Public Works Minutes 2002 10-28-02 r
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING APPROVE D 1\0/
MONDAY, OCTOBER 2a,2002
6:30 P.M.
In Attendance:
Alderman Larry Kot Alderman Marty Munns Alderman Joe Besco
Alderman Rich Sticka Public Works Director Eric Dhuse
City Engineer Joe Wywrot
APPROVAL/CORRECTION OF MINUTES: REVISED JUNE 24,2002 and
AUGUST 26,2002
These minutes were approved.
PRESENTATIONS:NONE
NEW BUSINESS:
Snow Bird Policy
Public Works Director Eric Dhuse stated that Judy Dyon of Public Works submitted a
memo to inform the committee that there is a$25.00 shut off fee for the snowbird
accounts. Mr. Dhuse said that it is a loss item and also an old policy that hasn't been
reviewed. The $25.00 does not cover the cost of the time that it takes the Public Works to
go to the residence and turn it off. The actual cost for at least two hours time for this
service by Public Works and office is about$78.00. Mr.Dhuse said that if the resident
does not have the water shut off by Public Works but calls to let Public Works know of
their leaving they would pay only $76.11 to YBSD. These accounts would then be
considered inactive. Alderman Kot asked when the $25.00 fee was adopted and if at that
time if it covered the costs.Mr. Dhuse said he did not know when the fee was adopted it
was already in the policy when he was hired to Public Works.Alderman Kot had
suggested bringing the fee up to date with today's costs and to see how old and what the
intent was of the current fee. He also suggested calling around to other towns to see how
much they charge for their snowbird service.Alderman Sticka asked how much money
would it save the City to raise it to $78.00 for the service. Mr. Dhuse said that the total
cost for 2 billing cycles would be$116.00,with savings of$232.00. City Engineer Joe
Wywrot mentioned that asking other towns may not paint a true picture of costs since
they might subsidize the fee. Alderman Sticka added if Public Works should charge what
it costs to turn it into a service then also consider subsidizing it.
This item will be brought to the next Public Works meeting on November, 2002.
Water System Overview
Mr. Dhuse presented the committee with a map of the City Water Main System.
Alderman Kot thought it would be a good idea for the committee to get an overview of
the map. Mr. Dhuse said that the map was a couple of years old and does not have a few
of the newer developments such as Heartland. Alderman Kot asked how many parts of
the old side of town have been redone. Mr. Dhuse said that parts on the north side of
town were from the late 1950's and early 60's. Mr. Wywrot added that the oldest part
north of the river is from the 1950's. Some of the south side water mains still in service
date back from 1908 or earlier. The streets it would include would be Heustis, West
Ridge, and South Main. Mr. Dhuse pointed said that parts of the south side streets are
looped through back yards and they had a main break there last week. Mr. Wywrot
pointed out that Fox Hill, River's Edge and Country Hills are all on large dead ends.
Alderman Sticks asked if there were any problems that could create. Mr. Wywrot said
that if the water main out by the jail were to break, then all of Fox Hill would be out of
water. Alderman Sticka asked if that was a bad idea for that subdivision. Mr. Wywrot
said that the subdivisions probably wouldn't be built due to the cost to build a second
main into town. The idea is to build off from each development and eventually there will
be a return to loop back. Alderman Kot asked if there was a pattern with the older mains
breaking and if it could happen on a new line. Mr. Dhuse said it is not likely to happen to
the new and that it is mainly the old cast iron mains. The newer lines are made with
ductile iron as opposed to cast iron,which is rigid. The ductile iron is a different type of
material that has concrete in side the pipe and steel on the outside. Also they are now
requiring that all the new water lines to be wrapped with a polyethylene encasement
(plastic). That purpose is to separate corrosive soils that might exist. Alderman Kot asked
that with the Water Main Project to come,where the old mains would be replaced. Mr.
Wywrot said that with distribution mains they would have the opportunity to replace
some. Mr. Dhuse said that those mains would likely be VanEmmon, Mill and Heustis.
The distribution mains would work in conjunction with the existing mains. If the new
distribution line were to go down Mill Street,they would not leave the old one in service.
All the homes and businesses there would switch over to the new main. Alderman Kot
asked if the 100 year-old mains have any effect of the quality of water. Mr. Wywrot said
it would not have an effect on the quality but rather the fire flow since they are 4 inch
mains. Currently there are some water quality issues if small water mains are feeding
into booster stations. With the small water mains there needs to be a high velocity to
supply the booster station and when that happens it stirs things up. Alderman Kot asked
what would need to be done to correct that. Mr. Wywrot said by putting in the State
Street Water Main. That would provide a lot more water to the booster station. Alderman
Besco asked if the City has any lead water pipes in service. Mr. Dhuse said that there are.
Mr. Wywrot said that there isn't necessarily a problem because they have been there for a
long time and they're probably coated because of that. Alderman Kot asked what the next
step would be to improve water conditions in the areas that are included on the Street and
Water projects. Mr. Wywrot said that the distribution main that will go in down through
Mill Street will greatly improve the amount of water that can be supplied. The water
pressure will maintain itself at higher level under high demands. Other improvements
will be decided after looking at the Phase 1 Report as far as what these individual
construction projects will include. Alderman Kot asked if the City would experience
more water main breaks with the new water treatment plant. Mr. Wywrot said that it
wouldn't because the water pressure wouldn't be any higher. The pressure is determined
by the elevation of the water towers. Alderman Kot asked if there is more water coming
through the system, would it cause more pressure. Mr. Wywrot said that that issue
wouldn't be significant and that the real concern is the condition of the mains. He did say
however that depending-on what kind of water treatment they end up going with either
CAT ion or lime softening,will cause the water to have a slight different chemical make-
up to it which could create problems. The minerals that have deposited themselves in the
lining of the main over the past hundred years or so could begin to slough off with the
new chemical make-up particularly with the water flushing and could create some water
quality concerns. It is possible that after a period of time of which the newly water has
been distributed the system could eventually stabilize itself with a guess of approximately
6 months to a year. There is the possibility that there will not be any problems also.
Alderman Kot asked Mr. Wywrot how he would access the over-all water quality today.
Mr. Wywrot said that there are some old mains that the City needs to get rid of along
with some dead end line problems that will only be replaced with development.
Alderman Kot asked if there would still be problems to be addressed after the water main
project and street projects are done. Mr.Wywrot said that as mains are getting older every
year there will always ways be a need to improve the system. Alderman Kot voiced a
concern over the State Street Water Main in the 5-year Plan and why the plans keep
getting pushed back. Mr. Wywrot said there are reasons for that but mainly because the
focus has been primarily on the big Water Project it has been hard to focus on anything
but that. Alderman Marty Munns commented that he felt that the project on top of list
should be the one getting worked on first, as the money is available. Mr. Wywrot said
that there are plans to take care of these main problems but the money needs to be there
to do it. All of these things can not be done at one time but will methodically get done a
little at a time. Alderman Kot said he would like to see the focus be on the residential
areas that have poor quality water. Mr. Wywrot said that though he agrees the mandate
for the Radium removal is using up a lot of funds for that. They could easily spend
$100,000 on the Water Main List every year with the up and coming growth and do it
with justification. They will also try to incorporate the Radium with some of the main
replacement work due to the large distribution mains. Some of the street jobs will be in
conjunction with that but most of the water main jobs will be patched. It will also depend
on what Smith Engineering comes up for those streets.
Alderman Kot requested to see the sanitary maps at the next Public Works meeting.
Mr.Wywrot said he would look into doing that.
Proposed Wetland Ordinance Standards
Mr. Wywrot stated that since the Supreme Court ruling the City has required developers
to provide some mitigation on the subject but that they have been getting some
complaints about what standards to go by. The city received from Conservation Design
Forum the City's wetland consultant, a list of standards. Mr. Wywrot commented that
there is some language in the list that he does not recognize so CDF has also included
some definition for that. He said that the committee would need to take some time to go
over it and study what it all means. It would make the situation more comfortable for
what CDF is recommending. Alderman Kot asked by what standards these are based on.
Mr. Wywrot said that NIPC has a model ordinance for wetland protection and a lot of
these standards would come from that. Alderman Munns asked if there was a time frame
in which to get this done. Mr. Wywrot said no but that it should not be held off for too
long. Alderman Kot asked Mr. Wywrot what his recommendation would be on pursuing
this project. Mr. Wywrot said he feels it should be the right away for a few reasons. One
being that Yorkville is a great area with a lot of natural resources that aren't degraded and
they need protecting. Once these resources are gone,they are gone. Another is that when
the Phase 2 Storm Regulation begins to apply to Yorkville,we will-be required to adopt
an erosion control ordinance. It would be the right thing to do and we will be required to
do so sooner or later. These regulations are aimed at improving storm water quality. By
maintaining our wetlands we do improve storm water quality. It is a way for the City to
comply with these Phase 2 Storm Regulations for when they do apply to us. There was
some concern on how this might affect the Blackberry Creek Interceptor Project. Mr.
Wywrot said that he had an Executive Summary from CDF on that project that explains
the quality of the resources in that area and he would make copies for the committee to
look over. He explained that if they were to go with the Blackberry Creek project that
they would avoid some of the problems there by doing a good job of erosion sedimate
control.
This item will go to COW on November 19, 2002, anticipating a presentation given by
CDR.
Snow Route Signs
Mr. Dhuse reported that the signs have been ordered and are on their way. The signs
should be up before any major snow comes. The Patriots Way signs are also coming and
will be put in along Game Farm Rd., Somonauk St., and Church St.
Flow Chart
Mr. Dhuse stated that the Flow Chart explained future positions that the Public Works
would need in the near future. The purpose is to make a lay out of who would work
where and where positions might need to be added as the City grows. The position that
would be on top of the list would be a support staff person who could be out on the fields
at all times.
Sale of Used Equipment
Mr. Dhuse stated that he would like to sell two vehicles they no longer need that were,
given to Public Works by the police department. He also mentioned the engine of a 1990
GMC dump truck had tired and also needs other repairs. .
This item will go to COW on November 5, 2002.
Elevated Water Storage Tank—Change Order#1
Mr. Wywrot recommended that this change order to be approved.
This item will be sent to COW on November 5, 2002.
Proposed Compensatory Storage Ordinance
Mr.Wywrot stated that Attorney Dan Kramer recommended approval of this ordinance. ,
Some changes have been made Mr. Wywrot recommended sending this item to COW
upon the committee's review of the ordinance.
This item will go to COW on November 5, 2002.
York Meadows Letter of Credit Reduction# 1
Mr. Wywrot recommended approving this credit reduction for the York Meadows
Apartments development.
This item will go to COW on November 5, 2002.
Proposed Soil Erosion & Sedimentation Control Ordinance
Mr. Wywrot stated that this item is in regards his recommendation of the city adopting an
ordinance that specifically addresses erosion control that would be in accordance with the
EPA. . Though this is a workable document there are still modifications that need to be
made. Once the modifications are made this item will go to Attorney Dan Kramer to look
over.
This item will come back to the next Public Works meeting on November, 2002.
Storybook Subdivision Water Supply
Mr. Wywrot stated that the Storybook Highland Subdivision is requesting to hook up to
the City's water system should the subdivision's well ever fail. This item has been
brought to attention for informational reasons but will keep in consideration for
connecting to the subdivision in the future to satisfy the EPA.
OLD BUSINESS
Lodestro Dentist Office Sanitary Service Request
Mr. Wywrot informed the committee that the City could not require Dr. Lodestro to hook
up the City's water system because the professional building is located over 250ft. from
the Sanitary System,however the Health Department could still require him to hook up to
the system if they see a need for it.
ADDITIONAL BUSINESS
Fox Hill Landscaping Issues
Alderman Munns informed the committee that Fox Hill has not done the landscaping it
had promised to do in the summer. He said the City Administrator Tony Graff
recommends not approving engineering until a letter of credit and engineering plans have
been established.
Game Farm Rd./Route 34 Traffic Signal
Update
Mr. Wywrot stated that the mastarms that were approved by IDOT should take about 8
weeks to be delivered. The work should be completed by January 5, 2002. The delay was
because of Springfield not processing documents. The documents had not been reviewed
in 3 weeks but they have been asked to expedite the process.
There was no more additional business.
Meeting adjourned at 8:10 p.m.
Minutes by Theresa