fox Time Convened: 6:45 P.M. Time Adjourned: 9:05 P.M. Attendees: Art Prochaska Jim Stafford Kathy Jones Tony Graff Larry Kot Mayor Bob Johnson Discussion - Old Business: 1 .) Budget Review FY 96/97 - Overtime Usage Report Reviewed - Only 27 hours of over time. Graff is staying under amount budgeted by using part-time help. Overtime will be under. By using part-timer City saves on pensions. There were some teenage parties and investigation work had to be down at night because the parents work during the day. Comp Time is available but it is up to the individual person to take the time or the pay. Graff does have the authority to say no to the time requested. Graff will not allow Comp Time if overtime is created. Part time officers are only allowed to work 1500 hours per year. Graff has used 1862 hours of part time officers. Graff will have Kim check amounts and make sure everything is accounted for. Graff salary is off and he is having Kim check into this as well. 2.) Idot Update - Walnut/Rt. 47 - Proposed Idot Plan - Wywrot has done a traffic count on Walnut and Bristol before changes are made. Idot has all the paperwork. Wywrot has an ordinance for the No Parking sign. Idot will probably start in early fall. Rt. 47/Cannonball - Request for Traffic/Speed Study - Jones received a call from a concerned resident about the speed limit and the design. Since 1994 there have been seven accidents. Reports are being looked at to try to determine cause. There have been four accidents since 1996. Graff spoke to Wywrot. Wywrot is going to send Idot a letter requesting a speed study and a traffic count. Wywrot/Graff should have something back by the next meeting. Graff will send letters to area residents to let them know that they will be studying the area. They will also let Remline and Amurol know. 3.) Police Reports - March 1997 & Annual Report - The Illinois Crime Report just came out also. Graff found a mistake in the first report. He inverted 1996 numbers with 1994. Kot asked why money is budget if the City is receiving a grant? Grants will show up under revenue. Community Policing goes to school for 40 hours. 98/99 budget year the City will start picking up part of the amount for one officer. Graff said we onl�r hire what we anticipate we are going to need. Sick time and Sick Time Paid is for when a person does not take the sick time, they can take the pay for the time they did not use. Graff passed out the Illinois Crime Report to help explain report. There will be a formal press release on Friday. Kendall is for Kendall County. SO stand for Sheriffs Office. There have been a lot of Auto Thefts. Kot asked if the area was considering a task force? Graff said we do not have enough automobiles to warrant a task force. - Page 2 - Manhour Utilization - Graff would like to consider pursuing an alarm ordinance. There were 18 false alarm calls. None of the 18 call were weather related. Sometimes a power failure will cause an alarm to go off. If we do an ordinance, Yorkville would be the first community to do it. Graff would like to do it County wide. Graff will have Dan or T.J. do a draft. The Conservation Department is giving authority to the City to patrol, set rules and regulations on the Island. Island is on the east side of the bridge. People build fires and party out there all night. Matt and Glenn are working on away to get to the Island. The City may also need to consider posting no parking after dusk signs in the municipal lot. Burning Ordinance - Officers having been stopping to let residents know that they are not suppose to burn. Officers are giving a verbal warning. There are still a few builders burning on weekends. Builders are given a copy of the Burning Ordinance when they get a building permit. 4.) Municipal Systems, Inc. - Evaluation Pending - This is currently on hold. it needs to be endorsed by the Judges. Attorney General has sent letters to everyone using this system and has asked them to stop until it can be looked into more. Attorney General thinks there are some discrepancies with the law. Ordinance could also include equipment failure such as seatbelts, headlight, taillight etc., and barking dogs. 5.) Special Events Ordinance Review - Draft Pending - The Ordinance is being cleaned up. The City will also be requiring a $1,000,000 liability insurance bond. Committee needs to decide what a Special Event is. Right now public speeches, block parties, picnics, etc are all considered a Special Event. A $1,000,000 insurance bond will cost approximately $300. This will not cover alcohol. Dan does not think that the City would be responsible if officers put up a road block for a block party, documented what they do and go back and check it a few times throughout the time of the party. Prochaska has asked the park board to come up with ways to give permission to rent places out. There needs to be more provisions. Graff will bring back a draft. 6.) Full Time Police Officer Position - Application Update - The Public Safety committee will do the interview. Need to set up a date for the interviews. Graff would like person to start working in June. Committee could either hold a special meeting for the interviews or they may do it at the next meeting. Once final approval is given then a physical and physiological exam will be scheduled. Interviews will be conducted at the next meeting on May 21, 1997. Interviews will start at 7:30 P.M. Graff will find out if there needs to be a written test or something written. Last date for acceptance of application was April 18. Interviews will be scheduled one half hour apart. 7.) Financial Package for Capital Purchases - New Police Squad - Chevy Lumina & New Copy Machine - Yorkville National Bank wrote note at 4.1 percent locked in. Dan has to do letter giving legal opinion. A resolution needs to be done and signed by Mayor. Contract needs to be corrected also. 90 days of interest is approximately $228. Police Department will be taking delivery May 2 to keep from being charged interest after May 2. Approximately one week after that will draw down on copier. Have a purchase order with Kopy Kat. Most places will not accept a purchase order for a car. Graff said they only have the copier because their copier quit. Bring to City Council after Administration. Mayor will amend the agenda and put Administration - Page 3 - on first. Graff will put exact prices together. 8.) Cimarron Ridge Addresses - Addresses are incorrect. Numbers are in the 1000s. They should be in the 600s. Unit two is coming up and we need to decide to either leave it the way it is or change it. Mayor Johnson suggest leaving it up to the residents of the neighborhood. The post office identifies the addresses so everyone is getting their mail. Wywrot suggest leaving unit one the way it is. Unit two should go to the new numbering system. Graff will do some checking in Fox Hill. Fox Hill may not be a problem. Aldermen will talk with the residents. Bring to COW if there is a recommendation. 9.) Public Aid Volunteer Program - Looking for areas to send people on Public Aid to work. City does have some control. They would have to go through a drug screening and back ground checks. Graff feels that the person should be assigned to the Police Department and then can be reassigned to other department as needed. Graff thinks the Police Department would only need a person for a few hours a week. The Public Aid person needs to work at least 20 hours per week to receive their money. The Public Aid office recommends that someone visit them at their homes. With the Police Department, confidentially needs to be considered. There is a contractual agreement that needs be signed. Graff does not have the authority to enter into this agreement. The City is held harmless and IDEPA provides the Workmen's Compensation Insurance. If the person is not working out we just need to call the Public Aid department. Graff will talk with Dan. Concerns are with our exposure, hold harmless, supervision, where they live and their appearance. 10.) City Safety Policy This came out of Public Works. This is something the Workmen's Compensation Insurance company would like the City to do. The City will need to have a Safety Director. J.T. thinks that the Police Department should do it because of there experience with investigations. Graff read the summary and it requires the investigation to be done by the department head. Safety Director needs to make sure meetings get done and safety policies are followed. Graff will make copies for everyone to review. For the past two years the City has been getting a discount for having this in place. Additional Business - The National Police Memorial Week is the week of May 11 through May 15. Graff would like to present a plaque to the Kolowski family at the meeting on May 8. He would also like to present the Moose with a plaque. Graff would like to present a certificate of appreciation to the YMCA for the swim nights and to the bowling alley for the bowling night. Complaints with the Bowling Alley - Several people have complained about the kids hanging out in the bowling parking lot by the Moose on Friday and Saturday nights. Some people are uncomfortable going there. People that live behind the bowling alley said there is broken glass and trash. Last Saturday night hamburgers were smeared on cars. The game room has also been a bit of a problem. Graff thinks there should be more lighting and No Loitering signs. Graff will talk with Kevin. McCue Road and Rt. 34 - Concerned with speed coming off Rt. 34. Prochaska would like to figure our a feasible solution. If McCue is - Page 4 - straightened out then it will be a City road. After the curve on McCue heading toward Rt. 34 the road is a County and Bristol Township road. If the road is straightened out, then Inland owns the property. It have been identified as a problem area. Inland was concerned that Idot will not help out with it. Graff will check into this. No Passing on Shoulder Signs - Signs are still not up. Graff will check with Idot. Emergency Sirens - Kot was wondering who is responsible for the sirens. He can not hear them at his house. Graff said that they are trying to get funds for additional sirens. A Study for the County has been done. Graff will check into this. Spang will be the liaison for the school. Prochaska is the alternate. Next Public Safety Meeting is scheduled for May 21 . Meetings will now be scheduled for the third Wednesday of each month. Minutes by: Mollie Anderson