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Public Works Minutes 2002 10-28-02 r UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING APPROVE D 1\0/ MONDAY, OCTOBER 2a,2002 6:30 P.M. In Attendance: Alderman Larry Kot Alderman Marty Munns Alderman Joe Besco Alderman Rich Sticka Public Works Director Eric Dhuse City Engineer Joe Wywrot APPROVAL/CORRECTION OF MINUTES: REVISED JUNE 24,2002 and AUGUST 26,2002 These minutes were approved. PRESENTATIONS:NONE NEW BUSINESS: Snow Bird Policy Public Works Director Eric Dhuse stated that Judy Dyon of Public Works submitted a memo to inform the committee that there is a$25.00 shut off fee for the snowbird accounts. Mr. Dhuse said that it is a loss item and also an old policy that hasn't been reviewed. The $25.00 does not cover the cost of the time that it takes the Public Works to go to the residence and turn it off. The actual cost for at least two hours time for this service by Public Works and office is about$78.00. Mr.Dhuse said that if the resident does not have the water shut off by Public Works but calls to let Public Works know of their leaving they would pay only $76.11 to YBSD. These accounts would then be considered inactive. Alderman Kot asked when the $25.00 fee was adopted and if at that time if it covered the costs.Mr. Dhuse said he did not know when the fee was adopted it was already in the policy when he was hired to Public Works.Alderman Kot had suggested bringing the fee up to date with today's costs and to see how old and what the intent was of the current fee. He also suggested calling around to other towns to see how much they charge for their snowbird service.Alderman Sticka asked how much money would it save the City to raise it to $78.00 for the service. Mr. Dhuse said that the total cost for 2 billing cycles would be$116.00,with savings of$232.00. City Engineer Joe Wywrot mentioned that asking other towns may not paint a true picture of costs since they might subsidize the fee. Alderman Sticka added if Public Works should charge what it costs to turn it into a service then also consider subsidizing it. This item will be brought to the next Public Works meeting on November, 2002. Water System Overview Mr. Dhuse presented the committee with a map of the City Water Main System. Alderman Kot thought it would be a good idea for the committee to get an overview of the map. Mr. Dhuse said that the map was a couple of years old and does not have a few of the newer developments such as Heartland. Alderman Kot asked how many parts of the old side of town have been redone. Mr. Dhuse said that parts on the north side of town were from the late 1950's and early 60's. Mr. Wywrot added that the oldest part north of the river is from the 1950's. Some of the south side water mains still in service date back from 1908 or earlier. The streets it would include would be Heustis, West Ridge, and South Main. Mr. Dhuse pointed said that parts of the south side streets are looped through back yards and they had a main break there last week. Mr. Wywrot pointed out that Fox Hill, River's Edge and Country Hills are all on large dead ends. Alderman Sticks asked if there were any problems that could create. Mr. Wywrot said that if the water main out by the jail were to break, then all of Fox Hill would be out of water. Alderman Sticka asked if that was a bad idea for that subdivision. Mr. Wywrot said that the subdivisions probably wouldn't be built due to the cost to build a second main into town. The idea is to build off from each development and eventually there will be a return to loop back. Alderman Kot asked if there was a pattern with the older mains breaking and if it could happen on a new line. Mr. Dhuse said it is not likely to happen to the new and that it is mainly the old cast iron mains. The newer lines are made with ductile iron as opposed to cast iron,which is rigid. The ductile iron is a different type of material that has concrete in side the pipe and steel on the outside. Also they are now requiring that all the new water lines to be wrapped with a polyethylene encasement (plastic). That purpose is to separate corrosive soils that might exist. Alderman Kot asked that with the Water Main Project to come,where the old mains would be replaced. Mr. Wywrot said that with distribution mains they would have the opportunity to replace some. Mr. Dhuse said that those mains would likely be VanEmmon, Mill and Heustis. The distribution mains would work in conjunction with the existing mains. If the new distribution line were to go down Mill Street,they would not leave the old one in service. All the homes and businesses there would switch over to the new main. Alderman Kot asked if the 100 year-old mains have any effect of the quality of water. Mr. Wywrot said it would not have an effect on the quality but rather the fire flow since they are 4 inch mains. Currently there are some water quality issues if small water mains are feeding into booster stations. With the small water mains there needs to be a high velocity to supply the booster station and when that happens it stirs things up. Alderman Kot asked what would need to be done to correct that. Mr. Wywrot said by putting in the State Street Water Main. That would provide a lot more water to the booster station. Alderman Besco asked if the City has any lead water pipes in service. Mr. Dhuse said that there are. Mr. Wywrot said that there isn't necessarily a problem because they have been there for a long time and they're probably coated because of that. Alderman Kot asked what the next step would be to improve water conditions in the areas that are included on the Street and Water projects. Mr. Wywrot said that the distribution main that will go in down through Mill Street will greatly improve the amount of water that can be supplied. The water pressure will maintain itself at higher level under high demands. Other improvements will be decided after looking at the Phase 1 Report as far as what these individual construction projects will include. Alderman Kot asked if the City would experience more water main breaks with the new water treatment plant. Mr. Wywrot said that it wouldn't because the water pressure wouldn't be any higher. The pressure is determined by the elevation of the water towers. Alderman Kot asked if there is more water coming through the system, would it cause more pressure. Mr. Wywrot said that that issue wouldn't be significant and that the real concern is the condition of the mains. He did say however that depending-on what kind of water treatment they end up going with either CAT ion or lime softening,will cause the water to have a slight different chemical make- up to it which could create problems. The minerals that have deposited themselves in the lining of the main over the past hundred years or so could begin to slough off with the new chemical make-up particularly with the water flushing and could create some water quality concerns. It is possible that after a period of time of which the newly water has been distributed the system could eventually stabilize itself with a guess of approximately 6 months to a year. There is the possibility that there will not be any problems also. Alderman Kot asked Mr. Wywrot how he would access the over-all water quality today. Mr. Wywrot said that there are some old mains that the City needs to get rid of along with some dead end line problems that will only be replaced with development. Alderman Kot asked if there would still be problems to be addressed after the water main project and street projects are done. Mr.Wywrot said that as mains are getting older every year there will always ways be a need to improve the system. Alderman Kot voiced a concern over the State Street Water Main in the 5-year Plan and why the plans keep getting pushed back. Mr. Wywrot said there are reasons for that but mainly because the focus has been primarily on the big Water Project it has been hard to focus on anything but that. Alderman Marty Munns commented that he felt that the project on top of list should be the one getting worked on first, as the money is available. Mr. Wywrot said that there are plans to take care of these main problems but the money needs to be there to do it. All of these things can not be done at one time but will methodically get done a little at a time. Alderman Kot said he would like to see the focus be on the residential areas that have poor quality water. Mr. Wywrot said that though he agrees the mandate for the Radium removal is using up a lot of funds for that. They could easily spend $100,000 on the Water Main List every year with the up and coming growth and do it with justification. They will also try to incorporate the Radium with some of the main replacement work due to the large distribution mains. Some of the street jobs will be in conjunction with that but most of the water main jobs will be patched. It will also depend on what Smith Engineering comes up for those streets. Alderman Kot requested to see the sanitary maps at the next Public Works meeting. Mr.Wywrot said he would look into doing that. Proposed Wetland Ordinance Standards Mr. Wywrot stated that since the Supreme Court ruling the City has required developers to provide some mitigation on the subject but that they have been getting some complaints about what standards to go by. The city received from Conservation Design Forum the City's wetland consultant, a list of standards. Mr. Wywrot commented that there is some language in the list that he does not recognize so CDF has also included some definition for that. He said that the committee would need to take some time to go over it and study what it all means. It would make the situation more comfortable for what CDF is recommending. Alderman Kot asked by what standards these are based on. Mr. Wywrot said that NIPC has a model ordinance for wetland protection and a lot of these standards would come from that. Alderman Munns asked if there was a time frame in which to get this done. Mr. Wywrot said no but that it should not be held off for too long. Alderman Kot asked Mr. Wywrot what his recommendation would be on pursuing this project. Mr. Wywrot said he feels it should be the right away for a few reasons. One being that Yorkville is a great area with a lot of natural resources that aren't degraded and they need protecting. Once these resources are gone,they are gone. Another is that when the Phase 2 Storm Regulation begins to apply to Yorkville,we will-be required to adopt an erosion control ordinance. It would be the right thing to do and we will be required to do so sooner or later. These regulations are aimed at improving storm water quality. By maintaining our wetlands we do improve storm water quality. It is a way for the City to comply with these Phase 2 Storm Regulations for when they do apply to us. There was some concern on how this might affect the Blackberry Creek Interceptor Project. Mr. Wywrot said that he had an Executive Summary from CDF on that project that explains the quality of the resources in that area and he would make copies for the committee to look over. He explained that if they were to go with the Blackberry Creek project that they would avoid some of the problems there by doing a good job of erosion sedimate control. This item will go to COW on November 19, 2002, anticipating a presentation given by CDR. Snow Route Signs Mr. Dhuse reported that the signs have been ordered and are on their way. The signs should be up before any major snow comes. The Patriots Way signs are also coming and will be put in along Game Farm Rd., Somonauk St., and Church St. Flow Chart Mr. Dhuse stated that the Flow Chart explained future positions that the Public Works would need in the near future. The purpose is to make a lay out of who would work where and where positions might need to be added as the City grows. The position that would be on top of the list would be a support staff person who could be out on the fields at all times. Sale of Used Equipment Mr. Dhuse stated that he would like to sell two vehicles they no longer need that were, given to Public Works by the police department. He also mentioned the engine of a 1990 GMC dump truck had tired and also needs other repairs. . This item will go to COW on November 5, 2002. Elevated Water Storage Tank—Change Order#1 Mr. Wywrot recommended that this change order to be approved. This item will be sent to COW on November 5, 2002. Proposed Compensatory Storage Ordinance Mr.Wywrot stated that Attorney Dan Kramer recommended approval of this ordinance. , Some changes have been made Mr. Wywrot recommended sending this item to COW upon the committee's review of the ordinance. This item will go to COW on November 5, 2002. York Meadows Letter of Credit Reduction# 1 Mr. Wywrot recommended approving this credit reduction for the York Meadows Apartments development. This item will go to COW on November 5, 2002. Proposed Soil Erosion & Sedimentation Control Ordinance Mr. Wywrot stated that this item is in regards his recommendation of the city adopting an ordinance that specifically addresses erosion control that would be in accordance with the EPA. . Though this is a workable document there are still modifications that need to be made. Once the modifications are made this item will go to Attorney Dan Kramer to look over. This item will come back to the next Public Works meeting on November, 2002. Storybook Subdivision Water Supply Mr. Wywrot stated that the Storybook Highland Subdivision is requesting to hook up to the City's water system should the subdivision's well ever fail. This item has been brought to attention for informational reasons but will keep in consideration for connecting to the subdivision in the future to satisfy the EPA. OLD BUSINESS Lodestro Dentist Office Sanitary Service Request Mr. Wywrot informed the committee that the City could not require Dr. Lodestro to hook up the City's water system because the professional building is located over 250ft. from the Sanitary System,however the Health Department could still require him to hook up to the system if they see a need for it. ADDITIONAL BUSINESS Fox Hill Landscaping Issues Alderman Munns informed the committee that Fox Hill has not done the landscaping it had promised to do in the summer. He said the City Administrator Tony Graff recommends not approving engineering until a letter of credit and engineering plans have been established. Game Farm Rd./Route 34 Traffic Signal Update Mr. Wywrot stated that the mastarms that were approved by IDOT should take about 8 weeks to be delivered. The work should be completed by January 5, 2002. The delay was because of Springfield not processing documents. The documents had not been reviewed in 3 weeks but they have been asked to expedite the process. There was no more additional business. Meeting adjourned at 8:10 p.m. Minutes by Theresa