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Public Works Minutes 2002 09-23-02 D DDDO �ko� Page 1 of 4 APPROVE � UNITED CITY OF YORKVILLE REVISED PUBLIC WORKS COMMITTEE MEETING MONDAY,SEPTEMBER 23,2002 6:30 P.M. In Attendance Alderman Larry Kot Alderman Richard Sticks Mayor Art Prochaska Public Works Director Eric Dhuse City Engineer Joe Wywrot Guests: Dr. Peter LoDestro APPROVAL/CORRECTIONS OF MINIUTES: JUNE 24,2002 AND JULY 22,2002 Public Works Director Eric Dhuse pointed out some corrections that needed to be made on the June 24h minutes. Some updated information was added to the minutes and they will be brought back with the changes at the next Public Works meeting on October 21,2002. The committee approved to go ahead with the July 22nd minutes. PRESENTATIONS:None New Business: July and August 2002 Water Reports The committee looked over the July and August Water reports. Mr. Dhuse stated that the town used 4 million gallon less of water in August than in July. He thought that the decrease could have come from residents giving up on sprinkling their grass.Alderman Kot asked if the public is ever notified when the water ban is lifted. Mr. Dhuse said that they usually just ask the public to not water their lawns until after it has rained.When it rains the need to water lawns isn't as much. He said that next year they might need to go a little more formal with the water ban because without the addition of another well,they will really need to take a look at how much water is consumed and if it is sufficient. Alderman Kot asked if the Bulk Rate Policy is working out. Mr. Dhuse said yes that it has really helped from people coming in and taping in on the City's Water System. This item will go to COW on October 1, 2002. New Pump Motor for Blackberry Creek North Lift Station Mr. Dhuse commented that this item is not only a necessity but also an emergency. They have already ordered the parts for the new pump that will be installed next Monday on September 30, 2002. He said the other pump at that site will need to be pulled out and checked to make sure it is functioning properly. He also mentioned that the Gawne Lane pump stations two pump motors went bad and needed to be replaced.The costs for that came to a little over $1,000 each.With these set backs it comes up to about$14, 000 of unexpected expenses. The Operating and Maintenance Supply Fund cover some of the costs but then that deletes 50%of supplies for the rest of the year. It was asked how much is put in the budget for this kind of situation and Mr. Dhuse stated that$9,000 is budgeted for Sewer and Maintenance and Improvements. He said that they haven't had such a big set back,it is usually small repairs.He said that they still have$7,000 in contingency but they still have to cover the costs of having the other pump pulled and looked at. Mayor Prochaska suggest that for next year they should look into starting a line item for emergency repairs and up grades for the lift stations. He said that they should bring this idea to Page 2 of 4 Attorney Kramer so that he could comment how it should be written out so that the dollars could carry over. The Committee approved this plan. This item will be sent to COW on October 1, 2002. LoDestro Dentist Office Sanitary Service Request City Engineer Joe Wywrot stated that dentist Dr. Lodestro is planning to raze the building at 803 Bridge Street and construct a new office building. He said that he had received a call from Ralph Pfister from the Yorkville-Bristol Sanitary District and he had questioned why the city hadn't required the building to be opened to the City Sanitary Sewer. Mr.Wywrot said that he told Mr. Pfister the reason for that was because the Sanitary Sewer is 400 ft. away from the building. The City Ordinance would require it if it was less than 250 ft. away,but that isn't the case. Mr. Wywrot had also spoken with Steve Curatti from the Health Department about concerns of what kinds of materials or chemicals might be going into the septic fields from the dentist's office. Dr. Lodestro commented that any type of hard materials such as teeth or filling materials would go through a screen first so that the materials wouldn't clog up their vacuum system.He said he did check with the American Dental Association and the Illinois State Dental Society and they do not require at this time other scrap materials to be hauled away. He said there are medical waste pick up services that they use now and also BFI will remove it as long as they indicate what type of scrap materials are to be removed off site and then they are disposed of properly. There are other medical waste companies that haul away the chemicals. Dr. Lodestro went on to explain at the new office there would not be any chemicals because it is all computerized.He said there wouldn't be any film,or chemicals to develop fihn because there wouldn't be any machine for that.He said that with the concern of disposing of wastes in the septic or septic fields wouldn't happen for the reasons that he stated.Alderman Sticka asked about the kind of form the mercury for tooth filling comes in. Dr. Lodestro said that it comes as a half-inch pill that is pre- encapsulated with the mercury at one end of the capsule and the silver/copper powder in the other half.He said that manufacturers all make them pre-capsulated and that there is no run off He said that on any given day that the amount of filling material they disposed of is such a small amount that it wouldn't even fill a vile. Alderman Kot asked how many tenants would occupy the other offices. Dr. Lodestro said that they could have more than 2 tenants because it is geared at being a professional office for specific types of people such as lawyers or insurance agents.He said it will be a 6,000-sq. ft. building and will have 5 units. The septic would work for them because their wastewater would be minimal. A dry vacuum system will be put into the new office,which would not need water as with the other vacuum device. The other offices to be occupied would not be medical offices,which would also keep the water use minimal. There was also a discussion on the maximum PE use regarding areas that would soon be developed. Mr.Wywrot said that he had spoken with Steve Curatti about it and that the PE maximum is 15.He said that any thing above that they would have to mandate it. Mayor Prochaska commented that if the areas are going to be developed any way,they would need to take a look at putting in sewers.He said the costs would be all right because they would build such a big system it would be easier to run a line to the area. Mr.Wywrot said that he would speak with Mr. Curatti about that but that anything above the PE maximum they would have to connect to the City Sewer line. Mr.Wywrot said that he will get the more information on this and bring it back to the next Public Works meeting on October 1,2002. The committee will wait for approval on this item until after Attorney Dan Kramer has had the opportunity to look it over and give his advice. Page 3 of 4 5 Year Capital Improvement Program Mr.Wywrot stated that the lists of streets they have are on the 2002 Road Program and that they have the engineering for 2002 and 2003. Then for next fiscal year they will make plans for 2003 and 2004 and then in 2005 they will build those roads that are on the designs from the year before. He said it takes a lot of time and money to make the plans for it. Then after that they will be start engineering on the subsequent years for the Road Project and will be doing that several years in a row.Alderman Kot asked when Mr.Wywrot expected to have the first phase engineering done. Mr.Wywrot said that it would be done around the first of the year they would have some feed back on what Smith Engineering recommends what should be done with all the different roads.Alderman Kot felt that he didn't agree with the plan to get the roads done over the 5-year plan.He expressed concern that it should be done sooner by means of a funding source. Mayor Prochaska agreed with Alderman Kot in that the committee agreed to getting engineering plans and the roadwork done as soon as money became available. Alderman Kot expressed that he would like to see these plans for the Road Project done within a couple of years. Mayor Prochaska asked if they were looking at doing the roads at full size. Mr.Wywrot said that middle standard at 22 feet wide with ditch drainage. Some of them might require some storm sewer while others may not. He said there are some alignment issues with some of the roads and water mains underneath some of them also. There are questions if some of the roads can be overlaid unless they are not repairable. There would be substantial costs for repairing Van Emmon and Morgan streets. Alderman Kot said that for right now to leave the program as it is currently set up until after they hear back from Smith Engineering on the costs. After that they can then decide whether to take a different approach on the plan. Mr.Wywrot said that for next year's purposes he would have his direction on what repairs will be done in-house. They are Apple Tree Court,Dixon Court and the City Hall parking lot. There is also the pavement treatments and crack filling. One change Mr.Wywrot has purposed is to make crack filling and MFT project,which will help free up money for the General Fund for Public Works. Alderman Sticka asked what the repair plans were for Countryside Pkwy. Mr.Wywrot said that they will be doing some mill and repave and some patching.Alderman Sticka asked Mayor Prochaska if there was any chance at getting a CAD Ion Exchange for the radium treatment.Mayor Prochaska stated that the Sanitary District said that they needed to receive more information. One question the Sanitary District asked is would it be safe for the workers to work around sludge that comes from the Cad Ion Exchange.He said that they might be looking at an employee safety issue because of it. Mr.Wywrot said that based on the samples taken that EEI said that the numbers taken from the radium would be approximately the same. The current numbers right now run at 30 picro curries per kilogram. As long as they are under 50 picro curries then it is okay.Alderman Sticka asked if the Cad Ion Exchange produces a waste product. Mr.Wywrot said yes that it is a brine product and there would be a concentration of radium in the brine. Mayor Prochaska felt strongly that they need to find an authoritative source to explain to the Sanitary District that the sludge produced from the Cad Ion would not harm their employees and that it would be safe whether it is the IEPA or an expert from EEI. The answer has to be one in which the Sanitary District would accept. Mr.Wywrot said that he would see what he could find out on the matter and keep in touch with the committee on the issue. This item will go to COW on October 1,2002. Walnut Street Final Balancing Change Order Mr.Dhuse reported that the contractors recommended approval on this project. The budgeted amount was 133 and came in over at 136.He said that 147 in the General Fund might be available for the other items. He mentioned that landscaping both sides of Walnut Street has been effective. He stated his disapproval of sod and would be in favor of banning it until at least September because of the water usage.He recommended to have a sod restriction during the summer months. Page 4 of 4 This item will go to COW on October 1,2002. Engineering Department Computer Purchases Mr.Wywrot informed the committee that they have already gone forward with this purchase. ADDITIONAL BUSINESS Mr. Dhuse stated that he would not be able to make the City Council meeting tomorrow night. He also mentioned that leaf pick-up dates are as follows: October 21 —25h,November 18I'—22 nd and a reserved day on November 25h—27th. Mayor Prochaska asked when the water tower would be operational. Mr.Wywrot said that it should be by the fall of 2003. Alderman Larry Kot asked if Mr.Wywrot could bring a water main map of the City.He wanted to know what needs to be done and where. Mr.Wywrot said he will bring the map to the next Public Works meeting on October 21, 2002. Mr.Wywrot will also try to have an update of the Sanitary District issue on next month's agenda. Meeting adjourned at 7:40 p.m. Minutes by Theresa Brady Revision by Jackie Milschewski, City Clerk