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Public Safety Minutes 1996 12-04-96 W w UNITED CITY OF YORKVILLE Committee Minutes - Public Safety Date of Meeting: December 4, 1996 Location: 111 W. Fox 'Time Convened: 6:36 P.M. Time Adjourned: 9:20 P.M. Attendees: Mayor Bob Johnson Kathy Jones Jeff pang Bert Callmer Tom Sowinski Tony Graff Discussion Old Business 1 .) Liquor Ordinance Update - Regulations, 1E: Beer Gardens, Patio Service, 1st Draft of Ordinance - Mayor Johnson has made some changes with Dan mainly on the licenses for fraternal organizations. Restriction - Beer gardens or patio service will have to have their patrons enter and exit through the business. They will need to purchase food. No glass containers will be permitted. There will also be a noise restriction of 75 feet from the property. Residents need to be 75 feet away the beer garden. Liquor License holder could request a Special Event permit from Mayor Johnson, but there will be time restrictions. There will only be three outdoor liquor licenses permitted at one time. Mayor Johnson suggest $125 fee for beer garden for Social Clubs/Fraternal Organizations. Add to Class C. Mayor Johnson thinks City should allow amplified music but there needs to be some control over it. If complaints are made Graff can go back to the Liquor Commissioner. Will have a revision at next meeting. Graff would like to have this effective by March. Callmer would like Ordinance put in all Alderman mailboxes for review and any input. 2.) Glen Palmer Update - Graff talked with Department of Water Resources the barriers and head walls are in. They have done everything they can do in the Winter months. If the phone is disconnected by the City, then the City takes some responsibility. Graff has talked with Ameritech about a pay phone. They have suggested a Vendor Phone. Ameritech can send out a Vender Phone Company. If the pay phone generates so much money then the City would get some of the money. The City would want all the money to go to the Vendor Company, the City does not want any responsibility for the phone. Callmer would like to request a four hour repair time. The State knocked over light and broke it while they were down there working. They will need to deal with Unified to get it fixed or replaced. Zo'd d9T : z0 L6-80-u'eC - Page 2 - 3.) Budget Review FY 96/97 - Overtime Usage Report Reviewed Overtime is averaging 80 hours or under. Graff is at 63 percent in the budget at the end of the month. City has received check for the Flood and that needs to be credited back. It is a little higher than Graff thought. However, he is very confident that he will stay within his budget. Employees have been using u vacation time and there was some training. Graff wants to have Kim check on Grant amounts. Callmer would like Graff to put overtime usage report in mailboxes. Relief officers were hired like planned. Graff has been coming in at night time when there is a call out to help keep the overtime usage down. Spang thinks the cellular phone bill is too high. Graff said he has been returning calls on his way back and forth to school. Cellular phone bill is at 58 percent. 4.) Grant Updates - Copsmore Grant - Dictaphone/Digital Voice Mail System - Update - Voice mail system will be up and running on Friday December 6, 1996. Graff will be sending out memos. If a message goes in under urgent, then the system will page that person. Bobbi Erdman will be on this system. The City has an unlimited number of mailboxes. Library and Recreation will have mailboxes. Mailboxes will be done on a priority basis. There will also be an information line. 1996 Application - Under Review - Application has been accepted. Made it through first phase. They have received all aperwork. Cops Fast - Report on Budget/Revenue Review - At end oAlalst quota, they still owed about $20,000. Going to go online for payment only. Once they have report it will take three days before money is in account. Block Grant Review - Speed Monitoring Trailer Review - Still Mwon. They have received over 200 applications. They will let us know by the end of the month. Our cost will be approximately $2400. There is not a camera. Records speeds and helps slow down traffic. Get some good data from the trailer. 5.) Idot Update - Countryside Pkwy/Rt 47 - Traffic Count Completed - Area is not a safety issue. It does warrant a traffic signal. A temporary traffic light will cost $20,000 to $40,000. Idot will put it on the normal traffic signal list. They would like to see some help from the City, financial help from the City will move it up on the list. There have been two accidents there already. Idot requires five accidents. The City is not libel if there is a fatality. Graff recommends offering Wywrots engineering fees and $20,000 towards a permanent traffic light. Walnut/Rt 47 ' Request for Signs Do Not Pass On Shoulder - Dan has written up an Ordinance. Idot will not put up signs without an Ordinance. Callmer would like put all of Rt. 47 to Rt 71 . If the City was to put up any type of barriers, Idot will remove them. The signs have to be so many feet off of the road. Idot will put up signs at problem areas. Ordnance will cover all City limits so that is doesn't need to be redone. Talk to Dan to make changes. 6.) Human Service Commission Ordinance - CCI November Forum Meeting through CCI. Quality of life. Chairman has asked for everyone to being five ideas. £O -d d9T = Z0 L6-80-uEc - Page 3 - 7,) Railroad Crossing Safety Program - No report. 8.) Game Farm House Maintenance Update - They have put down more gravel. Have a quote from Oswego Excavating for just under $1000. They will come in and grate and put down limestone. The overhang_ will be done this weekend by Wilman. Will cost approximately $500. Might have to purchase new lumber. It might be more economical to put up a pre-fab. 9.) Monthly Police Reports - October & November - There are four cars with over 100,000 miles. Almost five cars. Yearly average is 22,000 to 24,000 miles. Subdivisions are rough on tires. Pick u slot of nails. September - Man Hour Utilization - Image Grant - There were a few more DUls over Labor Day. 10 Batteries for the month. October & November Reports - Don't have Utilization Report because of the computer software problems. All blank codes will drop off. Cleaning up in November. In January you will start getting a one page summary report. Any questions call Graff. 10.) Policy/Procedures - Review of Final Drafts - Drug Testing, Complaint Review, Harassment in the Workplace - EEO Policy and Harassment final draft. Had meeting last month. Employee is to notify their supervisor immediately or they need to go to De uty Treasurer. Deputy Treasurer is not a management person. 'This will have to be added to the job description. Deputy Treasurer will need to know what to do with the report. Harassment Policy will be a City wide policy. Sppang thinks the report should go to Administration. There needs to be a document on the procedure. Person talking the report will need training. A lot of the time the Complaint person is not a management person because they are easier to talk to. Refer both policies to Administration. Will also need to identify a person. Drug Testing - Drug testing has gone to the Union. There have been a few minor changes. Random testing will not be done. Couldn't come up with a way to do it. Testing will be done on suspicion, new employee, physical, and special assignment. Random testing could be done on a lottery type system. If same person is picked twice then the next time their name would be pulled out. Formalizing a Complaint Review will be discussed at next meeting. 11.) 7/18/96 Disaster Update on Funding - Received check for the overtime. 12.) Street Light Update - Graff is doing another street light survey. Graff will be giving a copy to Nanninga and all committee members. 13.) Special Events/Carnival Ordinance Review - Graff has a couple of Ordinances from other communities. Callmer, Graff, Prochaska, and Hiles haven't been able to meet to go over samples. They will be adding a risk management. Anything that could cause a problem. Can upgrade the standards. b0'd d91 = Z0 L6-80-uEC - Page 4 - Now Business 1.) 1006 Intergovernmental Agreement with Yorkville School District - This is the same agreement as every year. The School has committed to $16,000. Barry is getting an increase this year. Mayor Johnson and Callmer think we should ask for more money from the School. They apply for grants to get the money back. The School is not even paying half of what it cost. They will be having a meeting in May. Take to COW, 2.) Review Organizational Structures - Proposal for Lieutenant Position to be Requested For Appointment By February 1, 1997 - 80 percent of the time the Captain Position will be doing administration work, but it will still be a patrol position. Pay scale for Lieutenant is less than a Captain. Scale is at $42,500 per year, Person would still be eligible for overtime. Graff would like to start at $42,000 since not 51 percent of the time would be spend doing administration. With the Labor laws, this person would not be a Union employee. The scale for a Captain is $45,000 per year with no overtime. Lieutenant will need to be able to exchange shifts, but this person will need to be on day shift when Graff is on vacation. This person would be second in command and when Graff is out of the office. The interview process - Would like a written test with an essay question. Why do you think you are the best person for this position? There are also educational requirements. If committee is not comfortable with any of the three Sargents applying Graff will have to have an alternative. Will do a special meeting for the interviews. Mayor Johnson and Public Safety Committee will ask questions. Any other Alderman can be present, but will not be permuted to ask questions. Could consider a step increase with one year probation. Could add a stipend after one year and see how the person does. Job description needs to go to COW or City Council. Set up questions at next meeting. Interview in the first part of January. 2nd Community Police Officer Assignment - Duties - Graff is creating some new job duties that Greg is not already doing so work is not being duplicated. Cutting back on investigation time. 3.) FY 97198 Budget Process Review - Graff normally works with Chairperson and Vice-Chairperson on budget, then brings it to M Committee. Graff will get together with Callmer and Sowinski. Department needs two new squad cars. f Minutes by: Mollie Anderson {i I t0 'd d9E = Z0 L6-80-uleC'