Public Safety Minutes 1997 01-22-97 UNITED CITY OF YORKVILLE
Committee Minutes - Public Safety
Date of Meeting: January 22, 1997
Location: 111 W.Fox
Time Convened: 6:35 P.M. Time Adjourned: 9:15 P.M.
Attendees:
Mayor Bob Johnson
Kathy Jones
Bert Callmer
Tom Sowinski
Tony Graff
Jim Klaman
Discussion: Old Business
1 .) Liquor Ordinance Review Proposed Draft - Discussing temporary
licenses, hours and containers. Mayor Johnson is looking at this in
three sections. 1 . Hometown Days, 2. Moose, and 3. Golf Course.
Callmer would like to get through this and meet with Graff, Dan, and
Mayor Johnson and then take it to COW. Three outdoor licenses will
be allowed. This can be amended. Hometown Days is considered a
Special Event/Use. A Special Event is limited to three days
(72 hours). The Moose is in favor of this. They currently sell liquor
inside and their patrons take it outside to throw horseshoes. Graff
recommends talking with Dan about concerns on the number of
outdoor liquor licenses. Hours of Sale - Saturday, Sundays, and
National Recognized Holidays Noon to 10:00 P.M. Weekdays 4:00
P.M. to 10:00 P.M. Callmer thinks that 4:00 P.M. on weekdays is
too restrictive. Changing hours to Friday & Saturday 11 :00 A.M. to
11 :00 P.M. And weekdays to 11 :00 A.M. to 10:00 P.M. Talk with
Dan on the times. Jones asked when the licenses would be available
for purchase? Now through May 15, 1997. But would like to change
it to May 1, 1997. Might need to put in seasonal. Talk with Dan.
Amplified Music - 75 feet is accepted by the State. Jones has a
eroblem with Music until 10:00 P.M. on Sunday nights. Change
Sundays, Noon to 8:00 P.M. The Establishment must have insurance
and a quadrant off area. You should not have to have food. Talk to
Dan. Food available for purchase. Draft reads that Liquor must be
served outside by employee. Will change this to read Liquor must be
served by employee of the Incense holder but consumed outside.
License will cost $250 per season. Ask Dan about this. May need to
be per year. License will cost $100 per license for a fraternal
organization. If Liquor is served to a Minor the Establishment will
loose both Liquor Licenses. Will invite all the current Liquor License
holders to COW when this will be reviewed. They will be invited to .
_ give their input. Class ARNC holder. Class G Beer Garden.
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2.) Budget Review FY 96/97 - Overtime Usage Report Reviewed - When
there is training, Graff uses part-time employees to cover the hours.
3.) Grant Update - Block Grant Review - Speed Monitoring Trailer - Grant
was denied. There was only $1 .1 million to be give out, All trailers
were denied. Grants were issued where needed.
4.) IDOT Update - Countryside Pkwy/Rt. 47 Update - Wywrot went to a
meeting on January 20, 1997. He took all the information from the
Study with him. IDOT is starting budget for July now. They will give
some strong indication on amounts that they would like to see the
City put toward a Traffic Signal at intersection of Countryside Pkwy
and Rt. 47.
5.) Monthly Police Reports - December - Graff is working on annual
report. He will have it completed by the next meeting. Offense
report is missing. Graff will put copies in boxes. There were a lot of
false alarms. The City could do an ordinance for false alarms. Could
allow so many and then start charging, Sometimes alarms are caused
by the extreme cold weather, but most of the time it is employee
error. Automobile Report - Car seven was down for about a week.
Most squad cars average 2000 miles per month. Three squad cars
will have 100,000 miles by the end of the year.
6.) Policy/Procedure - Review - Drug Testing and Complaint Review -
Complaint Reviewed has been reviewed by the Union. Will start April
1, 1997.
New Business
1.) KenCom Intergovernmental Agreement - Proposed Revision This
agreement was initiated by the County, Looking to amend two
things. Anyone could ask for a review. In original Ordinance,
agreement was supposed to be reviewed every three years. This
does not happen. This would also allow them to use the money for
some of their operational cost and not just equipment. It will help
keep cost down. The surcharge money must be spent on equipment.
Talking about additional money. It will help pay dispatchers. The
County puts in all the Municipality phone lines. Microwave
Technology is very expensive. There is a lot of maintenance. Should
look into this further. Graff said Ameritech recommended checking
into Microwave. Callmer said the whole communication industry is
going to fiber optics. Graff will get some figures together for the
Intergovernmental agreement. Jones is wondering if this should be
review periodically. No one really see a reason to do it. Graff said
agreements are not usually reviewed. Mayor Johnson thinks the
County will be the one that will want a review. Take to COW.
2.) Municipal System Inc. - Demonstration - Computer Software for
Park/Administrative Adjudication Process - Jim Klaman was here from
Municipal Systems, Inc. This will bring some integrity to Parking
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enforcements and Parking Ordinance. Handicap, fire lane, seatbelts.
Looking at Administrative. This would be for non-moving violations.
Last year 126 tickets were written at $10 each. 86 of these tickets
were paid. The rest were adjudicated or dismissed. Officers wrote
parking tickets when they were able to. 1649 warning tickets were
issued. A lot of tickets were for equipment. Over 1000 seatbelt
tickets were written last year. Looking to do it differently. The Police
Department does not get any money on fines until the amount goes
above $47.50. The City could set up a Hearing Officer. In most
communities this is done in the evenings or on Saturday mornings.
Should you get a ticket and not pay it by the due date, you will
receive a notice to come to a Administrative hearing. Process is by
law. Then you go by the Hearing Officer. The Officer that wrote the
ticket does not have to be present. If you decide that you want to
fi ht the ticket, then you would responsible to go the County Clerks
Office and pay the filing fees to go to court. This software was
written to follow the law. Graff talked to Dan and Dan talked to the
Judges. The Judges would be happy to give the court docket.
Anyone can be appointed to be the Hearing Officer. Some
communities appoint two Hearing Officers, in case one person is
unable to attend. Ordinance is very specific with equipment and
parking. Some communities are going to the Judge with minor things
like Under Age Smoking. A Judge can refer something to an
Administravite Hearing. Could also do an Ordinance for Building
Violations. You do need a Officer or someone from the Police
Department present at the Hearing. Can fine up to $250. That is the
maximum fine under State Law. Graff would like to do a six month
contract. Bring contract and go to Committee meeting or to COW.
Mayor Johnson would like to take some time to look this over and he
would like Graff to check the references comparable in size to
Yorkville. Mayor Johnson would also like to meet with the Judges.
Callmer is wondering if more tickets will be issued. Graff said no, but
the warning tickets will become Administrative tickets. There will still
be times when a warning ticket will be written. An attorney would
not need to be present at an Administrative Hearing. The software
knows when the notices need to be issue and the amounts of the
fines. Cost is approximately $14,688 for a three year contract.
Includes training, support and upgrades. Could do this on a monthly
basis. Normally you would have one hearing a month. Callmer
doesn't know if the City is ready for this. Callmer doesn't want this
to be a revenue generator and go on ticket binges.
3.) Additional Business
Next Meeting - Next meeting will be scheduled for February 26, 1997.
No Passing on Shoulders - [dot is waiting because of the weather.
There will be a sign put at Rt. 47 and Walnut. Another sign will go at
Orange Street and Rt. 47.
Ordinance for Carnivals - Dan has a sample ordinance. This will be
back on agenda. Would like to have this completed by May 1, 1997.
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Island on Rt. 47 just North of Rt. 34 - Sowinski would like to see
some reflective tape or striping done on that median. Idot will need
to evaluate it. Street markings are done in the Spring.
Minutes by: Mollie Anderson
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