Public Works Minutes 2002 07-22-02 1
UNITED CITY OF YORKVILLE F
PUBLIC WORKS COMMITTEE MEETING b a
--- I-
MONDAY,JULY 22,20021 °I• d3' a
6:30 P.M.
In Attendance:
Alderman Larry Kot Alderman Joe Besco Alderwoman Rose Spears
Public Works Director Eric Dhuse City Engineer Joe Wywrot
Guests:
None
PRESENTATIONS•
None
APPR VAUCORRECTIONS OF MINUTES:
None
NEW BUSINESS:
May and June Water Reports
Alderman Kot asked Public Works Director Eric Dhuse about the water main leak on Fox and if the City
would get reimbursed. The total amount of water lost was 130,000 gallons.Mr.Dhuse said that they will be
billing Boreing Company for the whole repair on it.The cost of the water lost was$1,300.Alderman Kot
wanted to see the City get reimbursed for that.Mr.Dhuse said that he would let the company know but also
said that Boreing knew they were at fault for it,and were willing to pay for it.
This item will go to COW on August 6,2002.
White Oak Unit 4 Letter of Credit
City Engineer Joe Wywrot stated that this is just an FYI in that they did get a notification of the White Oak
Unit 4. There is a letter of credit in place and the bank has bank has notified us that it is due to expire in
November.They did put another punch list together for them and they are actively doing.They have just
put the service course down.He said he has spoken with them and they are both looking to have this finaled
out and accepted.He suggested that at the COW meeting they should ask Attorney Dan Kramer to have the
clerk send money to the bank in case they should not have the punch list complete by November.
This item will go to COW on August 6,2002.
Sidewalk Replacement—135 E.Van Emmon
Mr.Wywrot stated that Linzie Coffey had approached them last year and he was asking to have his side of
sidewalk replaced on Heustis St.It wasn't in the budget last year to that,but Mr.Coffey replaced it himself.
He is now asking if the City could reimburse him for that.Mr.Wywrot said that since Mr.Coffey acted out
as general contractor that it was less expensive than it would have been with a City-wide contractor.
Alderman Kot asked when the job was actually completed.Mr.Wywrot said that the concrete was
delivered on November 6,2001 of last fiscal year.Alderman Kot asked if this is this something we can take
care of financially. Mr.Wywrot said that he did factor this cost into what is being spent on sidewalk
expenses and recommends reimbursing Mr.Coffey.
The committee decided to process payment to Mr. Coffey.
Fox Street Sidewalk Update
Alderman Kot stated that one street they identified to be replaced for safety concerns was Fox Street.There
are plans to extend it from Main to McKeaver's parking lot.He said that they did get a call from resident
Michael Cope who lives right next to there.His concern was that if a sidewalk is put in there that he would
loose part of his driveway and be forced to park outside the sidewalk and therefore would be violating the
City Parking Ordinance prohibiting that.Alderman Kot asked if there would be enough room to place the
2
sidewalk in between where two cars might go.Mr. Wywrot said that there are limitations of how far you
can go with that. The driveway is two cars wide but he has two cars and a company truck and his son visits
and also would need to park his car.Alderman Sticka pointed out that if there are as many cars parked there
that they could be blocking off pedestrian access making pedestrians walk in the street to get around that.
Mr.Wywrot said that probably happens at certain times. If we replace one problem we may be creating
another problem. Alderman Kot asked where they would lay the sidewalk.Mr. Wywrot said it wouldn't be
a straight section,they were planning to meander around some trees,bushes and a catch basin. Then they
cannot get passed the retaining wall at McKeavor's parking lot so they will need to meander around that
and somewhat into the street.With people tending to want to walk more over towards McKeavor's it is a
more logical to place it on that side of the street.Alderman Sticka commented that it was the place to put a
pedestrian walkway because it is a busy street at a busy intersection with people that go to those businesses.
Alderman Kot suggested trying to lay the sidewalk between the two parked cars at the Cope residents. Mr.
Wywrot said they would try to do that.The most important thing is to get people off from the street.
Other Sidewalk Issues
Mr.Wywrot reported that sidewalk was torn out of the southwest corner of State Street and Washington.
He said that they had plans to do the sidewalks at the key-way at northwest corner of State Street and
Washington.He said across the street on the south west corner there was a section of walk that was almost
not there it was mostly grass,then there was a portion of sidewalk there that was in need of being replaced.
He said that the contractor ripped out the entire frontage on State Street because there were big X marks
that said remove. The City did not put those markings there. They asked both the contractor and the
resident if they had marked the area,and they said they did not. Also among the markings someone wrote
gas which could mean it might have been Nicor who made the markings.The residents are refurbishing the
house so Nicor could be putting in gas for that.The curb and sidewalk are all gone and the residents will be
getting a new sidewalk for free. The contractor has a spread-sheet that says the southwest corner of State
and Washington for a repair.He only assumed that because the area was marked all the way down,that it
all went.The contractors spread—sheet also said it was for coverage of 50 square feet. The area they took
out was almost 250 square feet.Mr.Wywrot suggested that because the contractor acted in good faith that
they should go ahead and replace the sidewalk and pay the contractor.Alderman Kot thought that they
should speak again to the contractor and ask if he could compensate for part of the costs.
ComEd Utility Pole Replacement
Mr.Dhuse stated that in the east alley of Bridge Street behind Smith Engineering there is a utility pole that
they would like to relocate. The pole has been hit many times because of its location in the parking lot. He
has the easement assessment documents to do that but there is a cost issue that is unknown for now.ComEd
will not re-hook because of power lines that feed to the area buildings.He said that the City would have to
cover the costs for the project. ComEd would however take care of another pole.Mr.Wywrot said that they
would have to enter into a customer work agreement to do that.W.Muse thought that costs could run up
to$1,000 maybe more.He felt this issue would be coming back a couple of times between getting the final
easements and costs.
This item will go to COW on August 6,2002.
Purchase of Sand Separator for Well#3
Mr.Muse reported that down at Well 3 near the Pump House there is a sand separator that sets on the well.
It separates the sand from the water.It is beginning to get a pit hole,which is allowing some of the sand to
go through.They have had to weld it once already,but they don't want to have to shut it down because it
keeps sand out of the mains.He has another one picked out.They would need to do the plumbing,take it
out and put the new one it.Alderman Sticka asked how old the old separator was.Mr.Dhuse said it was 12
years old. The company that will be making the new separator is doing us a favor by making it in the same
design as the old one.
This item will go to COW on August 6,2002.
3
Amending Ordinance Regarding Compensatory Storage
Mr.Wywrot stated that this is an ordinance that is requiring compensatory storage that a developer would
need to divide.In other words if a developer wanted to fill in any natural flood planes,he would have to
compensate by building another one in the area.Mr.Wywrot said that EEI has looked at the draft for it and
they are fine with it.
This item will go to COW on August 6,2002.
Fox Road Safety Study
Alderman Kot stated that this item was discussed at Public Safety.He said that based on Smith
Engineering's Survey they would like to see this project moving ahead. This would include putting up
signs,reflective markers and increasing shoulder widths.Mr. Kot said that increasing shoulder widths
would be costly and though it may be short term,it might not happen right away.It is not in the budget for
this year. Mr.Dhuse thought they would be able to do the reflective pavement markings,the signage,and
the chevrons.There will also be some tree trimming associated with that. Alderman Kot suggested asking
resident Tom Lindblom to work with them on the tree trimming as he has a tree that needs trimming.
Alderman Sticka felt that by trimming back trees and opening the areas up that it might encourage people
to speed. Alderman Kot thought that it would be in the City's best interest to go ahead with the project for
possible safety and liability issues. Since the City hired someone to do the Fox Road Safety Study then they
are obligated to it.Alderman Sticka felt that the company that did the study is probably not experts at
traffic counting and that if it were up to him that he would hire someone that is an expert at traffic counting.
Mr.Dhuse said that they will start with the signage but will wait to hear from Tom to see how much the
reflective markers will cost.He also pointed out that the chevron signs are expensive and that kids might
try to steal them.It is something that the City should be aware of and watchful.Alderman Kot asked if
anything would be done on Kennedy Road.W.Wywrot said that the Safety Committee felt they should do
nothing on Kennedy Road because it's not within the City limits. Chief Martin sent a memo to Jim Heinz
with a report on that but hasn't received a reply.Alderman Kot said he would bring the issue up again at
the Public Safety meeting on July 25,2002.
This item will go to COW on August 6,2002.
Street Naming Ordinance
Alderman Kot stated that the Human Resource Commission has been working on this issue for some time
now and recently came up with a draft. See attached.Alderman Kot said that he has reviewed it and
commented that his original thought was to go with more of historical theme.He said that the Human
Resource Commission took it in a broader sense. They came up with more of a street naming
ordinancetresolution.He suggested that they read over the draft and for the committee to give their input on
it.He said though it is fine in its current format he felt it should probably be focused more on the historical
aspect. One item he didn't like was under section 1-D.He felt that a 20%of historical names should be
used.He said that the commission would probably come up with the appropriate list but will also be
looking for community input on this.If a person brings a name to the list and it meets the criteria then that
might be added to the list.Mr.Wywrot asked if they had discussed having names other than prominent
people such as landmarks or India Tribes. Alderman Kot read from the draft that it could be names of
individuals,families, or companies. Alderman Besco thought that should add other things of significance.
Alderman Kot stated that any name could be added as long as it meets to the criteria of contributing to the
historical heritage of this area.He thought they should add a waiver to allow with the consent of the City
Council.Mr.Wywrot asked they had intended for this to be an ordinance or a resolution.He felt that most
developers would gladly name a street that the City Council would ask. Alderman Sticka said that they
have spoken with some developers and they are marketing people to come up with themes such as nautical
or other. Some of the names on the list might not fall into their themes. Alderman Besco suggested adding
to the draft that the City Council strongly requires developers to pick 201/6 of the names from the list unless
otherwise determined by the City Council.Mr. Wywrot stated with regards to 2-B on the first page of the
draft that it was an issue that he had proposed something like this at the last update to the Subdivision
Ordinance.He said that Mayor Prochaska was particularly opposed to it and felt that he didn't want to limit
a developer's creativity by formalizing the suffix treatment.Alderman Sticka agreed to remove the policy
4
of the suffixes.Mr. Wywrot suggested also adding that the names shall be reserved when requested of and
locked in at time of Preliminary Plan of Approval. The Preliminary Plan of Approval is good for one year.
Alderman Sticka suggested taking out the part where emphasizes avoiding using hyphenated names. The
committee agreed.Alderman Kot said that once this ordinance goes he would like to see ceremonies and
commemorations from family members whom are related to the historical figure.
This item will go to COW on August 6,2002.
Proposed Trail from Existing Heartland Subdivision to Jewel Store
Mr.Wywrot stated that Clayton Marker had called him about two months ago and said he would like to
build a sidewalk or trail along Market Place Dr.extended between Landmark and McHugh Rd.He said that
Heartland is already obligated to build the sidewalk along the East Side of McHugh Rd.and John Tucker
from Jewel has built one along the north side of Market Place Rd.That would connect them together.Mr.
Wywrot said that he thought that was fine but that the new apartment complex coming in should actually
pay for it.He suggested that he wait to do that.Alderman Sticka said that only thing right now is that it is a
pedestrian way. Alderman Besco said that if a sidewalk were built there right now it would get destroyed
during the construction. Mr. Wywrot said the developers for the apartment complex would do the full right
way improvement with curbs,gutters,street-lights,sidewalks,trees,and the whole works.He suggested to
Mr.Marker to wait on building any sidewalks now for that reason.He could suggest that they put in asphalt
right now knowing that there will be no recapture and it will be torn out when its time to build the actual
sidewalks.Alderman Kot suggested getting back with Mr.Marker and suggest that to him.Mr.Wywrot
said he would do that.
The committee will wait to send this to COW until they hear an affirmative response.
OLD BUSINESS:
Preliminary Engineering for 2002 Road Program
Alderman Kot said that he had put together a list of streets that he thought should go on the street list to be
considered.Mr. Wywrot went out and did the same thing from an engineering stand-point and came up
with his own list. The results are listed. See attached.Mr.Wywrot said he looked at the project with
middle-criteria of 3 ideals. It was road width of 20 ft.with some sort of a drainage system in place and the
pavement in some sort of fair shape.He felt that they could take Mill Street off the list because that road is
to be funded with the FAU project which is 75%Federal dollars. Somonauk Rd. is involved with the same
funding. It might not happen next year but it will be within the near future.He said that Hydraulic could be
taken off because that will built new when the interceptor is put in. Alderman Besco said that Kendall Rd.
is probably in need of reclamite.Mr.Wywrot said that a micro-paved street could not be reclamited.He
said he didn't put it on the list because it met with his criteria.He mentioned that a section of VanEmmon
and State Street are in terrible disrepair and need attention. Alderman Kot said that one of the streets not
mentioned in Mr.Wywrot's list was Orange Street.He felt it was a street that gets a lot of traffic and use
during the school year and thought it should be one to add to the list.Mr.Wywrot said that he felt that it
met his criteria of streets.Alderman Kot said he would like to see if the engineering company they choose
to go with would be able to come up with a cost estimate for the streets that need to be fixed to be able to
move along with the project.Mr.Wywrot said that the committee would need to tell them which streets
they want them to look at. Some of the streets mentioned by the committee:VanEmmon to Morgan and
State Street;Madison through Jefferson;Heustis Street to Fox and Hydraulic;Colton because of the
drainage problems;the dead ends of Fox and Washington;Liberty,Center and Mill Street.W. Wywrot
suggested that the committee compose a lists of streets that they want Smith Engineering to look at get
their recommendation and what the cost would be.W.Dhuse said that he would put State Street and
Morgan on the top of the list because it has been held off for 3 years now and the road is in bad shape. Also
in lower Morgan there are drainage issues and they do not know where the drainage tile is located.Mr.
Wywrot mentioned that Adams Street is another street to look into. Alderman Sticka pointed out that they
would need to keep in mind streets that might need water main work done.Mr.Wywrot said that that would
be part of the Preliminary Engineering done by Smith.
The committee will put together a list for Smith Engineering of the streets they would like to see work done
on.
5
ADDITIONAL BUSINESS:
Street Markings Update
Alderman Sticka stated that he rceived a call from resident Elden Madden and he noticed that the wide
stripe at the end of Main Street is gone.Mr.Madden claimed that he nearly had an accident there.Mr.
Sticka felt that stop bars needed to be put in there.Alderman Kot asked if there is any policy in regards to
where the City put in the stop bars.Mr.Dhuse said it is like the crosswalks,they try to do them when they
need it but are sometimes forgotten about when they become faded.Mr.Dhuse does remember a stop bar
being there at one time. It is something that can be taken care of now.
Somonauk Street Crosswalk Update
Mr.Dhuse stated that this project usually gets done 2 weeks before school starts.Alderman Kot asked if
they had plans to widen it. The problem was that motorists weren't stopping for the kids there because they
said that the kids were not inside the crosswalk. Alderman Kot thought they ought to take a look into
adding a couple of feet of asphalt to the crosswalk on both sides of the road,and striping it.He would like
to see this done before school starts.Mr.Dhuse said he would look into it.
Parking Restrictions Update
Alderman Kot said that this item would need to be brought back to Public Safety before it should be
discussed with this committee.He said he would need to speak with Alderman Mike Anderson and get
some information regarding the police report.
This item will be brought back at the next Public Works meeting on August 26,2002.
Water Ban Update
Mr.Dhuse stated that the Water Ban is working out well and people seem to be complying with it.In one
day they saved about 275,000 gallons of water.
EEI/Compensatory Storage
Mr.Wywrot stated from the ordinance handed out that the storm owner storage shall be independent of the
major watercourses.It will allow the design of storage water into segue watercourse.He said that in regards
to the Rob Roy interceptor flood plain that it is an ideal situations where there is a flood plain at one
elevation and the property drain to a basin that is higher up and then discharges into the creek above the
100 year flood level.That is something they should strive toward.The other scenarios would be put the
detention in the flood fringe area partially or totally underneath the 100-year flood level. It could create
problems because without the detention the creek could flow back into the pond.He wanted to make the
committee aware that this is what the standard is.
Street Updates and Fox Industrial Park
Mr.Wywrot said that it has been a slow time lately with the Fox Industrial Park.They are waiting for the
curbs to cure out but had to have 2 special frames and grates that had to be cast in Alabama.They should
have them in a couple of days. That will allow them to finish the curb work out then they could start putting
in pavement sometime next week. They are continuing to work on streetlights and topsoil and also are
starting to clean things up. They will not be done with it until this fall because they have plans to plant
grass and trees.As far as pavement, swiping and signage,they should be done sometime in August.He said
that Walnut Street was paved today. The next step is to do ditch draining and some landscaping.
]DOT Bid
Mr.Wywrot said that this is in regards to the IDOT bid for the new water tower.He said that a water main
would need to be built to get to it. At least for the resolution he would like to send this to COW.
This item will be sent to COW on August 6,2002.
White Oak Unite 4 Update
6
Mr. Wywrot stated that they did get the get the service course down in Unit 4 in White Oak.He said that
they have plans to do a cracking project and a reclamite project this year. They will be doing White Oak
Units 1,2,and 3.He would like to expand that to do crack filling and reclamite for it as well. Alderman Kot
asked if there was enough in the budget to cover that.Mr.Wywrot said he thinks there might be. Once they
get tickets in from Walnut Street they might be able to make that determination.If the money is there,he
will speak with Administrator Tony Graff.The work could start the week of August 5,2002.The projects
could be done before the next Public Works meeting on August 26,2002.Alderman Kot asked if this
would be a modified expenditure.Mr.Wywrot said it would be.He suggested taking a look at the punch
list to White Oak Letter of Credit.It basically covered a short list of landscaping to be done in the eyebrows
of the streets.Alderman Kot felt that since they would be making changes to the list that would be a good
idea to make sure things are done legally.He suggested calling Attorney Kramer to make sure things are
done procedurally.
Meeting adjourned at 8:30
Minutes by Theresa Brady