City Council Packet 2015 04-28-15
AGENDA
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
7:00 p.m.
Tuesday, April 28, 2015
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Carlo Colosimo Jackie Milschewski Chris Funkhouser Rose Ann Spears
Ken Koch Larry Kot Joel Frieders Diane Teeling
Establishment of Quorum:
Amendments to Agenda:
Presentations:
Public Hearings:
Citizen Comments on Agenda Items:
Consent Agenda:
1. ADM 2015-13 Monthly Treasurer’s Report for March 2015
2. ADM 2015-16 Resolution Approving a Pension Funding Policy - authorize Mayor and City Clerk to
execute
3. PW 2015-07 Lighthouse Academy – Acceptance of Sidewalk - accept the public improvements for the
sidewalk as described in the Bill of Sale for ownership and maintenance by the City, subject to
verification that the developer has no outstanding debt owed to the City for this project and subject
to receipt of a signed Bill of Sale.
4. PW 2015-08 Route 47 ITEP – Street Lights
a. IDOT Joint Agreement - authorize Mayor to execute
b. Phase III Engineering Agreement - authorize Mayor and City Clerk to execute
5. PW 2015-09 Ridge Street Watermain Improvements – Bid Award - accept bid and award contract to
Plainfield Grading and Excavating, Inc. in an amount not to exceed $284,373.00
6. PW 2015-11 Intergovernmental Agreement for Kendall County Transportation Alternatives Program
(“KC-TAP”) funding to the United City of Yorkville to Construct Multi-Use Trails and Sidewalks
along Route 47 in Yorkville - authorize Mayor and City Clerk to execute
7. PW 2015-12 MFT Appropriation Resolution for Public Works Storage Shed - authorize City Clerk to
execute
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
City Council Agenda
April 28, 2015
Page 2
Consent Agenda (cont’d):
8. PW 2015-13 Game Farm Road – Somonauk Street Project – Supplemental Paving Work - accept
proposal and award to Geneva Construction in an amount not to exceed $18,803.00
9. PW 2015-14 Game Farm Road – Somonauk Street Project – Electrical Work - accept proposal and
award to R&R Electrical Contractors, Inc. in an amount not to exceed $38,417.00
Minutes for Approval:
1. Minutes of the Regular City Council – March 10, 2015
2. Minutes of the Regular City Council – March 24, 2015
Bills for Payment (Informational): $1,176,868.88
Mayor’s Report:
1. CC 2015-29 Proclamation for Rain Barrel Month
2. CC 2015-30 Appointments to Zoning Board of Appeals
3. CC 2015-31 Appointment of Zoning Board of Appeals Chairman – Reagan Flavin Goins
Public Works Committee Report:
1. PW 2015-10 Route 34 (Eldamain to Center) – Preliminary Cost and Maintenance Concurrence
2. PW 2015-16 Road to Better Roads – 5 Year Plan – Update
3. CC 2014-59 Parking Restrictions in Whispering Meadows – Winterberry Drive
Economic Development Committee Report:
1. EDC 2015-13 Ordinance Approving a Redevelopment Agreement for the Downtown Yorkville
Redevelopment Project Area – 226 S. Bridge Street
2. PC 2015-02 Ordinance Approving Third Amendment to the Annexation Agreement of Yorkville Farms
Development (Prestwick of Yorkville Subdivision)
Public Safety Committee Report:
Administration Committee Report:
1. ADM 2015-17 EEI Hourly Rates
Park Board:
1. CC 2015-32 Ordinance Approving a License Agreement by and between the United City of Yorkville
and Ginger and Soul, Inc. (131 E. Hydraulic Avenue, Unit C)
Plan Commission:
Zoning Board of Appeals:
City Council Report:
City Clerk’s Report:
Community and Liaison Report:
Staff Report:
City Council Agenda
April 28, 2015
Page 3
Mayor’s Report (cont’d):
4. CC 2015-16 Ordinance Approving the 2015-2016 Fiscal Budget
5. CC 2015-33 Ordinance Amending the Termination Date of the Motor Vehicle Tax
6. CC 2015-34 Ordinance Amending the Infrastructure Maintenance Fee for Water and Sanitary Sewer
Service
7. CC 2015-35 Ordinance Amending Water Service Rates
Additional Business:
Executive Session:
1. For litigation, when an action against, affecting, or on behalf of the particular body has been filed and is
pending before a court or administrative tribunal, or when the public body finds that an action is
probable or imminent, in which case the basis for the finding shall be recorded and entered into the
minutes of the closed meeting.
Citizen Comments:
Adjournment:
COMMITTEES, MEMBERS AND RESPONSIBILITIES
ADMINISTRATION: May 20, 2015 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Spears Finance Library
Vice-Chairman: Alderman Milschewski Administration
Committee: Alderman Funkhouser
Committee: Alderman Frieders
ECONOMIC DEVELOPMENT: May 5, 2015 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Koch Community Development Plan Commission
Vice-Chairman: Alderman Teeling Building Safety and Zoning Yorkville Econ. Dev. Corp.
Committee: Alderman Colosimo Kendall Co. Plan Commission
Committee: Alderman Frieders
PUBLIC SAFETY: May 7, 2015 – 6:30 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Colosimo Police Human Resource Comm.
Vice-Chairman: Alderman Spears School District
Committee: Alderman Kot
Committee: Alderman Funkhouser
City Council Agenda
April 28, 2015
Page 4
COMMITTEES, MEMBERS AND RESPONSIBILITIES (cont’d)
PUBLIC WORKS: May 19, 2015 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Teeling Public Works Park Board
Vice-Chairman: Alderman Kot Engineering YBSD
Committee: Alderman Milschewski Parks and Recreation
Committee: Alderman Koch
2014/2015 City Council Goals – City Council
Goal Priority Staff
“Staffing” 6 All Departments
“Vehicles and Small Equipment” 9 All Departments
UNITED CITY OF YORKVILLE
WORKSHEET
CITY COUNCIL
Tuesday, April 28, 2015
7:00 PM
CITY COUNCIL CHAMBERS
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AMENDMENTS TO AGENDA:
----------------------------------------------------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------------------------------------------------
CITIZEN COMMENTS ON AGENDA ITEMS:
-----------------------------------------------------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------------------------------------------------
CONSENT AGENDA:
-----------------------------------------------------------------------------------------------------------------------------------------
1. ADM 2015-13 Monthly Treasurer’s Report for March 2015
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
2. ADM 2015-16 Resolution Approving a Pension Funding Policy
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
3. PW 2015-07 Lighthouse Academy – Acceptance of Sidewalk
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
4. PW 2015-08 Route 47 ITEP – Street Lights
a. IDOT Joint Agreement
b. Phase III Engineering Agreement
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
5. PW 2015-09 Ridge Street Watermain Improvements – Bid Award
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
6. PW 2015-11 Intergovernmental Agreement for Kendall County Transportation Alternatives Program
(KC-TAP) funding to construct Multi-Use Trails and Sidewalks along Route 47 in Yorkville
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
7. PW 2015-12 MFT Appropriation Resolution for Public Works Storage Shed
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
8. PW 2015-13 Game Farm Road – Somonauk Street Project – Supplemental Paving Work
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
9. PW 2015-14 Game Farm Road – Somonauk Street Project – Electrical Work
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
MINUTES FOR APPROVAL:
-----------------------------------------------------------------------------------------------------------------------------------------
1. Minutes of the Regular City Council – March 10, 2015
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
2. Minutes of the Regular City Council – March 24, 2015
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
BILLS FOR PAYMENT:
-----------------------------------------------------------------------------------------------------------------------------------------
1. Bills for Payment (Informational)
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
MAYOR’S REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1. CC 2015-29 Proclamation for Rain Barrel Month
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
2. CC 2015-30 Appointments to Zoning Board of Appeals
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
3. CC 2015-31 Appointment of Chairman to Zoning Board of Appeals
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
PUBLIC WORKS COMMITTEE REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1. PW 2015-10 Route 34 (Eldamain to Center) – Preliminary Cost and Maintenance Concurrence
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
----------------------------------------------------------------------------------------------------------------------------------------
2. PW 2015-16 Road to Better Roads – 5 Year Plan – Update
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
----------------------------------------------------------------------------------------------------------------------------------------
3. CC 2014-59 Parking Restrictions in Whispering Meadows – Winterberry Drive
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
ECONOMIC DEVELOPMENT COMMITTEE REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1. EDC 2015-13 Ordinance Approving a Redevelopment Agreement for the Downtown Yorkville
Redevelopment Project Area – 226 S. Bridge Street
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
2. PC 2015-02 Ordinance Approving Third Amendment to the Annexation Agreement of Yorkville Farms
Development (Prestwick of Yorkville Subdivision)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
ADMINISTRATION COMMITTEE REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1. ADM 2015-17 EEI Hourly Rates
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
PARK BOARD REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1. CC 2015-32 Ordinance Approving a License Agreement by and between the United City of Yorkville and
Ginger and Soul, Inc. (131 E. Hydraulic Avenue, Unit C)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
MAYOR’S REPORT (cont’d):
-----------------------------------------------------------------------------------------------------------------------------------------
4. CC 2015-16 Ordinance Approving Fiscal Year 2015-2016 Budget
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
5. CC 2015-33 Ordinance Amending the Termination Date of the Motor Vehicle Tax
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
6. CC 2015-34 Ordinance Amending the Infrastructure Maintenance Fee for Water and Sanitary Sewer
Service
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
7. CC 2015-35 Ordinance Amending the Water Service Rates
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
ADDITIONAL BUSINESS:
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CITIZEN COMMENTS:
-----------------------------------------------------------------------------------------------------------------------------------------
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
CA #1
Tracking Number
ADM 2015-13
Monthly Treasurer’s Report for March 2015
City Council – April 28, 2015
ADM 4/15/15
Moved forward to CC consent agenda.
ADM 2015-13
Majority
Approval
Rob Fredrickson Finance
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Agenda Item Summary Memo
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Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
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Agenda Item Number
CA #2
Tracking Number
ADM 2015-16
Resolution Approving a Pension Funding Policy
City Council – April 28, 2015
ADM 4/15/15
Moved forward to CC consent agenda.
ADM 2015-16
Majority
Approval
See attached memo.
Rob Fredrickson Finance
Name Department
In June of 2012, the Governmental Accounting Standards Board (GASB) released Statement Number 67
(i.e. GASB 67) Financial Reporting of Pension Plans, which is required to be implemented by the City at
the end of Fiscal Year 2015. Pursuant to this pronouncement, GASB strongly recommends that all
governmental entities adopt a Pension Funding Policy for the purposes of identify the manner in which
the City will fund its pension liabilities and to define the assumptions used to calculate the actuarial
determined contribution (ADC). The proposed funding policy applies to both of the pension funds in
which City employees are enrolled: the Illinois Municipal Retirement Fund (IMRF - civilian personnel)
and the Police Pension Fund (sworn police officers).
One of the more salient sections of the policy is Section V, which addresses the calculation of the
actuarial determined contribution (ADC), formerly referred to as the annual required contribution or
“ARC”. For the Police Pension Fund, the ADC was calculated by enrolled actuary Tim Sharpe, using the
entry age normal cost method (as required by GASB 67), with an annual investment rate of return and
salary increase assumptions of 7% and 5%, respectively. Per the attached 2014 Actuarial Valuation
Report (Exhibit B), the assumptions mentioned above yield an ADC or “Tax Levy Requirement” of
$722,940 (please see page 5), which is in line with the City’s estimated contribution in FY 2016 (levy
year 2015) of $728,477. This represents an increase of $104,309 (16.71%) over the City’s FY 2015
contribution of $624,168. Historically the pension fund has used assumptions of 7.50% for investment
returns and 5.50% for annual salary increases, which yielded a percent funded amount of 44.2% as of
May 1, 2013. Based on the actual performance of the Fund over the last five to ten years, this year the
investment rate of return and the annual salary increase assumptions were reduced by 0.50%, to 7% and
5%, respectively. These changes in assumptions will initially reduce the percent funded to 40.4%.
However, in future fiscal periods, if the long-term actual rate of return exceeds the assumed rate and
actual salary increases are less than assumed, the percent funded will begin to increase, with the ultimate
goal of fully funding the police pension fund by 2040. These assumptions will be reviewed annually by
staff and revised accordingly (with City Council approval) should they prove to not be reflective of the
Pension Fund’s actual long-term performance.
As stated in the policy, the ADC amounts for IMRF will be calculated by IMRF, in the form of their
annual Employer Contribution Rate which is currently at 10.91%. After increasing by approximately 7%
from 2009 thru 2014, the Employer Contribution Rate decreased by 6.1% in 2015 and is expected to be
reduced by an additional 2.6% (from 10.91% to 10.63%) in 2016.
The resolution approving the City’s Pension Funding Policy, along with the policy itself (Exhibit A) and
the 2014 Police Pension Fund Actuarial Valuation Report (Exhibit B) has been attached for your review
and consideration.
Memorandum
To: Administration Committee
From: Rob Fredrickson, Finance Director
Date: April 6, 2015
Subject: Resolution Approving Pension Funding Policy
Resolution No. 2015-_____
Page 1
Resolution No. 2015-_____
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS
APPROVING A PENSION FUNDING POLICY
Whereas, the United City of Yorkville (the “City”) is a duly organized and
validly existing non home-rule municipality created in accordance with the Constitution
of the State of Illinois of 1970 and the laws of the State; and,
Whereas, the City desires to adopt a pension funding policy to determine its long-
term costs of such benefits and define the City’s actuarial determined contribution for
such benefits; and,
Whereas, the objectives of said policy include funding based on actuarially
determined contributions, ensuring that future benefits can be paid, maintaining
intergenerational equity, making funding a percentage of payroll and providing for clear
reporting of how sufficient assets will be available to pay for such future benefits.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of
the United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the UNITED CITY OF YORKVILLE PENSION FUNDING
POLICY, dated April 28, 2015, attached hereto and made a part hereof by reference as
Exhibit A, is hereby adopted to determine the actuarial determined contribution for the
City’s Police Pension Fund and contribution to the Illinois Municipal Retirement Fund.
Section 2: This Resolution shall be in full force and effect upon its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois
this _____ day of _______________ 2015.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Resolution No. 2015-_____
Page 2
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this _____ day of _______________ 2015.
______________________________
MAYOR
UNITED CITY OF YORKVILLE
PENSION FUNDING POLICY
I. INTRODUCTION
The purpose of this policy statement is to define the manner in which the United City of
Yorkville funds the long-term cost of benefits promised to plan participants and defines the
calculation of Yorkville’s “actuarial determined contribution” (ADC) to the Yorkville Police
Pension and Illinois Municipal Retirement Funds.
II. SCOPE
This Pension Funding Policy applies to the pension funds in which employees of the United City
of Yorkville are enrolled. The specific funds covered by this policy include:
A. Yorkville Police Pension Fund
B. Illinois Municipal Retirement Fund (IMRF)
III. OBJECTIVES
A. Actuarially Determined Contributions - Ensure pension funding plans are based on
actuarially determined contributions (ADC) that incorporates both the cost of current
benefits and the amortization of the plan’s unfunded actuarial accrued liability.
B. Funding Discipline - Build funding discipline into the policy to remit timely contributions
to the pension funds to ensure that sufficient assets will be available to pay benefits as
promised.
C. Intergenerational Equity - Maintain intergenerational equity so that the cost of benefits is
paid by the generation of taxpayers who receive services from pension participants.
D. Contributions as a Stable Percentage of Payroll - Contributions should be managed so
that employer costs remain consistent as a percentage of payroll over time.
E. Accountability and Transparency – Clear reporting of pension funding should include an
assessment of whether, how and when the City will ensure sufficient assets will be available
to pay benefits as promised.
IV. ETHICS AND CONFLICTS OF INTEREST
Officers and employees involved in the pension funding process shall refrain from personal
business activity that could conflict with the proper execution and management of the pension
funding program, or that could impair their ability to make impartial decisions.
1
UNITED CITY OF YORKVILLE
PENSION FUNDING POLICY
V. ACTUARIAL DETERMINED CONTRIBUTION (ADC)
YORKVILLE POLICE PENSION FUND
The United City of Yorkville will determine its Actuarial Determined Contribution (ADC) for the
Yorkville Police Pension Fund using the following principles:
A. The ADC will be calculated by an enrolled actuary.
B. The ADC will include the normal cost for current service and amortization to collect or
refund any under or over funded amount.
C. The normal cost will be calculated using the entry age normal level of percentage of
payroll actuarial cost method using the following assumptions:
1. The investment rate of return assumption will be 7.00% per year.
2. The salary increase assumption will be 5.00% per year.
3. Non-economic assumptions, such as rates of separation, disability, retirement,
mortality, etc., shall be determined by City management in consultation with the
actuary to reflect current experience.
D. The difference between the accrued liability and actuarial value of assets will be
amortized to achieve 100% funding in 2040 (a 30 year closed period that began in 2011)
based upon a level percentage of payroll.
E. Actuarial assets will be determined using market valuation.
The City will make its actuarially determined contribution to the Yorkville Police Pension Fund
in monthly installments each year, based on the amount received per the property tax levy each
month.
ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF)
As required by State Statute, the City will, at minimum, fund the Illinois Municipal Retirement
Fund (IMRF) in the amounts determined by IMRF. The City does not obtain a separate actuarial
report for IMRF and instead relies on the information provided by IMRF. IMRF costs are
allocated to each department’s budget activities in which the related salary expenditures are
recorded. The majority of IMRF costs are funded by the City’s property tax levy. Other City
funds (ex. Water, Sewer and Parks & Recreation) pay their IMRF costs from revenues dedicated
to those funds.
Both employer and employee contributions to IMRF will occur on a monthly basis in accordance
with statutory requirements.
2
UNITED CITY OF YORKVILLE
PENSION FUNDING POLICY
VI. REPORTING
Funding of the Yorkville’s Police Pension and IMRF funds shall be transparent to vested parties
including plan participants, annuitants, the Yorkville Police Pension Board, the City Council and
Yorkville residents. To achieve this transparency, the following information shall be distributed:
A. A copy of the annual actuarial valuation for all funds shall be made available to the City
Council and the Yorkville Police Pension Board.
B. The City’s annual adopted budget shall include the City’s contribution to the Yorkville
Police Pension and IMRF Funds.
VII. The City’s Comprehensive Annual Financial Report (CAFR) shall be published on its website.
This report shall include information on the City’s annual pension contributions and the funding
status of the Yorkville Police Pension and IMRF Funds as directed by the Governmental
Accounting Standards Board (GASB).
VIII. FUTURE AMENDMENTS
Funding a defined benefit pension plan requires a long term horizon. Assumptions and inputs
into the policy focus on long-term trends, not year-to-year shifts in the economic or non-
economic environments. Generally, assumptions or inputs should be evaluated and changed if
long-term economic or non-economic inputs have fundamentally changed or are no longer
reasonable. If, in the opinion of the City’s Finance Director or Treasurer, conditions change to
such an extent so as to alter the effectiveness of this policy statement, such changed
circumstances shall be brought to the attention of the City Council for their consideration and
review.
IX. EFFECTIVE DATE
This policy shall be effective on April 28, 2015 upon approval by the City Council.
3
CITY OF YORKVILLE
YORKVILLE POLICE PENSION FUND
Actuarial Valuation Report
For the Year
Beginning May 1, 2014
And Ending April 30, 2015
Timothy W. Sharpe, Actuary, Geneva, IL (630) 262-0600
TWS
Actuary
TABLE OF CONTENTS
17GASB Statements No. 25 & 27 Disclosure
15Actuarial Assumptions
14Actuarial Method
13Summary of Plan Provisions
12Projected Pension Payments
12Duration
11Summary of Plan Participants
10Tax Levy Requirement
9Accrued Liability
8Normal Cost
7Asset Changes During Prior Year
6Actuarial Valuation of Assets
4Summary of Results
3Introduction
Page
INTRODUCTION
Police-sworn personnel of the City of Yorkville are covered by the Police Pension Plan that is a
defined-benefit, single-employer pension plan. The purpose of this report is to provide to the
Intended Users of this report, specifically the Intended Users are the City Officials, the Pension
Board and the City and Pension Board auditors, the reporting requirements of the Illinois Pension
Code, the GASB Statements No. 25 & 27 financial information and related actuarial information
for the year stated in this report. This report is not intended for distribution or usage to or by
anyone who is not an Intended User and should not be used for any other purpose.
The valuation results reported herein are based on the employee data, plan provisions and the
financial data provided by the City. The actuary has relied on this information and does not
assume responsibility for the accuracy or completeness of this information. I hereby certify that
to the best of my knowledge this report is complete and accurate and fairly presents the actuarial
position of the Fund in accordance with generally accepted actuarial principles and procedures.
In my opinion, the assumptions used are reasonably related to the experience of the Plan and to
reasonable expectations. A reasonable request for supplementary information not included in
this report should be directed to the undersigned actuary.
The actuary cautions the Intended Users of the possibility of uncertainty or risks in any of the
results in this report.
I, Timothy W. Sharpe, am an Enrolled Actuary and a member of the American Academy of
Actuaries, and I meet the Qualifications Standards of the American Academy of Actuaries to
render the actuarial opinion contained herein.
Respectfully submitted,
Timothy W. Sharpe, EA, MAAA
Enrolled Actuary No. 14-4384
3/18/2015
Date
-3-
SUMMARY OF RESULTS
There was a change with respect to Actuarial Assumptions from the prior year to reflect revised
expectations with respect to future interest rates and salary increases. The interest rate
assumption has been reduced to 7.00% from 7.50%, and the salary increase assumption has been
reduced to 5.00% from 5.50%.
There were no material changes with respect to Plan Provisions or Actuarial Methods from the
prior year.
There were no unexpected changes with respect to the participants included in this actuarial
valuation (3 new members, 0 terminations, 0 retirements, 0 incidents of disability, annual payroll
increase 17.8%, average salary increase 9.7%).
There were no unexpected changes with respect to the Fund's investments from the prior year
(annual investment return 5.20%).
The City's Tax Levy Requirement has increased from $571,437 last year to $722,940 this year
(26.5%). The increase in the Tax Levy is due to the increase in salaries, the investment return
was less than assumed and the change to the interest rate assumption, and was offset due to the
change to the salary increase assumption. The Percent Funded has decreased from 44.2% last
year to 40.4% this year.
-4-
SUMMARY OF RESULTS (Continued)
For Year Ending
April 30
571,437$722,940$Tax Levy Requirement
20142015
as of
May 1
1,813,758$2,136,901$Annual Payroll
44.2%40.4%Percent Funded
297,191399,534Amortization of Unfunded
Accrued Liability/(Surplus)
6,532,4028,532,364Unfunded Accrued Liability/(Surplus)
5,168,8775,774,095Actuarial Value of Assets
11,701,27914,306,459Accrued Liability
179,743211,767Anticipated Employee Contributions
234,378276,111City Normal Cost
20132014
-5-
$0
$100
$200
$300
$400
$500
$600
$700
$800
Th
o
u
s
a
n
d
s
2015
2014
TAX LEVY REQUIREMENT
as of April 30
ACTUARIAL VALUATION OF ASSETS
as of
May 1
5,168,877$5,774,095$Actuarial Value of Assets
5,052,2015,598,573Market Value of Assets
(60)(60)Miscellaneous Receivable/(Payable)
20,69220,692Interest Receivable
2,271,5891,048,861Mutual Funds
01,551,617Equities
2,328,2472,733,527Government Securities
431,733$243,936$Money Market, NOW, IL Fund
20132014
FYE 2012-2014 (Gain)/Loss: $152,736; $31,293; $119,563
-6-
4.4%
49.0%
27.8%
18.8%
Money Market, NOW, IL Fund
Government Securities
Equities
Mutual Funds
SUMMARY OF ASSETS
As Of May 1, 2014
ASSET CHANGES DURING PRIOR YEAR
5.20%Approximate Annual Rate of Return
5,598,573$Trust Balance as of May 1, 2014
269,726Investment Income
441,074Total
28,535Expenses
412,539Benefit Payments
Payments
717,720Total
193,600Employee
524,120City
Contributions
5,052,201$Trust Balance as of May 1, 2013
-7-
$0
$1
$2
$3
$4
$5
$6
Mi
l
l
i
o
n
s
Trust Balance as of May 1, 2013
Contributions
Payments
Investment Income
Trust Balance as of May 1, 2014
ASSET CHANGES DURING PRIOR YEAR
NORMAL COST
The Normal Cost is the actuarial present value of the portion of the projected benefits that are
expected to accrue during the year based upon the actuarial valuation method and actuarial
assumptions employed in the valuation.
as of
May 1
22.83%22.83%Total Normal Cost Rate
12.92%12.92%City Normal Cost Rate
1,813,758$2,136,901$Normal Cost Payroll
234,378276,111City Normal Cost
179,743211,767Anticipated Employee Contributions
414,121$487,878$Total Normal Cost
20132014
-8-
43.4%
56.6%
Anticipated Employee Contributions
City Normal Cost
NORMAL COST
As Of May 1, 2014
ACCRUED LIABILITY
The Accrued Liability is the actuarial present value of the portion of the projected benefits that
has been accrued as of the valuation date based upon the actuarial valuation method and actuarial
assumptions employed in the valuation. The Unfunded Accrued Liability is the excess of the
Accrued Liability over the Actuarial Value of Assets.
as of
May 1
44.2%40.4%Percent Funded
6,532,402$8,532,364$Unfunded Accrued Liability/(Surplus)
5,168,8775,774,095Actuarial Value of Assets
11,701,27914,306,459Total Accrued Liability
5,759,4476,567,018Total Annuities
71,46588,451Terminated Vested Annuities
00Surviving Spouse Annuities
5,687,9826,478,567Retirement Annuities
00Disability Annuities
00Children Annuities
5,941,832$7,739,441$Active Employees
20132014Accrued Liability
-9-
$0
$5
$10
$15
$20
Mi
l
l
i
o
n
s
Total Accrued Liability
Actuarial Value of Assets
Unfunded Accrued Liability/(Surplus)
ACCRUED LIABILITY
As Of May 1, 2014
TAX LEVY REQUIREMENT
The Public Act 096-1495 Tax Levy Requirement is determined as the annual contribution
necessary to fund the normal cost, plus the amount to amortize the excess (if any) of ninety
percent (90%) of the accrued liability over the actuarial value of assets as a level percentage of
payroll over a thirty (30) year period which commenced in 2011, plus an adjustment for interest.
Prior to 2011, the amortization amount was equal to the amount to amortize the unfunded
accrued liability as a level percentage of payroll over a forty (40) year period which commenced
in 1993. Beginning in 2011, the amortization period has been reset to 30 years.
For Year Ending
April 30
477,300632,307$5) PA 096-1495 Tax Levy Requirement
(1 + 3 + 4)
33,30041,3664) Interest for One Year
215,368294,1943) Amortization Payment
11,003,09313,396,4832) Accrued Liability (PUC)
228,632296,7471) Normal Cost (PUC)
Public Act 096-1495 Tax Levy Requirement
571,437$722,940$Tax Levy Requirement as of End of Year
39,86847,295Interest for One Year
297,191399,534Amortization of Unfunded
Accrued Liability/(Surplus)
234,378$276,111$City Normal Cost as of Beginning of Year
20142015
-10-
40.9%
59.1%
City Normal Cost
Amortization of UAL/(S)
TAX LEVY REQUIREMENT
For Fiscal Year Ending April 30, 2015
SUMMARY OF PLAN PARTICIPANTS
The actuarial valuation of the Plan is based upon the employee data furnished by the City. The
information provided for Active participants included:
Name
Sex
Date of Birth
Date of Hire
Compensation
Employee Contributions
The information provided for Inactive participants included:
Name
Sex
Date of Birth
Date of Pension Commencement
Monthly Pension Benefit
Form of Payment
1,813,758$2,136,901$Annual Payroll
403,7737446,1307Total
25,834125,8341Terminated Vesteds
0000Surviving Spouses
377,9396420,2966Retired Employees
0000Disabled Employees
0$00$0Children
Annual BenefitsAnnual BenefitsInactive Participants
2629Total
1215Nonvested
1414Vested
Current Employees
2013201320142014Membership
-11-
SUMMARY OF PLAN PARTICIPANTS (Continued)
Age and Service Distribution
112,50884,78881,37574,39453,095Salary
73,6862900147107Total
86,9211160+
055-59
050-54
92,921513145-49
74,03521140-44
71,456732235-39
75,65181730-34
58,47641325-29
49,0002220-24
SalaryTotal30+25-2920-2415-1910-145-90-4Service
Age
8.6Average Service:35.8Average Age:
16.8All Members:10.8Retired Members:22.7Active Members:DURATION (years)
PROJECTED PENSION PAYMENTS
$693,065$534,566$464,931$455,996$442,027
20192018201720162015
-12-
$0
$100
$200
$300
$400
$500
$600
$700
$800
Th
o
u
s
a
n
d
s
2015
2016
2017
2018
2019
PROJECTED PENSION PAYMENTS
2015-2019
SUMMARY OF PLAN PROVISIONS
The Plan Provisions have not been changed from the prior year.
The City of Yorkville Police Pension Fund was created and is administered as prescribed by
"Article 3. Police Pension Fund - Municipalities 500,000 and Under" of the Illinois Pension
Code (Illinois Compiled Statutes, 1992, Chapter 40). A brief summary of the plan provisions is
provided below.
Employees attaining the age of (50) or more with (20) or more years of creditable service are
entitled to receive an annual retirement benefit of (2.5%) of final salary for each year of service
up to (30) years, to a maximum of (75%) of such salary.
Employees with at least (8) years but less than (20) years of credited service may retire at or after
age (60) and receive a reduced benefit of (2.5%) of final salary for each year of service.
Surviving spouses receive the greater of (50%) of final salary or the employee's retirement
benefit.
Employees disabled in the line of duty receive (65%) of final salary.
The monthly pension of a covered employee who retired with (20) or more years of service after
January 1, 1977, shall be increased annually, following the first anniversary date of retirement
and be paid upon reaching the age of at least (55) years, by (3%) of the originally granted
pension. Beginning with increases granted on or after July 1, 1993, the second and subsequent
automatic annual increases shall be calculated as (3%) of the amount of the pension payable at
the time of the increase.
Employees are required to contribute (9.91%) of their base salary to the Police Pension Plan. If
an employee leaves covered employment with less than (20) years of service, accumulated
employee contributions may be refunded without accumulated interest.
For Employees hired after January 1, 2011, the Normal Retirement age is attainment of age 55
and completion of 10 years of service; Early Retirement age is attainment of age 50, completion
of 10 years of service and the Early Retirement Factor is 6% per year; the Employee’s Accrued
Benefit is based on the Employee’s final 8-year average salary not to exceed $106,800 (as
indexed); Cost-of-living adjustments are simple increases (not compounded) of the lesser of 3%
or 50% of CPI beginning the later of the anniversary date and age 60; Surviving Spouse’s
Benefits are 66 2/3% of the Employee’s benefit at the time of death.
-13-
ACTUARIAL METHODS
The Actuarial Methods employed for this valuation are as follows:
Projected Unit Credit Cost Method (for years beginning on or after 2011 for PA 096-1495)
Under the Projected Unit Credit Cost Method, the Normal Cost is the present value of the
projected benefit (including projected salary increases) earned during the year.
The Accrued Liability is the present value of the projected benefit (including projected salary
increases) earned as of the actuarial valuation date. The Unfunded Accrued Liability is the
excess of the Accrued Liability over the plan's assets. Experience gains or losses adjust the
Unfunded Accrued Liability.
Entry Age Normal Cost Method
Under the Entry Age Normal Cost Method the Normal Cost for each participant is computed as
the level percentage of pay which, if paid from the earliest age the participant is eligible to enter
the plan until retirement or termination, will accumulate with interest to sufficiently fund all
benefits under the plan. The Normal Cost for the plan is determined as the sum of the Normal
Costs for all active participants.
The Accrued Liability is the theoretical amount that would have accumulated had annual
contributions equal to the Normal Cost been paid. The Unfunded Accrued Liability is the excess
of the Accrued Liability over the plan's assets. Experience gains or losses adjust the Unfunded
Accrued Liability.
-14-
ACTUARIAL ASSUMPTIONS
The Actuarial Assumptions used for determining the Tax Levy Requirement and GASB
Statements No. 25 & 27 Disclosure Information are the same (except where noted) and have been
changed from the prior year (discussion on page 4). The methods and assumptions disclosed in
this report may reflect statutory requirements and may reflect the responsibility of the Principal
and its advisors. Unless specifically noted otherwise, each economic and demographic
assumption was selected in accordance with Actuarial Standards of Practice 27 and 35 and may
reflect the views and advice of advisors to the Principal. In the event a method or assumption
conflicts with the actuary’s professional judgment, the method or assumption is identified in this
report. The Actuarial Assumptions employed for this valuation are as follows:
80% Married, Female spouses 3 years youngerMarital Status
Uniform distribution from ages 50-62 (100% by age 62)Retirement
Based on studies of the Fund and the Department of
Insurance, Sample Rates below
Disability
Based on studies of the Fund and the Department of
Insurance, Sample Rates below
Withdrawal
RP 2000 Mortality Table (BCA, +1M, -4F, 2x>105),
adjusted for future mortality improvement using 1-year
setback after 15 years.
Mortality
5.00%Salary Scale
7.00% net of investment expenses.Investment Return
5-year Average Market Value (PA 096-1495)Asset Valuation Method
May 1, 2014Valuation Date
-15-
ACTUARIAL ASSUMPTIONS (Continued)
Sample Annual Rates Per 100 Participants
100.001.2362
83.331.740.9460
41.670.990.5055
20.000.520.2750
0.311.740.1945
0.202.850.1440
0.144.100.1235
0.105.100.0830
0.086.000.0425
0.076.000.0420
RetirementDisabilityWithdrawalMortalityAge
-16-
STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION
The Governmental Accounting Standards Board (GASB) issued Statements No. 25 & 27 that
established generally accepted accounting principles for the annual financial statements for
defined benefit pension plans. The required information is as follows:
Membership in the plan consisted of the following as of:
11Number of participating employers
3336Total
1215Active nonvested plan members
1414Active vested plan members
11Terminated plan members entitled
to but not yet receiving benefits
66Retirees and beneficiaries
receiving benefits
April 30, 2013April 30, 2014
SCHEDULE OF FUNDING PROGRESS
407.5%2,136,90139.1%8,707,88614,306,4595,598,57304/30/14
366.6%1,813,75843.2%6,649,07811,701,2795,052,20104/30/13
353.0%1,694,44542.8%5,982,13610,463,7374,481,60104/30/12
UAAL as a
Percentage
of Covered
Payroll
((b-a)/c)
Covered
Payroll
(c)
Funded
Ratio
(a/b)
Unfunded
AAL
(UAAL)
(b-a)
Actuarial Accrued
Liability (AAL)
-Entry Age
(b)
Actuarial
Value of
Assets
(a)
Actuarial
Valuation
Date
-17-
GASB STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION (Continued)
ANNUAL PENSION COST AND NET PENSION OBLIGATION
636,077643,635Net pension obligation end of year
564,916636,077Net pension obligation beginning of year
71,1617,558Increase (decrease) in net pension obligation
488,354524,120Contributions made
559,515531,678Annual pension cost
(25,502)(29,487)Adjustment to annual required contribution
42,36947,706Interest on net pension obligation
542,648513,459Annual required contribution
April 30, 2013April 30, 2014
THREE-YEAR TREND INFORMATION
643,63598.6%531,67804/30/14
636,07787.3%559,51504/30/13
564,91667.3%509,29504/30/12
Net
Pension
Obligation
Percentage
of APC
Contributed
Annual
Pension
Cost (APC)
Fiscal
Year
Ending
-18-
GASB STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION (Continued)
FUNDING POLICY AND ANNUAL PENSION COST
SameTier 1: 3.00% per year, compounded
Tier 2: 2.00% per year, simple
Cost-of-living adjustments
Same3.00%*Includes inflation at
5.50%5.00% Projected salary increases*
7.50%7.00% Investment rate of return*
Actuarial assumptions:
SameMarketAsset valuation method
28 years27 yearsRemaining amortization period
SameLevel percentage of pay, closedAmortization period
SameEntry ageActuarial cost method
04/30/201304/30/2014Actuarial valuation date
488,354524,120Contributions made
559,515531,678Annual pension cost
Same9.91% Plan members
26.92%24.53% City
Contribution rates:
-19-
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
CA #3
Tracking Number
PW 2015-07
Lighthouse Academy
City Council – April 28, 2015
PW 4/21/15
Moved forward to CC consent agenda.
PW 2015-07
Consideration of Acceptance
Acceptance of Sidewalk
Brad Sanderson Engineering
Name Department
Lighthouse Academy has requested that the City accept the public improvements for the
Development for ownership and maintenance.
At this time all work related to the public improvements, including punch list work has been
completed.
Attached is the draft Bill of Sale for the development. We recommend that the public
improvements for the sidewalk as described in the Bill of Sale be accepted for ownership and
maintenance by the City.
Typically with final acceptance, a performance guarantee (cash, LOC or bond) equal to 10% of
the original security value is to be on file with the City Clerk. In this case, the original value was
$5,200 therefore 10% would be $520. We are recommending that the 10% security be waived in
this case due to the low dollar value. The sidewalk has been installed for over six (6) months and
has survived a winter season.
Upon your approval of the acceptance and the executed Bill of Sale, the existing security may be
released.
If you have any questions or require additional information, please call.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: March 20, 2015
Subject: Lighthouse Academy Acceptance
EXHIBIT A
LIGHTHOUSE ACADEMY
UNITED CITY OF YORKVILLE
ITEM DESCRIPTIONUNITQUANTITY
PCC SIDEWALKSQ FT920
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2#4-+0)56#..5
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616#.2#4-+0)56#..5
.16C
.16D
PROVIDE CROSS BRACING
ON BACK SIDE OF GATE
FOR STL. TUBE FRAME
3"x3" PAINTED GALV. STL.
TUBE GATE FRAMING W/
STAINED 4"W T&G CEDAR
BOARDS ANCHORED TO BACK
OF STEEL TUBE FRAME,
HEAVY DUTY HINGES TO BE
RUST/CORROSION RESISTANT
PRE-FIN. ANOD. ALUM.
CAP, COLOR TO MATCH
BLDG. WINDOW FRAMES
DRILL TWO HOLES IN CONC.
SLAB FOR STL. BAR 'LOCK BOLTS'
CONCRETE CURB CONCRETE CURB
MASONRY 'B' HORIZ.
ACCENT COURSE
PROJECTED 1/2"
&21&)281'
BELOW TOP OF CURB
(OR GRADE).
TOP OF CONC. CURB
(OR GRADE LEVEL).
SEALANT OVER 1/2"
COMP. FILLER.
2'*$/967/07/78%(
FILL W/ CONC. (DOMED TOP),
PAINT FINISH-(SAFETY YELLOW).
FACE BRICK TO MATCH
BLDG'S. FACE BRICK,
RE: EXT. FIN. LIST ON A8
4"x4"x1/2" PAINTED
GALV. STL. GATE JAMB
POST EMBEDDED IN
CONC. FOUND. W/
WELDED TOP CAP
(PAINT TO MATCH GATE)
MASONRY 'A' BASE
COURSES
PRE-FIN. ANOD. ALUM.
CAP, COLOR TO MATCH
BLDG. WINDOW FRAMES
FACE BRICK TO MATCH
BLDG'S. FACE BRICK,
RE: EXT. FIN. LIST ON A8
MASONRY 'B' HORIZ.
ACCENT COURSE
PROJECTED 1/2"
MASONRY 'A' BASE
COURSES
RE: STRUCTURAL FOR
CONC. FOUND. & FTG. DTLS.
RE: CIVIL DRWG'S. (PG. C3) FOR
CONC. SLAB DETAILS
FACE BRICK (TO MATCH FACE
BRICK ON BLDG.) W/ 8" CMU
BACKER, SEAL & PAINT
EXPOSED CMU FACE
TREATED 2x WOOD CAP
ANCHORED TO MASONRY
1/2" COMP. FILLER
PRE-FIN. ANOD. ALUM. CAP,
COLOR TO MATCH BLDG.
WINDOW FRAMES
MASONRY 'A' BASE COURSES
MASONRY 'B' HORIZ. ACCENT
COURSE PROJECTED 1/2"
SP2
4
PRE-FIN. ANOD. ALUM. 1 0R 2
SIDED SITE DIRECTIONAL SIGN,
SIGN FACE & 2"x2" POSTS TO BE
FINISHED WHITE THE MATCH THE
BLDG'S. WINDOW FRAMES, VINYL
DIE CUT LETTERING TO BE DARK
BLUE (VERIFY GRAPHICS &
COLORS WITH ARCH.)
PRE-FIN. ANOD. ALUM. 4" WIDE
SIGN TOP CAP PCE. TO BE
FINISHED GREY TO MATCH THE
BLDG'S. PARAPET ALUM. PANELS
(VERIFY COLORS WITH ARCH.)
SIGN POST LEGS EMBEDDED IN
&21&)281'%(/2:
GRADE
6" AGGREGATE BASE
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Exhibit B
Sidewalk to Be Accepted
1
BILL OF SALE
Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt
hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City
of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois
60560, the following personal property to wit described in Exhibit A attached hereto for the
development known as Lighthouse Academy, and generally shown on Exhibit B.
Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said
property, that said property is free and clear of all liens, charges and encumbrances, and that
Seller has full right, power, and authority to sell said property and to make this Bill of Sale.
IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at
___________________________________, this _____ day of _______________, 20__.
Subscribed and Sworn to
before me this _____ day
of _____________, 20__.
_______________________
Notary Public
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
CA #4
Tracking Number
PW 2015-08
Route 47 ITEP - Streetlights
City Council – April 28, 2015
PW 4/21/15
Moved forward to CC consent agenda.
PW 2015-08
Consideration of Approval
Consideration of Joint Agreement and Phase III Engineering Agreement
Brad Sanderson Engineering
Name Department
As you are aware, the City was awarded an Illinois Transportation Enhancement Program (ITEP)
Grant for street lighting along IL Rt 47 in the amount of $491,270 on February 13, 2013. We
have made our way through Phase I and II engineering and are currently scheduled for the IDOT
June 12th bid letting.
Attached you will find the joint agreement prepared by IDOT that describes the funding for
Phase III Engineering and Construction portion of the project. For this portion of the project, the
ITEP funds will cover up to $432,098, while the local share is estimated to be $184,352.
In addition, we have attached our Phase III Engineering Agreement for consideration. IDOT has
requested that both the Joint Agreement and Engineering Agreement be processed at the same
time.
Please place this on an upcoming Public Works Committee Agenda for consideration of
approving the Joint Agreement and Engineering Agreement. If you have any further questions
or need additional information, please call.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Krysti Barksdale-Noble, Community Development Director
Eric Dhuse, Director of Public Works
Date: April 15, 2015
Subject: Rt 47 ITEP – Street Lights
Printed on 4/22/2015 Page 1 of 5 BLR 05310 (Rev. 10/06/14)
Local Agency
Yorkville, City of
State Contract
x
Day Labor
Local Contract
RR Force Account
Local Agency Agreement
for Federal Participation
Section
13-00043-00-LS
Fund Type
ITEP
ITEP and/or SRTS Number
320010
Construction Engineering Right-of-Way
Job Number Project Number Job Number Project Number Job Number Project Number
C-93-012-15 TE-00D3(087)
This Agreement is made and entered into between the above local agency hereinafter referred to as the “LA” and the state of Illinois,
acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to
improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or
on behalf of the LA, approved by the STATE and the STATE’s policies and procedures approved and/or required by the Federal
Highway Administration hereinafter referred to as “FHWA”.
Location
Local Name RT 47/Bridge St Route FAP 326 Length 0.98Mi
Termini School House Road to Somonauk Street
Current Jurisdiction State of IL TIP Number 09-13-0016 Existing Structure No
Project Description
Project consists of installing roadway and bridge lighting which includes installing wiring in existing conduit, installing lighting units on
existing foundations, removing existing and installing new lighting units on a bridge parapet wall.
Division of Cost
Type of Work ITEP % % LA % Total
Participating Construction 288,640 ( 80 ) ( ) 72,160 ( BAL ) 360,800
Participating Construction 101,770 ( 50 ) ( ) 101,770 ( BAL ) 203,540
Preliminary Engineering ( ) ( ) ( )
Construction Engineering 41,688 ( 80 ) ( ) 10,422 ( BAL ) 52,110
Right of Way ( ) ( ) ( )
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
Materials
TOTAL $ 432,098* $ $184,352 $616,450
*ITEP - Total fund NTE $432,098.
NOTE:
The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal
and State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
Local Agency Appropriation
By execution of this Agreement, the LA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to
fund the LA share of project costs. A copy of the resolution or ordinance is attached as an addendum.
Method of Financing (State Contract Work)
METHOD A---Lump Sum (80% of LA Obligation)
METHOD B--- Monthly Payments of due by the of each successive month.
METHOD C---LA’s Share Balance divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
Printed on 4/22/2015 Page 2 of 5 BLR 05310 (Rev. 10/06/14)
Agreement Provisions
THE LA AGREES:
(1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LA, and STATE and the FHWA, if required.
(2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in
accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to
provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this
section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
(8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
(9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
(10) (State Contracts Only) That the method of payment designated on page one will be as follows:
Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE within thirty (30)
calendar days of billing, in lump sum, an amount equal to 80% of the LA’s estimated obligation incurred under this
Agreement. The LA will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs)
within thirty (30) calendar days of billing in a lump sum, upon completion of the project based upon final costs.
Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified
amount each month for an estimated period of months, or until 80% of the LA’s estimated obligation under the
provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA’s obligation (including
any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs.
Method C - Progress Payments. Upon receipt of the contractor’s first and subsequent progressive bills for this improvement, the
LA will pay to the STATE within thirty (30) calendar days of reciept, an amount equal to the LA’s share of the
construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for
nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid.
Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset,
reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to
LA on this or any other contract. The STATE, at its sole option, upon notice to the LA, may place the debt into the the Illinois
Comptroller’s Offset System (30 ILCS 105/10.05) or take such other and further action as my be required to recover the debt.
(11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services
necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary
engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in
which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement.
(13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close
of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal
Funds received under the terms of this Agreement.
Printed on 4/22/2015 Page 3 of 5 BLR 05310 (Rev. 10/06/14)
(14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to
the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield,
Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOT’s District Bureau of Operations.
The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local
Roads and Streets office.
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(15) And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with
commission of any of the offenses enumerated in item (b) of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or default.
(16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including
procurement of materials and leases of equipment.
(17) (State Contracts) That execution of this agreement constitutes the LA’s concurrence in the award of the construction contract to the
responsible low bidder as determined by the STATE.
(18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA’s certification that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or
any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any
cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant,
loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of
a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions;
(c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
(19) To regulate parking and traffic in accordance with the approved project report.
(20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the
improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting
documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other
documentation supporting the requested reimbursement amount.
(23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the
project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000).
(24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all
applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date
of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the
improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed.
Printed on 4/22/2015 Page 4 of 5 BLR 05310 (Rev. 10/06/14)
(25) (Single Audit Requirements) That if the LA expends $500,000 or more a year in federal financial assistance they shall have an
audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA’s that expend less than
$500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance
and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the
completion of the audit, but no later than one year after the end of the LA’s fiscal year. The CFDA number for all highway planning
and construction activities is 20.205.
(26) That the LA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration
(CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information
about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register
or renew, please use the following website: https://www.sam.gov/portal/public/SAM/#1.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LA’s certification of compliance with Titles II and III requirements.
(2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a
satisfactory bid.
(3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction
work:
(a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient
cost information and show evidence of payment by the LA;
(b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by
STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
(1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction.
(2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not
awarded within three years of the date of execution of this Agreement.
(3) This Agreement shall be binding upon the parties, their successors and assigns.
(4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and
performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.
The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of USDOT – assisted contracts. The LA’s DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence
of a USDOT – approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the
provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program.
(5) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate
or otherwise make available funds for the work contemplated herein.
(6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its
application
Printed on 4/22/2015 Page 5 of 5 BLR 05310 (Rev. 10/06/14)
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Number 1- Location Map, Number 2 – Local Appropriation Resolution.
(Insert addendum numbers and titles as applicable)
The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this
Agreement and all exhibits indicated above.
APPROVED APPROVED
Local Agency State of Illinois
Department of Transportation
Name of Official (Print or Type Name) Erica J. Borggren, Acting Secretary Date
By:
Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date
Omer Osman, Director of Highways/Chief Engineer Date
(Signature) Date
The above signature certifies the agency’s TIN number is Michael A. Forti, Chief Counsel Date
conducting business as a Governmental
Entity.
DUNS Number Tony Small, Director of Finance and Administration Date
NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required.
Page 1 of 8 BLR 05611 (Rev. 11/21/13)
Printed on 4/14/2015 1:42:40 PM
Local Agency
United City of Yorkville
County
Kendall
Section
13-00043-00-LS
Project No.
TE-00D3(87)
Job No.
C-93-015-15
Contact Name/Phone/E-mail Address
Bart Olson/630-553-8357
bolson@yorkville.il.us
L
O
C
A
L
A
G
E
N
C
Y
Construction Engineering
Services Agreement
For
Federal Participation
C
O
N
S
U
L
T
A
N
T
Consultant
Engineering Enterprises, Inc.
Address
52 Wheeler Road
City
Sugar Grove
State
IL
Zip Code
60554
Contact Name/Phone/E-mail Address
Brad Sanderson/630-466-6720
bsanderson@eeiweb.com
THIS AGREEMENT is made and entered into this day of , 2015 between the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT
described herein. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of
Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean:
Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of Transportation
Resident Construction Supervisor Authorized representative of the LA in immediate charge of the engineering details of the PROJECT
In Responsible Charge A full time LA employee authorized to administer inherently governmental PROJECT activities
Contractor Company or Companies to which the construction contract was awarded
Project Description
Name ITEP - Illinois Route 47 Streetscape Lighting Route FAP 326 Length 1.65 kM Structure No. 047-0048
Termini Illinois Route 126 (School House Road) to Somonauk Street
Description: Phase III Engineering Services for the installation of street and pedestrian lighting along Illinois Route 47.
Agreement Provisions
I. THE ENGINEER AGREES,
1.
To perform or be responsible for the performance of the engineering services for the LA, in connection with the PROJECT
hereinbefore described and checked below:
a.
b.
c.
d.
Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR) Quality
Control/Quality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform
testing as noted below.
Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples
and perform testing as noted below.
For soils, to obtain samples and perform testing as noted below.
For aggregates, to obtain samples and perform testing as noted below.
NOTE: For 1a. through 1d. the ENGINEER is to obtain samples for testing according to the STATE BMPR “Project
Procedures Guide”, or as indicated in the specifications, or as attached herein by the LA; test according to the
STATE BMPR “Manual of Test Procedures for Materials”, submit STATE BMPR inspection reports; and verify
compliance with contract specifications.
Page 2 of 8 BLR 05611 (Rev. 11/21/13)
Printed on 4/14/2015 1:42:40 PM
e.
f.
g.
Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit
inspection reports to the LA and the STATE in accordance with the STATE BMPR “Project Procedures Guide” and
the policies of the STATE.
For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA
trained technician classes.
Inspect, document and inform the LA employee In Responsible Charge of the adequacy of the establishment and
maintenance of the traffic control.
h.
i.
j.
k.
l.
m.
n.
Geometric control including all construction staking and construction layouts.
Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with
the STATE Construction Manual.
Measurement and computation of pay items.
Maintain a daily record of the contractor’s activities throughout construction including sufficient information to permit
verification of the nature and cost of changes in plans and authorized extra work.
Preparation and submission to the LA by the required form and number of copies, all partial and final payment
estimates, change orders, records, documentation and reports required by the LA and the STATE.
Revision of contract drawings to reflect as built conditions.
Act as resident construction supervisor and coordinate with the LA employee In Responsible Charge.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties
of the ENGINEER in connection with the AGREEMENT.
To furnish the services as required herein within twenty-four hours of notification by the LA employee In Responsible Charge.
To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LA or
STATE.
That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without the written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
The ENGINEER shall submit invoices, based on the ENGINEER’s progress reports, to the LA employee In Responsible Charge, no
more than once a month for partial payment on account for the ENGINEER’s work completed to date. Such invoices shall
represent the value, to the LA of the partially completed work, based on the sum of the actual costs incurred, plus a percentage
(equal to the percentage of the construction engineering completed) of the fixed fee for the fully completed work.
That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to
improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to
perform the services enumerated herein.
That the ENGINEER shall be responsible for the accuracy of the ENGINEER’s work and correction of any errors, omissions or
ambiguities due to the ENGINEER’S negligence which may occur either during prosecution or after acceptance by the LA. Should
any damage to persons or property result from the ENGINEER’s error, omission or negligent act, the ENGINEER shall indemnify
the LA, the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs arising from
such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the
contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from
the LA.
That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA.
The undersigned certifies neither the ENGINEER nor I have:
a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT;
Page 3 of 8 BLR 05611 (Rev. 11/21/13)
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b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out
the AGREEMENT.
d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property;
f)
g)
are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) of this certification; and
have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local)
terminated for cause or default.
11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
12. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT.
14. To be prequalified with the STATE in Construction Inspection when the ENGINEER or the ENGINEER’s assigned staff is named as
resident construction supervisor. The onsite resident construction supervisor shall have a valid Documentation of Contract
Quantities certification.
15. Will provide, as required, project inspectors that have a valid Documentation of Contract Quantities certification.
II. THE LA AGREES,
1. To furnish a full time LA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT
activities.
2. To furnish the necessary plans and specifications.
3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services.
4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee
Formulas
FF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or
FF = 14.5%[(2.3 + R)DL + IHDC]
Where: DL = Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm’s Actual Overhead Factor
R = Complexity Factor
FF=Fixed Fee
SBO = Services by Others
Total Compensation = DL +IHDC+OH+FF+SBO
Specific Rate (Pay per element)
Lump Sum
Page 4 of 8 BLR 05611 (Rev. 11/21/13)
Printed on 4/14/2015 1:42:40 PM
5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
With Retainage
a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to
95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
Without Retainage
a) For progressive payments – Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of
any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall
take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-
assisted contracts. The recipient’s DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by
reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as
violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may
impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C.
1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.).
7. To submit approved form BC 775 (Exhibit C) and BC 776 (Exhibit D) with this AGREEMENT.
III. It is Mutually Agreed,
1.
2.
3.
4.
That the ENGINEER and the ENGINEER’s subcontractors will maintain all books, documents, papers, accounting records and
other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times
during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the
STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be
furnished if requested.
That all services are to be furnished as required by construction progress and as determined by the LA employee In Responsible
Charge. The ENGINEER shall complete all services specified herein within a time considered reasonable to the LA, after the
CONTRACTOR has completed the construction contract.
That all field notes, test records and reports shall be turned over to and become the property of the LA and that during the
performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the
documents herein enumerated while they are in the ENGINEER’s possession and any such loss or damage shall be restored at the
ENGINEER’s expense.
That this AGREEMENT may be terminated by the LA upon written notice to the ENGINEER, at the ENGINEER’s last known
address, with the understanding that should the AGREEMENT be terminated by the LA, the ENGINEER shall be paid for any
services completed and any services partially completed. The percentage of the total services which have been rendered by the
ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II shall be
multiplied by this percentage and added to the ENGINEER’s actual costs to obtain the earned value of work performed. All field
notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be
delivered to, the LA.
5.
6.
That any differences between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall
be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed
by the LA, and a third member appointed by the two other members for disposition and that the committee’s decision shall be final.
That in the event the engineering and inspection services to be furnished and performed by the LA (including personnel furnished
by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement
the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LA.
Page 5 of 8 BLR 05611 (Rev. 11/21/13)
Printed on 4/14/2015 1:42:40 PM
7.
That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the
contractor’s safety precautions, except as provided in numbered paragraph 1f of Section I.
8. This certification is required by the Drug Free Workplace Act (30ILCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract
or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership or other entity with twenty-five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee’s or contractor’s workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(A) abide by the terms of the statement; and
(B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace
no later than five (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the grantee’s or contractor’s policy of maintaining a drug free workplace;
(3) any available drug counseling, rehabilitation and employee assistance program; and
(4) the penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance
of the contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of
paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free
Workplace Act.
9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT-assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination this AGREEMENT or such other remedy as the LA deems appropriate.
Page 6 of 8 BLR 05611 (Rev. 11/21/13)
Printed on 4/14/2015 1:42:40 PM
Agreement Summary
Prime Consultant: TIN Number Agreement Amount
Engineering Enterprises, Inc. 36-3150869 $52,109.63
Sub-Consultants: TIN Number Agreement Amount
Sub-Consultant Total: 0
Prime Consultant Total: $52,109.63
Total for all Work: $52,109.63
Executed by the LA: United City of Yorkville
(Municipality/Township/County)
ATTEST:
By: By:
City Clerk Title: Mayor
(SEAL)
Executed by the ENGINEER:
ATTEST:
By: By:
Title: Executive Assistant Title: Vice President
DF-824-039
REV 12/04
PAYROLL RATES
FIRM NAME Engineering Enterprises, Inc.DATE 04/14/15
PRIME/SUPPLEMENT Prime
PSB NO.
ESCALATION FACTOR 0.00%
CLASSIFICATION CURRENT RATE CALCULATED RATE
Senior Principal $64.91 $64.91
Principal $52.28 $52.28
Senior Project Manager $48.80 $48.80
Project Manager $39.09 $39.09
Sr. Project Engineer/Planner/Surveyor II $38.10 $38.10
Sr. Project Engineer/Planner/Surveyor I $32.01 $32.01
Project Engineer/Planner/Surveyor $27.02 $27.02
Sr. Project Technician II $35.64 $35.64
Sr. Project Technician I $31.00 $31.00
Administrative Assistant $25.04 $25.04
PREPARED BY THE AGREEMENTS UNITPrinted 4/14/2015 1:44 PM
DF-824-039
REV 12/04
COST ESTIMATE OF CONSULTANT SERVICES
FIRM Engineering Enterprises, Inc.DATE 04/14/15
PSB OVERHEAD RATE 1.9932
PRIME/SUPPLEMENT Prime COMPLEXITY FACTOR 0
United City of Yorkville ITEP - IL Rte. 47 Streetscape Lighting FIXED FEE = 14.5%[DL+R(DL)+OH(DL)+IHDC]
Section 13-00043-00-LS Job: C-93-015-15, Proj. TE-00D3(87)
DBE OVERHEAD IN-HOUSE Outside SERVICES % OF
DROP ITEM MANHOURS PAYROLL &DIRECT FIXED Direct BY DBE TOTAL GRAND
BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL
(A)(B)( C )(D)(E)(F)(G)(H)(B-G)
Pro. Start & Close Out 76 2,405.32 4,794.28 1,043.94 8,243.55 15.82%
Const. Inspect. & Doc.333 10,813.15 21,552.77 1,575.00 4,921.43 38,862.35 74.58%
Pro. Manage & Admin.36 1,460.00 2,910.07 633.66 5,003.73 9.60%
Subconsultant DL 0.00 0.00 0.00%
TOTALS 445 14,678.47 29,257.13 1,575.00 6,599.04 0.00 0.00 0.00 52,109.63 100.00%
DBE 0.00%
DBE
COST PLUS FIXED FEE
PREPARED BY THE AGREEMENTS UNIT Printed 4/14/2015 1:44 PM
DF-824-039
REV 12/04
AVERAGE HOURLY PROJECT RATES
FIRM Engineering Enterprises, Inc.
PSB DATE 04/14/15
PRIME/SUPPLEMENT Prime
United City of Yorkville ITEP - IL Rte. 47 Streetscape Lighting SHEET 1 OF 1
Section 13-00043-00-LS Job: C-93-015-15, Proj. TE-00D3(87)
PAYROLL AVG TOTAL PROJECT RATES Pro. Start & Close Out Const. Inspect. & Doc.Pro. Manage & Admin.
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Senior Principal 64.91 0
Principal 52.28 6 1.35%0.70 2 0.60%0.31 4 11.11%5.81
Senior Project Manager 48.80 0
Project Manager 39.09 52 11.69%4.57 4 5.26%2.06 16 4.80%1.88 32 88.89%34.75
Sr. Project Engineer/Planner/Surveyor II 38.10 0
Sr. Project Engineer/Planner/Surveyor I 32.01 379 85.17%27.26 64 84.21%26.96 315 94.59%30.28
Project Engineer/Planner/Surveyor 27.02 0
Sr. Project Technician II 35.64 0
Sr. Project Technician I 31.00 0
Administrative Assistant 25.04 8 1.80%0.45 8 10.53%2.64
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTALS 445 100%$32.99 76 100.00%$31.65 333 100%$32.47 36 100%$40.56 0 0%$0.00
20,701.63
PREPARED BY THE AGREEMENTS UNIT Printed 4/14/2015 1:44 PM
SUMMARY OF DIRECT COSTS
Illinois 47 ITEP
Kendall County
Engineering Enterprises, Inc.
In-House Direct Costs No.Unit Cost/Unit Total Cost
Printing/Reports 0 Pages $0.10 $0.00
Printing/Plans 0 Sheets $1.00 $0.00
CAD 0 Hours $15.00 $0.00
Vehicle - Surveying 35 Days $45.00 $1,575.00
Subtotal $1,575.00
Outside Direct Costs No.Unit Cost/Unit Total Cost
Postage/Overnight Delivery Each $15.00 $0.00
Subtotal $0.00
TOTAL $1,575.00
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
CA #5
Tracking Number
PW 2015-09
Ridge Street Water Main Improvements
City Council – April 28, 2015
PW 4/21/15
Moved forward to CC consent agenda.
PW 2015-09
Consideration of Award
Recommendation of Contract Award
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done on the Ridge Street Water Main
Improvements at 10:00 a.m., April 14, 2015. Representatives of contractors bidding the project,
the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is
attached for your information and record. The low bid was below our engineer’s estimate and
within the planned FY2016 budget.
We recommend the acceptance of the bid and approval of award be made to the low bidder,
Plainfield Grading and Excavating, Inc., 7150 S. Ridge Road, Plainfield, IL 60544 in the amount
of $284,373.00.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: April 15, 2015
Subject: Ridge Street Water Main Improvements
Page 1 of 1
BID TABULATION
RIDGE STREET WATER MAIN IMPROVEMENTS
UNITED CITY OF YORKVILLE
BID TABULATION ENGINEER'S ESTIMATE PLAINFIELD GRADING & EXCAV.
BIDS RECD 4/14/2015 52 Wheeler Road 7150 S. Ridge Road
Sugar Grove, IL 60554 Plainfield, IL 60544
ITEM UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT
NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1 PRESSURE CONN. WITH TAPPING SLEEVE AND 6" TAPPING VALVE IN. 48" VAULT EACH 1 6,500.00$ 6,500.00$ 6,100.00$ 6,100.00$ 4,500.00$ 4,500.00$ 5,620.00$ 5,620.00$ 5,630.00$ 5,630.00$ 8,867.00$ 8,867.00$ 5,100.00$ 5,100.00$ 3,200.00$ 3,200.00$ 4,051.00$ 4,051.00$ 8,000.00$ 8,000.00$ 6,500.00$ 6,500.00$ 5,500.00$ 5,500.00$ 6,900.00$ 6,900.00$ 8,890.00$ 8,890.00$
2 PRESSURE CONN. WITH TAPPING SLEEVE AND 8" TAPPING VALVE IN. 60" VAULT EACH 1 7,000.00 7,000.00 6,250.00 6,250.00$ 6,000.00$ 6,000.00 6,580.00 6,580.00 6,300.00 6,300.00$ 9,657.00 9,657.00 6,100.00 6,100.00 4,300.00 4,300.00 5,168.00$ 5,168.00 9,000.00 9,000.00$ 7,000.00 7,000.00$ 7,000.00$ 7,000.00$ 7,400.00$ 7,400.00$ 9,210.00$ 9,210.00$
3 WATER MAIN, 6-INCH D.I.P., CLASS 52 WITH POLYETHYLENE WRAP FOOT 32 90.00 2,880.00 66.00 2,112.00$ 75.00$ 2,400.00 122.00 3,904.00 65.00 2,080.00$ 44.00 1,408.00 95.00 3,040.00 50.00 1,600.00 44.60$ 1,427.20 80.00 2,560.00$ 73.00 2,336.00$ 95.00$ 3,040.00$ 120.00$ 3,840.00$ 95.00$ 3,040.00$
4 WATER MAIN, 8-INCH D.I.P., CLASS 52 WITH POLYETHYLENE WRAP FOOT 1,370 100.00 137,000.00 71.00 97,270.00$ 92.00$ 126,040.00 77.00 105,490.00 93.00 127,410.00$ 82.50 113,025.00 77.50 106,175.00 67.50 92,475.00 100.50$ 137,685.00 80.00 109,600.00$ 75.00 102,750.00$ 125.00$ 171,250.00$ 130.00$ 178,100.00$ 111.00$ 152,070.00$
5 GATE VALVE, 8" (RESILENT SEAT), AND VALVE BOX EACH 2 1,500.00 3,000.00 2,438.00 4,876.00$ 2,000.00$ 4,000.00 2,210.00 4,420.00 2,300.00 4,600.00$ 1,845.00 3,690.00 2,000.00 4,000.00 2,535.00 5,070.00 2,009.00$ 4,018.00 1,800.00 3,600.00$ 1,800.00 3,600.00$ 2,500.00$ 5,000.00$ 1,600.00$ 3,200.00$ 2,990.00$ 5,980.00$
6 FIRE HYDRANT ASSEMBLY WITH AUXILIARY VALVE, 6-INCH MJ EACH 4 4,500.00 18,000.00 4,668.00 18,672.00$ 4,500.00$ 18,000.00 6,560.00 26,240.00 4,650.00 18,600.00$ 5,088.00 20,352.00 5,100.00 20,400.00 5,200.00 20,800.00 5,289.00$ 21,156.00 5,000.00 20,000.00$ 5,000.00 20,000.00$ 5,000.00$ 20,000.00$ 4,440.00$ 17,760.00$ 4,060.00$ 16,240.00$
7 DUCTILE IRON FITTINGS LB 910 8.00 7,280.00 4.00 3,640.00$ 7.00$ 6,370.00 0.10 91.00 8.00 7,280.00$ 10.60 9,646.00 8.00 7,280.00 9.00 8,190.00 8.35$ 7,598.50 7.50 6,825.00$ 5.00 4,550.00$ 0.01$ 9.10$ 6.00$ 5,460.00$ 8.00$ 7,280.00$
8 FOUNDATION MATERIAL CUYD 150 50.00 7,500.00 27.00 4,050.00$ 30.00$ 4,500.00 33.00 4,950.00 35.00 5,250.00$ 57.00 8,550.00 1.00 150.00 40.00 6,000.00 37.40$ 5,610.00 40.00 6,000.00$ 10.00 1,500.00$ 25.00$ 3,750.00$ 20.00$ 3,000.00$ 38.00$ 5,700.00$
9 CONNECT TO EXISTING WATER MAIN EACH 2 3,000.00 6,000.00 1,015.00 2,030.00$ 1,500.00$ 3,000.00 1,420.00 2,840.00 2,100.00 4,200.00$ 2,690.00 5,380.00 2,200.00 4,400.00 2,250.00 4,500.00 1,065.00$ 2,130.00 2,000.00 4,000.00$ 3,000.00 6,000.00$ 2,500.00$ 5,000.00$ 4,200.00$ 8,400.00$ 5,000.00$ 10,000.00$
10 WATER SERVICE CONNECTION, 1-INCH EACH 26 1,200.00 31,200.00 186.00 4,836.00$ 1,000.00$ 26,000.00 645.00 16,770.00 1,000.00 26,000.00$ 1,252.00 32,552.00 950.00 24,700.00 1,350.00 35,100.00 1,022.00$ 26,572.00 1,500.00 39,000.00$ 1,200.00 31,200.00$ 1,000.00$ 26,000.00$ 540.00$ 14,040.00$ 1,050.00$ 27,300.00$
11 WATER SERVICE PIPE, 1-INCH TYPE K COPPER FOOT 600 35.00 21,000.00 51.00 30,600.00$ 28.00$ 16,800.00 50.00 30,000.00 36.00 21,600.00$ 37.00 22,200.00 70.00 42,000.00 48.00 28,800.00 24.10$ 14,460.00 40.00 24,000.00$ 58.00 34,800.00$ 15.00$ 9,000.00$ 84.00$ 50,400.00$ 28.00$ 16,800.00$
12 DISCONNECT AND ABANDON EXISTING WATER MAIN EACH 3 1,500.00 4,500.00 560.00 1,680.00$ 1,500.00$ 4,500.00 1,835.00 5,505.00 1,100.00 3,300.00$ 2,330.00 6,990.00 2,400.00 7,200.00 2,000.00 6,000.00 1,002.00$ 3,006.00 1,500.00 4,500.00$ 1,800.00 5,400.00$ 1,850.00$ 5,550.00$ 4,000.00$ 12,000.00$ 6,200.00$ 18,600.00$
13 VALVE BOXES TO BE ABANDONED EACH 2 200.00 400.00 288.00 576.00$ 100.00$ 200.00 530.00 1,060.00 400.00 800.00$ 788.00 1,576.00 650.00 1,300.00 200.00 400.00 877.00$ 1,754.00 500.00 1,000.00$ 50.00 100.00$ 250.00$ 500.00$ 300.00$ 600.00$ 275.00$ 550.00$
14 WATER MAIN TESTING - PRESSURE AND DISINFECTION LSUM 1 2,500.00 2,500.00 2,875.00 2,875.00$ 1,000.00$ 1,000.00 2,635.00 2,635.00 2,000.00 2,000.00$ 5,483.00 5,483.00 7,000.00 7,000.00 2,800.00 2,800.00 1,781.00$ 1,781.00 3,500.00 3,500.00$ 1,500.00 1,500.00$ 2,000.00$ 2,000.00$ 2,500.00$ 2,500.00$ 6,200.00$ 6,200.00$
15 STORM SEWER, 4" PERFORATED HDPE WITH SOCK FOOT 80 35.00 2,800.00 11.00 880.00$ 20.00$ 1,600.00 37.00 2,960.00 18.00 1,440.00$ 28.00 2,240.00 36.00 2,880.00 28.00 2,240.00 25.05$ 2,004.00 30.00 2,400.00$ 35.00 2,800.00$ 85.00$ 6,800.00$ 27.00$ 2,160.00$ 30.00$ 2,400.00$
16 STORM SEWER, PVC, SDR-26, 6-INCH FOOT 94 50.00 4,700.00 31.00 2,914.00$ 30.00$ 2,820.00 45.00 4,230.00 47.50 4,465.00$ 31.00 2,914.00 58.00 5,452.00 40.00 3,760.00 23.30$ 2,190.20 35.00 3,290.00$ 35.00 3,290.00$ 100.00$ 9,400.00$ 36.00$ 3,384.00$ 36.00$ 3,384.00$
17 STORM SEWER, PVC, C-900, 6-INCH FOOT 69 60.00 4,140.00 56.00 3,864.00$ 35.00$ 2,415.00 62.00 4,278.00 50.00 3,450.00$ 33.00 2,277.00 67.00 4,623.00 45.00 3,105.00 26.05$ 1,797.45 40.00 2,760.00$ 42.00 2,898.00$ 105.00$ 7,245.00$ 48.00$ 3,312.00$ 42.00$ 2,898.00$
18 INLET, TYPE A, 2" DIA W/TYPE 8 FRAME EACH 3 1,500.00 4,500.00 1,033.00 3,099.00$ 700.00$ 2,100.00 925.00 2,775.00 900.00 2,700.00$ 1,059.00 3,177.00 1,000.00 3,000.00 1,355.00 4,065.00 1,081.00$ 3,243.00 1,500.00 4,500.00$ 1,000.00 3,000.00$ 1,500.00$ 4,500.00$ 910.00$ 2,730.00$ 1,100.00$ 3,300.00$
19 CONNECT TO EXISTING MANHOLE - CORE DRILL EACH 1 1,000.00 1,000.00 500.00 500.00$ 400.00$ 400.00 1,755.00 1,755.00 1,200.00 1,200.00$ 1,554.00 1,554.00 1,500.00 1,500.00 700.00 700.00 1,072.00$ 1,072.00 1,200.00 1,200.00$ 2,000.00 2,000.00$ 3,750.00$ 3,750.00$ 1,300.00$ 1,300.00$ 1,500.00$ 1,500.00$
20 SANITARY SEWER SERVICE, 6-INCH, PVC SDR-26 FOOT 25 65.00 1,625.00 119.00 2,975.00$ 50.00$ 1,250.00 95.00 2,375.00 120.00 3,000.00$ 83.00 2,075.00 184.00 4,600.00 75.00 1,875.00 34.00$ 850.00 100.00 2,500.00$ 120.00 3,000.00$ 105.00$ 2,625.00$ 46.00$ 1,150.00$ 72.00$ 1,800.00$
21 CLEANOUT FOR SANITARY SEWER SERVICE EACH 1 500.00 500.00 450.00 450.00$ 100.00$ 100.00 700.00 700.00 1,000.00 1,000.00$ 255.00 255.00 450.00 450.00 475.00 475.00 516.00$ 516.00 1,000.00 1,000.00$ 550.00 550.00$ 1,500.00$ 1,500.00$ 1,200.00$ 1,200.00$ 950.00$ 950.00$
22 TYPE A SANITARY MANHOLE, 4" DIAMETER, TYPE 1 FRAME AND CLOSED LID EACH 1 3,000.00 3,000.00 2,500.00 2,500.00$ 2,200.00$ 2,200.00 3,190.00 3,190.00 4,000.00 4,000.00$ 3,528.00 3,528.00 3,700.00 3,700.00 2,750.00 2,750.00 2,087.00$ 2,087.00 3,000.00 3,000.00$ 7,000.00 7,000.00$ 7,500.00$ 7,500.00$ 6,600.00$ 6,600.00$ 2,200.00$ 2,200.00$
23 REMOVE EXISTING SANITARY MANHOLE EACH 1 600.00 600.00 1,000.00 1,000.00$ 600.00$ 600.00 850.00 850.00 850.00 850.00$ 455.00 455.00 1,400.00 1,400.00 550.00 550.00 971.00$ 971.00 2,000.00 2,000.00$ 1,000.00 1,000.00$ 250.00$ 250.00$ 1,000.00$ 1,000.00$ 850.00$ 850.00$
24 SANITARY MANHOLE VACUUM TESTING EACH 1 500.00 500.00 750.00 750.00$ 300.00$ 300.00 250.00 250.00 900.00 900.00$ 1,000.00 1,000.00 390.00 390.00 400.00 400.00 822.00$ 822.00 300.00 300.00$ 1,000.00 1,000.00$ 850.00$ 850.00$ 1,000.00$ 1,000.00$ 200.00$ 200.00$
25 EXPLORATORY TRENCH EACH 10 750.00 7,500.00 500.00 5,000.00$ 400.00$ 4,000.00 475.00 4,750.00 250.00 2,500.00$ 655.00 6,550.00 500.00 5,000.00 500.00 5,000.00 1,556.00$ 15,560.00 1,000.00 10,000.00$ 100.00 1,000.00$ 150.00$ 1,500.00$ 900.00$ 9,000.00$ 3,400.00$ 34,000.00$
26 GRADING AND SHAPING DITCHES FOOT 80 15.00 1,200.00 26.00 2,080.00$ 10.00$ 800.00 10.00 800.00 18.00 1,440.00$ 12.00 960.00 12.00 960.00 20.00 1,600.00 9.55$ 764.00 20.00 1,600.00$ 30.00 2,400.00$ 25.00$ 2,000.00$ 30.00$ 2,400.00$ 25.00$ 2,000.00$
27 HOT-MIX ASPHALT PAVEMENT REMOVAL SQYD 255 10.00 2,550.00 15.00 3,825.00$ 2.50$ 637.50 11.00 2,805.00 14.00 3,570.00$ 11.00 2,805.00 8.50 2,167.50 10.00 2,550.00 11.50$ 2,932.50 10.00 2,550.00$ 10.00 2,550.00$ 15.00$ 3,825.00$ 16.00$ 4,080.00$ 6.00$ 1,530.00$
28 DRIVEWAY PAVEMENT REMOVAL SQYD 71 10.00 710.00 17.00 1,207.00$ 5.00$ 355.00 11.00 781.00 11.00 781.00$ 14.00 994.00 22.00 1,562.00 16.00 1,136.00 14.25$ 1,011.75 15.00 1,065.00$ 10.00 710.00$ 15.00$ 1,065.00$ 19.00$ 1,349.00$ 6.00$ 426.00$
29 PORTLAND CEMENT CONCRETE PAVEMENT, 6-INCH SQYD 6 150.00 900.00 217.00 1,302.00$ 130.00$ 780.00 380.00 2,280.00 95.00 570.00$ 101.00 606.00 222.00 1,332.00 150.00 900.00 102.00$ 612.00 120.00 720.00$ 89.00 534.00$ 250.00$ 1,500.00$ 105.00$ 630.00$ 100.00$ 600.00$
30 SIDEWALK REMOVAL AND REPLACEMENT SQFT 1,445 12.00 17,340.00 13.00 18,785.00$ 7.30$ 10,548.50 10.00 14,450.00 7.80 11,271.00$ 8.85 12,788.25 6.50 9,392.50 12.00 17,340.00 10.75$ 15,533.75 10.00 14,450.00$ 10.00 14,450.00$ 9.00$ 13,005.00$ 11.00$ 15,895.00$ 12.00$ 17,340.00$
31 DETECTABLES WARNINGS SQFT 24 30.00 720.00 42.00 1,008.00$ 35.00$ 840.00 40.00 960.00 44.00 1,056.00$ 30.00 720.00 35.00 840.00 40.00 960.00 37.75$ 906.00 35.00 840.00$ 32.00 768.00$ 30.00$ 720.00$ 42.00$ 1,008.00$ 50.00$ 1,200.00$
32 FIRE HYDRANT REMOVAL EACH 4 1,000.00 4,000.00 688.00 2,752.00$ 500.00$ 2,000.00 1,185.00 4,740.00 400.00 1,600.00$ 732.00 2,928.00 700.00 2,800.00 1,355.00 5,420.00 376.00$ 1,504.00 2,500.00 10,000.00$ 750.00 3,000.00$ 250.00$ 1,000.00$ 550.00$ 2,200.00$ 500.00$ 2,000.00$
33 SIGN TO BE REMOVED AND RESET EACH 3 200.00 600.00 125.00 375.00$ 100.00$ 300.00 500.00 1,500.00 350.00 1,050.00$ 245.00 735.00 100.00 300.00 475.00 1,425.00 191.00$ 573.00 300.00 900.00$ 100.00 300.00$ 150.00$ 450.00$ 75.00$ 225.00$ 200.00$ 600.00$
34 MAILBOX TO BE REMOVED AND REPLACED EACH 11 200.00 2,200.00 155.00 1,705.00$ 50.00$ 550.00 125.00 1,375.00 300.00 3,300.00$ 206.00 2,266.00 140.00 1,540.00 755.00 8,305.00 475.00$ 5,225.00 300.00 3,300.00$ 200.00 2,200.00$ 150.00$ 1,650.00$ 50.00$ 550.00$ 125.00$ 1,375.00$
35 RESTORATION SQYD 800 8.00 6,400.00 7.00 5,600.00$ 8.00$ 6,400.00 10.00 8,000.00 11.00 8,800.00$ 11.00 8,800.00 12.00 9,600.00 20.00 16,000.00 16.50$ 13,200.00 10.00 8,000.00$ 7.00 5,600.00$ 15.00$ 12,000.00$ 12.00$ 9,600.00$ 8.00$ 6,400.00$
36 SANITARY SEWER SPOT REPAIR EACH 4 5,000.00 20,000.00 5,000.00 20,000.00$ 5,000.00$ 20,000.00 5,000.00 20,000.00 5,000.00 20,000.00$ 5,000.00 20,000.00 5,000.00 20,000.00 5,000.00 20,000.00 5,000.00$ 20,000.00 5,000.00 20,000.00$ 5,000.00 20,000.00$ 5,000.00$ 20,000.00$ 5,000.00$ 20,000.00$ 5,000.00$ 20,000.00$
37 TREE ROOT PRUNING FOOT 15 20.00 300.00 169.00 2,535.00$ 20.00$ 300.00 26.00 390.00 35.00 525.00$ 10.00 150.00 35.00 525.00 85.00 1,275.00 94.10$ 1,411.50 20.00 300.00$ 10.00 150.00$ 12.00$ 180.00$ 150.00$ 2,250.00$ 50.00$ 750.00$
38 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 1 TON 50 70.00 3,500.00 96.00 4,800.00$ 20.00$ 1,000.00 68.50 3,425.00 40.00 2,000.00$ 27.00 1,350.00 50.00 2,500.00 55.00 2,750.00 83.75$ 4,187.50 75.00 3,750.00$ 52.00 2,600.00$ 5.00$ 250.00$ 45.00$ 2,250.00$ 110.00$ 5,500.00$
39 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 2 TON 50 70.00 3,500.00 113.00 5,650.00$ 20.00$ 1,000.00 43.00 2,150.00 15.00 750.00$ 21.00 1,050.00 50.00 2,500.00 75.00 3,750.00 18.70$ 935.00 50.00 2,500.00$ 52.00 2,600.00$ 5.00$ 250.00$ 80.00$ 4,000.00$ 20.00$ 1,000.00$
40 TRAFFIC CONTROL AND PROTECTION LSUM 1 15,000.00 15,000.00 3,250.00 3,250.00$ 5,000.00$ 5,000.00 2,000.00 2,000.00 10,000.00 10,000.00$ 2,000.00 2,000.00 7,000.00 7,000.00 7,769.00 7,769.00 3,567.65$ 3,567.65 10,000.00 10,000.00$ 45,000.00 45,000.00$ 25,000.00$ 25,000.00$ 3,600.00$ 3,600.00$ 17,190.00$ 17,190.00$
TOTAL FOR ALL BID ITEMS 1-40 364,545.00 284,373.00 291,606.00 309,874.00 327,268.00 333,553.25 334,859.00 335,335.00 339,893.00 354,510.00 357,636.00 392,414.10 416,473.00 419,253.00
% BELOW/ABOVE ENGINEER'S ESTIMATE -21.99%-20.01%-15.00%-10.23%-8.50%-8.14%-8.01%-6.76% -2.75% -1.90%7.64%14.24%15.01%
VIAN CONSTRUCTION
1041 Martha
Elk Grove, IL 60007
STARK & SON TRENCHING
45W826 Rohrsen Road
Hampshire, IL 60140
H. LINDEN & SONS SEWER & WATER
722 E. South Street -Unit D
Plano, IL 60545
J. CONGDON SEWER SERVICE
170 A Alexandra Way
Carol Stream, IL 60188
151 Springfield Ave- Ste 10
Joliet, IL 60436
TBS CONSTRUCTION & EXCAV.
31W325 Schoger Drive
Naperville, IL 60564
D. CONSTRUCTION
1488 South Broadway
Coal City, IL 60416
2125 Oak Leaf Street385 East Hoover Street
CONSTRUCTION BY CAMCOBRANDT BUILDERS, INC.
1733 Terry Drive
Joliet, IL 60436Morris, IL 60450
CRYSTAL SEWER & WATER, INC.CONLEY EXCAVATING, INC.
1555 Gramercy Place
Morris, IL 60450
GENE WREN CONSTRUCTION, LLC
555 S. Broadway
Coal City, IL 60416 Joliet, IL 60435
LEN COX & SONS EXCAV
ENGINEERING ENTERPRISES, INC.
52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
CA #6
Tracking Number
PW 2015-11
TAP Grant Intergovernmental Agreement
City Council – April 28, 2015
PW 4/21/15
Moved forward to CC consent agenda.
PW 2015-11
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of an intergovernmental agreement with Kendall County for acceptance of a
Transportation Alternatives Program grant in the amount of $5,000.
Background
For the third year in a row, the City Council was approved for a $5,000 Kendall County
Transportation Alternatives Program grant for construction of Route 47 sidewalks. The attached
intergovernmental agreement is the same agreement the City approved last year.
With City Council approval of the new agreement, we would immediately submit for
reimbursement, as we have incurred more than enough sidewalk related expenses on the Route 47
project.
Recommendation
Staff recommends approval of the attached intergovernmental agreement with Kendall County
for the Transportation Alternatives Program.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: April 15, 2015
Subject: TAP Grant
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
CA #7
Tracking Number
PW 2015-12
Public Works Storage Shed
City Council – April 28, 2015
PW 4/21/15
Moved forward to CC consent agenda.
PW 2015-12
Consideration of Approval
MFT Appropriation Resolution Consideration
Brad Sanderson Engineering
Name Department
In accordance with the budget, we are proceeding with the Public Works Storage Shed. The
funding of the project consists of MFT and DCEO grant funds.
Attached are copies of the MFT Appropriation Resolution in the amount of $150,000 for the
MFT portion of the funding. Approval by the City Council of the resolution is required in order
to utilize the MFT funds.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: April 13, 2015
Subject: Public Works Storage Shed
Printed 4/14/2015 BLR 09111 (Rev. 11/06)
Resolution for Improvement by
Municipality Under the Illinois
Highway Code
BE IT RESOLVED, by the City Council of the
Council or President and Board of Trustees
United City of Yorkville Illinois
City, Town or Village
that the following described street(s) be improved under the Illinois Highway Code:
Name of Thoroughfare Route FromTo
N/A N/A N/A N/A
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of construction of a storage shed at the Public Works
facility (610 Tower Lane, Yorkville, IL 60560) in accordance with the plans, specifications and all other
applicable standards.
and shall be constructed N/A wide
and be designated as Section 15-00048-00-MG
2. That there is hereby appropriated the (additional Yes No) sum of
one hundred fifty thousand and 00/100----------------------------- Dollars ($150,000.00 ) for the
improvement of said section from the municipality’s allotment of Motor Fuel Tax funds.
3. That work shall be done by Contract ; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
Approved I, Beth Warren Clerk in and for the
United City of Yorkville
City, Town or Village
County of Kendall , hereby certify the
Date
foregoing to be a true, perfect and complete copy of a resolution adopted
by the City Council
Council or President and Board of Trustees
Department of Transportation at a meeting on April 28, 2015
Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
28th day of April, 2015
Regional Engineer
(SEAL)
City, Town, or Village Clerk
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
CA #8
Tracking Number
PW 2015-13
Game Farm Road and Somonauk Improvements – Supplemental Paving Work
City Council – April 28, 2015
PW 4/21/15
Moved forward to CC consent agenda.
PW 2015-13
Consideration of Approval
Consideration of Additional Work – Additional Paving on West Somonauk
Brad Sanderson Engineering
Name Department
We have received a quote from Geneva Construction to perform additional work adjacent to the
on-going project. The quote is to patch and overlay West Somonauk Street as noted on the
attached location map.
The work is estimated at $18,803.00 and will be performed at the unit prices shown on the
attached document. This work is recommended as this section of roadway is in poor condition as
noted in the picture below.
The unit price quotations appear to be appropriate and in line with the overall Game Farm Road
project. Staff is recommending that we proceed with the additional work. If you have any
questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: April 15, 2015
Subject: Game Farm Road and Somonauk Street Improvements
*DATE 4/10/2015
*
*
*
PROPOSAL UNIT DESCRIPTION UNIT PRICE TOTAL
90 SY 4" ASPHALT PATCHING $34.00 $3,060.00
25 SY MILL BUTT JOINT $12.00 $300.00
1014 SY SWEEP AND TACK $0.50 $507.00
88 TON HMA LEVEL BINDER N50 $79.00 $6,952.00
88 TON HMA SURFACE COURSE MIX D N50 $79.00 $6,952.00
12 TON INCIDENTAL HMA SURFACING DRIVEWAYS $86.00 $1,032.00
TOTAL $18,803.00
liquid asphalt will be provided for verification
The above proposal is accepted:
Name, Title,Date
Page 1 of 2
per ton prior to the completion of the project. A surcharge of $0.06 per ton will apply for each $1.00 per ton over the base price of
Cass W. Price, Vice President
GENEVA CONSTRUCTION COMPANY
CITY OF YORKVILLE
* For information regarding scheduling of construction, please contact our Paving Department at (630) 892-4357.
made a part of this proposal.
Due to the volatile pricing of Liquid Asphalt, Asphalt prices are subject to a surcharge if the Liquid Asphalt prices rise above $550.00
* This proposal is made in DUPLICATE and will constitute a binding agreement providing it is accepted within 60 days from date hereof.
* This proposal is subject to the terms, specifications and conditions of sale printed on the second page of this proposal hereof, which are
TERMS: Final settlement will be based upon actual units of work completed at the bid price per unit.
$550.00 per ton of Liquid Asphalt. Should the price decrease below $550.00 per ton , a similar credit will be given. Copies of incoices for
NOTES: If accepted, this work will not be scheduled for construction until one signed copy of the proposal has been received at our office.
GENEVA CONSTRUCTION COMPANY
INDIAN TRAIL and Route 25 * P.O. Box 998 - AURORA, ILLINOIS 60507
Phone: (630) 892-4357 - Fax: (630) 892-7738
SOMONAUK ST WEST OF GAME FARM ROAD
We propose to furnish the following described construction, including all labor, materials and equipment according to standard construction practices.
Center
King
S o m o n a u k
Game Farm
West
0200400
Feet
Engineering Enterprises
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
SOMONAUK STREET
LOCATION MAP
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
April 2015
YO1113
YO1113-Location2.mxd
H:\GIS\PUBLIC\YORKVILLE\2011\
KKP ³
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
CA #9
Tracking Number
PW 2015-14
Game Farm Road and Somonauk Improvements – Electrical Work
City Council – April 28, 2015
PW 4/21/15
Moved forward to CC consent agenda.
PW 2015-14
Consideration of Approval
Consideration of Additional Work – Electrical Service
Brad Sanderson Engineering
Name Department
As you know, ComEd has installed new power poles along the project route to accommodate the
roadway improvements. The location of the new power pole adjacent to the Yorkville Grade
School has resulted in the need to re-route the main electrical service line from the new pole to
the grade school. Please note that it is the City’s responsibility to provide this connection as
ComEd’s responsibilities stop at the main line pole installation.
Accordingly, we solicited quotes from five (5) local electrical contractors to perform this work.
Request for quotes were sought for two options:
Option A: Re-use the existing conductor (i.e. wire)
Option B: Install new conductor
Three of the five contractors were not willing to quote Option A due to the inherent risk of the
wire being too short and being damaged (possibly undetected) during the removal process and
thus resulting in loss of power at a later date. Upon discussion with the school district (Brian
DeBolt) it was determined by all parties that the safest and most responsible decision was to only
consider Option B.
At this time, we are recommending that R&R Electrical Contractors, Inc. perform the work in the
amount of $38,417.00. Please note that R&R installed the existing service at the grade school
approximately 8 years ago and therefore has working knowledge of the system and an
established relationship with the school district.
This work would be performed during summer break.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: April 16, 2015
Subject: Game Farm Road and Somonauk Street Improvements
A B Overtime Generator Comments
Volt 16,527.00$ 40,963.00$ $44/hr 1,200.00$
Aact 23,900.00$ 46,575.00$ $146.50/hr 11,950.00$ Non-Union; Prevailing Wage
R&R N/A 38,417.00$ N/A -$ Rejects Option A. +No charge if generator required. Does not anticipate overtime.
Fitzgerald N/A 46,360.00$ 54.75/hr 4,800.00$
Rejects Option A. Proposed directional boring conduit from pole to inside school. Includes
sawcutting and repairs to conc. floor. Keeps existing service in place longer. Add $5/gallon
for fuel at a rate of 15-25 gallons/hr. Estimates a 4-8 hr. shutdown.
Correct N/A 46,537.00$ $57.50/hr 2,000.00$ Rejects Option A
Option A:Re-lay existing service from sidewalk to new ComEd Pole
Option B:Install new service from panel to new ComEd pole; re-use existing conduit under building; re-lay new conduit outside of building
Notes:
Prices based on providing copper wire
Salvage rights to City if Option B is chosen
Work performed during summer break
Landscape restoration by others
Options Add-Ons
YORKVILLE GRADE SCHOOL ELECTRICAL SERVICE QUOTES
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes #1
Tracking Number
Minutes of the Regular City Council – March 10, 2015
City Council – April 28, 2015
Majority
Approval
These minutes were previously approved at the April 14th City Council meeting.
The public hearing transcript was not available at that time. Attached are the
March 10 minutes along with the public hearing transcript for approval.
Beth Warren City Clerk
Name Department
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, MARCH 10, 2015
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Kot Present
Ward III Frieders Present
Funkhouser Present
Ward IV Spears Present (called in)
Teeling Present
Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Deputy
Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer
Sanderson, Community Development Director Barksdale-Noble, Building Code Official Ratos, Director
of Parks and Recreation Evans
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
1. Alderman Colosimo requested that Item #1 on the Consent Agenda, Ordinance Approving the
Second Amendment to the Amended Intergovernmental Agreement between the City and
Yorkville Bristol Sanitary District (ADM 2015-06), be moved to the regular agenda under the
Administrative Committee Report.
Amendment approved unanimously by a viva voce vote.
PRESENTATIONS
Commendation/Award for Life Saving – Officers McMahon, Nelson, and Kuehlem
(CC 2015-17)
Mayor Golinski asked for Police Chief Hart to come up to the front. Police Chief Hart read the
commendation letter. A representative from the Bristol Kendall Fire Department spoke. He praised the
officers for starting CPR immediately and following through with appropriate life saving procedures. He
presented the officers with a sudden cardiac arrest pin that they can wear on their uniforms. One of the
officers stated that this would not have occurred if not for the extensive training from the medics and the
City's commitment supporting this training.
PUBLIC HEARINGS
Third amendment to the Annexation Agreement for the Prestwick of Yorkville Subdivision dated
April 26, 2005, as amended May 27, 2014, between Yorkville Farms Development, LLC
(Owner/Developer), an Illinois Limited Liability Corporation, and the United City of Yorkville,
Kendall County, Illinois, for the purpose of amending the schedule of payment for required land
cash fees by the Owner/Developer for compliance with park land donations. (PC 2015-02)
Please, see attached report of proceedings by the Court Reporter for the public hearing.
Proposed FY 2015-2016 Budget
Please, see attached report of proceedings by the Court Reporter for the public hearing.
CITIZEN COMMENTS ON AGENDA ITEMS
Tom Sowinski, resident Countryside subdivision, addressed the Council to discuss the issue of the
infrastructure needs of the Countryside subdivision.
Jim Ratos, Developer of Kendall Crossing, thanked the Council for addressing the infrastructure needs of
the Countryside subdivision. He explained that all of the sewer and water mains were brought up to code
within his development. He looks forward to the same thing happening within the Countryside
subdivision.
Tom Ragawkis who represents the ownership of the Yorkville apartments located on Kendall Drive
spoke. He addressed the needs for infrastructure repairs to Countryside subdivision and expressed
The Minutes of the Regular Meeting of the City Council – March 10, 2015 – Page 2 of 4
opposition to the proposed SSA levee. These additional costs on top of the increased sewer and water
taxes makes it difficult to operate this business entity.
CONSENT AGENDA
None.
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council – February 24, 2015
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting for
February 24, 2015, as presented. So moved by Alderman Kot; seconded by Alderman Funkhouser.
Minutes approved unanimously by a viva voce vote.
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were $450,318.49.
REPORTS
MAYOR’S REPORT
Appointment of Adjudication Hearing Officer – Gregg Ingemunson
(CC 2015-18)
Mayor Golinski entertained a motion to approve the Mayor's appointment of Gregg Ingemunson as an
adjudication hearing officer. So moved by Alderman Colosimo; seconded by Alderman Koch.
Alderman Spears will be opposing the appointment of Gregg Ingemnson. She believes he is a wonderful
person, but his close ties to the Yorkville community presents a problem for her.
Motion approved by a roll call vote. Ayes-7 Nays-1
Teeling-aye, Koch-aye, Kot-aye, Frieders-aye,
Spears-nay, Colosimo-aye, Funkhouser-aye, Milschewski-aye
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Ordinance 2015-11 Approving the Second Amendment to the Amended Intergovernmental
Agreement between the City and Yorkville Bristol Sanitary District
(ADM 2015-06)
Mayor Golinski entertained a motion to approve an ordinance approving the second amendment to the
amended intergovernmental agreement between the City and Yorkville Bristol Sanitary District and
authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders seconded by Alderman
Koch.
A discussion took place in regards to the current and amended agreements with Yorkville Bristol Sanitary
District. Alderman Colosimo made a motion to approve the agreement contingent on the basis that the
City adds a provision that states that if Yorkville Bristol Sanitary District are over 60 days past due on
any invoice then the City has the authority to deduct; seconded by Alderman Koch.
Roll call vote on the amendment.
Motion approved by a roll call vote. Ayes-7 Nays-1
Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye,
Frieders-aye, Spears-aye, Colosimo-aye, Funkhouser-nay
Mayor Golinski stated now back to the original amended motion.
Motion approved by a roll call vote. Ayes-7 Nays-1
Kot-aye, Frieders-aye, Spears-aye, Colosimo-aye,
Funkhouser-nay, Milschewski-aye, Teeling-aye, Koch-aye
PARK BOARD
The Minutes of the Regular Meeting of the City Council – March 10, 2015 – Page 3 of 4
City Administrator Olson gave a quick update on Bristol Bay. The state intends to rescind the entire
Bristol Bay 65 OSLAD Grant.
PLAN COMMISSION
No report.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK’S REPORT
No report.
COMMUNITY & LIAISON REPORT
Aurora Tourism Group
Alderman Milschewski thanked Mayor Golinski for sending her to the Aurora Tourism group tastings.
She said it was structured nicely. The portions were quite large. One of the judges was a celebrity chef
from the Food Network.
AID Telethon
Alderman Frieders said this coming Saturday AID is having its annual telethon at Waubonsee
Community College. He will be answering phone calls and playing guitar.
100th Anniversary of the Aurora Kiwanis Pancake Day
Alderman Frieders said on March 21, 2015 at Aurora Central Catholic High School is the hundredth
anniversary of the Aurora Kiwanis pancake day. It is 7:00 a.m. to 12:00 p.m.
AACVB
Alderman Funkhouser said there is a little activity with the AACVB. A new round of candidates are
going to be looked through for the executive director in the next two weeks.
Governor Bruce Rauner Press Conference
Mayor Golinski went to a press conference held by Governor Bruce Rauner at Sunfield Restaurant.
Following that, he was one of five Fox Valley Mayors that attended a private meeting with the Governor.
The Governor covered the need for his reform plan to pass in Springfield or it will cause substantial cuts
to the municipalities.
Green Town Summit
Alderman Frieders attended the Green Town Summit at the Two Brothers restaurant in Aurora, IL. The
discussion was on environmental improvements to the infrastructure, one of which is diverting rain water
away from the storm sewers thus replenishing the deep wells and reducing the amount of water being
treated. Yorkville was touted as one of the leading ecological municipalities in the state.
STAFF REPORT
Sign Provisions
City Administrator Olson said the City does not have any sign provisions. All the City asks is that signs
stay out of the right away due to public safety issues.
Weeds Ordinance
City Administrator Olson said the weeds ordinance goes into effect May 1, 2015.
2015 City Services Survey
City Administrator Olson said the 2015 City Services Survey is up and running. It is on the City's
Facebook page, also. He encourages citizens to participate.
MAYOR’S REPORT
Proposed FY 2015-2016 Budget
(CC 2015-16)
Mayor Golinski opened up discussion for the proposed FY 2015-2016 budget.
Alderman Kot asked how accurate are the Countryside subdivision infrastructure costs. EEI Engineer
Sanderson believes them to be fairly accurate. Possibly edging on the conservative side. EEI Engineer
Sanderson recommends to get the most competitive bid the City should solicit the project in the winter
time. City Administrator Olson said that if there is any savings from the Countryside project it could be
The Minutes of the Regular Meeting of the City Council – March 10, 2015 – Page 4 of 4
applied to other road projects in the City. City Administrator Olson also discussed the different options
involving bonding the project, as well as increased water fees. Mayor Golinski asked the Council if
everyone was in favor of moving forward with plans to improve infrastructure for the Countryside
Subdivision. The general consensus was yes. The Council is still undecided as to the exact way to fund
the project.
Mayor Golinski gave an update on the YEDC. The Council discussed the viability of maintaining this
partnership given the dramatic increase in cost for membership and the perception that the YEDC seems
to be somewhat disorganized during the process of restructuring. Alderman Funkhouser suggested that the
City trade administrative help to update information for the YEDC, possibly deferring some of the cost
increase. Mayor Golinski asked the Council if they had any additional topics of discussion. City
Administrator Olson mentioned proposed water fee and the shortage from water fund revenues. Alderman
Kot asked for an explanation for the IMET lose write off and structure for reimbursement. City
Administrator Olson explained the procedure for reimbursement and the details for the write off.
Alderman Funkhouser discussed the AACVB and recommends the Council maintains funding
in the proposed budget for the AACVB whether they choose to participate or not. This funding could be
used to do some of the same work internally. Council members discussed alternatives and the necessity
for maintaining membership.
ADDITIONAL BUSINESS
Traffic Concern
Alderman Milschewski mentioned that a resident was concerned about traffic conditions on Route 47
going towards West Main Street.
EXECUTIVE SESSION
Mayor Golinski entertained a motion to go into Executive Session for the purpose of
1. For collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for one or more classes of
employees.
The City Council entered Executive Session at 8:27 p.m.
The City Council returned to regular session at 8:37 p.m.
CITIZEN COMMENTS
None.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 7:52 p.m.
Minutes submitted by:
Beth Warren,
City Clerk, City of Yorkville, Illinois
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes #2
Tracking Number
Minutes of the City Council – March 24, 2015
City Council – April 28, 2015
Majority
Approval
Approval of Minutes
Lisa Pickering Administration
Name Department
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, MARCH 24, 2015
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
Deputy City Clerk Pickering called the roll.
Ward I Colosimo Present
Koch Present
Ward II Milschewski Present
Kot Present
Ward III Funkhouser Present
Frieders Present
Ward IV Spears Present (via telephone)
Teeling Present
Also present: Deputy City Clerk Pickering, Attorney Gardiner, City Administrator Olson, Deputy Chief
of Police Klingel, Public Works Director Dhuse, Community Development Director Barksdale-Noble,
Finance Director Fredrickson, Parks and Recreation Director Evans, Superintendent of Parks Sleezer and
EEI Engineer Sanderson.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
Alderman Funkhouser asked if there were any citizen comments regarding the “B.U.I.L.D.” Program, if
those comments could be made at the start of the “B.U.I.L.D.” Program discussion under the Economic
Development Committee portion of the agenda, instead of under the citizen comments portion of the
agenda.
PRESENTATIONS
None.
PUBLIC HEARINGS
PC 2015-01 Castle Bank Trust #2838, petitioner, has filed an application with the United City of
Yorkville, Kendall County, Illinois, requesting amendment to the Heartland Subdivision PUD to permit
the installation of a thirteen feet (13’) high and seven feet (7’) wide freestanding business monument sign
to serve as the only freestanding business signage for the future users of Lots 1, 4, 5 and 6 in the
Heartland Business Center development. The real property is located at 720 E., 724 E., and 712 E.
Veterans Parkway in Yorkville, Illinois.
Please see attached transcript from the court reporter regarding the public hearing portion of the meeting.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Request to Dispose of Handguns and Rifles - authorize Police Department to dispose of 36 Glock
22 pistols and 7 patrol rifles (PS 2015-09)
2. Monthly Treasurer’s Report for February 2015 (ADM 2015-08)
3. Resolution 2015-04 Approving an Agreement for Printing and Mailing Services for Utility Bills
with Sebis Direct, Inc. - authorize the Mayor and City Clerk to execute (ADM 2015-10)
Mayor Golinski entertained a motion to approve the consent agenda. So moved by Alderman
Milschewski; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-8 Nays-0
Funkhouser-aye, Milschewski-aye, Koch-aye, Teeling-aye,
Frieders-aye, Kot-aye, Colosimo-aye, Spears-aye
MINUTES FOR APPROVAL
None.
DRAFT
The Minutes of the Regular Meeting of the City Council – March 24, 2015 – Page 2 of 5
BILLS FOR PAYMENT (Informational): $1,117,689.37
REPORTS
MAYOR’S REPORT
Proclamation for National Service Recognition Day
(CC 2015-19)
Mayor Golinski proclaimed April 7, 2015 as National Service Recognition Day in the United City of
Yorkville (see attached).
Ordinance 2015-12 Establishing Special Service Area Number 2014-2
(2800 State Route 47 – Wrigley)
(CC 2015-20)
Mayor Golinski entertained a motion to approve an Ordinance Establishing Special Service Area Number
2014-2 (2800 State Route 47 – Wrigley) and authorize the Mayor and City Clerk to execute. So moved
by Alderman Kot; seconded by Alderman Funkhouser.
Motion approved by a roll call vote. Ayes-8 Nays-0
Koch-aye, Teeling-aye, Frieders-aye, Kot-aye,
Colosimo-aye, Funkhouser-aye, Milschewski-aye, Spears-aye,
Resolution 2015-05 MFT General Maintenance Appropriation Resolution for FY 16
(CC 2015-21)
Mayor Golinski entertained a motion to approve MFT General Maintenance Appropriation Resolution for
FY 16 and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by
Alderman Frieders.
Motion approved by a roll call vote. Ayes-8 Nays-0
Teeling-aye, Frieders-aye, Kot-aye, Colosimo-aye,
Spears-aye, Funkhouser-aye, Milschewski-aye; Koch-aye
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance Terminating the “B.U.I.L.D.” Program
(CC 2015-22)
Economic Development Chairman Koch asked for a motion to approve an Ordinance Terminating the
“B.U.I.L.D.” Program and authorize the Mayor and City Clerk to execute. So moved by Alderman
Colosimo; seconded by Alderman Frieders.
Omar Rodriguez, Ryland Homes, spoke in support of the BUILD program. He said that Ryland Homes
has experienced success in the Windett Ridge Subdivision with the BUILD program. They had several
first-time home buyers who used the program. He feels that the BUILD program put Yorkville on the
map as a city that wants people to move here.
Aladdin Nassar, Meadowbrook Builders, spoke in support of the BUILD program. He said that
Meadowbrook Builders also had several first-time home buyers use the program. He urged the City
Council to not terminate the program early and he also encouraged the City Council to consider extending
the program beyond June 30, 2015.
Lynn Dubajic, Yorkville Economic Development Corporation, spoke in support of the BUILD program.
She said that she has been working with a number of national tenants trying to convince them to locate in
Yorkville. She said that retailers are reliant on rooftops and these retailers want to see new housing starts
increasing and not decreasing. She encouraged the City Council to continue the BUILD program beyond
June 30, 2015.
Tim Greyer, local builder, spoke in support of the BUILD program. He said that this program
jumpstarted new home building. He encouraged the City Council to consider extending beyond June 30,
2015.
Clayton Marker, local builder/developer, commented that in 2014, the City Council had voted to pay for a
study to determine how to bring more businesses to Yorkville. The study found that Yorkville needs
The Minutes of the Regular Meeting of the City Council – March 24, 2015 – Page 3 of 5
more rooftops to bring more retailers to Yorkville. He encouraged the City Council to continue the
program.
Discussion took place that it wasn’t fair to terminate the program prior to its’ expected end date of June
30, 2015. Builders have been working with potential homebuyers who are expecting this program to be
in place for another three months.
Motion defeated by a roll call vote. Ayes-0 Nays-8
Frieders-nay, Kot-nay, Colosimo-nay, Funkhouser-nay,
Milschewski-nay; Koch-nay; Teeling-nay, Spears-nay
Mayor Golinski said that a discussion on the future of the BUILD program will be placed on the next
Economic Development Committee agenda.
Ordinance Approving the Third Amendment to the Annexation Agreement of
Yorkville Farms Development (Prestwick of Yorkville Subdivision)
(PC 2015-02)
Economic Development Chairman Koch asked for a motion to approve an Ordinance Approving the
Third Amendment to the Annexation Agreement of Yorkville Farms Development (Prestwick of
Yorkville Subdivision) and authorize the Mayor and City Clerk to execute. So moved by Alderman
Colosimo; seconded by Alderman Kot.
Discussion took place questioning the extension of the payment timeline for the park fees to three years,
instead of just one additional year. It was also questioned if the city could put a triggering mechanism
into the agreement, such as if a certain number of lots were sold, then a portion of the fees would need to
be paid back earlier than the three years. This would ensure that if lots were being sold, the city would
get some of the money owed sooner instead of waiting for the entire payment in three years time.
A motion to table this item to the next City Council meeting was made by Alderman Funkhouser;
seconded by Alderman Colosimo.
Motion to table approved by a roll call vote. Ayes-8 Nays-0
Kot-aye, Colosimo-aye, Spears-aye, Funkhouser-aye,
Milschewski-aye; Koch-aye; Teeling-aye, Frieders-aye
PUBLIC SAFETY COMMITTEE REPORT
Ordinance 2015-13 Amending the Requirements for a Micro-Distillery
(PS 2015-10)
Alderman Colosimo made a motion to approve an Ordinance Amending the Requirements for a Micro-
Distillery and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-8 Nays-0
Colosimo-aye, Funkhouser-aye, Milschewski-aye, Koch-aye,
Teeling-aye, Frieders-aye, Kot-aye, Spears-aye
ADMINISTRATION COMMITTEE REPORT
Benefit Insurance Program Renewal – FY 16
(ADM 2015-11)
Mayor Golinski entertained a motion to renew a contract with Guardian for dental insurance and life
insurance, to renew a contract with EyeMed for vision insurance and to renew a contract with Blue Cross
Blue Shield for health insurance for current HMO and PPO plans with no change from the previous fiscal
year for non-union employee contribution rates and with employee contribution rates in the amounts as
authorized by the Police Department unions and Public Works union contracts. So moved by Alderman
Colosimo and seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-8 Nays-0
Funkhouser-aye, Milschewski-aye, Koch-aye, Teeling-aye,
Frieders-aye, Kot-aye, Colosimo-aye, Spears-aye
The Minutes of the Regular Meeting of the City Council – March 24, 2015 – Page 4 of 5
PARK BOARD
New Parks and Recreation Department Logo
(CC 2015-23)
Mayor Golinski commented that the Parks and Recreation Department had a new logo. Director Evans
said they had wanted to modernize their logo.
Bicentennial Riverfront Park Playground Structure RFP Results
(CC 2015-24)
Mayor Golinski entertained a motion to approve Burke’s playground proposal #129-84983-1, subject to
the OSLAD grant being reinstated. So moved by Alderman Frieders; seconded by Alderman Funkhouser.
It was questioned how long the bid was good for. Director Evans explained that the bid was good for
ninety days. If it takes longer than ninety days for the OSLAD grant to be reinstated, then the city might
need to send out a new request for proposals.
Motion approved by a roll call vote. Ayes-8 Nays-0
Milschewski-aye, Koch-aye, Teeling-aye, Frieders-aye,
Kot-aye, Colosimo-aye, Funkhouser-aye, Spears-aye
Ordinance 2015-14 Approving a License Agreement by and between the City and the
Yak Shack, LLC (301 E. Hydraulic)
(CC 2015-25)
Mayor Golinski entertained a motion to approve an Ordinance Approving a License Agreement by and
between the United City of Yorkville and the Yak Shack LLC (301 E. Hydraulic) and authorize the
Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-8 Nays-0
Koch-aye, Teeling-aye, Frieders-aye, Kot-aye,
Colosimo-aye, Funkhouser-aye, Milschewski-aye, Spears-aye
PLAN COMMISSION
No report.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK’S REPORT
No report.
COMMUNITY & LIAISON REPORT
Countryside Subdivision Infrastructure
Alderman Teeling wanted to clarify to the residents that the city council had not discussed establishing an
SSA in the Countryside Subdivision to pay for infrastructure repairs. Alderman Koch commented that
the rumors about this started circulating after the idea was mentioned in a letter to the editor that had been
printed in the Kendall County Record.
STAFF REPORT
No report.
MAYOR’S REPORT (cont’d)
Ordinance Approving the 2015-2016 Fiscal Budget
(CC 2015-16)
Mayor Golinski asked if anyone had any budget questions. Discussion took place on the following items:
BUILD program, professional services, training and conferences, water study, water/sewer funds,
Countryside infrastructure repairs, and engineering contracts.
Mayor Golinski said that the budget would return to the next City Council meeting.
ADDITIONAL BUSINESS
None.
The Minutes of the Regular Meeting of the City Council – March 24, 2015 – Page 5 of 5
EXECUTIVE SESSION
Mayor Golinski said that the City Council was going to adjourn into executive session for discussion of
closed meeting minutes and for litigation.
The City Council entered executive session at 8:26 p.m.
The City Council returned to regular session at 9:13 p.m.
CITIZEN COMMENTS
None.
ADJOURNMENT
Mayor Golinski adjourned the City Council meeting at 9:14 p.m.
Minutes submitted by:
Lisa Pickering,
Deputy City Clerk, City of Yorkville, Illinois
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Bills for Payment
Tracking Number
Bills for Payment (Informational): $1,176,868.88
City Council – April 28, 2015
None – Informational
Amy Simmons Finance
Name Department
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Page 7 of 41
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01
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01
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Page 12 of 41
01
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Page 13 of 41
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Page 14 of 41
01
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Page 18 of 41
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Page 19 of 41
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Page 20 of 41
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Page 21 of 41
01
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01
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Page 24 of 41
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01
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Page 26 of 41
01
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1
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AD
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01
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Page 29 of 41
01
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AD
M
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Page 30 of 41
01
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AD
M
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12
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Page 31 of 41
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Page 32 of 41
01
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0
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M
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Page 33 of 41
01
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Page 34 of 41
01
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01
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Page 36 of 41
01
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Page 37 of 41
01
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242,295.78$ Page 40 of 41
ACCOUNTS PAYABLE DATE
City MasterCard Bill Register 04/25/2015 123,599.22
City Check Register 04/28/2015 561,875.78
SUB-TOTAL: $685,475.00
OTHER PAYABLES
Clerk's Check #131057 - Kendall County Recorder 04/10/2015 392.00
MlChk#519431YkillPtOffiPltBillPt 04/13/2015 34823
UNITED CITY OF YORKVILLE
BILL LIST SUMMARY
Tuesday, April 28, 2015
Manual Check #519431- Yorkville Post Office-Penalty Bill Postage 04/13/2015 348.23
Manual Check #519432- Beecher Deposit Refund-Shelton 04/15/2015 400.00
Manual Check #519433 - Clements BUILD Check 04/15/2015 4,748.04
Manual Check #519434 - Guido BUILD Check 04/21/2015 10,000.00
SUB-TOTAL: $15,888.27
Bi - Weekly 04/10/2015 233,209.83
Bi - Weekly 04/24/2015 242,295.78
SUB-TOTAL: $475,505.61
TOTAL DISBURSEMENTS:$1,176,868.88
PAYROLL
Pa
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1
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #1
Tracking Number
CC 2015-29
Proclamation for Rain Barrel Month
City Council – April 28, 2015
None
Mayor Gary J. Golinski
Name Department
UNITED CITY OF YORKVILLE
Rain Barrel Month Proclamation
WHEREAS, water is a valuable, limited natural resource; and
WHEREAS, municipal and rural residents in Yorkville, Illinois depend on water for
numerous home and commercial uses; and
WHEREAS, conserving and protecting water supplies is of benefit to all residents of
Yorkville, Illinois; and
WHEREAS, for every 100 square foot of roof area, one inch of rain generates
approximately 60 gallons of rainwater runoff; and
WHEREAS, wasteful runoff of rainwater from homes and other buildings into storm
sewers or other drainageways can add to the damaging and overwhelming stormwater
volumes in our natural waterways; and
WHEREAS, collecting rainwater is one type of best management practice to reduce
stormwater runoff; and by redirecting and collecting rainwater runoff from buildings, it
can be available for more productive, cost-efficient uses; and
WHEREAS, rain barrels are an economical, convenient method of collecting rainwater
runoff for future uses; and
WHEREAS, The Conservation Foundation (TCF) and the Kendall County Soil and
Water Conservation District (SWCD), promote the reduction of off-site stormwater
runoff and best management practices to redirect and conserve rainwater; and
WHEREAS, TCF, SWCD and the United City of Yorkville encourage homeowners and
businesses to implement methods such as rain barrels to capture and efficiently use
rainwater; and
WHEREAS, the United City of Yorkville endorses such best management practices to
help protect our local water resources and wishes to promote the use of such practices to
its residents.
NOW, THEREFORE, I, Gary J. Golinski, Mayor of the United City of Yorkville, do
hereby proclaim the Month of May 2015 as Rain Barrel Promotion Month in the United
City of Yorkville.
Dated this 28th day of April, 2015, A.D.
______________________________
Gary J. Golinski, Mayor
Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #2
Tracking Number
CC 2015-30
Appointments to Zoning Board of Appeals
City Council – April 28, 2015
Majority
Approval
Mayor Gary J. Golinski
Name Department
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #3
Tracking Number
CC 2015-31
Appointment of Zoning Board of Appeals Chairman – Reagan Flavin Goins
City Council – April 28, 2015
Majority
Approval
Mayor Gary J. Golinski
Name Department
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
PW #1
Tracking Number
PW 2015-10
Rt 34 Improvements (Eldamain to Center)
City Council – April 28, 2015
PW 4/21/15
Moved forward to City Council agenda.
PW 2015-10
Approval of Summary
Local Cost and Maintenance Summary
Brad Sanderson Engineering
Name Department
Attached is a letter from IDOT in regards to the above referenced project. The intent of the letter is to
summarize the anticipated costs and maintenance responsibilities to the City for the project. Currently,
the work is tentatively scheduled to be performed in IDOT’s FY 2015-2020 Proposed Highway
Improvement Program.
The total local share is anticipated to be $454,000 as noted below.
Cost Share Item Est. Const. Cost
Est. Local
Share of
Const.
Cost
Est. Local
Share of
Eng. Cost
Total Est.
Local Cost
Share
Public Traffic Signals $ 1,200,000 $ 106,000 $ 16,000 $ 122,000
Isabel Dr. Traffic Signals $ 70,000 $ 70,000 $ 11,000 $ 81,000
Emergency Pre-Emption $ 38,000 $ 38,000 $ 6,000 $ 44,000
Combination Highway Lighting $ 43,000 $ 43,000 $ 6,000 $ 49,000
City Owned Utilities $ 40,000 $ 40,000 $ 6,000 $ 46,000
Shared Use Path $ 341,000 $ 68,000 $ 10,000 $ 78,000
Sidewalk $ 220,000 $ 44,000 $ 7,000 $ 51,000
Credit for Existing Sidewalk $ 73,000 $ (15,000) $ (2,000) $ (17,000)
Total: $ 394,000 $ 60,000 $ 454,000
After construction, the Cities maintenance responsibilities will be:
Traffic signal maintenance (shared based on legs)
100% Traffic signal maintenance at Isabel Drive
100% of emergency pre-emption
100% of combination highway lighting
100% city Owned Utilities
100% Shared Use Path
100% Sidewalk
The responsibilities noted above are consistent with IDOT policy and recent City/IDOT agreements (Rt
47).
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: March 31, 2015
Subject: Rt 34 Improvements (Eldamain to Center)
At this time, IDOT is requesting that the City concur with the preliminary cost participation and also
agrees to the maintenance responsibilities as described in the letter. We are recommending concurrence.
If you have any questions or require additional information, please let us know.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
PW #2
Tracking Number
PW 2015-16
Road to Better Roads – 5 Year Plan Update
City Council – April 28, 2015
PW 4/21/15
Moved forward to City Council agenda.
PW 2015-16
Brad Sanderson Engineering
Name Department
Pavement Management System
Status Update
April 21, 2015
Presented By:
Brad Sanderson, P.E.
Eric Dhuse, Director of Public Works
Discussion Outline
•Review of Project Goals
•2012 Inspection Results
•RTBR Accomplishments
•2015 Update
•Maintenance and Rehabilitation
•Recommended Plan
Project Goals
•Establish a Pavement Management
System for the City
–Database of all Roadways
–Database of Signs and Streetlights
–Tool to Develop Cost-Effective Maintenance
and Rehabilitation Plan
•Develop Multi-Year Rehabilitation Plan
–Identify Rehabilitation and Maintenance
Techniques
–Review Budget Needs and Impacts
2012 Inspection Results
•Overall Road Condition – 3 Components
–Surface Condition
•Cracking, rutting, ride quality
–Deflection Condition
•Dynaflect maximum deflection and traffic
–Dynamic Condition
•Surface curvature index, base curvature index, percent
spreadability (all three deal with the change in
deflection readings as you move away from the loading
point)
2012 Inspection Results
•107 Miles of Roadway in the City were Tested
•25 Miles of Roadway - Binder Only (Not-Accepted)
•Current Overall Rating of 82
•87% of Roadways “Good or Better”, 13% “Fair or Worse”
% of Total System Mileage
4.5%
8.8%
24.7%
38.1%
23.8%
Current Condition
10-39 = VERY POOR
40-59 = POOR
60-69 = FAIR
70-79 = GOOD
80-89 = VERY GOOD
90-100 = EXCELLENT
2012 Inspection Results
0.0
3.7
7.2
20.2
31.0
19.4
0
5
10
15
20
25
30
35
10-39 = VERY POOR 40-59 = POOR 60-69 = FAIR 70-79 = GOOD 80-89 = VERY GOOD 90-100 = EXCELLENT
MI
L
E
S
O
F
R
O
A
D
W
A
Y
CURRENT OVERALL CONDITION
CURRENT CONDITION CATEGORY BREAKDOWN BY MILEAGE
RTBR Accomplishments
•City Investment – RTBR (2013 & 2014)
–$1.3 M Invested
–3.0 Miles of Street Upgraded (Mill & Overlay)
–$50,000 of Crack Sealing
RTBR Accomplishments
•City Investment – Other Projects
–Cannonball Trail LAFO
•$341,000 Invested
•0.75 Miles of Street Upgraded
–Kennedy Road
•$1.2 M Invested
•0.63 Miles of Street Upgraded
•Development Projects
–9 Miles of Binder Only Streets Paved
2015 Update
•107 Miles of Roadway
•16 Miles of Roadway - Binder Only (Not-Accepted)
•Current Overall Rating of 83 (Projected Through Program)
•86% of Roadways “Good or Better”, 14% “Fair or Worse”
4.8%
9.2%
18.4%
37.8%
29.8%
Current Condition
10-39 = Very Poor
40-59 = Poor
60-69 = Fair
70-79 = Good
80-89 = Very Good
90-100 = Excellent
% of Total System
2015 Update
0
4.4
8.4
16.8
34.6
27.3
0
5
10
15
20
25
30
35
40
10-39 = Very Poor 40-59 = Poor 60-69 = Fair 70-79 = Good 80-89 = Very Good 90-100 = Excellent
MI
L
E
S
O
F
R
O
A
D
W
A
Y
CURRENT OVERALL CONDITION
CURRENT CONDITION CATEGORY BREAKDOWN BY MILEAGE
Analysis
•Scenario #1 – Do Nothing…..
–Future Overall Rating will be 74 in 5 Years
–31% of Roadways “Fair or Worse” (14% Currently)
3.6%
15.4%
11.7%
16.2%
53.2%
Future Condition
10-39 = Very Poor
40-59 = Poor
60-69 = Fair
70-79 = Good
80-89 = Very Good
90-100 = Excellent
Analysis
•Scenario #1 – Do Nothing….
3.3
14.4
10.9
15.0
49.5
0.0
0.0
10.0
20.0
30.0
40.0
50.0
60.0
10-39 = Very Poor 40-59 = Poor 60-69 = Fair 70-79 = Good 80-89 = Very Good 90-100 = Excellent
MI
L
E
S
O
F
R
A
O
D
W
A
Y
FUTURE OVERALL CONDITION
FUTURE CONDITION CATEGORY BREAKDOWN BY MILEAGE
Analysis
•Scenario #2 – $600K Option…..
–Future Overall Rating will be 77 in 5 Years
–24% of Roadways “Fair or Worse” (14% Currently)
12.0%
11.9%
17.6%
58.5%
FUTURE CONDITION
10-39 = Very Poor
40-59 = Poor
60-69 = Fair
70-79 = Good
80-89 = Very Good
90-100 = Excellent
Analysis
•Scenario #2 – $600K Option….
0.0
11.0 10.9
16.1
53.6
0.00
10.00
20.00
30.00
40.00
50.00
60.00
10-39 = Very Poor 40-59 = Poor 60-69 = Fair 70-79 = Good 80-89 = Very Good 90-100 = Excellent
MI
L
E
S
O
R
R
O
A
D
W
A
Y
FUTURE OVERALL CONDITION
FUTURE CONDITION CATEGORY BREAKDOWN BY MILEAGE
Analysis
•Scenario #3 – $1 Million Dollar Option…..
–Future Overall Rating will be 79 in 5 Years
–16% of Roadways “Fair or Worse” (14% Currently)
4.1%
11.9%
20.1% 63.9%
FUTURE CONDITION
10-39 = Very Poor
40-59 = Poor
60-69 = Fair
70-79 = Good
80-89 = Very Good
90-100 = Excellent
Analysis
•Scenario #3 – $1 Million Dollar Option….
0.0 3.7
10.9
18.4
58.5
0.0
0.00
10.00
20.00
30.00
40.00
50.00
60.00
70.00
10-39 = Very Poor 40-59 = Poor 60-69 = Fair 70-79 = Good 80-89 = Very Good 90-100 = Excellent
MI
L
E
S
O
F
R
O
A
D
W
A
Y
FUTURE OVERALL CONDITION
FUTURE CONDITION CATEGORY BREAKDOWN BY
MILEAGE
Analysis
Scenario #4
0
10
20
30
40
50
60
70
80
90
Fair or Worse 10-69 Good or Better 70-100
MI
L
E
S
O
F
R
O
A
D
W
A
Y
5 YEAR CONDITION WITH VARIOUS BUDGETS
Current No Improvement $600K $1 M
Recommended Plan
•Budget as RTBR Allows ($600 K)
•Utilize Software
–Identify Timelines for Preventative Maintenance
–Review Rehabilitation Methods
•Develop Improvement Schedules
–Multi-Year Plan
–Prioritization to Maximize Budget Effectiveness
Not Necessarily “Worst First”
Recommended Plan
•Program Recommendations
–Several Countryside Development Streets
–Mill Road
–Kennedy Road
–Baseline Road
Projects Currently not Proposed in
RTBR Plan
Recommended Plan
•Additional Budget Considerations
–Estimated Costs will need to be Annually Monitored
–Budgets do not Include Utility Work
•Plan Considerations
̶Strategic Value to Advancing/Delaying Projects
̶Underground Utility Projects
̶Project Locations
̶Connected to an Adjacent Improvement
Recommended Plan
STREET FROM TO STRATEGY COST
APPLETREE COURT N. BRIDGE STREET WEST END MILL & OVERLAY $26,228
CHURCH STREET W. SPRING STREET W. RIVER STREET MILL & OVERLAY $72,956
FAXON ROAD CITY LIMIT 1300' EAST MILL & OVERLAY $57,222
FREEMONT STREET SOUTH END ELM STREET MILL & OVERLAY $87,438
HILLCREST AVENUE PRAIRE LANE SUNSET AVENUE MILL & OVERLAY $65,303
INDEPENDENCE BLVD WEST END EAST END MILL & OVERLAY $62,387
JOHN STREET INDEPENDENCE BLVD CORNELL LANE MILL & OVERLAY $60,519
SUNSET AVENUE HILLCREST AVENUE SOUTH END MILL & OVERLAY $73,732
WEST STREET SOMONAUK STREET CENTER STREET MILL & OVERLAY $21,983
WHEATON AVENUE N. BRIDGE STREET SHADOW WOOD DRIVE MILL & OVERLAY $124,568
$652,336
2016 (FY17) STREET REHABILITATION LIST
TOTAL
Recommended Plan
STREET FROM TO STRATEGY COST
ELIZIBETH STREET WEST END S. MAIN STREET MILL & OVERLAY $52,522
MADISON COURT W. MADISON STREET WEST END MILL & OVERLAY $7,657
MADISON STREET WEST END MORGAN STREET MILL & OVERLAY $24,463
MAIN STREET W. VAN EMMON STEET W. HYDRAULIC AVENUE MILL & OVERLAY $12,397
MAIN STREET S. BRIDGE STREET W. RIDGE STREET MILL & OVERLAY $123,747
MILL STREET SCHOOLHOUSE ROAD E. FOX STREET MILL & OVERLAY $143,061
PAVILLION ROAD FOX ROAD CITY LIMIT MILL & OVERLAY 139039
RIDGE STREET JEFFERSON STREET S. MAIN STREET MILL & OVERLAY $15,085
STATE STREET W. HYDRAULIC STEET W. RIDGE STREET MILL & OVERLAY $44,025
WASHINGTON STREET W. MORGAN STREET S. MAIN STREET MILL & OVERLAY $40,147
$602,143
2017 (FY18) STREET REHABILITATION LIST
TOTAL
Recommended Plan
STREET FROM TO STRATEGY COST
ALANDALE LANE RED TAIL COURT REDBUD DRIVE MILL & OVERLAY $108,786
BEHRENS STREET JOHNSON STREET OAKWOOD STREET MILL & OVERLAY $33,748
BRUELL STREET JOHNSON STREET OAKWOOD STREET MILL & OVERLAY $50,058
ELM STREET MCHUGH ROAD FREEMONT STREET MILL & OVERLAY $59,432
JACKSON STREET FREEMONT STREET MARTIN AVENUE MILL & OVERLAY $62,688
JOHNSON STREET BEHRENS STREET SOUTH END MILL & OVERLAY $37,809
LIBERTY STREET SOUTH END E. SPRING STREET MILL & OVERLAY $45,420
MAIN STREET JOHNSON STREET BRUELL STREET MILL & OVERLAY $55,583
OAKWOOD STREET SOUTH END BEHRENS STREET MILL & OVERLAY $39,463
PARK STREET MCHUGH ROAD BRIDGE STREET MILL & OVERLAY $125,094
SANDERS COURT E. MAIN STREET NORTH END MILL & OVERLAY $44,118
$662,199
2018 (FY19) STREET REHABILITATION LIST
TOTAL
Recommended Plan
STREET FROM TO STRATEGY COST
ALICE AVENUE CANNONBALL TRAIL FAXON ROAD MILL & OVERLAY $148,440
COTTONWOOD TRAIL JOHN STREET JOHN STREET MILL & OVERLAY $126,701
COTTONWOOD COURT COTTONWOOD TRAIL WEST END MILL & OVERLAY $9,128
OLSEN STREET MILL STREET EAST END MILL & OVERLAY $40,121
ORANGE STREET MILL STREET EAST END MILL & OVERLAY $36,087
RIDGE STREET EAST END MILL STREET MILL & OVERLAY $32,242
SPRING STREET W. SPRING STREET QUINSEY ROAD MILL & OVERLAY $268,206
$660,925TOTAL
2019 (FY20) STREET REHABILITATION LIST
Recommended Plan
STREET FROM TO STRATEGY COST
BARBERRY CIRCLE - WEST WALSH DRIVE WALSH DRIVE MILL & OVERLAY $118,609
BARBERRY CIRCLE - EAST WALSH DRIVE WALSH DRIVE MILL & OVERLAY $99,266
BEAVER STREET S. BRIDGE STREET DEER STREET MILL & OVERLAY $81,744
BURNING BUSH DRIVE WALSH DRIVE WEST END MILL & OVERLAY $43,970
COLONIAL PARKWAY S. BRIDGE STREET SCHOOLHOUSE ROAD MILL & OVERLAY $90,403
DEER STREET WOLF STREET SCHOOLHOUSE ROAD MILL & OVERLAY $100,333
DEIHL FARM ROAD JOHN STREET W. VETERANS PRKWY MILL & OVERLAY $66,882
SYCAMORE ROAD W. VETERANS PRKWY CITY LIMIT MILL & OVERLAY $88,753
$689,960TOTAL
2020 (FY21) STREET REHABILITATION LIST
Maintenance and Rehabilitation
0
20
40
60
80
100
120
0 5 10 15 20 25
RA
N
K
Time (Years)
Standard Pavement
Rank Reduction Curve
Time for Preventative
Measures ($0.15-
$1.00/SF)
Time for
Resurfacing
($3.00 -
$5.00/SF)Time for
Reconstruction ($8.00 -
$15.00/SF)
Condition vs. Time
Maintenance and Rehabilitation
•Preventative Maintenance – Extend
Serviceability of Roadways ($0.15 -
$1.00/SF)
–Crack Sealing
–Intermediate Patching Program
–Microsurfacing or Other Surface Treatments
(5-7 Years of Additional Service Life)
•Resurfacing ($3.00 - $5.00/SF)
•Reconstruction ($8.00 - $15.00+/SF)
Questions
I l l i n o i s R a i l w a y R R
B N S F R R
Rob Roy Creek
Rob Roy Creek
F o x R i v e r
Rob Roy Creek
Rob Roy Creek
R o b R oy C reek
B la c k b erry C re e k
Blackberry Creek
F o x R i ve r
Ro
b
R
o
y
C
r
e
e
k
B la c k b e r r y C reek
B l a ck b e r r y C r ee k
Fox River
B l a c kb e r r y C r e e k
Blackberry Creek
F o x R iv e r
Big
M o r g a n C r e e k
F o x R i ve r
Fox River
Eldamain Rd
Eldamain Rd
S Bridg
e St
E Highpoint Rd
M
i
n
k
l
e
r
R
d
Minkler Rd
Beecher Rd
Gra nde Trl
Grande Trl
G o r d o n R d
Gor
S u n d o w n L n
Manchester Dr
P a r k s i d e L n
Pecos Cir
Big Bend Dr
Rosenwinkel St
Rebecca Cir
S Main St
G r e e n fi e l d T u r n
N R o y a l O a k s D r
M a d e li n e D r
O l d G lory Dr
chel Dr
N Cypress Dr
F a i r h a v e n Dr
Ronhill Rd
Walsh Cir
McLellan Blvd
Nawakwa Ln
S u m a c D r
C ra n sto n C ir
Timber Cre
e
k
D
r
E
White
Rose
Dr
Hartfield
Dr
Yellowstone Ln
Ellsworth Dr
N o r w a y C i r
Cryder Way
W
h
ite Oak W ay
Heather Ln
Monarchos Ln
W
i
n
d
h
a
m
C
i
r
Kelly Ave
S q u ir e C ir
Stac
Iroqois Ln
Patron Ln
Deer St
Aspen Ln
Shadow Creek Ln
T w i n l e a f T r l
Ashley Ln
Tim ber Ridge Dr
Hideaway Ln
Danielle Ln
E Barberry Cir
R
i
c
hm
o
n
d
A
v
e
Gard i n e r Ave
Burr
St
M
u
r
f
i
e
l
d
D
r
F
o
x Gle n D r W
Jason Dr
W Lexington Cir
D
e
e
r
p
a
t
h
D
r
W
i
n
g
R
d
Prairie Ln
W o o d S age Av
e
Barrett Dr
W
R
o
yal Oaks Dr
Illini Dr
Majestic Prince Ln
T a u s Cir
Bruell St
Marketview Dr
M
a
r
k
et Place Dr
Homestead Dr
Game Farm Rd
Freemont St
Arrowhead Dr
W Kendall Dr
W Kendall Dr
D
i
e
h
l
F
a
r
m
Rd
H ay d e n D r
McHugh Rd
Center Pkwy
K en n ed y R d
K
e
n
n
e
d
y
R
d
J o h n S t
Ca
rolyn Ct
Wacker Dr
Galena Rd
Illinois Route 12
Corneils Rd
Ashley Rd
Cannonball Trl
Immanuel Rd
Va n E m m o n R d
L e g i o n R d
Di
ckson Rd
B
ris
t
o
l
R
i
d
g
e
R
d
Cannonball Trl
Pavillion Rd
W Beecher Rd
F i e l d s Dr
Block Rd
Tuma
R
d
E Beecher Rd
W F o x S t
Faxon Rd
C
Audrey Ave
F
airfax
W
ay
Bristol Bay Dr
Windett Ridge Rd
Reservation Rd
Troon Dr
Country Hills Dr
E
m
e
r
al
d
L
n
Prairie Crossing Dr
Mill St
Hilltop Rd
W
in
din
g C
reek R
d
B r o o k s i d e L n
Tanglewood Trails Dr
Walsh
Dr
Hawk Hollow Dr
H a m p t o n L n
E Van Emmon St
Riva Rid g e R d
R
iv
e
r
si
d
e
D
r
Hillsi
de Dr
Foster Dr
Poplar Dr
Highview Dr
Autumn Creek
B
l
v
d
M c M urtrie Way
Thunder Gulch Rd
K
i
n
g
s
m
i
l
l
S
t
Alice Ave
Patterson Rd
Margaret Dr
P
a
r
k
w
a
y
D
r
A l d e n Ave
R
a
i
n
t
r
e
e
R
d
Crooked Creek Dr
S u t t o n St
Green Briar Rd
Whirlaway Ln
Simon Dr
Western Ln
V e n e ti a n W a y
Fairfield Ave
Maple Ln
Lillian Ln
Heustis St
E Countryside Pkwy
Quinsey Ln
Ev
e
r
green Ln
Commercial Dr
W Madison St
W Ridge St
E Fox St
K
e
ntshire Dr
High Ridge Ln
Coach Rd
P e n man Rd
S Royal Oaks Dr
Shad o w Wood Dr
Colonial Pkwy
Ponde ro sa Dr
E Washington St
W Highland Dr
Julie Ln
E Highland Dr
B eaver St
Ridge St
Plymouth Ave
Teri Ln
E Veterans Pkwy
Northland Ln
Wheaton Ave
G o l de nr o d D r
E l d e n D r
Robert Ln
F
o
r
d D
r
R i v e r Bi r ch Dr
Lauren Dr
W Van Emmon St
Huntington Ln
Rose Hill Ln
Elizabeth St
River Birch Ln
Morgan S
t
Wooden Bridge Dr
West St
Manchester Ln
O a k S t
Adrian St
Coral Dr
W i n t e rb e rry D r
B
a
n
b
u
r
y
A
v
e
Burnett St
Pensacola St
Garritano St
W
h
i
t
e
O
a
k
W
a
y
W arbler Ln
Br
istol Ave
Drayto
n
C
t
King St
Juli
u
s
C
t
Appletree Ct
Savanna Ct
Fox
G
l
e
n
D
r
E
F l i n t C r e e k L n
t
Omaha Dr
H a r v e s t T rl
Cedar Ct
B
l
u
eja
y
D
r
O a k L n
Colton St
P i n e C t
Denise Ct
Gar
den Cir
Rose Hill Ct
Quantock L
n
Jennifer Ct
L i n d en A v e
S u n s et A v e
O a kla w n A v e
Burr Ct
Ho
bbs Ct
Grande TrailCt
L
y
m
a
n
L
o
o
p
Henning Ln
Amos Ave
Bristol Rid
ge R
d
Montclaire L
n
J o n a than Dr
W
e
s
t
o
n
A
v
e
Artesian Ln
H o n e y s uc k l e Ln
E Elm St
Riley Rd
W Veterans Pkwy
C
a
ndleberry Ln
Gawne Ln
A
m
e
r
i
c
a
n
W
a
y
K a t e D r
B e r e sford Dr
Blaine St
S
w
it
c
h
g
r
a
ss Ln
Yorkville Rd
G oldfinch Ave
Rood St
Hobbs L n
Garden St
Ferdinand Ln
C l a r e m o n t Ct
Su
mmerwind Dr
Cypress Dr
T
h
o
r
n
h
ill
C
t
E
m
ily Ct
Boomer
Ln
C
olumbine Dr
Aste
r
Dr
Westwind Dr
Woodlan
d Dr
Walnut St
Woodworth St
Hunt St
Jackson St
Tremont Ave
Hilsboro Ln
S P ar k D r
Len
o
x
L
n
B o n nie L n
N Park Dr
North St
C a n a r y Ave
G il d a
W
y
t
h
e
P
l
C a n y o n C t
Dalton Ave
C hally Dr
Indian C lif f s L n
Division St
South St
Timber Cree
k
Dr
ew St
Auburn
D
r
Birchwood Dr
Wolf St
C
h
ris
t
y L
n
W
a
l
n
u
t
D
r
Astor Ln
C
o
r
a
l
b
e
r
r
y
C
t
C l o v e r C t
O
v
e
r
l
o
o
k
C
t
M a p l e S t
Timber Creek Pl
Morg
a
n
C
t
Meadowview Ln
Hillcrest Ave
S a ge Ct
Cardinal Dr
Dakota Dr
A
m
a
nda Ln
W John St
Wilson Ct
Behrens St
S u n n y D e ll Ct
P
a
t
r
i
c
i
a
L
n
Walter St
W
illo
w
L
n
A n d r e a C t
E Ridge St
F o x Hill Ct
C o n s e r v a t i o n D r
Winter t h u r Grn
F a w n R i d g e C t
P
al
m
e
r
C
t
Spruce Ct
Strawberry Ln
W Dolph St
Mistwood Ct
F
a
r
m
s
t
e
a
d
D
r
Mul h e r n C t
Cole Ct
E B l a c k b e r r y L n
Naden Ct
C o l o n y C t
Tower Ln
H i c k o r y C t
Red Tail Ln
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Greenfield T urn
S un n y D e l l
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St Jose p h s W a y
Waverly Cir
Blueberry
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Hearthstone Ave
Hartfield Ave
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N Bridge St
Schoolhouse Rd
I l l i n o i s R o u t e 7 1
Illin ois R o ute 7 1
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Galena Rd
C a n n o n b all Trl
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Eldamain Rd
Shadow Creek Ct
Country View Dr
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Dun
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Aberde e n C t
W hite kirk L n
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N Conover Ct
S Conover Ct
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Rodak St
Benjamin St
Tomasik Ct
B u h r m a s t e r Ct
Ryan Dr
Longview Dr
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R y a n C t
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R o s en w i n k e l S t
Isabel Dr
Erica Ln
Blackberry Shore Ln
G ille s pie L n
Edward Ln
Edward Ln Isabel Dr
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Dr
RTBR PROJECT HISTORY
AND 5-YEAR PLAN
DATE:
PROJECT NO.:
FILE:
BY:
APRIL 2015
YO1444
YO1444 CURRENT AND FUTURE WORK.MXD
CJO
PAVEMENT MANAGEMENT
SYSTEM
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com
PATH:H:\GIS\PUBLIC\YORKVILLE\2014\YO1444
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
NORTH
°
Legend
YEAR OF IMPROVEMENT
2013-2014
2015
2016
2017
2018
2019
2020
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
PW #3
Tracking Number
CC 2014-59
Parking restrictions in Whispering Meadows – Winterberry Drive
City Council – April 28, 2015
PW 4/21/15
Moved forward to City Council agenda.
CC 2014-59
Majority
Approval
Consideration of a new parking restriction along Winterbery Drive.
Bart Olson Administration
Name Department
Summary
Consideration of a parking restriction on the west side of Winterberry Drive just south of Faxon
Rd.
Background
The City received a resident complaint about cars parked on the west side of Winterberry Lane,
immediately south of Faxon Rd. When cars park on the curve of Winterberry, sightlines for vehicular
traffic are impeded. This obstruction results in cars travelling in both directions to utilize the farthest
traffic lane possible from the inner radius of the curve. Because of the sight line issues, this has created
a few near miss situations for both vehicles and pedestrians. The resident would like to restrict parking
on the west side of Winterberry along the curve, and will be present at the committee meeting.
Recommendation
In general, staff is supportive of the request. There are dozens of other similar issues throughout
the City that we would recommend similar restrictions. If this restriction is approved, we would work to
begin the process of identifying those curves and making a recommendation to City Council for a
parking restriction at each curve.
As a reminder, the City Council approval process for parking restrictions has historically
involved discussion at a committee, City Council endorsement of the proposal to go to a future meeting,
resident letters inviting the adjacent residents to said meeting, and then consideration by the Public
Works Committee and City Council.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: April 16, 2015
Subject: Parking restrictions along Winterberry Drive
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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
EDC #1
Tracking Number
EDC 2015-13
Ordinance Approving a Redevelopment Agreement for the Downtown Yorkville
Redevelopment Project Area- 226 S. Bridge Street
City Council – April 28, 2015
EDC 4/9/15
Moved forward to City Council agenda.
EDC 2015-13
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of a TIF redevelopment agreement for The Law Office Corporation at 226 S Bridge St.
Background
The City Council last discussed this item in November 2013. At the November 2013 meeting,
the City Council approved an inducement resolution for this developer and property. The next step in
the TIF incentive process is to approve a redevelopment agreement and plan for the property.
The attached TIF agreement includes a project budget and process for reimbursing TIF proceeds.
At time of packet creation, an exact illustration of renovation plans was not available. We do expect the
illustration to be handed out at the meeting. In general, they will be acquiring the building, renovating
it, and operating the building as a tavern.
The developer has requested minimal reimbursement for project costs, and staff is proposing
75% of the annual TIF increment being disbursed to the developer. This disbursement would occur up
to a maximum of 25% of the redevelopment project costs (~$164,000) or for the remainder of the TIF.
Similar to our past TIF agreements, no guarantee is made that the TIF increment will reach the $170,000
maximum reimbursement amount. As a point of reference, the Imperial Investments agreement calls for
an 85% annual TIF increment disbursement with a cap of 25% of total project costs.
Recommendation
Staff recommends approval of the The Law Office TIF agreement, as proposed.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: April 1, 2015
Subject: The Law Office TIF agreement
Ordinance No. 2015-___
Page 1
Ordinance No. 2015- ______
AN ORDINANCE APPROVING A REDEVELOPMENT AGREEMENT
FOR THE DOWNTOWN YORKVILLE REDEVELOPMENT PROJECT AREA
(226 South Bridge Street)
WHEREAS, by Ordinance No. 2006-46 adopted by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois (the “City”) on June 13, 2006, the Downtown
Yorkville Tax Increment Financing Redevelopment Project and Plan (hereinafter the
“Redevelopment Plan”) was approved, which project and plan covered some of the oldest
properties of the City which constitute a significant portion of the City’s historic Downtown;
and,
WHEREAS, by Ordinance No. 2006-47 and No. 2006-48 adopted by the Mayor and
City Council of the City on June 13, 2006, the City designated approximately 200 acres
containing 114 buildings as a “redevelopment project area” (“Yorkville Downtown
Redevelopment Project Area”) and adopted tax increment allocation financing pursuant to the
Tax Increment Allocation Redevelopment Act (65 ILCS 5/11-74.4-1 et seq.) (hereinafter referred
to as the “Act”); and,
WHEREAS, pursuant to the Act and in furtherance of the Redevelopment Plan, The Law
Office Corporation, an Illinois corporation (the “Developer”), submitted to the City a proposal to
acquire the property commonly known as 226 South Bridge Street, Yorkville, Illinois, identified
as Parcel No. 02-33-154-025 (the “Subject Property”), which is located within the Yorkville
Downtown Redevelopment Project Area, for the purpose of converting the building located on
the Subject Property into a craft beer tap room and live entertainment venue, including
remodeling the interior of the building, renovating the interior of the second floor to
accommodate a recording studio, constructing an exoskeleton to support a rooftop deck, and
Ordinance No. 2015-___
Page 2
installing an antique elevator (the “Project”), and has advised the City that in order to proceed,
financial assistance would be required for certain costs to be incurred, which costs would
constitute “Redevelopment Project Costs” as defined by the Act; and,
WHEREAS, the Developer is prepared to proceed with the acquisition of the Subject
Property and the Project in reliance upon the incentives committed by the City as set forth in the
Redevelopment Agreement for the Downtown Yorkville Redevelopment Project Area (The Law
Office Corporation) by and between the City and the Developer.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The Redevelopment Agreement for the Downtown Yorkville Redevelopment
Project Area (The Law Office Corporation) by and between the United City of Yorkville,
Kendall County, Illinois and The Law Office Corporation, an Illinois corporation, attached
hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby
authorized to execute and deliver said Agreement on behalf of the City.
Section 2. The City Administrator is hereby authorized to undertake any and all action as
may be required to implement the terms thereof.
Section 3. This Ordinance shall be in full force and effect from and after its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _________________, A.D. 2015.
______________________________
CITY CLERK
Ordinance No. 2015-___
Page 3
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this _____ day of _________________, A.D. 2015.
____________________________________
MAYOR
Attest:
______________________________
CITY CLERK
1
REDEVELOPMENT AGREEMENT FOR THE
DOWNTOWN YORKVILLE REDEVELOPMENT PROJECT AREA
(226 South Bridge Street)
THIS AGREEMENT dated as of the _____ day of _________ 2015, by and between
the United City of Yorkville, Kendall County, Illinois, a municipal corporation (hereafter the
“City”) and The Law Office Corporation, an Illinois corporation (hereafter the “Developer”).
W I T N E S S E T H:
WHEREAS, by Ordinance No. 2006-46 adopted by the Mayor and City Council of the
City (the “Corporate Authorities”) on June 13, 2006, the Downtown Yorkville Tax Increment
Financing Redevelopment Project and Plan (hereinafter the “Redevelopment Plan”) was
approved, which project and plan covered some of the oldest properties of the City which
constitute a significant portion of the City’s historic Downtown; and,
WHEREAS, by Ordinance No. 2006-47 and No. 2006-48 adopted by the Corporate
Authorities on June 13, 2006, the City designated approximately 200 acres containing 114
buildings as a “redevelopment project area” (“Yorkville Downtown Redevelopment Project
Area”) and adopted tax increment allocation financing pursuant to the Tax Increment Allocation
Redevelopment Act (65 ILCS 5/11-74.4-1 et seq.) (hereinafter referred to as the “Act”); and,
WHEREAS, pursuant to the TIF Act, the Corporate Authorities are empowered to
undertake the development and redevelopment of a designated area within its municipal limits in
which existing conditions permit such area to be classified as a “conservation area” as defined in
Section 11.74.4.4-3(a) of the Act as in the case of the Yorkville Downtown Redevelopment
Project Area; and,
2
WHEREAS, the Corporate Authorities have determined that the blighting factors which
are readily observed in the Yorkville Downtown Redevelopment Project Area are detrimental to
the public and impair redevelopment of this area of the City, with the result that it is necessary to
incur extraordinary costs in order to see it redeveloped and revitalized. The blighting factors in
the Yorkville Downtown Redevelopment Project Area will continue to impair growth and
redevelopment but for the use of tax increment allocation financing to pay Redevelopment
Project Costs (as defined in Section 3 of this Agreement) which necessarily must be incurred to
implement a program of redevelopment; and,
WHEREAS, pursuant to the Act and in furtherance of the Redevelopment Plan the
Developer has submitted to the City a proposal to acquire the property commonly known as 226
South Bridge Street, Yorkville, Illinois, identified as Parcel No. 02-33-154-025 (the “Subject
Property”), which is located within the Yorkville Downtown Redevelopment Project Area, for
the purpose of converting the building located on the Subject Property into a craft beer tap room
and live entertainment venue, including remodeling the interior of the building, renovating the
interior of the second floor to accommodate a recording studio, constructing an exoskeleton to
support a roof top deck and installing an antique elevator (the “Project”), and has advised the
City that in order to proceed, financial assistance would be required for certain costs to be
incurred, which costs would constitute “Redevelopment Project Costs”; and,
WHEREAS. as a result of the Developer’s proposal, the City passed Resolution No.
2013-21 on November 12, 2013, being a Resolution to Induce the Redevelopment of Certain
Property within the Yorkville Downtown Tax Increment Redevelopment Project Area (the
“Resolution”); and,
3
WHEREAS, the Developer is prepared to proceed with the Project in reliance upon the
aforesaid Resolution and has now requested this Agreement in order to specifically outline the
respective obligations of the parties hereto in connection with the Project and the implementation
of the Redevelopment Plan for the Yorkville Downtown Redevelopment Project Area, all as
hereinafter set forth.
NOW, THEREFORE, for and in consideration of the premises and the mutual
covenants hereinafter set forth, the parties agree as follows:
Section 1. Incorporation. The representations and recitations set forth in the preambles
hereto are material to this Redevelopment Agreement and are hereby incorporated into and made
a part of this Redevelopment Agreement as though fully set forth in this Section I and said
representations and recitations constitute the understandings of the City and the Developer.
Section 2. The Developer’s Project.
A. The Developer is currently leasing the Subject Property and represents and
warrants that it has entered into an installment purchase contract for the acquisition of the
Subject Property with its Owners.
B. The Developer represents and warrants that it shall have acquired fee simple title
to the Subject Property on or before January 1, 2021.
C. The Developer covenants and agrees to construct the Project in conformance with
all applicable federal, state and City laws, regulations, ordinances, zoning and building codes,
life safety codes, property maintenance codes and all other applicable ordinances of the City
(collectively hereinafter referred to as the “Legal Requirements”) and complete the Project on or
before April 1, 2016.
4
D. The Developer has submitted an estimated budget for the Project and hereby
represents and agrees that it shall invest no less than $658,973.00 to complete the Project
including the cost of acquisition of the Subject Property.
E. The Developer hereby represents and warrants that financing has been obtained in
an amount sufficient to complete the Project.
F. The Developer covenants and agrees to comply with the Illinois Prevailing Wage
Act, 820 ILCS 130/0.01 et seq. (the “Prevailing Wage Act”), as may be required.
Section 3. Construction of Developer Improvements; Developer Payments.
(a) In consideration for the redevelopment of the Subject Property by the Developer,
so long as no event described in Section 17 of this Agreement shall have occurred and be
continuing, the City shall reimburse the Developer in an amount not to exceed the lesser of
twenty-five percent (25%) of the total Redevelopment Project Costs as set forth on Exhibit A
attached hereto or $164,743.25, in accordance with the provisions of Section 4 hereof and
subject to the limitations of the TIF Act, from a portion of the Incremental Taxes, as defined
below, derived from the Subject Property until the “Termination Date” as defined in Section 5
hereof. For purposes of this Agreement, “Redevelopment Project Costs” shall mean and include
all costs defined as “redevelopment project costs” in Section 11-74.4-3(q) of the TIF Act which
are eligible for reimbursement under the TIF Act.
(b) In connection with the establishment and ongoing administration of the Yorkville
Downtown Redevelopment Project Area, the City has established a special tax allocation fund
pursuant to the requirements of the TIF Act (the “Special Tax Allocation Fund” or the “STAF”),
into which the City shall deposit all Incremental Taxes generated by the Yorkville Downtown
5
Redevelopment Project Area. The City shall further establish, upon execution of this
Agreement, a segregated special sub-account of the STAF designated the “Law Office
Corporation Sub-Account.” The City shall reimburse the Developer for Redevelopment Project
Costs, pursuant to this Agreement, only from Incremental Taxes on deposit from time to time in
The Law Office Corporation Sub-Account, as described below, until the Termination Date as
follows:
(i) on October 1 of each year during the term of this Agreement (or, if later,
the date which is ten (10) days following the date upon which the City receives
Incremental Taxes from the final installment from Kendall County), seventy-five
percent (75%) of all Incremental Taxes credited to the STAF in respect of the
Subject Property shall be transferred and deposited by the City into The Law
Office Corporation Sub-Account and shall be used solely to reimburse the
Developer for Redevelopment Project Costs, in accordance with Section 4 of this
Agreement.
(ii) after the Developer has submitted any Requests for Reimbursement
pursuant to Sections 4(b) and 4(c), any amount remaining in The Law Office
Corporation Sub-Account, in excess of the amount required to reimburse the
Developer for Redevelopment Project Costs shall be transferred by the City to the
STAF.
THE CITY’S OBLIGATIONS TO REIMBURSE THE DEVELOPER UNDER THIS
AGREEMENT IS A LIMITED OBLIGATION PAYABLE SOLELY FROM INCREMENTAL
TAXES DEPOSITED IN THE LAW OFFICE CORPORATION SUB-ACCOUNT FROM
6
TIME TO TIME AND SHALL NOT BE SECURED BY THE FULL FAITH AND CREDIT OF
THE CITY. As used in this Agreement, “Incremental Taxes” shall mean the amount in the
STAF equal to the amount of ad valorem taxes, if any, paid in respect of the Yorkville
Downtown Redevelopment Project Area and all improvements, which is attributable to the
increase in the equalized assessed value of the Yorkville Downtown Redevelopment Project
Area and all improvements over the initial equalized assessed value of the Yorkville Downtown
Redevelopment Project Area.
Section 4. Procedures for and Application of Reimbursement to the Developer.
(a) The Developer shall advance all funds and all costs necessary to undertake the
Project and all costs eligible for reimbursement pursuant to this Agreement in connection
therewith.
(b) To establish a right of reimbursement for specific Redevelopment Project Costs
under this Agreement, the Developer shall annually submit to the City Administrator a written
statement in the form attached to this Agreement as Exhibit B (a “Request for Reimbursement”)
setting forth the amount of reimbursement requested and the specific Redevelopment Project
Costs for which reimbursement is sought. Each Request for Reimbursement shall be
accompanied by such bills, contracts, invoices, lien waivers, or other evidence as the City
Administrator shall reasonably require to evidence the right of the Developer to reimbursement
under this Agreement. The City Administrator shall have twenty (20) days after receipt of any
Request for Reimbursement from the Developer to approve or disapprove such Request and, if
disapproved, to provide the Developer in writing and in detail with an explanation as to why it is
not prepared to recommend such reimbursement. The only reasons for disapproval of any
7
expenditure for which reimbursement is sought shall be that such expenditure is not an eligible
Redevelopment Project Cost, that it is not contained on Exhibit A (provided that the Developer
shall have the right to reallocate such costs as listed), or that it was not incurred and completed
by the Developer in accordance with the Legal Requirements and the provisions of this
Agreement, including, without limitation, all plans and specifications submitted to and pre-
approved by the City. The parties acknowledge that the determination of Redevelopment Project
Costs and qualification for reimbursement under this Agreement are subject to the TIF Act, all
amendments to the TIF Act both before and after the date of this Agreement, and administrative
rules and judicial interpretations rendered during the term of this Agreement. The City has no
obligation to the Developer to attempt to modify said rules or decisions but will cooperate with
the Developer in obtaining approval of Redevelopment Project Costs.
(c) Reimbursement of Redevelopment Project Costs shall be made annually ten (10)
days following the approval by the City of reimbursement of such Redevelopment Project Costs;
provided that reimbursement of Redevelopment Project Costs shall only be made to the extent
money is available therefor in The Law Office Corporation Sub-Account. To the extent money
in The Law Office Corporation Sub-Account is insufficient to reimburse the Developer for
Redevelopment Project Costs for that year, the City shall reimburse the Developer once funds
are deposited into The Law Office Corporation Sub-Account in subsequent years.
Notwithstanding the foregoing, if money is not available in The Law Office Corporation
Sub-Account to reimburse the Developer for Redevelopment Project Costs and the reason for the
lack of funds is that the Developer or its successors in interest have not paid real estate taxes for
8
the Subject Property when due and owing, the City shall not be required to make payment until
taxes are paid.
Section 5. Term.
Unless earlier terminated pursuant to Section 17, the term of this Agreement shall
commence on the date of execution and end on the earlier of: (i) reimbursement to the Developer
the lesser of twenty-five percent (25%) of the actual Redevelopment Project Costs or
$164,743.25; or, (ii) December 31, 2029 (the “Termination Date”).
Section 6. Verification of Tax Increment.
The Developer shall use its best efforts to cooperate with the City in obtaining certified
copies of all real estate tax bills for the Subject Property during the term of this Agreement.
Section 7. No Liability of City to Others for Developer’s Expenses.
The City shall have no obligations to pay costs of the Project or to make any payments to
any person other than the Developer, nor shall the City be obligated to pay any contractor,
subcontractor, mechanic, or materialman providing services or materials to the Developer for the
Project.
Section 8. Time; Force Majeure.
Time is of the essence of this Agreement; provided, however, a party shall not be deemed
in material breach of this Agreement with respect to any of such party’s obligations to be
performed under this Agreement, if such party fails to timely perform the same and such failure
is due in whole or in part to any strike, lock-out, labor trouble (whether legal or illegal), civil
disorder, inability to procure materials, failure or interruptions of power, restrictive governmental
laws and regulations, condemnations, riots, insurrections, war, fuel shortages, accidents
9
casualties, floods, earthquakes, fires, acts of God, epidemics, quarantine restrictions, freight
embargoes, acts caused directly or indirectly by the other party (or the other party’s agents,
employees or invitees) or similar causes beyond the reasonable control of such party (“Force
Majeure”). If one of the foregoing events occurs or either party claims that such an event
occurred, the party to whom such claim is made shall investigate and consult with the party
making such claim, and the party to whom such claim is made shall grant any extension for the
performance of the unsatisfied obligation equal to the period of the delay, which period shall
commence to run from the time of the commencement of the Force Majeure; provided that the
failure of performance was reasonably caused by such Force Majeure.
Section 9. Assignment.
This Agreement may not be assigned by the Developer without the prior written consent
of the City, which consent shall not be unreasonably withheld.
Section 10. Developer Indemnification.
The Developer shall indemnify and hold harmless the City, its agents, officers and
employees against all injuries, deaths, losses, damages, claims, suits, liabilities, judgments, costs,
and expenses (including any liabilities, judgments, costs and expenses and reasonable attorney’s
fees) which may arise directly or indirectly from the failure of the Developer, or any contractor,
subcontractor, agent, or employee thereof (so long as such contractor, subcontractor, agent, or
employee thereof is hired by the Developer) to timely pay any contractor, subcontractor, laborer,
or materialman; from any default or breach of the terms of this Agreement by the Developer;
from the failure of the Developer or its contractors and subcontractors to comply with the
Prevailing Wage Act or any Legal Requirements; or from any negligence or reckless or willful
10
misconduct of the Developer or any contractor, subcontractor, agent, or employee thereof (so
long as such contractor, subcontractor or agent or employee is hired by the Developer). The
Developer shall, at its own cost and expense, appear, defend, and pay all charges of attorneys,
costs, and other expenses arising therefrom or incurred in connection therewith. If any judgment
shall be rendered against the City, its agents, officers, officials, or employees in any such action,
the Developer shall have no obligation whatsoever, with respect to any acts of negligence or
reckless or willful misconduct on the part of the City or any of its officers, agents, employees, or
contractors.
Section 11. Waiver.
Any party to this Agreement may elect to waive any remedy it may enjoy hereunder,
provided that no such waiver shall be deemed to exist unless the party waiving such right or
remedy does so in writing. No such waiver shall obligate such party to waive any right or
remedy hereunder, or shall be deemed to constitute a waiver of other rights and remedies
provided said party pursuant to this Agreement.
Section 12. Severability.
If any section, subsection, term, or provision of this Agreement or the application thereof
to any party or circumstance shall, to any extent, be invalid or unenforceable, the remainder of
said section, subsection, term, or provision of this Agreement, or the application of same to
parties or circumstances other than those to which it is held invalid or unenforceable, shall not be
affected thereby.
11
Section 13. Notices.
All notices, demands, requests, consents, approvals, or other instruments required or
permitted by this Agreement shall be in writing and shall be executed by the party, or an officer,
agent, or attorney of the party, and shall be deemed to have been effective as of the date of actual
delivery, if delivered personally, or as of the third (3rd) day from and including the date of
posting, if mailed by registered or certified mail, return receipt requested, with postage prepaid,
addressed as follows:
To the Developer: The Law Office Corporation
c/o Boyd Ingemunson
226 South Bridge Street
Yorkville, Illinois 60560
To the City: United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
With a copy to: Kathleen Field Orr
Kathleen Field Orr & Associates
53 West Jackson Blvd., Suite 964
Chicago, Illinois 60604
Section 14. Successors in Interest.
This Agreement shall be binding upon and inure to the benefit of the parties to this
Agreement and their respective successors and assigns.
Section 15. No Joint Venture, Agency, or Partnership Created.
Neither anything in this Agreement nor any acts of the parties to this Agreement shall be
construed by the parties or any third person to create the relationship of a partnership, agency, or
joint venture between or among such parties.
12
Section 16. No Discrimination – Construction.
The Developer, or its successors or assigns, agrees that with respect to the Project and the
operation of its craft beer tap room and live entertainment venue at the Subject Property it shall
not discriminate against any employee or applicant for employment because of race, color,
religion, sex or national origin. The Developer shall take affirmative action to require that
applicants are employed and that employees are treated during employment, without regard to
their race, creed, color, religion, sex or national origin. Such action shall include, but not be
limited to, the following: employment upgrading, demotion or transfer; recruitment or
recruitment advertising and solicitations or advertisements for employees; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship.
The Developer agrees to post in conspicuous places, available to employees and applicants for
employment, notices, which may be provided by the City, setting forth the provisions of this
nondiscrimination clause.
Section 17. Remedies – Liability.
(a) If, in the City’s judgment, the Developer is in material default of this Agreement,
the City shall provide the Developer with a written statement indicating any failure on the
Developer’s part to fulfill its obligations under this Agreement. Except as required to protect
against further damages, the City may not exercise any remedies against the Developer in
connection with such failure until thirty (30) days after giving such notice. If such default cannot
be cured within such thirty (30) day period, such period shall be extended for such time as is
reasonably necessary for the curing of the same, so long as the Developer diligently proceeds
with such cure; if such default is cured within such extended period, the default shall not be
13
deemed to constitute a breach of this Agreement. A default not cured as provided above shall
constitute a breach of this Agreement. Any failure or delay by the City in asserting any of its
rights or remedies as to any default or alleged default or breach shall not operate as a waiver of
any such default or breach of any rights or remedies it may have as a result of such default or
breach.
(b) If the Developer materially fails to fulfill its obligations under this Agreement
after notice is given by the City and any cure periods described in paragraph (a) above have
expired, the City may elect to terminate this Agreement or exercise any right or remedy it may
have at law or in equity, including the right to specifically enforce the terms and conditions of
this Agreement. If any voluntary or involuntary petition or similar pleading under any section of
any bankruptcy or insolvency act shall be filed by or against the Developer; or any voluntary or
involuntary proceeding in any court or tribunal shall be instituted to declare the Developer
insolvent or unable to pay the Developer’s debts; or the Developer makes an assignment for the
benefit of its creditors; or a trustee or receiver is appointed for the Developer or for the major
part of the Developer’s property; the City may elect, but is not required to, terminate this
Agreement with or without notice, to the extent permitted by law and enforceable under
applicable federal bankruptcy laws.
(c) If, in the Developer’s judgment, the City is in material default of this Agreement,
the Developer shall provide the City with a written statement indicating in adequate detail any
failure on the City’s part to fulfill its obligations under this Agreement. The Developer may not
exercise any remedies against the City in connection with such failure until thirty (30) days after
giving such notice. If such default cannot be cured within such thirty (30) day period, such
14
period shall be extended for such time as is reasonably necessary for the curing of the same, so
long as the City diligently proceeds with such cure; if such default is cured within such extended
period, the default shall not be deemed to constitute a breach of this Agreement. Any failure or
delay by the Developer in asserting any of its rights or remedies as to any default or any alleged
default or breach shall not operate as a waiver of any such default or breach of any rights or
remedies it may have as a result of such default or breach.
(d) In addition to any other rights or remedies, a party may institute legal action
against the other party to cure, correct, or remedy any default, or to obtain any other remedy
consistent with the purpose of this Agreement, either at law or in equity, including, but not
limited to, the equitable remedy of an action for specific performance; provided, however, no
recourse for any claim under or upon any obligation contained in this Agreement shall be had
against the City, its officers, agents, attorneys, representatives, or employees, in any amount or in
excess of any specific sum agreed to be paid by the City pursuant to this Agreement; and no
liability, right, or claim at law or in equity shall be attached to or incurred by the City, its
officers, agents, attorneys, representatives, or employees in any amount in excess of any specific
sums agreed by the City to be paid hereunder, and any such claim is hereby expressly waived
and released as a condition of and as consideration for the execution of this Agreement by the
City.
(e) The rights and remedies of the parties are cumulative and the exercise by a party
of one or more such rights or remedies shall not preclude the exercise, at the same time or
different times, of any other rights or remedies for the same default or for any other default by
the other party.
15
Section 18. Amendment.
This Agreement, and any exhibits attached to this Agreement, may be amended only in
writing signed by all parties with the adoption of any ordinance or resolution of the City
approving the amendment, as provided by law, and by execution of the amendment by the parties
or their successors in interest. Except as otherwise expressly provided herein, this Agreement
supersedes all prior agreements, negotiations, and discussions relative to the Project.
Section 19. Counterparts.
This Agreement may be executed in two or more counterparts, each of which shall be
deemed an original but all of which together shall constitute one and the same instrument.
[SIGNATURE PAGE FOLLOWS]
16
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized officers on the above date at United City of Yorkville, Kendall
County, Illinois.
City of United City of Yorkville, Kendall County,
an Illinois municipal corporation
By: __________________________________
Mayor
Attest:
______________________________
City Clerk
The Law Office Corporation, an Illinois corporation
___________________________________
By: ___________________________________
Its: ________________________________
17
Exhibit A
Building Acquisition $120,000.00
Renovation Costs $450,000.00
Engineering and Architectural Costs $ 50,000.00
Signage Costs $ 20,000.00
Interest Costs $ 18,973.00
18
Exhibit B
REQUEST FOR REIMBURSEMENT
City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Re: Redevelopment Agreement dated ________, by and between the United City of Yorkville, an
Illinois municipal corporation, and The Law Office Corporation, an Illinois corporation
Dear Sir:
You are requested to approve the disbursement of funds from The Law Office Corporation Sub-Account
Special Tax Allocation Fund pursuant to Section 4(b) of the Redevelopment Agreement described above in the
amount(s), to the person(s) and for the purpose(s) set forth in this Request for Reimbursement. The terms used in
this Request for Reimbursement shall have the meanings given to those terms in the Redevelopment Agreement.
1. Request for Reimbursement No.:
2. Payment Due to:
3. Amount to be Disbursed:
4. The amount requested to be disbursed pursuant to this Request for Reimbursement will be used to
pay Redevelopment Project Costs as defined in the Agreement and as listed on the Schedule to
this Request for Reimbursement.
5. The undersigned certifies that:
(i) the amounts included in 3 above were made or incurred or financed and were necessary
for the project and were made or incurred in accordance with the construction contracts,
plans and specifications heretofore in effect;
(ii) the amounts paid or to be paid, as set forth in this Request for Reimbursement, represents
a part of the funds due and payable for Redevelopment Project Costs;
(iii) the expenditures for which amounts are requisitioned represent proper Redevelopment
Project Costs identified in the Agreement, have not been included in any previous
Request for Reimbursement, have been properly recorded on the Developer’s books and
are set forth on the attached Schedule, with paid invoices attached for all sums for which
reimbursement is requested;
(iv) the moneys requisitioned are not greater than those necessary to meet obligations due and
payable or to reimburse the Developer for his funds actually advanced for
Redevelopment Project Costs;
(v) the amount of Redevelopment Project Costs to be reimbursed in accordance with this
Request for Reimbursement, together with all amounts reimbursed to the Developer
pursuant to the Agreement, is not in excess of $164,743.25;
(vi) the Developer is not in default under the Agreement and nothing has occurred to the
knowledge of the Developer that would prevent the performance of its obligations under
the Agreement.
6. Attached to this Request for Reimbursement are copies of invoices or bills of sale and Mechanic’s
Lien Waivers covering all items for which reimbursement is being requested.
The Law Office Corporation, an Illinois corporation
Date:
By: ___________________________________________
APPROVED:
___________________________________________
City of Yorkville, an Illinois municipal corporation
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Staff is requesting this item be tabled until the next City Council meeting, as the Petitioner, the
City Attorney and staff are continuing to negotiate terms of the proposed annexation agreement
amendment. A verbal updated will be provided by staff at the City Council meeting.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
EDC #2
Tracking Number
PC 2015-02
Prestwick – Requested Payment Extension of Land Cash Fees
CC/April 28, 2015
04/14/15
Tabled
Majority
Approval
Request for extension for payment of 1st installment of land cash fees for the
Prestwick of Yorkville (Ashley Pointe) subdivision.
Krysti J. Barksdale-Noble, AICP Community Development
Name Department
As the City Council may recall, this item was on the March 24, 2015 meeting agenda for a
vote on the requested extension of payment for land cash fees owed on the Prestwick of Yorkville
subdivision. At that meeting, it was the consensus of the Council for staff to reach out to the
Developers/Petitioners, John & Michelle Stewart, to gauge their reception to adding a trigger in the
proposed amended annexation agreement that would require a partial payment towards the fees
due upon the sale of each lot in Unit 1 of the subdivision.
While staff has attempted to contact the Petitioner regarding this additional proposed
revision, we have been unsuccessful at the time of this memo to discuss the matter in detail with
them. Therefore, we are seeking to postpone this agenda item until the April 28th City Council
meeting. However, if the City Council is not inclined to postpone this item any further, but rather
vote on the proposed amended annexation agreement as presented at the March 24th meeting, a copy
is attached for your reference.
Should you have any questions for staff regarding this item; staff will be available at Tuesday
night’s meeting.
Memorandum
To: City Council
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: April 8, 2015
Subject: PC 2015-07 Prestwick of Yorkville – Yorkville Christian School
Request for Extension of Payment for Land Cash Fees
CITY COUNCIL PUBLIC HEARING:
The City has received an application from John and Michelle Stewart, petitioners, seeking an
amendment to the Yorkville Farms Development Annexation Agreement (Prestwick of Yorkville
Subdivision) for the extension of payment due date for certain land cash fees.
BACKGROUND & REQUEST:
As the Mayor and City Council will recall, in October 2013 the City Council approved an
amendment to the Prestwick of Yorkville’s Annexation Agreement (Ord. 2013-56) to allow for the
re-platting of Unit 2 within the subdivision to accommodate a proposed new high school. There was
also a subsequent second (2nd) amendment to the annexation agreement in May 2014, pertaining to
the requirements for security to ensure completion of roadway improvements. However, within the
first amended agreement, the City authorized a reduced land cash valuation for the property from
$101,000 per acre of improved land to $30,000 per acre of approved land based upon comparable
sales within the area and recent appraisal reports.
Per Exhibit C of the first amended annexation agreement, the owners, John and Michelle
Stewart, were required to provide 10.05 acres of land for park development of which 6.67 acres were
dedicated. The remainder 3.38 acres of land was to be satisfied with payment of fees totaling
$101,400.00 paid in thirds. The first 1/3rd payment of $33,800 was to be paid on the one year
anniversary of the date of approval of the amended agreement which occurred on October 8, 2014.
Staff contacted Michelle Stewart on that date to request payment and a subsequent letter of default
was mailed; however, the owner cited slow sales in the residential portion of the development (Unit
1) has left them with limited resources to fulfill this obligation at this time and requested an extension
of payment out another three (3) years for the first installment (October 8, 2017) and four (4) years
for the second installment (October 8, 2018).
PROPOSED ANNEXATION AGREEMENT AMENDMENT:
Subsection (d) of Paragraph 11 of Exhibit C of the first amended annexation agreement has
been revised to read as follows:
“(d) (i) Within thirty (30) days of receipt of an invoice from the City, payment of an amount
equal to one-third (1/3) of the total amount due less the cost incurred by the Owner for the
paving of the parking lot adjacent to the park;
(ii) Payment of one-third (1/3) shall be due on the fourth year anniversary (October 8, 2017)
of the date of approval of the First Amendment (October 8, 2013) by the City Council; and,
(iii) Final one-third (1/3) payment shall be due on the fifth year anniversary (October 8,
2018) of the date of approval of the First Amendment (October 8, 2013) by the City Council.
Memorandum
To: City Council
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: February 26, 2015
Subject: PC 2015-07 Prestwick of Yorkville – Yorkville Christian School
Request for Extension of Payment for Land Cash Fees
All other provisions of the original, first and second amended annexation agreements will
remain in effect.
STAFF COMMENTS:
Staff is supportive of the proposed amended annexation agreement as the developer is
actively marketing the residential portion of the development and hopes to have additional funds
from the sale of those lots to fulfill the land cash obligation.
Should the City Council have question regarding this matter, staff and the Petitioner will be
available at Tuesday night’s meeting.
Attachments:
1. Draft 3rd Amendment to Annexation Agreement
2. Ordinance No. 2013-56 1st Amended Annexation Agreement
3. Ordinance No. 2014-26 2nd Amended Annexation Agreement
4. Copy of Petitioners’ Amended Annexation Agreement Application
5. Copy of Public Notice
Ordinance No. 2015-___
Page 1
Ordinance No. 2015-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING THE THIRD AMENDMENT TO THE ANNEXATION
AGREEMENT OF YORKVILLE FARMS DEVELOPMENT
AND THE UNITED CITY OF YORKVILLE
(Prestwick of Yorkville Subdivision)
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, on April 26, 2005, the Mayor and City Council of the City (the “Corporate
Authorities”) entered into an annexation agreement with the Owner of record of Yorkville Farms
Development, LLC (Prestwick of Yorkville Subdivision) (the “Original Agreement”); and,
WHEREAS, pursuant to Ordinance No. 2013-56, adopted by the Corporate Authorities
on October 8, 2013, the City and John and Michelle Stewart (the “Owners”), as successors to the
original owners, entered into a first amendment to the Original Agreement (the “First
Amendment”); and,
WHEREAS, the Owners and the City further amended the Original Agreement in 2014
pertaining to requirements for security to ensure completion of certain roadway improvements;
and,
WHEREAS, the Owners have requested an extension of the payment timeline for the
payment of Park Fees set forth in Exhibit C of the First Amendment, which request the Corporate
Authorities is willing to grant in accordance with the terms and conditions set forth in the Third
Amendment to the Annexation Agreement of Yorkville Farms Development and the United City
of Yorkville (Prestwick of Yorkville Subdivision) (the “Third Amendment”); and,
WHEREAS, all notices required by law relating to the Third Amendment have been
given to the persons or entities entitled thereto, pursuant to the applicable provisions of the
Illinois Compiled Statutes; and,
WHEREAS, as required by the Illinois Municipal Code, the Corporate Authorities duly
fixed the time and the place for a public hearing on the Third Amendment, and pursuant to legal
notice, held said hearing on March 10, 2015 all as required by the provisions of the Illinois
Compiled Statutes and the City’s Ordinances.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The above recitals are incorporated and made a part of this Ordinance.
Ordinance No. 2015-___
Page 2
Section 2. The Third Amendment to the Annexation Agreement of Yorkville Farms
Development and the United City of Yorkville (Prestwick of Yorkville Subdivision), attached
hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby
authorized to execute and deliver said Third Amendment on behalf of the City.
Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
________ day of ____________________, A.D. 2015.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
________ day of ____________________, 2015.
______________________________
MAYOR
Attest:
___________________________________
CITY CLERK
THIRD AMENDMENT TO THE ANNEXATION AGREEMENT OF
YORKVILLE FARMS DEVELOPMENT AND THE UNITED CITY OF YORKVILLE
(Prestwick of Yorkville Subdivision)
This Third Amendment to the Annexation Agreement of Yorkville Farm Development
(Prestwick of Yorkville Subdivision) (the "Third Amendment"), is made and entered into this
___, day of _________, 2015, by and between the United City of Yorkville, Kendall County,
Illinois, a municipal corporation (the “City”), and the owners of record, John C. Stewart and
Michelle L. Stewart (the “Owner” or “Developer” or “Owner/Developer”).
WITNESSETH
WHEREAS, the Owner owns fee simple title to the real property, is legally described on
Exhibit A attached hereto, consisting of approximately 190 acres, more or less (hereinafter the
“Property”); and,
WHEREAS, on April 26, 2005, the Mayor and City Council of the City (the “Corporate
Authorities”) entered into An Annexation Agreement with the Owner of record of Yorkville
Farms Development, LLC (Prestwick of Yorkville Subdivision) (the “Original Agreement”);
and,
WHEREAS, on October 8, 2013, the Corporate Authorities approved the First
Amendment to the Original Agreement (the “First Amendment”) which among other things,
specified that the Developer was required to pay revised School Fees and Park Fees as itemized
on Exhibit C attached thereto; and,
WHEREAS, the Owner and the City further amended the Original Agreement in 2014
pertaining to requirements for security to ensure completion of certain roadway improvements
(the “Second Amendment”); and,
1
WHEREAS, Owner has filed with the Clerk of the City, a duly and properly executed
Application to Amend Annexation or Planned Unit Development Agreement, pursuant to and in
accordance with the provisions of the Illinois Municipal Code, specifically Section 5/11-15.1-3
and the City Code, requesting an extension of the payment timeline for the payment of Park Fees
set forth in Exhibit C of the First Amendment; and,
WHEREAS, the Corporate Authorities are willing to grant an extension of the payment
timeline for said Park Fees subject to the terms and conditions hereinafter set forth; and,
WHEREAS, all notices required by law relating to this Third Amendment have been
given to the persons or entities entitled thereto, pursuant to the applicable provisions of the
Illinois Compiled Statutes; and,
WHEREAS, as required by the Illinois Municipal Code, the Corporate Authorities duly
fixed the time and the place for a public hearing on this Third Amendment and pursuant to legal
notice held such hearing thereon all as required by the provisions of the Illinois Compiled
Statutes and the City’s Ordinances.
NOW, THEREFORE, in consideration of the mutual covenants, agreements and
conditions herein contained, and by authority of and in accordance with the aforesaid statutes of
the State of Illinois, the parties agree as follows:
Section 1. The foregoing Preambles are hereby adopted as if fully restated herein.
Section 2. Subsection (d) of Paragraph 11 of Exhibit C of the First Amendment is hereby
amended to read as follows:
“(d) (i) Within thirty (30) days of receipt of an invoice from the City,
payment of an amount equal to one-third (1/3) of the total
amount due less the cost incurred by the Owner for the paving
of the parking lot adjacent to the park;
2
(ii) Payment of one-third (1/3) shall be due on the fourth year
anniversary (October 8, 2017) of the date of approval of the
First Amendment (October 8, 2013) by the City Council; and,
(iii) Final one-third (1/3) payment shall be due on the fifth year
anniversary (October 8, 2018) of the date of approval of the
First Amendment (October 8, 2013) by the City Council.”
Section 3. All other terms and conditions of the Original Agreement as amended by the
First Amendment and the Second Amendment remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands on this _____ days
of _____________________, 2015.
United City of Yorkville, an Illinois municipal
Corporation
By:
Mayor
Attest:
City Clerk
John C. Stewart
By:
Michelle C. Stewart
By:
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RECORDED : 10/30/2013 12 ; 37 PN
ORDT : 64. 00 RHSPS FEE : 10 . 00
PRICES : 1
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UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
ORDINANCE NO , 2013-56
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS , j
APPROVING THE FIRST AMENDMENT TO THE ANNEXATION AGREEMENT OF
YORKVILLE FARMS DEVELOPMENT — PRESTWICK OF YORKVILLE SUBDIVISION
YORKVILLE CHRISTIAN SCHOOL SUBDI VISION)
The Prestwick of Yorkville Subdivision Annexation Agreement was
recorded on December 19 , 2005 as Document #200500039118 .
Passed by the City Council of the
United City of Yorkville, Kendall County, Illinois
This 8"' day of October, 2013
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Prepared by and Return to :
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Published in pamphlet form by the
authority of the Mayor and City Council
of the United City of Yorkville, Kendall
County, Illinois on October 16, 2013 .
Ordinance No . 2013-
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS , APPROVING THE FIRST AMENDMENT TO THE ANNEXATION AGREEMENT
OF YORKVILLE FARMS DEVELOPMENT — PRESTWICK OF YORKVILLE SUBDIVISION
Yorkville Christian School)
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WHEREAS , the United City of Yorkville (the " City") is a duly organized and validly existing
non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970
and the laws of the State; and,
WHEREAS , the City and John and Michelle Stewart (the " Owner") , as successors to the
original owners , desire to amend the Annexation Agreement, to provide for the resubdivision of Lot 358
for a private high school, amend the required donations and contributions and seek exceptions to the
Zoning Ordinance; and,
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WHEREAS , a public hearing was conducted by the Mayor and City Council (the "Corporate
Authorities") on the amended annexation agreement on August 27 , 2013 , and all notices required by law
have been given by the City and Owner; and,
WHEREAS, the statutory procedures provided in Section 11 - 15 . 1 - 1 of the Illinois Municipal
Code for the execution of the amended annexation agreement have been fully complied with; and,
WHEREAS , the Corporate Authorities have concluded that the approval and execution of the
proposed First Amendment to the Annexation Agreement is in the best interests of the health, safety, and
welfare of the City.
WHEREAS , the City and Owner desire to proceed in accordance with the terms and conditions
as set forth in the First Amendment to the Annexation Agreement,
NOW, THEREFORE , BE IT ORDAINED by the Mayor and City Council of the United City of
Yorkville, Kendall County, Illinois, as follows :
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Section 1 : The above recitals are incorporated and made a part of this Ordinance.
Section 2 : The First Amendment to the Annexation Agreement of Yorkville Farms Development
and the City of Yorkville (Prestwick of Yorkville Subdivision) attached hereto and made a part hereof by
reference as Exhibit A is hereby approved ; and the Mayor and City Clerk are hereby authorized and
directed to execute and deliver same.
Section 3 : This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law .
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Passed by the City ouncil of the United City of Yorkville, Kendall County, Illinois this _day
of 2013 .
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CITY CLERK
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Ordinance No. 2013 - SO
Page 2
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ROSE ANN SPEARS DIANE TEELING
KEN KOCH JACKIE MILSCHEWSKI
CARLO COLOSIMO JOEL FRIEDERS
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CHRIS FUNKHOUSER LARRY KOT
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Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 10 day of i
2013 .
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Ordinance No. 2013 - J(O
Page 3
STATE OF ILLINOIS
SS
COUNTY OF KENDALL
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FIRST AMENDMENT TO THE ANNEXATION AGREEMENT OF
YORKVILLE FARMS DEVELOPMENT AND THE UNITED CITY OF YORKVILLE
PRESTWICK OF YORKVILLE SUBDIVISION)
This First Amendment to the Annexation Agreement (the "AMENDMENT"), is made
and entered into this 19 day of 20139
by and between the UNITED CITY OF YORKVILLE, a municipal corporation (the
CITY"), and the owner of record John C . Stewart and Michelle L. Stewart, ("OWNER"
or "DEVELOPER" or "OWNER/DEVELOPER') .
WITNESSETH
WHEREAS , OWNER owns fee simple title to the real property which is legally
described in Exhibit "A" attached hereto, consisting of approximately 190 acres, more or
less (hereinafter "PROPERTY");
WHEREAS , on April 26, 2005 , the CITY annexed and zoned the PROPERTY in
an R-2 Single Family Residence District in accordance with the terms of the "Annexation
Agreement of Yorkville Farms Development and The United City of Yorkville"
AGREEMENT") ;
WHEREAS , the original owner and developer under the Agreement was unable to
complete the development of the PROPERTY;
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WHEREAS , the Final Plat for Unit 1 of the Property was recorded and the
improvements required under Unit 1 were substantially completed;
WHEREAS , the Final Plat for Unit 2 was not recorded;
WHEREAS , the OWNER/DEVELOPER subsequently acquired the PROPERTY,
described in Exhibit "A" to the AMENDMENT;
WHEREAS , the OWNER/DEVELOPER desires to amend the AGREEMENT to
provide for a re-subdivision of Lot 358 for a private high school; amend the donations
and contributions; and seek other exceptions to the Zoning Ordinance;
WHEREAS , R-2 Zoning under the CITY' s ordinances allows for a school as a
permitted use;
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WHEREAS, all notices required by law relating to this AMENDMENT have been
given to the persons or entities entitled thereto, pursuant to the applicable provisions of
the Illinois Compiled Statues;
WHEREAS, the Corporate Authorities of the CITY have duly fixed the time for a
public hearing on this AMENDMENT and pursuant to legal notice have held such j
hearing thereon all as required by the provisions of the Illinois Compiled Statues;
WHEREAS , the Corporate Authorities have duly held all public hearings
relating to AMENDMENT all as required by the provisions of the CITY' s Ordinances
and Illinois Compiled Statues;
WHEREAS , in accordance with the powers granted to the CITY by the provisions
of 65 ILCS 5/11 - 15 . 1 - 1 through 15 . 1 -5 (2002), inclusive, relating to annexation
agreements, the parties hereto wish to enter into this binding AMENDMENT of the
AGREEMENT and to provide for various other matters related directly or indirectly to
amending the annexation of the PROPERTY, as authorized by, the provisions of said
statutes;
WHEREAS , pursuant to due notice and publication in the manner provided by
law, the Plan Commission of the CITY have had such public hearing and have taken all
Ruther action required by the provisions of 65 ILCS 5/11 - 15- 1 . 3 (2002) and the
ordinances of the CITY relating to the procedure for authorization, approval and
execution of the subdivision of Lot 358 by the CITY.
NOW, THEREFORE, in consideration of the mutual covenants, agreements and
conditions herein contained, and by authority of and in accordance with the aforesaid
statutes of the State of Illinois, the parties agree as follows:
1 . AMENDMENT TO AGREEMENT.
OWNER has filed with the Clerk of the CITY a duly and properly executed
Application to Amend Annexation Agreement pursuant to, and in accordance with the
provisions of 65 ILCS 5/7- 1 - 1 et seq. (2002) . CITY agrees to adopt any necessary
ordinances to amend the AGREEMENT as soon as reasonably practical. To the extent
there is a conflict between the terms of the AMENDMENT and the AGREEMENT, the
terms of the AMENDMENT shall control.
2 . ZONING. That said paragraph be amended as follow:
A. PROPERTY shall be developed in substantial compliance with the ordinances
of the CITY in effect at the time of passage of this AMENDMENT to AGREEMENT
except as modified by said AMENDMENT.
B . The CITY shall approve the revised final plat of subdivision of Lot 358 in
Prestwick of Yorkville, Unit 1 , prepared by HR Green dated July 2, 2013 , last revised
September 9, 2013 , attached hereto as Exhibit B .
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3 . Paragraph 5 DONATIONS AND CONTRIBUTIONS . be amended as follows :
A. DEVELOPER shall receive a credit against all City and County road impact
fees for the improvements by the DEVELOPER to 11 Route 126 at Penman Road, Ashley
Road and Route 126 intersection and Ashley Road improvements adjacent to the
PROPERTY.
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B . DEVELOPER shall pay revised school and park land-cash fees or provide land
dedication as required under the terms of this AMENDMENT and Exhibit C attached
hereto .
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4. Paragraph 6 SECURITY INVESTMENTS .Amend by providing an additional
paragraph to read as follows:
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OWNER/DEVELOPER has provided CITY with a Subdivision Bond for the
Prestwick Subdivision in the amount of One-Million Eight-Hundred Seventy-Nine
Thousand Six Hundred Eighty-Four and 00/ 100 ' s Dollars ($ 1 , 879,684 . 00) . CITY agrees
to reduce said bond so as not to bond for street parkway/trees and public side-walk
improvements. CITY agrees to instead obtain any surety needed for such improvements
from the builder of the home on each lot.
Developer will provide any required security for the high school improvements,
including roadways.
5 . Paragraph 9 AMENDMENTS TO ORDINANCES . Amend to read as follows :
CITY agrees to amend the five (5) years where referenced throughout said
paragraph to ten ( 10) years, said ten (10) years commencing from the approval date of
this AMENDMENT.
6 . Paragraph 11 FEES AND CHARGES . Shall be revised as follows :
Notwithstanding the provisions of the AGREEMENT the fees due and owing to
the CITY for those fees and amounts shall be set forth in the revised Exhibit C attached
hereto and made a part of this AMENDMENT.
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The Owner acknowledges that the donations contained in this Agreement, and the
City Code, are made voluntarily by the OWNER, and the OWNER hereby waives for
itself and its successors and assigns the right to contest at any time in the future, the
validity or the amount of the donations.
T Paragraph 18 NOTICES AND REMEDIES . Shall be amended as follows :
City Attorney: Kathleen Field-Orr & Associates
53 W. Jackson Boulevard, Suite 964
Chicago, Illinois 60604
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Developer:John C. Stewart and Michelle L. Stewart
3874 N. IL Route 71
Sheridan, IL 60118
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Developer Attorney:
John F. Philipchuck
Dommermuth, Cobine, West, Gensler,
Philipchuck, Corrigan and Bernhard, Ltd.
111 E. Jefferson Ave. , Suite 200
Naperville, IL 60540
Telephone: 630-355-5800
Facsimile: 630-355-5976
81 Paragraph 22 GENERAL PROVISIONS .
H. Term of Agreement Shall be amended as follows :
The term of this AGREEMENT shall be twenty (20) years.In the event that a
permit for construction is issued within said twenty-year period all of the terms of this
AGREEMENT for that permit shall remain enforceable despite said time limitation,
unless modified by written agreement of the CITY and OWNER/DEVELOPER.
9 . Add an additional paragraph 24.SCHOOL PROPERTY.
OWNER/DEVELOPER intends to develop the re-subdivided Lot 358 to
accommodate an approximately 32 acre site for a private high school. CITY agrees that
the existing R-2 One-Family Residence allows as a permitted use schools; including
denominational or private, elementary and high, including playgrounds, garages for
school buses and athletic fields.In addition, the CITY agrees to permit the following
accessory and auxiliary uses all as permitted uses:
Retail store, not to exceed 3 ,000 square feet, to be located completely within the i
school building and selling school supplies, plants and produce grown on the
property, and spirit wear. Plants and produce may be sold seasonally outside.
Equestrian/riding arena; temporary stabling used solely for intramural and
extramural sports and tournaments defined as programs between the students of
Yorkville Christian School and other high schools in sanctioned division, region,
state or national competitions
Electronic scoreboard; permanent and temporary sponsor signage; athletic field
lighting; outdoor public address system
Outdoor parking and storage of farming machinery; grain bins; greenhouses
Concession/restroom buildings serving outdoor athletic venues
Perpendicular street parking along Mustang Way serving the athletic fields
School bus parking and garage
157226/3 4 I
All such ancillary and accessory uses are limited to those stated above and are subject to
the United City of Yorkville zoning regulations.
10. Add an additional paragraph 25. PARKING FOR HIGH SCHOOL.
CITY recognizes that the enrollment of the high school student population will
increase slowly over time, therefore CITY agrees to allow the school to open with forty
percent (40%) of the required parking in place and the remaining sixty percent (60%) to
be land banked and installed as determined by the CITY.
11. Add an additional paragraph 26. DEVELOPMENT NAME CHANGE.
CITY agrees to allow OWNER/DEVELOPER to change the name of the
development to Ashley Pointe.
12. Add an additional paragraph 27. SITE DEVELOPMENT.
CITY agrees to issue a site development permit to the DEVELOPER prior to final
engineering approval, for mass grading work on the PROPERTY.
CITY further agrees to issue, upon submittal and approval of the proper plans, a
building foundation only permit on the proposed School Property.
13. Add an additional paragraph 28. PARK SITE
DEVELOPER agrees to construct a paved area at a size, and in a location of the
CITY'S choosing to accommodate vehicular parking on Lot 359, the future Park Site.
DEVELOPER shall be given a credit against remaining park fees owed the CITY for the
PROPERTY after the lot 359 Park Site dedication.
IN WITNESS WHEREOF,the parties have hereunto set their hands on this
day of 0C IO8EP- 2013.
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CITY: OWNER/DEVELOPER:
UNITED CITY OF YORKVILLE JOHN C. STEWART AND
MICHELLE L. STEWART
By: k
ayor John C. Stewart
Attest:
City Clerk Mch-Wef. Mewart
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Prepared By:
John F. Philipchuck
Dommermuth, Cobine, West, Gensler,
Philipchuck, Corrigan and Bernhard, Ltd.
111 E. Jefferson Ave. , Suite 200
Naperville, IL 60540
630-355-5800
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EXHIBIT INDEX TO THE AMENDMENT
EXHIBIT A REVISED LEGAL DESCRIPTION
EXHIBIT B FINAL PLAT
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EXHIBIT C FEES
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157226/3 7
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UNIT ONE:
LOTS 1 THROUGH 10, INCLUSIVE, LOTS 12 THROUGH 41 , INCLUSIVE, LOTS 43 THROUGH
50, INCLUSIVE, LOTS 52 THROUGH 63, INCLUSIVE, LOT 65 THROUGH 108, INCLUSIVE,
LOTS 357 THROUGH 363, INCLUSIVE, AND LOT 365 IN PRESTWICK OF YORKVILLE UNIT 11
BEING A SUBDIVISION OF PART OF SECTIONS 3 & 10, TOWNSHIP 36 NORTH, RANGE 7
EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF
RECORDED OCTOBER 31 , 20065 AS DOCUMENT NUMBER 200600035287, IN THE UNITED
CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
THAT PART OF THE EAST HALF OF SECTION 10, TOWNSHIP 36 NORTH, RANGE 7 EAST OF
THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS : COMMENCING AT THE
NORTHWEST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 10; THENCE
SOUTH 01 DEGREES 32 MINUTES 35 SECONDS EAST ALONG THE WEST LINE OF THE EAST
HALF OF SAID SECTION 10, 1776. 14 FEET FOR THE POINT OF BEGINNING; THENCE SOUTH
54 DEGREES 40 MINUTES 34 SECONDS EAST, 258.23 FEET; THENCE NORTHEASTERLY
ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283 .00 FEET AND A CHORD BEARING
OF NORTH 38 DEGREES 32 MINUTES 30 SECONDS EAST, AN ARC LENGTH OF 31 .79 FEET;
THENCE NORTH 41 DEGREES 45 MINUTES 34 SECONDS EAST, 269.09 FEET; THENCE
NORTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283 .00 FEET AND A
CHORD BEARING OF NORTH 68 DEGREES 21 MINUTES 45 SECONDS EAST, AN ARC j
LENGTH OF 262.80 FEET; THENCE SOUTH 85 DEGREES 02 MINUTES 05 SECONDS EAST, 0 .59
FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 25.00
FEET AND A CHORD BEARING OF NORTH 54 DEGREES 36 MINUTES 04 SECONDS EAST, AN
ARC LENGTH OF 35 .22 FEET; THENCE SOUTH 75 DEGREES 45 MINUTES 48 SECONDS EAST,
70.00 FEET; THENCE SOUTHERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF
265 .00 FEET AND A CHORD BEARING OF SOUTH 14 DEGREES 09 MINUTES 29 SECONDS
WEST, AN ARC LENGTH OF 0.73 FEET; THENCE SOUTH 75 DEGREES 55 MINUTES 15
SECONDS EAST, 145 .79 FEET; THENCE SOUTH 00 DEGREES 43 MINUTES 57 SECONDS
WEST, 61 . 16 FEET; THENCE SOUTH 29 DEGREES 47 MINUTES 52 SECONDS EAST, 37.26
FEET; THENCE NORTH 76 DEGREES 49 MINUTES 03 SECONDS EAST, 116 .69 FEET; THENCE
SOUTH 81 DEGREES 47 MINUTES 13 SECONDS EAST, 153.95 FEET; THENCE SOUTH 63
DEGREES 29 MINUTES 31 SECONDS EAST, 112.02 FEET; THENCE SOUTH 45 DEGREES 59
MINUTES 45 SECONDS EAST, 111 .92 FEET; THENCE SOUTH 29 DEGREES 23 MINUTES 15
SECONDS EAST, 55.65 FEET; THENCE NORTH 78 DEGREES 20 MINUTES 45 SECONDS EAST,
90.04 FEET; THENCE NORTH 82 DEGREES 41 MINUTES 33 SECONDS EAST, 88.65 FEET;
THENCE NORTH 87 DEGREES 00 MINUTES 20 SECONDS EAST, 88.65 FEET, THENCE SOUTH
88 DEGREES 40 MINUTES 53 SECONDS EAST, 88 .65 FEET; THENCE SOUTH 88 DEGREES 00
MINUTES 08 SECONDS EAST, 85 . 86 FEET; THENCE SOUTH 83 DEGREES 43 MINUTES 10
SECONDS EAST, 238 . 13 FEET; THENCE NORTH 04 DEGREES 45 MINUTES 16 SECONDS j
EAST, 13 .20 FEET; THENCE NORTH 11 DEGREES 14 MINUTES 44 SECONDS EAST, 288.09
FEET; THENCE NORTH 62 DEGREES 41 MINUTES 24 SECONDS EAST, 127.61 FEET; THENCE
SOUTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 267.00 FEET AND A
CHORD BEARING OF SOUTH 22 DEGREES 18 MINUTES 37 SECONDS EAST, AN ARC
LENGTH OF 46.60 FEET; THENCE NORTH 72 DEGREES 41 MINUTES 23 SECONDS EAST,
216.00 FEET; THENCE SOUTH 10 DEGREES 59 MINUTES 02 SECONDS EAST, 106.45 FEET;
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THENCE SOUTH 01 DEGREES 40 MINUTES 08 SECONDS WEST, 106.45 FEET; THENCE SOUTH
10 DEGREES 43 MINUTES 58 SECONDS WEST, 86.80 FEET; THENCE SOUTH 11 DEGREES 14
MINUTES 44 SECONDS WEST, 80,00 FEET; THENCE SOUTH 07 DEGREES 24 MINUTES 58
SECONDS WEST, 72.99 FEET; THENCE SOUTH 05 DEGREES 14 MINUTES 55 SECONDS EAST,
71 .04 FEET; THENCE SOUTH 18 DEGREES 06 MINUTES 54 SECONDS EAST, 71 .04 FEET;
THENCE SOUTH 27 DEGREES 45 MINUTES 40 SECONDS EAST, 77.42 FEET; THENCE SOUTH
28 DEGREES 15 MINUTES 03 SECONDS EAST, 80.00 FEET; THENCE SOUTH 27 DEGREES 34
MINUTES 17 SECONDS EAST, 87.88 FEET; THENCE SOUTH 15 DEGREES 28 MINUTES 24
SECONDS EAST, 106.01 FEET; THENCE SOUTH 01 DEGREES 42 MINUTES 03 SECONDS EAST,
52.39 FEET; THENCE NORTH 88 DEGREES 28 MINUTES 09 SECONDS EAST, 84.51 FEET TO
THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 10; THENCE SOUTH 01
DEGREES 32 MINUTES 43 SECONDS EAST, ALONG THE EAST LINE OF SAID NORTHEAST j
QUARTER, 74.63 FEET TO THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER;
THENCE SOUTH 01 DEGREES 27 MINUTES 24 SECONDS EAST, ALONG THE EAST LINE OF
THE SOUTHEAST QUARTER OF SAID SECTION 10, 1006.36 FEET TO THE SOUTHEAST
CORNER OF LANDS CONVEYED TO ROBERT M. AND ELAINE E. STEWART BY DOCUMENT
NO. 72-5656o THENCE SOUTH 88 DEGREES 04 MINUTES 01 SECONDS WEST, ALONG THE
SOUTH LINE OF SAID LANDS PER DOCUMENT NO, 72-5656, 2655.55 FEET TO THE
SOUTHWEST CORNER OF SAID LANDS PER DOCUMENT NO, 72-5656, SAID POINT BEING
ON THE WEST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 10, AND 1876 .91
FEET SOUTHERLY OF (AS MEASURED ALONG SAID WEST LINE) THE POINT OF
BEGINNING; THENCE NORTH 01 DEGREES 32 MINUTES 35 SECONDS WEST, ALONG THE
WEST LINE OF THE EAST HALF OF SAID SECTION 10, 1876.91 FEET TO THE POINT OF
BEGINNING,_ IN THE TOWNSHIP OF KENDALL, KENDALL COUNTY, VQSx`.' _ ; „
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YORKVILLE CHRISTIAN SCHOOL SUBDIVISION
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EXHIBIT C
ASHLEY POINTE
FEES PER UNIT
A paid receipt f-om the School District Office, 602-A Center Parkway, Yorkville, Illinois,
must be presented to the City prior to issuance ofpermit
3 ,000. 00
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Separate Yorkville Bristol Sanitary District fee — made payable to Y.B. S.D. 1 ,400. 00
United City of Yorkville Fees
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1 .Building Permit
Cost $ 650. 00 plus $0 .20 per square foot 650+$0 .20(SF)
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2.Water Connection Fees SF and DU 3 ,700
2+ Bed Att N/A
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3 .Water Meter Cost Detached Units 475
Attached Unit N/A
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4.City Sewer Connection Fees 2,000
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5 .Water and Sewer Inspection Fee 25
6.Public-Walks/Driveway Inspection Fee 35
7 .Development Fees
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Public Works 700
Police 300
Building 150
Library (see note "d " below) 500 * $250
Parks & Recreation 50
Engineering 100 j
Bristol-Kendall Fire (see note "c " below) 1000 * $500
8 .School Fees (see note "a " below)
a. School Fee payments are estimates based upon projected residential
lot numbers and shall be recalculated based upon the total number of
residential lots that are final platted.
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9 .All Road Contributions N/A; to be satisfied by improvements to
Penman/Rt. 126; Ashley Road/Rt. 126; and Ashley Road Improvements
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10 . Weather Warning Siren Fee (see note "b " below) 75/acre
11 . Park Fees .
a. Value per acre — $30,000
b.Acres required: 10. 05 total acres
6. 67 acres dedicated
3 . 38 acres unsatisfied
This acreage is based upon current projected residential lot numbers
and shall be recalculated based upon the total number of residential
lots that are final platted.
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C* . Actual cost of paving parking lot as evidenced by paid invoices shall
be deducted from total amount due.
d.i) Payment of one-third ( 1 /3) of the amount due after credit for
parking lot paving shall be due within thirty (30) days of receipt of an
invoice from the City;
ii) Payment of one-third ( 1 /3)shall be due on the one year
anniversary of the date of approval of this First Amendment by the f
City Council; and,
iii)Final one-third (1 /3) payment shall be due on the second year
anniversary of the date of approval of this First Amendment by the
City Council.
Notes :
a. School fees are $ 1 ,792 . 68 per lot, payable at building permit.
b . 75/acre x 193 . 81 = $ 14, 535 . $ 54.25/lot payable at building permit.
c. 50% of BKFD fee for Unit 1 paid ($52,000) . Remaining lots in Unit 1 ,
104) pay $500/lot at building permit. All remaining lots in future
units pay $ 1 ,000/lot at building permit.
d. 50% of library fee for Unit 1 paid ($26,000) . Remaining lots in Unit
1 ( 104) pay $250. 00/lot at building permit. All remaining lots in
future units pay $500/lot at building permit.
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156567_2.xls
YORKVILT_F LAND/CASH CALCULATION SHEET
CLIENT /PROJECT: STEW,ART/ASHLEYPUINTE
TABLE OF ESTIMATED ULTIMATE POPULATION FMDWELUNG UNIT
Elementary junior High High School
Pra-Sdtool Grades KS- I Grades K4 Grades.=-12 Adults Total PerE'OF UND'104Years:-. 5-12Years 11-13 Years 14-17'Years 18'yoars + Dwelling UnitDetached:Slrigle:Famiy
2 Bedroom X0102 = 0.000 x0:191 = 0.000 x0.054 = 0.000 x0;057 = 0.000 x1.694= 0.000 x2098 =DODO03.$edroom x0:254 =0.000 x0:440= 0.000 x0,126.= 0.060 0.000 x1.921 = 0.000 x2.920 =0.0002684rBedroomx0:413 = 710:684 x.0.665 = . 178.220 x,0190:= .50:920 x0.34 =91,120 x2.142= 574.056 x3.75 =1005.0005Bedroomx0;236 =0,000 x0.488 = 0.000 x'0:139.= 0.000 x0.249 = 0.000 x2.637= 0.000 x3.749 =01000268TotalUnits'
Attached Single'Family
1 Bedroom 10, 0.000 x.0.064= 0:000 x0:018 = 0.000 x0.037 = 0.000 x1:068 = 0.000 x.1.187 =0.0000
2:Bedroom x0,092 = 0.000 x0:198 = 0:000 x.0.056-= 0.000 x0.074 = 0.000 x1:776 = 0.000 x2.196 =0.0003.Bedroom - x.0.231 = O.ODO . x'0298:= 0.000 x0.085:= 0,000 x0:103 = 0.000 x1.805= 0.000 x2.522 =0.0004.Bedroom. x.0:332,= 0.000 x0:452 = 0:000 x0:13= 0000 x0;205 = 0.000 x
2.243:= 0.000 x3.362=0.0000TotalUnits
Apartments
Efficiency 0 0.000 X0.064 = 0:000 0.018 = 01000 x'
0.037 = 0.000 x1.36 = 0.000 F1.479 0.0001 'Bedroom 0 0:000 x:0.640 = 0:000 x0:18 = 0.000 z0.038= 0.000 x 1749 = 0.000 0.00002Badroomx
0:042-= 0.000 x:0.16= 0.000 x0:045= 0;000 x'0.079 = 0.000 x1:614 = 0.000 0.0003:Bedroom x-0.050 = 0.000 x0.339= 0:000 x.0;096= 0.000 x0.153 = 0:000 x2;499= 0.000 0.0000TotalUnits:
People-.Produced.Total= 110:684 Otal = 7$;220 otal = 50.920 Total = 91,120 Total = 574.056 Grand Total 1005.000
Land .Value Assam tion Total Land Donation for School 16.014617 Total Cash Equivalent (School):
ds
480,439 00;;030DOY00 Total Land Donation for Pa 1'
0.050000 Total Cash ivalcnt ark): 301 S00 00
Total Land OnlyDonatioaRcquircd: 26:064617 Total Cash Only Donation Re Mred: 5781,939140071
DnrnmPrrnl rfh 2nhinu'U/nc1
tenter Philipchuck
orrigan and Bernhard, Ltd.
Prepared
9/1.
7/2013 Page 1
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ANALYSIS OF ACTUAL AMOUNTS OWED
PARKDONATION
Additional Donation R uiredPerWorksheet 10:050000 Acres
ActualPark Dedication 6.670000 Acres
Total Amount of Park Unsatisfied by Donation 3.380000 Acres
Land Value perAgreement 30000'Obi%
Unsatisfied Park Contribution 3.380000
Donanon Required jor'Park 10t ",4,00 00'
To;bcsatirfied_by parking lot credit/caslh
Toral Addidonal Cash Donation Requiredfor Park 0.00
SCHOOL DONATION Pre,Scbool added to Elementary Students)
Estimated children per
schooLclassification-
maximum school classifi-
cation reccomendation
x miaimum:reccomcadation
per classification
of school size
288904000 x 7.25 Acres 6:514942
321 .5
50:920000
429:88
x 15.92 Acres 3.885750
91.120000.
590
x 49.30 Acres 7,613925
16.014617
vvuuim vv=s%
Gensler Philipchuck Prepared
Corrigan and Bernhard, Ltd.9117/2013 Page 2
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Dommermuth Cobine West
Gensler Philipchuck
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9H 7/2013
Page 3
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DonationRe uired Per Worksheet 16.014617 Acres
Actual School Dedication 0:000000 Acres
Total Amount ofSchoolUnsatisfied.b Donation 16.014617 Acres
Land ValuePerA ent 30'000:00:'
Unsatisfied School Contribution 16.014617
Total Cash D maBon Requiredfor School M 'i$480 390011,
Cash Payment for each lot at building permit 51"192s68i'
Dommermuth Cobine West
Gensler Philipchuck
Prepared
Corrigan and Bernhard.- Ltd.
9H 7/2013
Page 3
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20150000162a
DEDID I E
GILLETTE
KENDALL COUNTY, IL
RECORDED: 2/3/2815 1:52 PH
ORDI: 53.88 RHSPS FEE: 18.88
PAGES: 8
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
ORDINANCE NO. 2014-26
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
APPROVING THE SECOND AMENDMENT TO THE ANNEXATION AGREEMENT
FOR THE YORKVILLE FARMS DEVELOPMENT
ASHLEY POINTE SUBDIVISION fka PRESTWICK OF YORKVILLE)
The Prestwick of Yorkville Subdivision Annexation Agreement was recorded on December 19,2005 as Document
200500039118 and the First Amendment to the Annexation Agreement of Yorkville Farms Development—
Prestwick of Yorkville Subdivision was recorded on October 30,2013 as Document#201300022150.
Passed by the City Council of the
United City of Yorkville,Kendall County, Illinois
This 27`x'day of May, 2014
Prepared by and Return to:
United City of Yorkville
800 Game Farm Road
Yorkville,IL 60560
Published in pamphlet form by the
authority of the Mayor and City Council
of the United City of Yorkville,Kendall
County,Illinois on December 3,2014.
Ordinance No. 2014- 2l
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
APPROVING THE SECOND AMENDMENT TO THE ANNEXATION AGREEMENT
FOR THE YORKVILLE FARMS DEVELOPMENT
ASHLEY POINTE SUBDIVISION fka PRESTWICK OF YORKVILLE)
WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing
non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970
and the laws of the State; and,
WHEREAS, the City and John and Michelle Stewart (the "Owners"), as successors to the
original owners, entered into a First Amendment to the Annexation Agreement of Yorkville Farms
Development pursuant to Ordinance 2013-56, adopted October 8, 2013: and,
WHEREAS, the Owners, have requested to further amend the Annexation Agreement, to reduce
the security requirements for school improvements and roadways; and,
WHEREAS, the City and Owners desire to proceed as requested in accordance with the terms
and conditions as set forth in the Second Amendment to the Annexation Agreement.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of
Yorkville, Kendall County, Illinois, as follows:
Section 1: The above recitals are incorporated and made a part of this Ordinance.
Section 2: That the Second Amendment to the Annexation Agreement of Yorkville Farms
Development and The City of Yorkville (Prestwick of Yorkville Subdivision) attached hereto and made a
part hereof by reference is hereby approved, and, the Mayor and City Clerk are hereby authorized and
directed to execute and deliver same.
Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day
of 1v r 12014.)
Z&
CITY CLERK
CARLO COLOSIMO KEN KOCH
JACKIE MILSCHEWSKI LARRY KOT
CHRIS FUNKHOUSER JOEL FRIEDERS
ROSE ANN SPEARS DIANE TEELING
Ordinance No. 2014-0?
Page 2
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 1 day of
DECEM BER, 2014.
M R
Ordinance No.2014-12?—(0
Page 3
SECOND AMENDMENT TO THE ANNEXATION AGREEMENT OF
YORKVILLE FARMS DEVELOPMENT AND THE UNITED CITY OF YORKVILLE
Prestwick of Yorkville Subdivision)
This Second Amendment to the Annexation Agreement of Yorkville Farm Development
Prestwick of Yorkville Subdivision) (the "Amendment"), is made and entered into this o?7, day
of MAY , 2014, by and between the United City of Yorkville, a Kendall County, Illinois, a
municipal corporation (the "City"), and the owner of record John C. Stewart and Michelle L.
Stewart ("Owner" or"Developer" or"Owner/Developer").
WITNESSETH
WHEREAS, Owner owns fee simple title to the real property which is legally described
in Exhibit A attached hereto, consisting of approximately 190 acres, more or less (hereinafter
Property"); and,
WHEREAS, on April 26, 2005, the Mayor and City Council (the "Corporate
Authorities") entered into An Annexation Agreement of Yorkville Farms Development (the
Original Agreement") which provided for the zoning of the Property as R-2 Single Family
Resident District established the required infrastructure and public improvements deemed
necessary to serve the Property when developed, and set forth the required donations, fees and
security to guarantee the completion and maintenanc3e of the public improvements; and,
WHEREAS, on October 8, 2014, the Corporate Authorities approved the First
Amendment to the Annexation Agreement of Yorkville Farms Development and the United City
of Yorkville (Prestwick of Yorkville Subdivision) (the "First Amendment") which among other
things, approved a revised plat of subdivision; established permitted uses for a portion of the
Property to be developed as a school, changed the name of the Subdivision to Ashley Pointe; and
1
revised the security requirements of the Owner/Developer to include security for the school
improvements including roadways; and,
WHEREAS, the Owner/Developer has now requested a reduction of the security
requirements of the Owner/Developer to include security for the school improvements including
roadways; and,
WHEREAS, the Owner/Developer has now requested a reduction of the security
requirement for the roadways which the Corporate Authorities are willing to grant subject to the
terms and conditions hereinafter set forth.
NOW, THEREFORE, in consideration of the mutual covenants, agreements and
conditions herein contained, and by authority of and in accordance with the aforesaid statutes of
the State of Illinois, the parties agree as follows:
Section 1. The foregoing Preambles are hereby adopted as if fully restated herein.
Section 2. Paragraph 4 of the First Amendment amending Paragraph 6 of the Original
Agreement stating that "the Developer will provide any required security for the high school
improvements, including roadways" is further amended by adding the following additional
paragraph:
The Developer acknowledges its responsibility for all required
security for the high school improvements, including roadways;
provided, however, the City agrees to release to the
Developer/Owner any security for the roadway improvements
related to the Route 126 intersection held by the City upon written
acknowledgement by the Owner/Developer that it understands and
agrees that no certificate of occupancy for the school or any other
structure constructed on the Property shall be issued by the City until
such time as the Owner/Developer has deposited sufficient security
for the roadway improvements related to the Route 126 intersection
with the Illinois Department of Transportation ("IDOT") and the
City has received confirmation from IDOT of the receipt of such
security."
2
Section 3. All other terms and conditions of the Original Agreement as amended by the
First Amendment remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands on this days
of -Dc`CEM 2014.
United City of Yorkville,an Illinois municipal
Corporation
f
By: Am "odmi
Mayo
Attest:
City Clerk
John C. Stewart
By:
Michelle ,Stewart
By:
3
EMBITPA
UNIT ONE:
LOTS 1 THROUGH 10,INCLUSIVE,LOTS 12 THROUGH 41,INCLUSIVE,LOTS 43 THROUGH
50,INCLUSIVE,LOTS 52 THROUGH 63,INCLUSIVE,LOT 65 THROUGH 108,INCLUSIVE,
LOTS 357 THROUGH 363,INCLUSIVE,AND LOT 365 IN PRESTWICK OF YORKVILLE UNIT 1,
BEING A SUBDIVISION OF PART OF SECTIONS 3&10,TOWNSHIP 36 NORTH,RANGE 7
EAST OF THE THIRD PRINCIPAL MERIDIAN,ACCORDING TO THE PLAT THEREOF
RECORDED OCTOBER 31,2006,AS DOCUMENT NUMBER 200600035287,IN THE UNITED
CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS.
S 'IWE
THAT PART OF THE EAST HALF OF SECTION 10,TOWNSHIP 36 NORTH,RANGE 7 EAST OF
THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:COMMENCING AT THE
NORTHWEST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 10;THENCE
SOUTH 01 DEGREES 32 MINUTES 35 SECONDS EAST ALONG THE WEST LINE OF THE EAST
HALF OF SAID SECTION 10, 1776.14 FEET FOR THE POINT OF BEGINNING; THENCE SOUTH
54 DEGREES 40 MINUTES 34 SECONDS EAST,258.23 FEET; THENCE NORTHEASTERLY
ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283.00 FEET AND A CHORD BEARING
OF NORTH 38 DEGREES 32 MINUTES 30 SECONDS EAST,AN ARC LENGTH OF 31.79 FEET;
THENCE NORTH 41 DEGREES 45 MINUTES 34 SECONDS EAST,269.09 FEET; THENCE
NORTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283.00 FEET AND A
CHORD BEARING OF NORTH 68 DEGREES 21 MINUTES 45 SECONDS EAST,AN ARC
LENGTH OF 262.80 FEET; THENCE SOUTH 85 DEGREES 02 MINUTES 05 SECONDS EAST,0.59
FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 25.00
FEET AND A CHORD BEARING OF NORTH 54 DEGREES 36 MINUTES 04 SECONDS EAST,AN
ARC LENGTH OF 35.22 FEET; THENCE SOUTH 75 DEGREES 45 MINUTES 48 SECONDS EAST,
70.00 FEET; THENCE SOUTHERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF
265.00 FEET AND A CHORD BEARING OF SOUTH 14 DEGREES 09 MINUTES 29 SECONDS
WEST,AN ARC LENGTH OF 0.73 FEET; THENCE SOUTH 75 DEGREES 55 MINUTES 35
SECONDS EAST,145.79 FEET, THENCE SOUTH 00 DEGREES 43 MINUTES 57 SECONDS
WEST,61.16 FEET; THENCE SOUTH 29 DEGREES 47 MINUTES 52 SECONDS EAST,37.26
FEET; THENCE NORTH 76 DEGREES 49 MINUTES 03 SECONDS EAST,116.69 FEET; THENCE
SOUTH 81 DEGREES 47 MINUTES 13 SECONDS EAST,153.95 FEET; THENCE SOUTH 63
DEGREES 29 MINUTES 31 SECONDS EAST, 112.02 FEET; THENCE SOUTH 45 DEGREES 59
MINUTES 45 SECONDS EAST, 111.92 FEET; THENCE SOUTH 29 DEGREES 23 MINUTES 15
SECONDS EAST,55.65 FEET; THENCE NORTH 78 DEGREES 20 MINUTES 45 SECONDS EAST,
90.04 FEET; THENCE NORTH 82 DEGREES 41 MINUTES-33 SECONDS EAST,88.65 FEET;
THENCE NORTH 87 DEGREES 00 MINUTES 20 SECONDS EAST,88.65 FEET; THENCE SOUTH
88 DEGREES 40 MINUTES 53 SECONDS EAST,88.65 FEET; THENCE SOUTH 88 DEGREES 00
MINUTES 08 SECONDS EAST,85.86 FEET; THENCE SOUTH 83 DEGREES 43 MINUTES 10
SECONDS EAST,238.13 FEET; THENCE NORTH 04 DEGREES 45 MINUTES 16 SECONDS
EAST, 13.20 FEET; THENCE NORTH 11 DEGREES 14 MINUTES 44 SECONDS EAST,288.09
FEET; THENCE NORTH 62 DEGREES 41 MINUTES 24 SECONDS EAST, 127.61 FEET; THENCE
SOUTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 267.00 FEET AND A
CHORD BEARINCJ,OF SOUTH 22 DEGREES 18 MINUTES 37 SECONDS EAST,AN ARC
LENGTH OF 46.60 FEET; THENCE NORTH 72 DEGREES 41 MINUTES 23 SECONDS EAST,
216.00 FEET; THENCE SOUTH 10 DEGREES 59 MINUTES 02 SECONDS EAST, 106.45 FEET;
THENCE SOUTH 01 DEGREES 40 MINUTES 08 SECONDS WEST,106.45 FEET;THENCE SOUTH
10 DEGREES 43 MINUTES 58 SECONDS WEST,86.80 FEET;THENCE SOUTH 11 DEGREES 14
MINUTES 44 SECONDS WEST,80.00 FEET,THENCE SOUTH 07 DEGREES 24 MINUTES 58.
SECONDS WEST,72.99 FEET;THENCE SOUTH 05 DEGREES 14 MINUTES 55 SECONDS EAST,
71.04 FEET,THENCE SOUTH 18 DEGREES 06 MINUTES 54 SECONDS EAST,71.04 FEET;
THENCE SOUTH 27 DEGREES 45 MINUTES 40 SECONDS EAST,77.42 FEET;THENCE SOUTH
28 DEGREES 15 MINUTES 03 SECONDS EAST,80.00 FEET;THENCE SOUTH 27 DEGREES 34
MINUTES 17 SECONDS EAST,87.88 FEET;THENCE SOUTH 15 DEGREES 28 MINUTES 24
SECONDS EAST,106.01 FEET;THENCE SOUTH 01 DEGREES 42 MINUTES 03 SECONDS EAST,
52.39 FEET;THENCE NORTH 88 DEGREES 28 MINUTES 09 SECONDS EAST,84.51 FEET TO
THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 10;THENCE SOUTH 01
DEGREES 32 MINUTES 43 SECONDS EAST,ALONG TEE EAST LINE OF SAID NORTHEAST
QUARTER,74.63 FEET TO THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER;
THENCE SOUTH 01 DEGREES 27 MINUTES 24 SECONDS EAST,.ALONG THE EAST LINE OF
THE SOUTHEAST QUARTER OF SAID SECTION 10,1006,36 FEET TO THE SOUTHEAST
CORNER OF LANDS CONVEYED TO ROBERT M.AND ELAINE E.STEWART 13Y DOCUMENT
NO.72-5656; THENCE SOUTH 88 DEGREES 04 MINUTES 01 SECONDS WEST,ALONG THE
SOUTH LINE OF SAID LANDS PER DOCUMENT NO.72-5656,2655.55 FEET TO THE
SOUTHWEST CORNER OF SAID LANDS PER DOCUMENT NO.72-5656,SAID POINT BEING
ON THE WEST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 10,AND 1876.91
FEET SOUTHERLY OF(AS MEASURED ALONG SAID WEST LINE)THE POINT OF -
BEGINNING;.THENCE NORTH 01 DEGREES 32 MINUTES 35 SECONDS WEST,ALONG THE
WEST LINE OF THE EAST HALF OF SAID SECTION 10, 1876.91 FEET TO THE POINT OF
BEGINNING,IN THE TOWNSHIP OF KENDALL,KENDALL COUNTY,
i,n.i
NOTICE OF PUBLIC HEARING
TO BE HELD TUESDAY, MARCH 10, 2015
AT 7:00 P.M. AT CITY HALL
UNITED CITY OF YORKVILLE
800 GAME FARM ROAD
YORKVILLE, ILLINOIS
NOTICE IS HEREBY GIVEN a public hearing shall be held on a third amendment to that
certain Annexation Agreement (Prestwick of Yorkville Subdivision) dated April 26, 2005, as amended
May 27, 2014, by and among Yorkville Farms Development, LLC. (Owner/Developer), an Illinois
Limited Liability Corporation, and the United City of Yorkville, Kendall County, Illinois, on March 10,
2015 at 7:00 p.m. at City Hall at the United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois
for the purpose of amending the schedule of payment for required land cash fees by the
Owner/Developer for the fulfillment of park land donations.
Legal Description:
UNIT 1:
LOTS 1 TROUGH 10, INCLUSIVE, LOTS 12 TROUGH 41, INCLUSIVE, LOTS 43 THROUGH 50, INCLUSIVE, LOTS
52 THROUGH 63, INCLUSIVE, LOT 65 THROUGH 108, INCLUSIVE, LOTS 357 THROUGH 363, INCLUSIVE, AND
LOT 365 IN PRESTWICK OF YORKVILLE UNIT 1, BEING A SUBDIVISION OF PART OF SECTIONS 3 & 10,
TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT
THEREOF RECORDED OCTOBER 31, 2006, AS DOCUMENT NUMBER 200600035287, IN THE UNITED CITY OF
YORKVILLE, KENDALL COUNTY, ILLINOIS.
UNIT 2:
THAT PART OF THE EAST HALF OF SECTION 10, TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD
PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF THE
NORTHEAST QUARTER OF SAID SECTION 10; THENCE SOUTH 01 DEGREES 32 MINUTES 35 SECONDS EAST
ALONG THE WEST LINE OF THE EAST HALF OF SAID SECTION 10, 1776.14 FEET FOR THE POINT OF
BEGINNING; THENCE SOUTH 54 DEGREES 40 MINUTES 34 SECONDS EAST, 258.23 FEET; THENCE
NORTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283.00 FEET AND A CHORD
BEARING OF NORTH 38 DEGREES 32 MINUTES 30 SECONDS EAST, AN ARC LENGTH OF 31.79 FEET;
THENCE NORTH 41 DEGREES 45 MINUTES 34 SECONDS EAST, 269.09 FEET; THENCE NORTHEASTERLY
ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283.00 FEET AND A CHORD BEARING OF NORTH 68
DEGREES 21 MINUTES 45 SECONDS EAST, AN ARC LENGTH OF 262.80 FEET; THENCE SOUTH 85 DEGREES
02 MINUTES 05 SECONDS EAST, 0.59 FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT
WITH A RADIUS OF 25.00 FEET AND A CHORD BEARING OF NORTH 54 DEGREES 36 MINUTES 04 SECONDS
EAST, AN ARC LENGTH OF 35.22 FEET; THENCE SOUTH 75 DEGREES 45 MINUTES 48 SECONDS EAST, 70.00
FEET; THENCE SOUTHERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 265.00 FEET AND A CHORD
BEARING OF SOUTH 14 DEGREES 09 MINUTES 29 SECONDS WEST, AN ARC LENGTH OF 0.73 FEET; THENCE
SOUTH 75 DEGREES 55 MINUTES 15 SECONDS EAST, 145.79 FEET; THENCE SOUTH 00 DEGREES 43 MINUTES
57 SECONDS WEST, 61.16 FEET; THENCE SOUTH 29 DEGREES 47 MINUTES 52 SECONDS EAST, 37.26 FEET;
THENCE NORTH 76 DEGREES 49 MINUTES 03 SECONDS EAST, 116.69 FEET; THENCE SOUTH 81 DEGREES 47
MINUTES 13 SECONDS EAST, 153.95 FEET; THENCE SOUTH 63 DEGREES 29 MINUTES 31 SECONDS EAST,
112.02 FEET; THENCE SOUTH 45 DEGREES 59 MINUTES 45 SECONDS EAST, 111.92 FEET; THENCE SOUTH 29
DEGREES 23 MINUTES 15 SECONDS EAST, 55.65 FEET; THENCE NORTH 78 DEGREES 20 MINUTES 45
SECONDS EAST, 90.04 FEET; THENCE NORTH 82 DEGREES 41 MINUTES 33 SECONDS EAST, 88.65 FEET;
THENCE NORTH 87 DEGREES 00 MINUTES 20 SECONDS EAST, 88.65 FEET; THENCE SOUTH 88 DEGREES 40
MINUTES 53 SECONDS EAST, 88.65 FEET; THENCE SOUTH 88 DEGREES 00 MINUTES 08 SECONDS EAST,
85.86 FEET; THENCE SOUTH 83 DEGREES 43 MINUTES 10 SECONDS EAST, 238.13 FEET; THENCE NORTH 04
DEGREES 45 MINUTES 16 SECONDS EAST, 13.20 FEET; THENCE NORTH 11 DEGREES 14 MINUTES 44
SECONDS EAST, 288.09 FEET; THENCE NORTH 62 DEGREES 41 MINUTES 24 SECONDS EAST, 127.61 FEET;
THENCE SOUTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 267.00 FEET AND A CHORD
BEARING OF SOUTH 22 DEGREES 18 MINUTES 37 SECONDS EAST, AN ARC LENGTH OF 46.60 FEET; THENCE
NORTH 72 DEGREES 41 MINUTES 23 SECONDS EAST, 216.00 FEET; THENCE SOUTH 10 DEGREES 59
MINUTES 02 SECONDS EAST, 106.45 FEET; THENCE SOUTH 01 DEGREES 40 MINUTES 08 SECONDS WEST,
106.45 FEET; THENCE SOUTH 10 DEGREES 43 MINUTES 58 SECONDS WEST, 86.80 FEET; THENCE SOUTH 11
DEGREES 14 MINUTES 44 SECONDS WEST, 80.00 FEET; THENCE SOUTH 07 DEGREES 24 MINUTES 58
SECONDS WEST, 72.99 FEET; THENCE SOUTH 05 DEGREES 14 MINUTES 55 SECONDS EAST, 71.04 FEET;
THENCE SOUTH 18 DEGREES 06 MINUTES 54 SECONDS EAST, 71.04 FEET; THENCE SOUTH 27 DEGREES 45
MINUTES 40 SECONDS EAST, 77.42 FEET; THENCE SOUTH 28 DEGREES 15 MINUTES 03 SECONDS EAST, 80.00
FEET; THENCE SOUTH 27 DEGREES 34 MINUTES 17 SECONDS EAST, 87.88 FEET; THENCE SOUTH 15
DEGREES 28 MINUTES 24 SECONDS EAST, 106.01 FEET; THENCE SOUTH 01 DEGREES 42 MINUTES 03
SECONDS EAST, 52.39 FEET; THENCE NORTH 88 DEGREES 28 MINUTES 09 SECONDS EAST, 84.51 FEET TO
THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 10; THENCE SOUTH 01 DEGREES 32
MINUTES 43 SECONDS EAST, ALONG THE EAST LINE OF SAID NORTHEAST QUARTER, 74.63 FEET TO THE
SOUTHEAST CORNER OF SAID NORTHEAST QUARTER; THENCE SOUTH 01 DEGREES 27 MINUTES 24
SECONDS EAST, ALONG THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 10, 1006.36 FEET
TO THE SOUTHEAST CORNER OF LANDS CONVEYED TO ROBERT M. AND ELAINE E. STEWART BY
DOCUMENT NO. 72-5656; THENCE SOUTH 88 DEGREES 04 MINUTES 01 SECONDS WEST, ALONG THE SOUTH
LINE OF SAID LANDS PER DOCUMENT NO. 72-5656, 2655.55 FEET TO THE SOUTHWEST CORNER OF SAID
LANDS PER DOCUMENT NO. 72-5656, SAID POINT BEING ON THE WEST LINE OF THE SOUTHEAST
QUARTER OF SAID SECTION 10, AND 1876.91 FEET SOUTHERLY OF (AS MEASURED ALONG SAID WEST
LINE) THE POINT OF BEGINNING; THENCE NORTH 01 DEGREES 32 MINUTES 35 SECONDS WEST, ALONG
THE WEST LINE OF THE EAST HALF OF SAID SECTION 10, 1876.91 FEET TO THE POINT OF BEGINNING, IN
THE TOWNSHIP OF KENDALL, KENDALL COUNTY, ILLINOIS, AND CONTAINING 110.29 ACRES OF LAND
MORE OR LESS.
The public hearing may be continued from time to time without further notice being published.
All interested parties are invited to attend the public hearing and will be given an opportunity to be
heard. Any written comments should be addressed to the United City of Yorkville City Clerk, City
Hall, 800 Game Farm Road, Yorkville, Illinois 60560, and will be accepted up to the date of the public
hearing.
By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois.
BETH WARREN
City Clerk
BY: Lisa Pickering
Deputy Clerk
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
ADM #1
Tracking Number
ADM 2015-17
EEI Hourly Rates for FY 16
City Council – April 28, 2015
ADM 4/15/15
Moved forward to City Council agenda.
ADM 2015-17
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Consideration of an amendment to EEI’s contract for hourly rates.
Background
This item was last discussed by City Council in June 2013. At that time, the City Council
approved a new hourly rate schedule for EEI’s services and an amendment to the contract which
increased the total value of the contract. No hourly rate amendment was sought in 2014, even
though this schedule has typically been an annual agenda item for City Council.
Recommendation
As discussed in the FY 16 budget memo, staff recommends the continued outsourcing of
engineering services. While the total amount of the engineering contract is not increasing, we do
recommend the amended hourly rates be approved by City Council.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: April 9, 2015
Subject: EEI Hourly Rates
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Monthly
EEI Effective Municipal
Year Rate Schedule Period Engineering Fee
2011 2011 5/1/11 - 4/30/12 $1,900
2012 2011 5/1/12 - 4/30/13 $1,900
2013 2013 5/1/13 - 4/30/14 $1,900
2014 2013 5/1/14 - 4/30/15 $1,900
2015 (proposed)2015 5/1/15 - 4/30/16 $1,900
* Note: EEI's Rate increases since 2011 have been approximately 3% per year.
ENGINEERING ENTERPRISES, INC.
CITY ENGINEERING FEES AND RATES
FOR THE UNITED CITY OF YORKVILLE
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
PKBD #1
Tracking Number
CC 2015-32
Ordinance Approving a License Agreement for 131 E. Hydraulic Avenue, Unit C –
Ginger and Soul, Inc.
City Council – April 28, 2015
Majority
Approval
See attached memo.
Tim Evans Parks and Recreation
Name Department
Summary
A review of the 131 E. Hydraulic Avenue, Unit C, license proposal.
Background
In October, 2014, the Park Board and City Council approved a recommendation for a request for
proposals (RFP) concerning the 131 E. Hydraulic Ave., Unit C, license property. The RFP was
distributed to potential vendors and posted publicly shortly thereafter, with proposals due in
December, 2014. In February, 2015, the Board and City Council rejected all of the RFP’s,
because two of the three proposals had been rescinded.
Recently a new proposal was submitted. Attached is the proposal submitted for the licensing of
the Riverfront Building at 131 E. Hydraulic Ave., Unit C, license property. In brief, details of
that proposal follow:
1) Kids That Cook Culinary Classes - Ginger & Soul Catering and Events
a) Kids That Cook Culinary Classes
b) Ginger & Soul Catering and Events
c) Length of license agreement: May 1, 2015 – September 30, 2016
d) $350 per month flat rate / $4,200 per year
e) Days and hours of business would be subject to change seasonally. A tentative
summer schedule would have classes running Monday, Wednesday, Friday
and Saturday. Morning classes beginning at 11am and afternoons at 3pm.
Adult classes would be held on Thursday evenings and Saturdays during the
day.
Recommendation
Additional analysis will be presented verbally at the meeting. Staff seeks City Council approval
of the Park Board recommendation of a seventeen (17) month license agreement with Kids That
Cook Culinary Classes / Ginger & Soul Catering and Events for the 131 E. Hydraulic Ave., Unit
C, license property.
Memorandum
To: Yorkville City Council
From: Tim Evans, Director of Parks and Recreation
CC: Bart Olson, City Administrator
Date: April 21, 2015
Subject: 131 E. Hydraulic Avenue, Unit C, License Proposal
LICENSE AGREEMENT
This LICENSE AGREEMENT (the “Agreement”) entered into this _____ day of
__________, 2015, by and between the United City of Yorkville, Kendall County, Illinois, a
municipal corporation (hereinafter referred to as the “City”), and Ginger and Soul, Inc., an
Illinois corporation (hereinafter referred to as the “Licensee”).
WITNESSETH:
WHEREAS, the City is a duly organized and validly existing non home-rule municipality
of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois
and the owner of property located at 131 East Hydraulic Avenue, Unit C, Yorkville, Illinois (the
“Premises”) and certain park land surrounding Unit C of 131 East Hydraulic Avenue, which park
land shall be included in the Premises at the City’s discretion; and,
WHEREAS, the City and the Licensee desire to enter into this License Agreement for the
operation of a catering and cooking instruction business on the Premises.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the City and the Licensee agree as follows:
I. TERMS AND CONDITIONS
1. CITY ORDINANCES
The Licensee will strictly comply with all ordinances of the United City of
Yorkville and laws of the State of Illinois.
2. USE OF CITY'S NAME
The Licensee is specifically denied the right of using in any form or medium the
name of the City for public advertising unless express permission is granted by
the City.
3. INDEMNITY AND HOLD HARMLESS AGREEMENT
To the fullest extent permitted by law, the Licensee shall indemnify, keep and
save harmless the City and its agents, officers, and employees, against all injuries,
deaths, losses, damages, claims, suits, liabilities, judgments, costs and expenses,
which may arise directly or indirectly from any negligence or from the reckless or
willful misconduct of the Licensee, its agents, its employees, or any other person
using the Premises, and the Licensee shall at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefrom or
incurred in connection therewith, and, if any judgment shall be rendered against
the City in any such action, the Licensee shall, at its own expense, satisfy and
discharge the same. This Agreement shall not be construed as requiring the
Licensee to indemnify the City for its own negligence. The Licensee shall
indemnify, keep and save harmless the City only where a loss was caused by the
negligent, willful or reckless acts or omissions of the Licensee, its agents, its
employees, or any other person using the Premises.
4. INSURANCE REQUIREMENTS
4.1. Prior to the effective date of this Agreement, the Licensee shall procure,
maintain and pay for such insurance as will protect against claims for bodily
injury or death, or for damage to property, including loss of use, which may arise
out of operations by the Licensee, or by anyone employed by the Licensee, or by
anyone for whose acts the Licensee may be liable. Such insurance required of the
Licensee shall not be less than the greater of coverages and limits of liability
specified below or coverages and limits required by law unless otherwise agreed
to by the City:
Workers Compensation $500,000 Statutory
Employers Liability $1,000,000 Each Accident
$1,000,000 Disease Policy Limit
$1,000,000 Disease Each Employee
Comprehensive General Liability $2,000,000 Each Occurrence
$2,000,000 Aggregate
(Applicable on a
Per Project Basis)
Umbrella Liability $3,000,000
4.2. The Licensee shall have its Comprehensive General Liability (including
products/completed operations coverage), Employers Liability, and
Umbrella/Excess Liability policies endorsed to add the "City of Yorkville, its
officers, officials, employees and volunteers" as "additional insureds" with respect
to liability arising out of operations performed, including but not limited to claims
for bodily injury or death brought against the City by the Licensee and/or the
Licensee’s employees, however caused, related to the performance of operations
under this Agreement. Such insurance afforded to the City shall be endorsed to
provide that the insurance provided under each policy shall be Primary and Non-
Contributory.
4.3. The Licensee shall maintain in effect all insurance coverages required by this
Agreement at its sole expense and with insurance carriers licensed to do business
in the State of Illinois and having a current A.M. Best rating of no less than A-
VIII. In the event that the Licensee fails to procure or maintain any insurance
required by this Agreement, the City may, at its option, purchase such coverage
and deduct the cost thereof from any monies due to the Licensee, or withhold
funds in an amount sufficient to protect the City, or terminate this Agreement
pursuant to its terms.
4.4. All insurance policies shall contain a provision that coverages and limits
afforded hereunder shall not be canceled, materially changed, non-renewed or
restrictive modifications added, without thirty (30) days prior written notice to the
City. Renewal certificates shall be provided to the City not less than five (5) days
prior to the expiration date of any of the required policies. All Certificates of
Insurance shall be in a form acceptable to the City and shall provide satisfactory
evidence of compliance with all insurance requirements. The City shall not be
obligated to review such certificates or other evidence of insurance, or to advise
the Licensee of any deficiencies in such documents, and receipt thereof shall not
relieve the Licensee from, nor be deemed a waiver of the right to enforce the
terms of, the obligations hereunder. The City shall have the right to examine any
policy required and evidenced on the Certificate of Insurance.
5. SUBLETTING OF AGREEMENT
The Licensee shall not sublet the Premises or any portion of it, nor shall the
Licensee assign this Agreement or any interest in it; any attempted assignment of
this Agreement or subletting of the Premises shall be of no force or effect, and
shall confer no rights upon any assignee or sublicensee.
6. TERM OF AGREEMENT
The term of this Agreement shall be from May 1, 2015 until September 30, 2016.
The City and the Licensee may by mutual consent in writing, sixty (60) days prior
to the end of the term of this Agreement, extend the term of the Agreement for an
additional two (2) years . The Licensee may negotiate in good faith, on request of
the City, for an additional extension to this Agreement, provided that the
extension is approved by the City Council no later than one hundred twenty (120)
days before the termination of the existing Agreement.
7. TERMINATION OF AGREEMENT
7.1. The City reserves the right to terminate the whole or any part of this
Agreement, upon thirty (30) days written notice to the Licensee, in the event of
default by the Licensee. Default is defined as failure of the Licensee to perform
any of the provisions of this Agreement or failure to make sufficient progress so
as to endanger performance of this Agreement in accordance with its terms. In
the event that the Licensee fails to cure the default upon notice, and the City
declares default and termination, the City may procure, upon such terms and in
such manner as the City may deem appropriate, supplies or services similar to
those so terminated. Any such excess costs incurred by the City may be set-off
against any monies due and owing by the City to the Licensee.
7.2. The City reserves the right to terminate the whole or any part of this
Agreement for any reason upon six (6) months written notice to the Licensee.
8. RELATIONSHIP BETWEEN THE LICENSEE AND THE CITY
The relationship between the City and Ginger and Soul, Inc. is that of a Licensor
and a Licensee.
9. GOVERNING LAW
This Agreement will be governed by and construed in accordance with the laws of
the State of Illinois without regard for the conflict of laws provisions. Venue is
proper only in the County of Kendall and the Northern District of Illinois.
10. WAIVER OF LICENSE BREACH
The waiver by one party of any breach of this Agreement or the failure of one
party to enforce at any time, or for any period of time, any of the provisions
hereof will be limited to the particular instance and will not operate or be deemed
to waive any future breaches of this Agreement and will not be construed to be a
waiver of any provision except for the particular instance.
11. AMENDMENT
This Agreement will not be subject to amendment unless made in writing and
signed by all parties.
12. SEVERABILITY OF INVALID PROVISIONS
If any provisions of this Agreement are held to contravene or be invalid under the
laws of any state, country or jurisdiction, it will not invalidate the entire
Agreement, but it will be construed as if not containing the invalid provision and
the rights or obligations of the parties will be construed and enforced accordingly.
13. NOTICE
Any notice will be in writing and will be deemed to be effectively served when
deposited in the mail with sufficient first class postage affixed, and addressed to
the party at the party's place of business.
Notices shall be addressed to the City as follows:
Director of Parks and Recreation
City of Yorkville
800 Game Farm Road.
Yorkville, IL 60560
Notices shall be addressed to the Licensee as follows:
Jessica R. Conover
Ginger and Soul, Inc.
131 East Hydraulic Avenue, Unit C
Yorkville, IL 60560
14. OPERATING SPECIFICATIONS OF THE LICENSE AGREEMENT
14.1. In general terms, the City grants the Licensee the exclusive privilege of
operating a catering and cooking instruction business on the Premises.
14.2. The City shall have the right to enter and to inspect the Premises at all
times, without any prior notice to the Licensee.
14.3. The Licensee shall be responsible for all taxes and personal property, and
maintenance work on the Premises and for maintaining the furnace (the
“Furnace”) and the fuse box (the “Fuse Box”) that serve the Premises, which are
located in Unit A of 131 East Hydraulic Avenue, Yorkville, Illinois. Any capital
improvements done on the Premises over $5,000 in value, including any
maintenance to, repairs of, or replacement of the Furnace or the Fuse Box, other
than the initial improvements, shall be approved by the Park Board prior to
commencement. For the purposes of this Agreement, maintenance work shall
include regular upkeep of all components of the Premises, the Furnace, and the
Fuse Box, including maintenance and repairs. If any component of the Premises,
the Furnace, or the Fuse Box is in need of repair or replacement, and the repair or
replacement is greater than $500, then the City shall be responsible for the
replacement of said component, provided the cost of repair of the component is
greater than 50% of the cost of replacing the component. The preceding sentence
does not apply to any capital improvements initiated and installed by the Licensee
as a result of the renovation of the Premises, or to any repairs or replacements that
are necessary because of any damage to or destruction of the Premises, the
Furnace, the Fuse Box, and/or Units A or B of 131 East Hydraulic Avenue,
Yorkville, Illinois caused by or resulting from the actions or omissions of the
Licensee. Any capital improvements done on the Premises of $5,000 or less,
including any maintenance to, repairs of, or replacement of the Furnace or the
Fuse Box, other than the initial improvements, shall be approved by the Director
of Parks and Recreation prior to commencement. Any capital improvements must
be inspected by the City and all work and contractors must be licensed, bonded,
and insured. For all determinations made on the 50% repair/replacement cost
above, the Licensee shall require no less than three bids from qualified contractors
for all repair and replacement quotes.
14.4. At the end of the agreement term, the City shall conduct an inspection of
the Premises, and the Licensee shall be informed of the outcome of said
inspection. The Licensee shall be responsible for returning the Premises in as
good of condition and state of repair as existed at the commencement of the term
of this Agreement, subject to normal wear and tear and the discretion of the Park
Board. Upon termination of this Agreement by expiration thereof or otherwise,
the Licensee may remove from the Premises all equipment belonging to and
installed by Licensee so long as such removal does not cause damage to the
Premises. In the event that the removal of said equipment results in damage to the
Premises, the Licensee agrees to reimburse the City for any and all expenses
incurred by the City in repairing the damaged portions of the Premises.
14.5. The Licensee does not have exclusive rights to all catering and cooking
instruction operations within the park, but rather, only to the specific operation at
the Premises.
14.6. The Licensee shall be permitted to operate a business offering the following
goods and services in the premises defined herein, without further action by the
City, and all other uses and operations must be approved in writing by the
Director of Parks and Recreation:
14.6.1.1. Youth and adult cooking courses.
14.6.1.2. Catering services on and off the Premises.
14.7. The Licensee shall be permitted to sell alcoholic beverages at the Premises,
provided that the City has issued the Licensee a liquor license for the Premises
and the License maintains said liquor license while this Agreement remains in
effect.
14.8. The Licensee expressly acknowledges that it may rent Riverfront Park free
of charge only two times in each license year, with approval from the Director of
Parks and Recreation. If the Licensee desires to rent Riverfront Park more than
two times in a license year, it must apply for such rental by filling out and
submitting a City Park’s rental form and paying the applicable rental fee.
14.9. The City agrees to furnish to the Licensee access to City water and sewer
utilities. The Licensee is responsible for applicable usage payments for all
utilities (sewer, water, natural gas electricity, phone, internet, etc.), and is
responsible for costs associated with utility connections and upgrades, including
metering of the portion of the building to be used. The City shall furnish to the
Licensee bi-monthly utility bills for water and sewer services. The Licensee
expressly agrees to divide the monies owed for any sewer, water, and natural gas
bills between it and the licensee(s) of Units A and B of 131 East Hydraulic
Avenue, Yorkville, Illinois, or the City if no licensee(s) exists for Units A and B
of 131 East Hydraulic Avenue, Yorkville, Illinois, based on the total square
footage of each respective unit.
14.10. If the Licensee chooses not to occupy the Premises through the winter
months, the Licensee shall take all necessary precautions and measures to
properly winterize the Premises. These precautionary measures shall include, but
not be limited to, maintaining a minimum level of heat no less than 60 degrees
Fahrenheit to protect the Premises from extreme freezing conditions. If
alternative methods of winterizing are to be utilized, those methods shall be
subject to approval from the property owner. The Licensee is expressly
prohibited from shutting-off utilities at the Premises or placing said utilities on
snow bird operations at any time during the term of this Agreement.
14.11. The Licensee expressly agrees to be responsible for any and all damage to
and/or destruction of the Premises, the Furnace, the Fuse Box, and/or Units A and
B of 131 East Hydraulic Avenue, Yorkville, Illinois occurring during the term of
this Agreement and caused by or resulting from the actions or omissions of the
Licensee. The Licensee agrees to repair and replace said damaged or destroyed
portions of the Premises, the Furnace, the Fuse Box, and/or Units A and B of 131
East Hydraulic Avenue, Yorkville, Illinois, at the Licensee’s sole expense, in
accordance with all ordinances of the City and while this Agreement remains in
effect.
15. PAYMENTS AND OTHER REPORTS TO THE CITY
15.1. The Licensee is required to submit certain payments, forms, and other items
on a timely basis. Failure to submit any of the required items in a timely fashion
may result in a breach of the Agreement.
15.2. The Licensee shall make payments for the use of the Premises of $350.00
per month for each month through the term of the Agreement, due prior to the
first of each calendar month.
15.3. The Licensee shall provide the City with a security deposit in the amount of
$1,000.00, to be due to the City prior to the start of the agreement term. Said
deposit shall be held until after the end of the term of the Agreement, and will be
used to offset any damage to the Premises; to offset any damage to the Furnace,
the Fuse Box, and/or Unit A or B of 131 East Hydraulic Avenue, Yorkville,
Illinois caused by or resulting from the actions or omissions of the Licensee; and
to offset any attorney’s fees and costs incurred by the City to enforce the terms of
this Agreement. After removing the amounts necessary to offset the foregoing,
the City will return any remaining portion of said deposit to the Licensee thirty
(30) days after the end of the term of the Agreement.
15.4. The Licensee shall provide to the City, prior to the start of the Agreement,
confirmation of insurance coverage for the Premises and the operations of the
business for the entire term, with the City named as an additional insured on all
policies.
15.5. Failure to meet any deadline for payment will result in an interest charge of
10% per month on said late payment.
16. PRINCIPAL CONTACT FOR THE CITY
The principal contact for the City that will coordinate assistance to the
Licensee will be Tim Evans, Director of Parks and Recreation.
17. EMPLOYEES
The Licensee shall undertake to perform all services rendered in a neat, orderly
and efficient manner; to use care and diligence in the performance of this
Agreement; and to provide neat, orderly and courteous personnel. The Licensee
agrees to prohibit any drinking of alcoholic beverages or use of illegal drugs or
drugs which impair the ability of the employee or agent to safely and adequately
perform his or her job while on duty or in the course of performing his or her
duties under this Agreement. The Licensee also agrees to ensure that each
employee driving a vehicle shall at all times carry a valid operator’s license for
the type of vehicle he/she is driving. The Licensee’s employees will be attired, at
all times, in a professional-type manner.
18. ACCIDENT PREVENTION
Precaution shall be exercised at all times for the citizens, employees and
property. The safety provisions of all applicable laws and building and
construction codes shall be observed. Machinery, equipment and all hazards shall
be guarded or eliminated in accordance with safety provisions.
19. TAXES, LICENSES & PERMITS
The Licensee shall pay all sales, use, property, income and other taxes that
are lawfully assessed against the City or the Licensee in connection with the
Premises and the work included in this Agreement, and shall obtain and pay for
all licenses, permits, certificates of authority, and inspections required for the
work. The Licensee shall furnish to the City satisfactory evidence that it has all
permits, licenses, and certificates of authority required to operate for the term of
this Agreement.
20. DEFAULT
If the Licensee fails to observe any portion of this License Agreement and there
has not been sufficient cause to justify such lack of observance, the City shall
serve notice, either personally or by affixing such notice to the Premises, that this
Agreement shall be in default if the Licensee does not take action to remedy the
lack of observance within twenty-four (24) hours of said notice. If at the end of
the twenty-four (24) hour period, the Licensee has not made the necessary
corrections, the City shall take such steps as are necessary to provide such
services. The Licensee will be liable for any costs of such steps from the date of
the notice of default. The Licensee shall pay any and all attorney’s fees and costs
incurred by the City in the event of default.
21. CERTIFICATIONS
21.1. The Licensee makes the following certifications as required by law:
21.1.1. The Licensee certifies that it is not barred from bidding or
contracting with any unit of State or local government as a result of a
violation of either Section 33E-3 or 33E-4 of Act 5, Chapter 720 of the
Illinois Complied Statutes regarding criminal interference with public
contracting; and,
21.1.2. The Licensee swears under oath that it is not delinquent in the
payment of any tax administered by the Illinois Department of Revenue as
required by Chapter 65, Act 5, paragraph 11-42.1-1 of the Illinois
Complied Statutes; and,
21.2. The Licensee shall at all times abide by all applicable federal, state, and
City laws, ordinances, rules and regulations which may in any manner affect the
performance of this Agreement.
IN WITNESS, WHEREOF, the parties hereto have caused this License Agreement to be
executed by their duly authorized officers on the day and year first hereinabove written.
UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
By: ________________________________
Its: ________________________________
Attest: ______________________________
City Clerk
GINGER AND SOUL, INC., an Illinois
corporation
By: ________________________________
Its: ________________________________
Attest: ______________________________
Secretary
Ordinance No. 2015-_____
Page 1
Ordinance No. 2015-____
AN ORDINANCE APPROVING A LICENSE AGREEMENT
by and between
THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
and
GINGER AND SOUL, INC.
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, the City owns property located at 131 East Hydraulic Avenue, Unit C, in
the City (the “Premises”) and owns certain park land surrounding Unit C of 131 East Hydraulic
Avenue, which park land shall be included in the Premises at the City’s discretion; and,
WHEREAS, Ginger and Soul, Inc., an Illinois corporation (the “Licensee”), desires to
enter into a license agreement with the City for the operation of a catering and cooking
instruction business on the Premises; and,
WHEREAS, the City is willing to grant the Licensee a license to operate the
abovementioned business on the Premises subject to the terms and conditions set forth in the
License Agreement by and between the City and the Licensee.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The above recitals are incorporated and made a part of this Ordinance.
Section 2. The License Agreement by and between the United City of Yorkville, Kendall
County, Illinois and Ginger and Soul, Inc., an Illinois corporation, attached hereto and made
a part hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to
execute and deliver said Agreement on behalf of the City.
Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and
publication in pamphlet form as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_____ day of __________________, A.D. 2015.
______________________________
CITY CLERK
Ordinance No. 2015-_____
Page 2
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of __________________, A.D. 2015.
______________________________
MAYOR
Attest:
___________________________________
CITY CLERK
Published in pamphlet form:
_________________, 2015
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #4
Tracking Number
CC 2015-16
Ordinance Approving the 2015-2016 Fiscal Budget
City Council – April 28, 2015
Majority
Approval
Consideration of the FY 16 Budget Proposal.
Bart Olson Administration
Name Department
Summary
Review of FY 16 budget discussion, recommended changes to budget proposal, and approval of
the FY 16 budget.
Background
This item was last discussed at the April 14th City Council meeting. At that meeting, the City
Council discussed the various components of the FY 16 budget proposal. Since that meeting, there are
no substantial updates to the budget proposal or the specific items discussed.
Finance Director Fredrickson has included a narrative memo of staff initiated budget proposal
amendments. As in prior years, we have drafted the motion for the meeting to incorporate these items.
Additionally for your use, we have drafted a budget ordinance that is blank and one that includes all of
the current fund totals, assuming the budget is adopted as is presented (document plus changes narrated
in memo).
Recommendation
The FY 16 budget must be approved before April 30th. Staff recommends approval of the FY 16
budget proposal, as amended by the adjustments listed in the supplemental memo. The motion for
budget approval is drafted to incorporate the budget adjustments. If the City Council further amends the
budget proposal at this City Council meeting, staff will update the fund totals accordingly.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: April 23, 2015
Subject: FY 16 budget
Please see below for a listing of management recommended adjustments to the Fiscal Year 2016 Budget
document.
Budget Adjustment #1
Projected Fiscal Year 2015 interest payments on the 2005A (Debt Service Fund) and 2005C (Water Fund)
bonds have been reduced as a result of last summer’s bond refundings. Actual FY 2015 interest expense
for the 2005A bond was $56,790, which is $47,789 less than budgeted. Due to this reduction in interest
expense, the General Fund transfer to the Debt Service Fund can be reduced by $47,789 as well, thereby
increasing fund balance in the General Fund by $39,144 in FY 2015 and $8,645 in FY 2016.
Additionally, interest expenses for the 2005C bond was $13,110 less than initially budgeted in FY 2015,
resulting in an increase to the fund balance equivalency of the Water Fund by that same amount.
Budget Adjustment #2
The last line item on page 75 of the FY 2016 Budget Draft document was incorrectly labeled “Transfer to
General” instead of “Transfer to City-Wide Capital”. The FY 2015 Projected amount of $6,825 was
transferred to the Motor Fuel Tax Fund in order to reimburse that Fund for costs incurred in FY 2012 for
the River Road Bridge project. This adjustment has no effect on fund balance.
Budget Adjustment #3
On page 89 of the FY 2016 Budget Draft document, principal and interest payments for IEPA Loan L17-
115300 were incorrectly shown under IEPA Loan L17-013000. This adjustment has no effect on fund
balance.
Budget Adjustment #4
This adjustment adds in the annual developer commitment expense due to Lennar Communities of
Chicago for sanitary sewer improvements made in the Raintree Village subdivision. Since no payment
was made in FY 2014, a double payment will be made in the current fiscal year. In subsequent fiscal
years payments will be made annually, increasing each year based on the City’s sewer maintenance fee
rate structure. In total this adjustment decreases fund balance equivalency in the Sewer Fund by
$228,716, with an average reduction of approximately $33,000 a year from FY 2016 through FY 2020.
Budget Adjustment #5
Though the River Road Bridge project has been closed out by the State, staff has subsequently learned
that $152,184 in construction costs has yet to be billed by the State to the City (i.e. our local agency
share). The City will be reimbursed for these expenditures in FY 2016, pursuant to the loan agreement
Memorandum
To: Mayor and City Council
From: Rob Fredrickson, Finance Director
Date: April 22, 2015
Subject: Fiscal Year 2016 Budget Document Adjustments
entered into with Kendall County in FY 2013. To date the City has incurred $307,491 in costs for this
project, which have been fully reimbursed by loan proceeds from the County. The remaining expense of
$152,184 will put the final project cost at $459,675, which is $24,325 less than the budgeted amount of
$484,000 (per Local Agency Agreement with the State). This adjustment has no effect on fund balance.
Budget Adjustment #6
Principal payments for the Kendall County loan were increased by $32,621 per year thru FY 2019, in
order to accommodate the remaining expenses for the River Road Bridge project (please see Budget
Adjustment #5 above). This adjustment decreases aggregate fund balance in the City-Wide Capital Fund
by $130,484.
Budget Adjustment #7
This adjustment corrects a cell error regarding Loan Proceeds for River Road Bridge. Fiscal Year 2018 &
2019 program amounts for Roads to Better Roads have been adjusted accordingly to negate any effect on
fund balance. This adjustment increases aggregate fund balance by $130,484 in the City-Wide Capital
Fund, and thus offsets the decrease to fund balance in Budget Adjustment #6.
Budget Adjustment #8
Water connection fee revenue has been adjusted downward by $70,000 to reflect the extension of the
B.U.I.L.D. Program through December 31, 2015 (instead of June 30, 2015 as initially estimated). This
adjustment decreases fund balance equivalency by $70,000.
A detailed itemization showing each budgetary adjustment can be found on pages one and two of the
attached Budget Adjustment Worksheet. The overall effect of the adjustments on fund balance is
presented on page three and total adjusted fund balance is presented on page four. Staff recommends that
the above adjustments be incorporated into the final Fiscal Year 2016 Budget document.
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Proposed by management3/25/2015
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n
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3
9
,
1
4
4
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4
5
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x
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w
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r
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9
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2
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8
9
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8
8
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5
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9
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2
8
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2
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3
5
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5
1
2
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6
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9
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3
,
9
4
9
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,
3
6
4
(28,204)(237,817)
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FY
2
0
1
5
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2
0
1
6
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2
0
1
7
FY
2
0
1
8
FY 2019FY 2020
Pr
o
j
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Pr
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ProjectedProjected
Ge
n
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r
a
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4
,
1
0
0
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6
0
5
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1
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0
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6
0
7
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5
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8
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7
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5
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6
8
3
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8
6
1
1,427,875(231,296)
Fo
x
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15
,
0
6
7
(7
,
6
9
3
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,
6
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9
5
1
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(2,473)(1,275)
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n
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w
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(3
0
,
9
9
4
)
(4
9
,
9
8
0
)
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1
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6
9
9
)
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4
,
0
2
4
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(26,985)(20,614)
Mo
t
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u
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x
97
7
,
1
5
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58
9
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6
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34
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0
7
6
18
9
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5
1
8
36,0640
Ci
t
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-
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p
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l
4,
9
7
4
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0
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8
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1
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0
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6
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4
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00
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4
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2
0
3
55
8
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0
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9
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8
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3
66
8
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7
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1
287,526(249,574)
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1,
7
9
3
,
6
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6
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3
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8
,
8
9
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3
4
4
51
7
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2
4
8
77,567178,243
La
n
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h
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4
,
8
3
5
)
(1
8
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1
6
7
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14
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3
3
3
17
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206,333236,833
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s
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9
8
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3
8
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9
4
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9
5
9
)
(6
1
6
,
8
8
7
)
(6
3
8
,
8
1
5
)
(660,743)(917,671)
Do
w
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w
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23
2
,
9
3
1
(5
8
,
0
4
9
)
(3
3
,
2
8
4
)
(8
,
6
2
9
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21,02650,581
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j
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-
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12
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2
8
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6
0
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5
6
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5
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1
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7
0
6
,
4
0
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5
4
9
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7
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2
1,366,190(954,773)
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4
Ordinance No. 2015-____
Page 1
ORDINANCE NO. 2015-_____
ORDINANCE APPROVING THE 2015-2016 FISCAL BUDGET
FOR THE UNITED CITY OF YORKVILLE
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE
have duly held all Public Hearings, allowed public input, and have duly considered
formation of a budget for the 2015-2016 Fiscal Year; and
WHEREAS, a tentative budget was duly announced and available for examination at
the City offices of the UNITED CITY OF YORKVILLE; and
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE
deem it in the best interest of the City for the orderly operation thereof to pass and
approve the 2015-2016 Fiscal Year Budget being submitted on April 28, 2015 at its
regular City Council Meeting:
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois that the 2015-2016 Budget totaling
$_______________ including the amounts of $___________ General Fund, $_________
Motor Fuel Tax Fund, $________ Vehicle & Equipment Fund, $_________ Sewer Fund,
$_________ Water Fund, $_________ City-Wide Capital Fund, $_______ Debt Service
Fund, $_______ Land Cash Fund, $_________ Parks & Recreation Fund, $________
Library Operations Fund, $_______ Library Debt Service Fund, $______ Library Capital
Fund, $______ Countryside TIF Fund, $_______ Downtown TIF Fund, $______
Sunflower SSA Fund, and $______ Fox Hill SSA Fund is hereby adopted for the 2015-
2016 Fiscal Year, as presented.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this 28th day of April, A.D. 2015.
______________________________
CITY CLERK
Blank Ordinance
Ordinance No. 2015-____
Page 2
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this 28th day of April, A.D. 2015.
______________________________
MAYOR
Ordinance No. 2015-____
Page 1
ORDINANCE NO. 2015-_____
ORDINANCE APPROVING THE 2015-2016 FISCAL BUDGET
FOR THE UNITED CITY OF YORKVILLE
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE
have duly held all Public Hearings, allowed public input, and have duly considered
formation of a budget for the 2015-2016 Fiscal Year; and
WHEREAS, a tentative budget was duly announced and available for examination at
the City offices of the UNITED CITY OF YORKVILLE; and
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE
deem it in the best interest of the City for the orderly operation thereof to pass and
approve the 2015-2016 Fiscal Year Budget being submitted on April 28, 2015 at its
regular City Council Meeting:
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois that the 2015-2016 Budget totaling
$37,154,706 including the amounts of $14,190,635 General Fund, $871,497 Motor Fuel
Tax Fund, $616,130 Vehicle & Equipment Fund, $2,941,087 Sewer Fund, $7,949,715
Water Fund, $5,900,204 City-Wide Capital Fund, $310,775 Debt Service Fund, $580,832
Land Cash Fund, $1,795,940 Parks & Recreation Fund, $716,122 Library Operations
Fund, $749,846 Library Debt Service Fund, $11,895 Library Capital Fund, $96,571
Countryside TIF Fund, $356,030 Downtown TIF Fund, $37,594 Sunflower SSA Fund,
and $29,833 Fox Hill SSA Fund is hereby adopted for the 2015-2016 Fiscal Year, as
presented.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this 28th day of April, A.D. 2015.
______________________________
CITY CLERK
Ordinance with amounts, including amendments
Ordinance No. 2015-____
Page 2
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this 28th day of April, A.D. 2015.
______________________________
MAYOR
United City of Yorkville, Illinois
Fiscal Year 2016 Budget
May 1, 2015 to April 30, 2016
Elected Officials
Mayor: Gary J. Golinski
1st Ward Alderman: Carlo Colosimo
1st Ward Alderman: Ken Koch
2nd Ward Alderman: Jackie Milschewski
2nd Ward Alderman: Larry Kot
3rd Ward Alderman: Joel Frieders
3rd Ward Alderman: Chris Funkhouser
4th Ward Alderman: Rose Spears
4th Ward Alderman: Diane Teeling
City Clerk: Beth Warren
Administration
City Administrator: Bart Olson
Director of Finance/Deputy Treasurer: Rob Fredrickson
Director of Public Works: Eric Dhuse
Chief of Police: Rich Hart
Director of Community Development: Krysti Barksdale-Noble
Director of Parks & Recreation: Tim Evans
Library Director: Michelle Pfister
Purpose:
Please accept this report and budget spreadsheet as proposal for the FY 16 budget. The budget
proposed for approval by the City Council is for expenses and revenues scheduled to be spent and
collected, respectively, between May 1, 2015 and April 30, 2016.
Background and “the big picture”:
The City Council last discussed a comprehensive budget proposal in April 2014, when we
approved the FY 15 budget, with additional information for FY 16, FY 17, FY 18, and FY 19. This
approval represented the third five year budget for the City, and we return to a five year-budget again
this year.
Last year’s budget discussion focused on the long-term stability of the general fund, and the
ongoing discussion of capital projects associated with the Road to Better Roads project. The water and
sewer funds were shored up in the short term through long-term rate adjustments. The general fund was
left with note to reexamine figures as the FY 14 audit was completed.
As discussed in the water fund discussion throughout this budget memo, the City’s rate increases
last year were met with an unseasonably cool and wet summer, both of which caused lower than average
usage rates. As a result, the stability of the water fund is back under discussion in this year’s budget
proposal.
In past year’s budget proposals, we’ve forecasted fiscal distress 3-5 years in the future, almost
every year. In this year’s budget proposal, that fiscal distress did not continue to stay 3-5 years in the
future. We are looking at significant issues beginning at the end of fiscal year 2017. Without
addressing any of the issues with LGDF reductions at the state level, the City will be looking at
potentially significant cuts in FY 17 if revenue projections turn out to be true. To illustrate the non-
movement of the City’s fiscal distress from last year’s budget proposal to this one, I present the
following charts:
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC: Department Heads
Date:
Subject: FY 16 budget narrative
1
(2,000,000)
(1,500,000)
(1,000,000)
(500,000)
-
500,000
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
General Fund -Surplus(Deficit) Comparison
FY 15 Budget FY 16 Budget
(500,000)
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
General Fund -Fund Balance Comparison
FY 15 Budget FY 16 Budget
2
Finally, this year’s biggest discussion will likely occur around the aging and deteriorating
infrastructure in the Countryside subdivision. In short, Countryside’s entire roadway and water system
needs to be replaced to the tune of around $8,000,000. Roadways are at the end of their useful lifespan,
and may not make it through another snow-plow season. Watermain breaks in the subdivision occur at a
rate over 3x as frequent as what industry standards would consider the threshold to replace a water main.
While the City has $1.4m in bond proceeds leftover from the Game Farm project bond (due to the
project coming in under estimate), the remaining $6.6m in infrastructure must be funded with a
corresponding revenue increase. This issue is studied in depth in the Items of Note section below.
(7,000,000)
(6,000,000)
(5,000,000)
(4,000,000)
(3,000,000)
(2,000,000)
(1,000,000)
-
1,000,000
2,000,000
3,000,000
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
Aggregate City Budget -Surplus(Deficit)
Comparison
FY 15 Budget FY 16 Budget
(2,000,000)
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
Aggregate City Budget -Fund Balance
Comparison
FY 15 Budget FY 16 Budget
3
Changes in budgeting
Last year’s budget narrative memo included a year-by-year breakdown of changes between what
was being proposed in the FY 15 budget proposal, and what had been proposed for the same fiscal year
as part of the FY 14 budget proposal. We move away from that structure this year, as only a few
significant changes are proposed. For each fiscal year, we will discuss the fiscal snapshot of the general
fund, water fund, sewer fund, and aggregated budget and highlight significant capital improvements.
There are no significant changes in budget format from last year to this year.
4
Year-by-year summary, FY 15 projections
The outlook for FY 15 has modestly improved since the FY 15 budget was approved in April
2014. We now expect the general fund to run a surplus of $200,000 instead of $156,000. Increases in
revenue projections (garbage surcharge, sales taxes) have been offset by increases in expenditures
related to the proposed write down of IMET restricted funds (explained in the Items of note section
below). This modest improvement puts fund balance at 29.6% heading into FY 16.
The outlook for the water fund is negative. The City saw a significant reduction in the amount of
water used in FY 15 from historical averages, resulting in a major shortfall in the fund. Additionally,
the City saw a total shift away from regular building permits to BUILD-incentive program permits in FY
15, which means far less revenue in water connection fees than projected. Assuming expenditures stay
on projection, the water fund is looking at a $529,000 deficit for FY 15 when our original budget
proposal only showed a $254,000 deficit. This leaves our water fund balance at 26% in FY 15, and sets
us up for a more difficult discussion regarding water revenues in FY 15 (explained in Items of note
section below).
The outlook for the sewer fund is slightly more negative than expected but sustainable. Without
the large revenue swings seen in the water fund and a healthy fund balance, the sewer fund is able to
absorb a larger than expected deficit. The larger deficit is related to the IMET funds, some additional
Route 47 sewer work and the higher price of the City’s vactor truck.
The aggregate budget outlook is stable. A modest projected improvement of ~$700,000 is
caused by improvements in the General Fund and deferred capital improvements in MFT and City-wide
Capital. We expected to sit at an aggregate fund balance of $11.6m and project to be at ~$12.3m at FYE
15.
All capital projects discussed in the FY 15 budget and its amendments have continued without
major change. The Road to Better Roads program, Downtown Parking Lot, Game Farm Road
engineering, Route 47 expansion, Cannonball LAFO resurfacing, Kennedy Road engineering,
Greenbriar and Sunflower pond naturalization, Sunflower drainage improvements, Riverfront Park grant
project, and Grande Reserve Park B are all progressing as expected. Route 34 improvements are on a
slightly delayed schedule and Baseline Road bridge repairs ended up being significantly more expensive
than planned and need to be reevaluated.
5
Year-by-year summary, FY 16 proposed budget
General Fund
Surplus (Deficit) $1,357
Fund Balance 29%
Notes –
1) 3.25% merit increases for staff
2) No new staff, including police officers
Water Fund
Surplus (Deficit) ($206,196)
Fund Balance 7%
Notes
3) Effective fund balance is 15%, as the 7% calculation includes $4m worth of
bond proceeds related to Countryside.
4) Includes proposal to offset FY 15 revenue shortfall with $1.25 increase in
WINF Fee per month, and proposal to fund Countryside watermain
improvements with additional $3 increase in WINF Fee per month.
5) Funds Countryside watermain improvements for most of subdivision through
issuance of debt.
6) Includes well rehabilitations for Well 4, Well 7, Well 8 and Well 9, on
recommendation from staff.
Sewer Fund
Surplus (Deficit) ($391,842)
Fund Balance 50%
Notes
7) Contains proposal to do additional sewer improvements funded entirely by
YBSD. While YBSD has not formally reviewed the project scope, they have
expressed interest in reducing I&I in town.
Aggregate Budget
Surplus (Deficit) ($5,590,237)
Fund Balance $6,700,046
Notes
8) Major deficit due to spend down of Game Farm and Somonauk bond proceeds
Capital Projects List
Public Works Material Storage Building (funded by DCEO grant), Baseline Road Bridge,
Road to Better Roads program, Wrigley EDP intersection improvements (funded by IDOT
grant), Beecher and Corneils Road improvements (funded by settlement proceeds), Downtown
streetscape improvements, Game Farm and Somonauk Rd improvements, Countryside roadway
and water main improvements, comprehensive water system study, Well 8 rehabilitation, Bristol
Bay regional park improvements (funded by IDNR grant), Riverfront Park improvements
(funded by IDNR grant), Grande Reserve Park A (required by IDNR grant agreement), and
Blackberry Creek nature preserve (required by IDNR grant agreement).
6
Year-by-year summary, FY 17 projections
General Fund
Surplus (Deficit) ($521,902)
Fund Balance 23%
Notes –
1) Undetermined merit increases for staff
2) No new staff
3) Transfer to debt service increases modestly, due to rollback of non-abated
property taxes
Water Fund
Surplus (Deficit) $281,886
Fund Balance 24%
Notes
4) No major initiatives
Sewer Fund
Surplus (Deficit) ($388,677)
Fund Balance 36%
Notes
5) No major initiatives
Aggregate Budget
Surplus (Deficit) ($789,618)
Fund Balance $5,910,428
Notes
6) Major issue involves correcting General Fund structural deficit
Capital Projects List
Road to Better Roads, Kennedy Road multi-use path construction (funded by IDOT
grant), Route 34 east expansion commencement, and Bristol Bay regional park completion.
7
Year-by-year summary, FY 18 projections
General Fund
Surplus (Deficit) ($904,844)
Fund Balance 17%
Notes
1) Undetermined merit increases for staff
2) No new staff
3) Increase in transfer to debt service to offset rollback of non-abated property
taxes
Water Fund
Surplus (Deficit) ($171,192)
Fund Balance 17%
Notes
4) Rehabilitation of Well 7
5) Commencement of Route 71 water main relocation
Sewer Fund
Surplus (Deficit) ($394,208)
Fund Balance 23%
Notes
6) No major initiatives
Aggregate Budget
Surplus (Deficit) ($2,092,709)
Fund Balance $3,817,719
Notes
7) Major issue involves correcting General Fund structural deficit
8) $3,000,000 fund balances represents significant fiscal distress
Capital Projects List
Road to Better Roads, Route 71 expansion, Route 34 eastern expansion, Kennedy Road
multi-use path completion, Well 7 rehabilitation, and Route 71 water main relocation.
8
Year-by-year summary, FY 19 and FY 20 projections
General Fund FY 19 FY 20
Surplus (Deficit) ($1,255,986) ($1,659,171)
Fund Balance 8% -1.7%
Notes
1) Undetermined merit increases for staff
2) No new staff
Water Fund
Surplus (Deficit) ($381,175) ($537,100)
Fund Balance 7% -5%
Notes
3) Rehabilitation of Well 4 and Well 9
4) Completion of Route 71 water main relocation
Sewer Fund
Surplus (Deficit) ($403,742) $128,880
Fund Balance 9% 16%
Notes
5) No major initiatives
Aggregate Budget
Surplus (Deficit) ($2,241,916) ($2,292,759)
Fund Balance $1,575,803 ($716,956)
Notes
6) Major issue involves correcting General Fund structural deficit
7) $3,000,000 fund balances represents significant fiscal distress
Capital Projects List
Road to Better Roads, Well 4 rehabilitation, Well 9 rehabilitation, and Route 71
watermain relocation completion.
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Items to note – big picture
Items to note – State Budget Proposal
On February 18, 2015, Governor Rauner made his FY 16 State budget address. Among his
initiatives is a proposal to cut the disbursements of income tax to municipalities (LGDF) by 50%. For
us, this represents an $800,000 annual reduction, or around 5.5% of our total revenues. This is
especially concerning given the City’s five-year fiscal outlook. Since FY 11, the City has made major
progress in stabilizing our long-term outlook. Now, a couple years into figuring out how to fund our
ongoing capital projects and faced with a structural deficit in FY 17 through FY 20, the City faces
additional responsibilities via the Governor’s proposal.
Because of the timing of the budget speech, staff has not fully vetted options for addressing the
Governor’s proposed cuts. Additionally, the early indication is that the proposal is going to meet some
stiff resistance from the veto-proof Democratic majorities in the Senate and House, the IML, and all
regional Councils of Governments. Any cut to LGDF would have to be met with serious consideration
over staff cuts, benefit reorganization, project deferrals, service cuts, use of fund balance, and fee and
tax increases.
Items to note – Capital Projects
The City’s Capital Improvement Plan is attached for your use. Some of these projects are wholly
within the City’s control (road, water and sewer improvements), some are within the State’s control
(Route 71 expansion) and others are dependent upon a variety of factors (Well No. 6 and Water
Treatment Plant due when City hits 25,000 population). The biggest discussion the City is faced with is
how to balance the maintenance needs of existing infrastructure against the concerns by residents against
higher taxes and fees both in the present and future.
An outline of the proposed yearly capital projects are included in the year-by-year summaries
above. In general, we are proposing to fund more projects in FY 16 than we funded in FY 14 and FY 15
combined.
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Items to note – Capital Projects, Road to Better Roads
The City Council’s main focus for capital projects has been pavement rehabilitation via the Road
to Better Roads program. In summer 2013, the first year of the Road to Better Roads program resulted
in a $950,000 total investment in roadway projects. In Summer 2014, the City spent over $1.2 million
between pavement, water, and sewer. In Summer 2015, we are proposing over $1.3 million in Road to
Better Roads projects, along with an additional Countryside infrastructure rehabilitation project of
approximately $6 million.
Out of our annual Road to Better Roads budget, $800,000 is allocated to pavement
improvements. This is still far short of our $2 million annual target to keep our road system from
deteriorating. As part of this budget proposal, staff is updating the roadway scores based on work
completed by the City in the past few years. This update will be used as part of our FY 17 and beyond
Road to Better Roads schedule. In the meantime, the current five-year Road to Better Roads plan is
attached and summarized below:
FY 2016
Van Emmon Street, Ridge St, Washington St, Morgan St, State St
Alternate bids including Blaine St Dolph St, W Orange St.
FY 2017
King St, Church St, Sanders Ct, Appletree Ct, Diehl Farm Rd
FY 2018
W Washington St, W Fox St, E Orange St
FY 2019
E Spring St, TBD
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
Actual Budget Proposed
FY 2014 FY 2015 FY 2016
Capital Budget Comparison
11
FY 2020
TBD
Items to note – Capital Projects, unfunded
1) Sycamore Road and Route 34 traffic signal (City-wide Capital Fund)
a. A temporary signal has been installed at this intersection since 2008. Original agreement
with IDOT said that a permanent signal was supposed to be installed by 2010. Agreement
was extended through 2013, at the request of the City. Permanent intersection
improvements, when constructed will be three sides (two on Route 34, one on Sycamore
Road). If the Sexton property (to the north) ever develops, that landowner will have to
completely redo the intersection improvements to accommodate a fourth leg. Each year the
temporary improvement agreement remains in place, we are responsible for 100%
maintenance of the signal. Since the signal is temporary, it is not in good condition four
years later, and is expensive to maintain each year ($10,000). There is a chance that IDOT
would force us to either put in the permanent intersection improvements or take down the
temporary. More than 21,000 vehicles per day traverse this intersection on Route 34, and
900 of them use the Sycamore Road leg of the intersection.
b. Cost estimate – $250,000. We have not proposed to install this signal within the five year
budget, because we expect IDOT to come through and widen Route 34 near this intersection
in the next five years. When that occurs, IDOT will pay for 67% of the overall intersection
improvements and will continue to pay for 67% of the annual maintenance costs of the traffic
signals. Currently, the City pays for 100% of the annual maintenance costs.
2) Beecher Center Maintenance (City-wide Capital Fund)
a. The HVAC unit in the Beecher Center was originally installed in 1980. Its useful life span
should have been 15 years. A complete replacement for the existing units is $400,000,
because it is under the roof (the roof would have to be rebuilt). Even if individual
components of the unit go out, we would not be able to replace them because nobody makes
replacement parts for the HVAC unit. One possible thought by staff, should this project
become a necessity, is to spend an additional $250,000 ($650,000 total) and have the HVAC
unit installed on the ground near the building, have new ducts run, and update the kitchen in
the facility (economies of scale to do the projects all at once). If the HVAC unit were
installed on the ground, as opposed to on the roof, we could save the roof replacement costs
in the future when the HVAC unit has to be replaced again.
b. Cost estimate - $400,000 or $650,000, whenever the HVAC breaks or we think we should
replace it.
3) South Main St water main replacement (Water Fund)
a. 80+ year old water main in the area near Van Emmon Road and Beecher St. This main
services over 30 homes directly, many more indirectly. Fire protection is diminished due to
low water pressure.
b. Cost estimate - $200,000.
4) Elizabeth St water main replacement (Water Fund)
a. 60 year old water main on Elizabeth Street. This main services over 24 homes directly, and
many more indirectly. Fire protection is diminished due to low water pressure.
b. Cost estimate - $175,000.
12
5) Orange Street water main replacement (Water Fund)
a. Water main replacement near Orange Street and Olsen Street, which will tie to dead end
mains together. Connecting two dead ends in a loop will improve fire protection and water
quality.
b. Cost estimate - $60,000.
6) Olsen Street water main replacement (Water Fund)
a. 60+ old year water main in the area near Orange St. from South Main Street to Mill Street.
Fire protection is diminished due to low water pressure.
b. Cost estimate - $150,000.
7) Washington Street water main replacement (Water Fund)
a. 80+ year water main in the area of E Washington Street. Replacement would improve fire
protection and flow of water.
b. Cost estimate - $150,000.
8) SCADA sewer monitoring system (Sewer Fund)
a. The City has SCADA systems on its water facilities, which allows for remote monitoring and
control of industrial facilities. Installing this on our sewer lift stations and pump stations
would improve safety and prevent backups.
b. Cost estimate - $90,000.
9) River Road sewer replacement (Sewer Fund)
a. Replace and move a sanitary sewer that is currently under a resident’s garage near the Fox
River on River Road. If the sewer breaks before we replace it, we will have to tear down and
replace a garage. If we move the sewer before it breaks, we save garage replacement costs in
the future.
b. Cost estimate - $100,000.
10) Bristol Bay intersection improvements (City-wide Capital Fund)
a. Pursuant to the 2010 annexation agreement amendment with Bristol Bay, the City is
responsible for intersection improvements at Route 30 and Route 47, Galena Road and Route
47, and at Bristol Bay Drive and Route 47. The total cost of these three improvements is
over $3.3 million. The intersection improvements at Route 47 intersections of Galena Road
and Route 30 are $1.224 million and $701,000 respectively. The remaining $1.4 million is
associated with the additional subdivision entrance and traffic signal at Bristol Bay Drive.
b. Cost estimate - $3.329 million in total.
11) Beecher Center Park (Vehicle & Equipment Fund – Park Capital)
a. The playground equipment at Beecher Center Park is closely approaching the end of its
useful life span. Last year, we estimated that the equipment would need to be removed in FY
14 or FY 15. Based on our most recent assessment of the playground, we anticipate that the
equipment would not need to be removed until FY 18 or FY 19.
b. Cost estimate – policy decision
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12) Fox Hill water and sewer recapture (Water Fund and Sewer Fund)
a. In 2003, the City required Fox Hill developers to oversize water and sewer mains out to the
Fox Hill subdivision. This original cost for water and sewer oversizing was $807,000.In the
recapture agreement for these projects, the City agreed to compound interest with final
payback by the City due in 2023. If a developer develops in the recapture area prior to 2023,
the City has the right to charge the developer their portion of the recapture fee (which then
gets forwarded to the Fox Hill developer).
b. Cost estimate – At FYE 2015, total amount will be $1.781 million. The original principal on
this obligation was $807,847, meaning we have racked up $973,386 in interest in 11 years.
13) Public Works building maintenance issues
a. The Public Works building at Tower Lane was built in the 70s, and was originally designed
as a pole barn-style garage. It has been remodeled several times throughout the past 40
years. The City has 2 acres of vacant land at the Wolf Street property, which could serve as a
location for a replacement building.
b. Cost estimate - The office area of the building could be rebuilt for $120,000 ($100 / sf). The
garage could be torn down and rebuilt with a new pole barn building for around $200,000.
Construction of a new building would run upwards of $1,000,000.
14) Emerald Ash Borer Tree replacements
a. The City has removed 1,600 trees in the parkways that have been impacted by the Emerald
Ash Borer. This number does not include any trees throughout the City that are on private
property. We currently replace 50 trees per year under our Parkway Tree Program, and we
could expand that number to 100 if desired. Alternatively, we could go out to bid for the
procurement and installation of hundreds of trees.
b. Cost estimate - $300 per tree with outsourced installation included.
15) Quiet Zones – Mill Road, Kennedy Road
a. We’ve received complaints about train horns at the Mill Road and Kennedy Road crossings
for the past several years. These crossings are 0.75 miles apart, meaning that they would
have to be completed in tandem to have an effect of complete train horn silence. The process
to initiate a quiet zone has been talked about for a number of years, and ultimately the hang-
up involves funding the crossing improvements. The quiet zone process has to be reviewed
and approved by the Federal Railroad Administration (FRA) and they require any number of
upgrades to the crossing to achieve a safety level based on the layout of the crossing, the
amount of trains, the speed of the trains, the amount of cars, accident history, etc. It is a very
time intensive and costly process, unfortunately. Our City engineers have completed them in
other towns and they can run anywhere from $100,000 to $1,000,000 per intersection and
usually take 12-18 months to complete.
b. Cost estimate – $200,000 to $2,000,000 gross, with potential 80% funding available through
state grants.
16) Quiet Zones – Poplar Drive, River Birch Lane, Morgan St, Adams St, State St, S Main St, Route 47,
Heustis St, Mill St, Van Emmon Park private driveway
a. Same explanation as the previous item, except there are 10 crossings within a 1.8 mile
section of railroad track. Poplar (River’s Edge) and River Birch Lane (White Oak Estates)
are somewhat removed from the downtown crossings, but are 0.75 miles apart. River Birch
Lane and Morgan Street (the most western downtown crossing) are only 0.33 miles apart.
14
b. Cost estimate - $100,000 to $1,000,000 per intersection, with potential for 80% grant funding
and $50,000 to $70,000 per closed intersection.
17) Mill Road improvements
a. One of the worst rated roads for surface conditions, partially due to its uneven surface,
narrow footprint, and antiquated rail crossing.
b. Cost estimate - $2,850,000 for mill and overlay of existing roadway and crossing
improvements.
18) Baseline Road
a. One of the worst rated roads in the City.
b. Cost estimate - $560,000
19) Well No. 6 and Water Treatment Plant
a. Once the City reaches a population of 25,000, we will need an extra well and water treatment
plant in order to keep adequate water supply and pressure throughout town. The City has
planned for this well and treatment facility to be sited at the Bristol Bay water tower, but
would need to update the plans for the facility (it would mimic the Grande Reserve facility).
b. Cost estimate - $4,850,000, anticipated for FY 19 and FY 20.
Items to note – Economic Development
The YEDC Executive Director has informed the YEDC Board of her future retirement in 2016.
The Board is discussing their recruitment of the next Director and the status of the organization overall.
In the past few years, the YEDC Board and its executive members ($5,000 per seat) has seen a fair
amount of turnover, leading to instability in the organization’s budget. While the YEDC has picked up
members from the recession years, membership is still below its peak pre-recession levels.
As a result of the ongoing budget discussions, the YEDC will be asking the City for additional
funding in FY 16 to bridge the potential hire of the successor Executive Director. While the YEDC’s
plan of action has not been finalized, it is thought that they will keep both the successor and existing
Directors on payroll for an intermediate transition period. The YEDC Executive Board has committed
to and paid $6,000 in their annual dues effective in 2015. This is a permanent increase of $1,000 (or
20%). The Executive Board felt that this would be a way they could lead by example, and to
demonstrate their commitment to the corporation.
As the largest contributor to the YEDC, the City has a major policy decision to make. This
decision is outlined below – but the budget impacts are likely to be much greater in FY 16 regardless of
City choice. For this reason, we have recommended that the FY 16 appropriation for economic
development be significantly increased.
The City of St. Charles considered a similar policy question in 2009; their City Council analysis
memo is attached for your use. The second page of the memo, which lists the various functions of
economic development staff, is totally applicable to our discussion. I am not aware of many
municipalities changing their economic development method since 2009 (besides Oswego, which is not
listed in the memo), so the third page’s list of economic development methods is still valid and
applicable to our discussion. Pages 4 through 8 of their memo outlines the City Administrator’s
15
recommendation on the various options, and it is attached simply as a frame of reference for their
discussion. However, Yorkville’s analysis is as follows:
1) Keep the participation in the YEDC as a public-private partnership (regardless of funding
amount).
a. Pros –
i. Economic Development functions for the City are offset by the private sector.
ii. YEDC meetings give the business community a standing, formal platform to
interact with the Mayor on community and economic development issues.
iii. As largest contributor, City has major say over operation of the YEDC.
iv. Arms length discussions about confidential proposals can occur – businesses may
feel more comfortable to discuss private information with YEDC as opposed to
City.
v. YEDC is not subject to FOIA laws, giving businesses greater security over their
confidential business information.
b. Cons –
i. Director and organization is actually controlled by a majority vote of the board.
ii. Even though the City is the major contributor, the Board could guide the
organization independently or against the City’s wishes.
iii. Membership based organization could lead to feeling that organization is only
advocating for its paying members, rather than the community as a whole.
iv. Director spends a fair amount of time fundraising, instead of recruiting or
retaining businesses.
2) Hire an in-house economic development staff member (under Community Development)
a. Pros –
i. Total City control over economic development operations.
ii. City employee would be advocating for interests for the entire community.
iii. City employee would have to disclose conflicts of interest, secondary
employment, and statements of economic interest.
iv. FOIA allows for exemptions for confidential or proprietary business information.
v. Business recruitment and planning staff could work closely together to resolve
issues before the business selects a property to develop upon or to move into.
b. Cons –
i. City is on the hook for 100% of salary, benefits, pensions, and operational costs
for the employee. In Oswego, this cost ends up being around $190,000 annually.
ii. Businesses may be less likely to share information with the City under fear or
public release through FOIA.
iii. Clerk’s Office would have to spend more time responding to more complex
FOIAs.
16
3) Bring economic development functions in-house (current employees in Community
Development)
a. Pros –
i. No major incremental cost, as compared to hiring a new staff member
ii. [All of the same pros as hiring an in-house economic development staff]
b. Cons –
i. Stretches Community Development staff very thin, as compared to hiring a new
staff member
ii. [All of the same cons as hiring an in-house economic development staff]
Items to Note – Police Officers
The FY 15 five-year budget proposal included two new police officers in May 2015 (FY 16).
This would have brought the City up to 32 sworn officers, allowing the City to have a staffing count
above regional averages and to run a designated traffic unit during peak travel hours.
The City’s five year budget outlook in FY 15 had stable years in FY 15, and FY 16, moderate
fiscal distress in FY 17, and a major imbalance in FY 18 and FY 19. In past years, we have forecasted
this same window of distress (2-3 years in the future), but this is the first year where our window did not
remain in the future.
Given the shortened window for fiscal stability, and the possibility that local revenues at the state
level could be swept, staff is proposing to shelve the two officers for FY 16. At 30 sworn officers, the
City is still at regional averages, and is significantly better staffed than during the recession. Staff
proposes to re-examine this proposal in October 2015, which will give us a full picture of the City’s FY
15 finances and the state’s budget administration.
Items to note – Countryside infrastructure
Countryside roadways are among the worst rated roads in the City. All roads in the subdivision
have passed or are approaching the point where a total reconstruction is necessary. Staff has looked at
the surface course of the roadways and we do not think that some of the roads will make it through the
next two next winters. These roads were not included in past year’s budget proposals given the
enormous cost of replacing all roads within the subdivision. With this year’s budget proposal, we have
$1,400,000 leftover from the bond issuance related to Game Farm Road that must be spent on roads
somewhere in the City.
The City averages 12 watermain breaks each year. Of this amount, more than 24% occur in
Countryside. The industry standard for watermain breaks per 100 miles considered unacceptable and in
need of replacing is 25 per 100 miles. The Countryside subdivision water mains have a rate of breaks at
90 per 100 miles, over 3.6x the accepted average.
Unfortunately, the cost to replace all roads in the subdivision is ~$2,200,000, and the cost to
replace all watermains in the subdivision is over $5,500,000. While we could dedicate $1.4m in road
bond funds, the remaining $800,000 in road costs would mean a significant increase in our annual Road
to Better Roads project budget. A more realistic approach would be to maximize our roadway
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improvements with existing funds and replace watermains under those roads only. Should the City
Council proceed with funding Countryside infrastructure improvements, staff will make more detailed
recommendations on which roads can be funded. The most likely scenario, given the City’s bond levels,
would be to fund about 75% of the infrastructure through a bond issuance of around $4.25m, and figure
out how to fund the remaining 25% in a future budget year. Any bond for Countryside infrastructure
would have to be paid for with an increase in a stable revenue source, such as the WINF Fee.
Finally, the engineering work for the infrastructure in the subdivision will take months to
complete, meaning construction on the majority of the infrastructure will not occur until Spring 2016.
Items to note – water fund
The City Council approved a three year water rate structure in April 2014. In FY 15, the water
rate is $14 bi-monthly for the first 350 cubic feet of usage and $2.97 for each 100 cubic feet thereafter.
In FY 16, the water rate will be $15 bi-monthly for the first 350 cubic feet of usage and $3.65 for each
100 cubic feet thereafter. In FY 17, the water rate is set to be $17 bi-monthly for the first 350 cubic feet
of usage and $4.30 for each 100 cubic feet thereafter.
With the FY 15 rate structure, the City was projecting a FY 15 water sales total of just over
$2.12m. Water usage being equal from year to year, we expected an increase of $360,000 over FY 14
figures. The current FY 15 revenue projections are only $1.95 million, a shortfall of around $175,000
per year. This is great from a long-term perspective, as reduced water consumption will save residents
money through deferred capital infrastructure upgrades and expansion. However, this is not sustainable
in the short term, as water fund deficits will occur.
The fiscal health of the water fund, an enterprise fund, requires that additional revenue be raised
to match expenses. The discussion last year first started on ways to cut costs within the water fund.
This discussion first started with existing debt service (the funds largest expense), to capital projects, to
personnel staffing levels, and to department operation costs. While modest savings can be made in
operational costs, these will not significantly impact the massive structural imbalance of the fund caused
by past infrastructure expansion (debt service), the need for current projects (capital costs), and revenue
shortfalls caused by low usage totals. Thus, rates must continually be addressed each year.
The FY 15 budget proposal called for water fund reserves of between 21% and 44%, right within
the range of acceptability of the City’s old fund balance policy (15% to 25%) and new fund balance
policy (minimum 30%). Without addressing the Countryside water infrastructure bond (entirely offset
through imposition of a flat fee), the revenue shortfalls in the water fund caused by decreased demand
put the water fund at 7% in FY 16, temporarily increasing to 19% in FY 17, decreasing back to 7% in
FY 18, and then cratering in FY 19 and FY 20 to a negative fund balance. According to the City’s new
fund balance policy, the water fund must raise back to 25% in FY 16, which would require an additional
$1.372m in revenue in FY 16 alone. That figure is on top of the rate increases approved by City Council
in April 2014. Given the discussion of the rate increase in April 2014 (which was projected to add
$360,000 between FY 14 and FY 15), we are exploring all long-term budget options. In the short term,
the City would have to increase the water infrastructure fee an additional $8.50 per billing cycle per
customer to make up the lost revenue.
While a sizable percentage of usage will be caused by the price sensitivity of residents, we feel
that weather patterns during the summer are more likely to be a bigger factor. Because of this, we are
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proposing the following rate and fee structure and acknowledging the financial risk of the usage
variable:
- Cease the BUILD program in June 2015. The program has correlated with a modest bump in
building permits, but is clearly not impacting totals to a degree that justify its lost revenue. This
would result in a positive financial swing of $70,000 assuming the regional housing economy
continues to grow moderately.
- Set the monthly WINF Fee back to $8.25, up from $4 in FY 15. Of this $8.25, $4 would be
related to long-term debt payments, $3 related to debt service associated with Countryside
watermain improvements, and $1.25 related to bridging the revenue shortfall from usage figures
in FY 15. This would result in a bi-monthly billing WINF Fee of $16.50. This additional $1.25
per month would generate approximately $105,000 annually.
- Increase the base usage amount from a bi-monthly figure in FY 16 from the scheduled amount of
$15 to $16. This would result in an increase of $0.50 per user per month, and would generate
approximately $40,000 annually.
Adding these policy recommendations together, the City would be looking at a probable revenue
increase of $215,000 from FY 15 to FY 16, and would be at risk for a shortfall of $200,000 if usage
statistics stay at FY 15 levels. We think that the unseasonably cold Summer 2014 weather patterns
resulted in suppressed usage:
FY 2013 water usage total 66,300,000 cu. ft.
FY 2014 water usage total 62,700,000 cu. ft.
FY 2015 water usage total 58,300,000 cu. ft. (estimate)
Items to note – IMET Loss on Investment in FY 15
The City has participated in the Illinois Metropolitan Investment Fund (IMET) since June 2011.
In late 2014, IMET notified all participants that it had been defrauded in the amount of $50.4m. As a
result, around 2.8% of IMET’s portfolio was compromised and $320,000 in funds held in Yorkville’s
name were restricted for withdrawal. At the time, the City chose to withdraw all other funds from
IMET and placed those funds in collateralized accounts with Old Second and Castle Bank.
The alleged fraudster is currently facing federal charges and the recovery process has been
underway for months by IMET and its partners. As seized assets are liquidated, the City receives a
percentage of funds. To date, the City has received one disbursement of funds totaling $5,500.
Staff recommends writing off the loss of investment in line-items titled “loss of investment”
throughout the budget. This process is similar to a bad debt write-off, but has its own line-item for
transparency purposes. The line-items are included within the Admin Services Dept (general fund),
MFT, City-Wide Capital Fund, Parks and Recreation Capital portion of the Vehicle & Equipment Fund,
Water Fund, Sewer Fund, and Library Fund.
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Items to note – reduction in property taxes
In accordance with last year’s budget proposal, we propose to continue the City’s previously
planned drawdown of non-abated property taxes (attached on page 116). As a reminder:
1) We propose no change to the past policy decision that the City’s general fund property taxes be
increased 1-2% each year depending on consumer price index (CPI) amounts and new
construction, under tax cap rules.
2) The City’s non-abated property taxes will continue to be rolled back each year, until they are
eliminated in FY 19.
3) The Library’s operational levy will continue to be impacted by the 3-year rolling average of
property value assessments. Unlike last year, the city-wide EAV is expected to increase slightly
in FY 16, resulting in a modest increase in Library property taxes. The concept of including the
Library property tax in the reduction plan may need to be revisited next year if the EAV outpaces
the inflation limits imposed by the property tax cap.
4) The Library’s construction bond property taxes continue to increase at a marginal rate in
accordance with the debt service schedule for the bonds.
Combining all four line-items above, all property taxes are expected to be:
i. 1% reduction in FY 16 (levy and abatement ordinances already approved)
ii. 1% reduction in FY 17
iii. 1% reduction in FY 18
iv. 0.69% increase in FY 19
v. 2% increase in FY 20
Items to note - City Council goals
The City Council passed a list of 19 goals, ranked in order of importance. With the City’s fund
balance addressed in FY 13, and police staffing levels addressed in FY 14 and FY 15 the City Council
focused on infrastructure and economic development in FY 16.
Even though this budget proposal stops short of hiring the final two police officers originally
scheduled for FY 16, we do not think that development should change the focus on the other goals. As
noted in the section above, we think it is prudent to readdress this decision in October 2015.
South Side Economic Development
The south side market study is in its final stages in January 2015, and the recruitment contract
runs through mid-late 2015. We propose no further action as part of the FY 16 budget proposal.
Revenue Growth (Industrial/Commercial Incentives)
Most of this goal will involve studying incentive best practices in other municipalities. We think
most of this work can occur in-house, and so no specific budget proposal is presented.
Downtown planning and development
The Downtown TIF fund is incurring a modest deficit in FY 16 as a result of the downtown
streetlight project. As a result, no major projects are proposed in the five year budget. However, a few
of the downtown property owners are discussing the reformation of a downtown business owners group.
Should this group form and meet, the City should look at interfacing with this group. The City’s main
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interest should be to redesign the east-alley parking lot to accommodate business use of their eastern
entrances and a joint refuse facility.
Countryside Infrastructure
Discussed in detail above, we propose to tackle a majority of the pavement and water repairs in
FY 16 through issuance of an alternative revenue bond.
Vehicle Replacement
Each department is reviewing their maintenance costs and vehicle inventory. Staff will be
revising the vehicle and equipment fund in FY 17 in order to better track equipment life expectancy and
funding requests.
Staffing
Several of the departments submitted requests for new staffing in the FY 16 budget proposal.
Unfortunately, none of them made the cut for the budget proposal, given the medium term financial
outlook for the City. City staff will continue to analyze requests for proposals that have the potential to
save the City money and City staff members’ time - specifically, proposals for fleet maintenance,
buildings and ground maintenance, purchasing, and other consolidation options with Oswego and
Montgomery. Also, staff would propose that the police officers scheduled to be hired in FY 16 but
removed due to budget concerns be the first proposal considered should the FY 15 audit include
favorable information.
Capital Infrastructure
This goal will be satisfied with the ongoing discussion on the capital infrastructure plan.
Automation and Technology
Each of the departments have minor to moderate automation and technology upgrades in their
operations budgets. The biggest impact will be seen when the new City website comes online in May
2015. Staff would propose to leverage the new website’s capabilities to automate more City services,
including citizen request tracking and resident notifications.
Road Study (Update & Refresh)
The Public Works Department and EEI are working on an update of the road scores, based on
work completed by the City since the original study. This will provide us with a mid-level analysis of
the overall condition of the City road system and will aide in our decision making regarding our Road to
Better Roads program in FY 17 and beyond.
Municipal Facilities Master Plan Update
Given the City’s short-term financial outlook, staff does not propose and formal plan update in
the near term. Staff will continue to evaluate existing facilities and future locations for facilities.
Other goals
Staff will continue to work on the remaining goals and will provide updates as action plans are
created. The Comprehensive Plan Update continues in FY 16, and the School Intergovernmental
Agreement will be in front of the City Council in FY 15. Also, the FY 16 budget proposal includes the
property tax reduction plan approved by the City a few years ago.
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Items to note – bond ratings and refinancings
When S&P released its review of the City’s bond rating in December 2013, they noted
“Yorkville’s strong budgetary flexibility and very strong liquidity” as a reason for the four-level rating-
upgrade. As we stated in last year’s budget memo, it is paramount to budget for positive outcomes and
then operate in a manner which achieves those outcomes. By doing so, we’ve improved the bond rating,
which saves us money whenever we issue debt or refinance.
In this year’s budget, we are not proposing any refinancing that will have any direct financial
impact on the City. The primary reason is that we receive favorable interest rates if we issue less than
$10 million in any debt each year (bank qualification), and we feel that the Countryside watermain
project and Kendall Marketplace development-related bonds should be issued prior to any refinancing.
While the Kendall Marketplace refinancing will not ultimately impact the City’s debt capacity, it will
make the project more economically viable in the short- and long-term. Subject to market conditions at
the beginning of calendar year 2016, we would look to refinance the 2004C and 2005 bonds.
Items to note – engineering department cost analysis
We have been reviewing engineering department costs since choosing to outsource in 2011. In
summary, EEI is around $70,000 cheaper per year for the City than in-house staff. That calculation is
based upon:
1) In FY 10, our engineering department had 5 employees and the cost of the department was
about $535,000.
2) In FY 14, our outsourced costs were $466,000
a. $263,353 for routine engineering
b. $203,000 for subdivision inspections
3) In my opinion, there is more engineering work in FY 15 than there was in FY 10.
On a related note, EEI is billing out about $161,000 per year to developers that is being
reimbursed to the City, and an additional $630,000 in gross project expenses for capital projects (net
$321,000) that the City would not have been able to complete with in-house staff.
Items of note – vehicle replacement schedule
We have proposed replacement of three older squad cars per year, with the intent to get on a
60,000 mile replacement schedule. Based on an analysis completed by City staff last year, the threshold
for maintenance costs outweighing new car replacement costs is 60,000 miles. The police department
currently has 20 squad cars and 1 motorcycle. Of the 20 squad cars, only 6 cars are less than 60,000
miles. We are proposing to exchange three of the older cars each year for new cars, and to trade in the 6
cars that currently have less than 60,000 miles as they approach 60,000 miles.
All of the expenses for the squad cars are located in the vehicle and equipment fund, as they
are a capital cost. However, to adequately portray the cost of operations of the police department (and
all other departments), we are showing the gap between the cost of the police cars and the available
impact fees in the vehicle and equipment fund as a chargeback expense in the corresponding
department’s general fund section and a revenue line-item in the vehicle and equipment fund. In
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essence, we are transferring money from the general fund to the vehicle fund for the costs of the
vehicles.
The small picture – items of note in the general fund
Please accept the following information as discussion on individual line-items within the budget.
These individual line-items may change between now and the date of approval based on City Council
direction or staff recommendation (due to new information). Revenues are listed as “R#”, and
expenditures are listed as “E#”.
R1) Property Taxes – Corporate Levy 01-000-40-00-4000
a. We propose that the City corporate levy will increase in FY 17 (2%), decrease in FY 18 (-
4%) and FY 19 (-2%), before increasing again in FY 20 (2%)). This line item does not
include police pension, bond-related, library operations, and library debt service taxes. As
discussed during the tax levy proposal, the City expects total property taxes to decrease each
year through FY 18.
R2) Property Taxes – Police Pension 01-000-40-00-4010
a. The FY 15 amount exceeded our actuarial recommendation by $52,731. The excess funds
were used to pay down our net pension obligation (NPO). The new estimated NPO amount
is approximately $600,000 at FYE 15. Future years funding amounts are estimates only, and
will be analyzed each year by the City’s actuary.
R3) Municipal Sales Tax 01-000-40-00-4030
a. Based on current trends in municipal sales tax collections, we are projecting increases in
sales tax collections of approximately 2% per year through FY 20. This line item will have to
be revisited each year, as sales tax collections are highly volatile and subject to economic
fluctuations.
R4) Non-Home Rule Sales Tax 01-000-40-00-4035
a. We have budgeted for the same growth trends in non-home rule sales taxes as for municipal
sales taxes.
R5) Video Gaming Tax 01-000-40-00-4055
a. The budgeted amount represents the amount of revenue expected to be generated from the
video gaming machines at Rosati’s and Java Jills.
R6) Amusement Tax 01-000-40-00-4060
a. This is the 3% tax charged on all amusement devices and tickets within the City. The
maximum amount allowable under law for this tax is 5%. The majority of this line-item is
generated by Raging Waves, which has a large percentage of out-of-town visitors. The
second largest contributor to this amount is NCG Movie Theater, although this amount
currently has no net impact on the budget, as we are rebating 100% of the amusement tax to
the movie theater developer until we rebate $200,000 total. At that point, the rebate drops to
50% for 10 years from the development agreement.
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R7) Admissions Tax 01-000-40-00-4065
a. This is the 2.75% admissions tax charged at Raging Waves, authorized by their annexation
agreement. This amount is remitted to Raging Waves to offset their on-site infrastructure
costs.
R8) State Income Tax 01-000-41-00-4100
a. This line-item is based on our population, and estimates of state revenues put forth by the
Illinois Municipal League. We are projecting to receive $1,620,000 by the end of FY 15. For
a variety of historical and political reasons, we do not think the State will succeed in a
proposal to reduce the local share of state income taxes. However, the state is facing a large
budget deficit and Governor Rauner may be more likely to take an aggressive approach to
solving the budget deficit than Governor Quinn was. Therefore, we have budgeted for
$1.620m for each year going forward (no increase).
R9) Building Permits 01-000-42-00-4210
a. Revenue figures within this line-item are budgeted at $150,000 which will help offset costs
associated with the Chief Building Official’s salary, the Building Department Receptionist’s
salary, the part time Code Enforcement Officer’s salaries, and the cost of outsourced
inspections. If during the year, all those costs are met, any excess building permit revenue
will be transferred into the City-Wide Capital fund for the use of one-time capital expenses.
This prevents us from using one-time revenues for operating costs in the future. The
“surplus” building permit revenues are currently denoted in the City-wide capital fund budget
under line-item 23-000-42-00-4210.
R10) Reimbursement – Engineering Expenses 01-000-46-00-4604
a. Revenue figures within this line-item will offset the line item for engineering expenses in
order to net out the engineering services to equal the $240,000 contract amount.
E1) Salaries – All Departments Multiple #’s
a. We are proposing a 3.25% increase in individual full-time salaries for FY 16. We have
budgeted for reasonable, but undetermined, salary increases in FY 17 through FY 20.
E2) Health Insurance – All Departments Multiple #’s
a. We are assuming an 8% increase in health insurance costs each year through FY 20. The
actual yearend figures may fluctuate based on employees changing health plans and/or the
changes in overall rates.
E3) IMRF – All Departments Multiple #’s
a. While the IMRF fund is very well funded compared to other state-wide pension funds, we are
budgeting conservative increases in the employer contribution rates each year for FY 17
through FY 20.
E4) Training and Travel – All Departments Multiple #’s
a. The same training and conference levels are proposed as last year. Department heads have
been asked to budget for attendance at one national level or state conference per year to keep
up to date with the latest trends in management and government. Increases in individual line-
items reflect this request of the department heads.
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E5) Commodity Assumptions – All Departments Multiple #’s
a. Graduated increases in gasoline, electricity, natural gas, and simple contractual services are
not based on any particular estimate of the details of the line-item, except where specifically
noted in this budget section. From a conservative budgeting principle, we are purposefully
trying to overestimate costs to hedge on unanticipated price increases on everything from
gasoline to office cleaning.
E6) Professional Services – All Departments Multiple #’s
a. Professional services expenditures vary in each department and can be for a variety of
services. For each department, we’ve included a brief sampling of the expenses coded out of
this line-item. Full expense reports for any line-item can be obtained from the Finance
Department at any time.
b. Administration – Expenses for the minute taker, AT&T Maintenance, and safe deposit box.
Finance – Fees for municipal aggregation, utility billing, bond renewal, and the annual
accounting software maintenance agreement.
c. Police – Expenses for onsite shredding, Laserfiche, RADAR Certifications, and Searches.
d. Community Development – Access to Kendall County Community Data and Yorkville
Zoning Revision public engagement project.
e. Street Operations – CDL Licensing, drug screenings, and to public the RFP for Ash tree
removal.
f. Water Operations – Electronic meter reading services, and utility billing fees.
g. Sewer Operations – Employment ads and utility billing.
h. Parks - Copier charges, Illinois Parks and Recreation Association membership, and
employment ads.
i. Recreation – Referees, Ribs on the River website hosting, copier costs, and minute taker fees.
j. Library – Elevator maintenance, pest control, copier charges, sound system maintenance, fire
alarm repair, and minute taker fees.
E7) Salaries – City Treasurer 01-110-50-00-5004
a. We have budgeted a full treasurer salary for the entire five-year budget
E8) Salaries – Administration 01-110-50-00-5010
E9) Part-Time Salaries 01-110-50-00-5015
a. We propose to keep part-time salary in place for an undergraduate or graduate student
through FY 20. We have removed the proposal for a management analyst.
E10) 4th of July Contribution 01-110-54-00-5436
a. This line-item was approved by the City Council in FY 14. Most of the assistance has
occurred out of the Parks and Recreation Department, so we propose to include any 4th of
July related expenses out of the Recreation budget.
E11) Auditing Services 01-120-54-00-5414
a. We have completed three years of our contract with Lauterbach and Amen, the budgeted
amounts for the next two fiscal years reflect the remainder of the five year contract.
E12) Salaries – Police Officers 01-210-50-00-5008
a. In last year’s budget proposal, we had two officers scheduled for FY 16, bringing us to 32
sworn officers. This would have brought us slightly above regional staffing levels and would
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have allowed a fully staffed patrol department. Due to the long term budget picture, we do
not recommend hiring any additional police officers in FY 16. This will leave us at 30 sworn
officers (slightly below the regional average, but above the Midwest average). If the budget
projections turn out better than expected in FY 16, we would recommend that the two hires
be reinstated.
E13) Police Commission 01-210-54-00-5411
a. The spikes in the Police Commission line-item represent applicant testing years.
E14) Vehicle and Equipment Chargeback 01-210-54-00-5422
a. All of the expenses for new squad cars are located in the vehicle and equipment fund, as they
are a capital cost. However, to adequately portray the cost of operations of the police
department (and all other departments), we are showing the gap between the cost of the
police cars and the available impact fees in the vehicle and equipment fund as a chargeback
expense in this line-item.
E15) Legal Services 01-210-54-00-5466
a. The proposed increase in this line item represents the expenses regarding union contract
negotiation. This also assumes that negotiations without the use of outside counsel will not
Municipality Population Total Officers Officers per 1,000
Aurora 199,765289 1.45
Batavia 26,045 40 1.54
Carpentersville 38,080 60 1.58
East Dundee 2,888 11 3.81
Elburn 5,662 7 1.24
Elgin 109,155180 1.65
Geneva 21,717 36 1.66
Gilberts 6,952 8 1.15
Hampshire 5,619 11 1.96
North Aurora 16,930 28 1.65
Sleepy Hollow 3,339 7 2.10
St. Charles 33,302 49 1.47
Sugar Grove 9,090 13 1.43
West Chicago 27,286 49 1.80
West Dundee 7,405 19 2.57
Winfield 9,145 16 1.75
Average 32,649 51 1.80
Midwest (10,000 - 25,000)33,961,20013,228 1.70
Total Illinois 11,569,09326,945 2.33
National (10,000 - 25,000)27,664,12451,253 1.85
Yorkville (Current)16,921 28 1.65
Yorkville (FY 15)16,921 30 1.77
Yorkville (FY 16)16,921 32 1.89
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work. All arbitration related legal costs will be borne by the Special Counsel line-item in the
Admin Services department fund.
E16) Professional Services 01-220-54-00-5462
a. This line-item contains funds for the remainder of the Comprehensive Plan (through FY 17),
and an ongoing retail recruitment contract with The Retail Coach. While the current contract
must be renewed year-to-year, we recommend budgeting for the ongoing extension of the
contract.
E17) Economic Development 01-220-54-00-5486
a. The YEDC is going through a large restructuring of its board composition and members, and
will be seeking additional funds from the City in the near term. For reasons discussed above
in the Items to Note – Economic Development Section, we recommend budgeting $75,000
minimum for economic development activities.
E18) Vehicle & Equipment Chargeback 01-410-54-00-5422
a. All of the expenses for new street operations vehicles are located in the vehicle and
equipment fund, as they are a capital cost. However, to adequately portray the cost of
operations of street operations (and all other departments), we are showing the gap between
the cost of these vehicles and the available impact fees in the vehicle and equipment fund as
a chargeback expense in this line-item.
E19) Mosquito Control 01-410-54-00-5455
a. The line-item expense for mosquito control represents treatment of stormsewer inlets only.
E20) Tree & Stump Removal 01-410-54-00-5458
a. The largest ash trees have been removed, and the majority of costs for the project incurred in
FY 15. This line-item drops back down to $20,000 per year starting in FY 16. This does not
include any replacement of trees.
E21) Hanging Baskets 01-410-56-00-5626
a. The hanging basket replacement program was originally postponed because of the Route 47
project. We are proposing to re-implement this program in FY 2017 (summer 2016), which
will be funded through donations. These donations will be taken out of the donations revenue
line-item.
E22) Garbage Services – Senior Subsidies 01-540-54-00-5441
a. This line item represents the continued implementation of the phase out of a portion of the
senior garbage subsidy. The FY 15 estimates ended up being very accurate. In FY 16 and
beyond the subsidy will be 20% for all seniors and 50% for all seniors on the Circuit Breaker
program, and those amounts will hold through FY 2020. Currently, we have 695 senior
accounts and 16 circuit breaker senior programs.
E23) Amusement Tax Rebate 01-640-54-00-5439
a. As part of the Countryside redevelopment project incentives, the City is refunding a portion
of the amusement tax to the Movie Theater developer. This amount should equal the amount
of amusement tax generated by the Movie Theater up to $200,000. All further proceeds will
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be rebated at 50%.
E24) KenCom 01-640-54-00-5449
a. The City’s FY 15 contribution ended up being far less than our worst case projections. The
new figures in FY 16 through FY 20 are based off of the actual FY 15 contribution.
E25) Information Technology Services 01-640-54-00-5450
a. This line-item covers all consultant costs and equipment purchases for IT in all departments.
We are still recommended outsource of IT services, as consultant costs currently make up
only $23,000 of the entire line-item.
E26) Engineering Services 01-640-54-00-5465
a. This is the gross cost of all EEI expenses which are not related to capital projects. It includes
$240,000 of contract-related expenses, $175,000 worth of subdivision-infrastructure
inspection related expenses, and $50,000 in reimbursable development work. For reasons
explained in the Items to Note section, we still recommend the City outsource its engineering
work for the foreseeable future.
E27) Business District Rebate 01-640-54-00-5493
a. Currently, this expenditure line-item corresponds with a revenue line-item of the same
amount, as this tax is rebated 100% to the developers of the Kendall Marketplace, Kendall
Crossing and the downtown business district.
E28) Admissions Tax Rebate 01-640-54-00-5494
a. Currently, this expenditure line-item corresponds with a revenue line-item of the same
amount, as this tax is rebated 100% to Raging Waves. This rebate is set to expire in FY 2022.
E29) Contingencies 01-640-70-00-7799
a. Pursuant to the City’s revised fund balance policy, we have eliminated funding for this line-
item. Our fund balance serves as a contingency fund and a line item for contingencies serves
as a duplication of efforts.
E30) Transfer to CW Municipal Building 01-640-99-16-9923
a. This transfer will directly correspond with expenditures for maintaining and improving
municipal buildings.
E31) Transfer to Citywide Capital 01-640-99-23-9923
a. No transfers will be needed to Citywide Capital through FY 2020, unless additional capital
projects are added.
E32) Transfer to Debt Service 01-640-99-00-9942
a. This line-item represents the gap between property taxes associated with the 2005A bond and
the debt service for that bond. The property taxes on the 2005A bond are scheduled to be
decreased beginning in FY 16 and will be totally eliminated in FY 19.
E33) Transfer to Sewer 01-640-99-00-9952
a. This line-item represents the City’s transfer of non-home rule sales tax dollars being
transferred into the sewer fund to pay for the yearly debt service on the 2011 refinancing
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bond.
E34) Transfer to Parks and Recreation 01-640-99-00-9979
a. This line-item represents the City’s operational transfer to fund Parks and Recreation
expenses.
E35) Transfer to Library Operations 01-640-99-00-9982
a. This line-item transfer also covers liability and unemployment insurance for the library.
The small picture – all other funds
Fox Hill SSA
E1) Trail Maintenance 11-111-54-00-5417
a. This one-time expense for trail sealing coating and patching will be completed in 2015, and
will be paid off from an SSA tax levy of an estimated $32 per home per year through FY 2025.
The levy amount will be reviewed each year.
Sunflower SSA
E1) Pond Maintenance 12-112-54-00-5416
a. This one-time expense represents naturalization of the three detention basins found in the
Sunflower SSA. This project was authorized in FY 15, and will be completed in FY 16. This
expense will be paid back through an SSA tax levy of an estimated $159 per year through FY
25. The levy amount will be reviewed each year.
Motor Fuel Tax Fund
R1) Illinois Jobs Now Proceeds 15-000-41-00-4172
a. The City received the final of five supplemental MFT disbursements from IDOT in FY 15.
We do not expect to receive additional disbursements in the future.
E1) Material Storage Building Construction 15-155-60-00-6003
a. This line-item expenditure for construction of a replacement material storage building is
offset by a state grant. Construction of the new building is expected in Summer 2015.
E2) Baseline Road Bridge Repairs 15-155-60-00-6004
a. The estimate to repair the bridge came back at $160,000. Baseline Road Bridge carries 1,650
vehicles every day on average. In comparison, River Road Bridge carried 4,400 vehicles per
day. There are only a handful of houses on Baseline Rd, and none of them are in City-limits.
In short, Baseline Road carries regional traffic. This entire bridge structure will be ripped out
and replaced in the Route 47 expansion adjacent to the bridge. This construction is expected
to occur in the next 5-7 years, but is dependent upon the state capital budget. Given the
City’s financial outlook, we recommend spending $30,000 to $50,000 to close the roadway
until the State is ready to expand Route 47. At that time, the project costs will be shared with
the State.
E3) Route 47 Expansion 15-155-60-00-6079
a. Per the City’s intergovernmental agreement with IDOT, MFT related Route 47 project
expenses were spread over the ten fiscal years. By April 2015 the City will have made 31 of
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its 120 payments.
City-Wide Capital Fund
R1) Federal Grant – ITEP Downtown 23-000-41-00-4161
a. This funding is for the streetlight project in the downtown. Phase 1 and 2 engineering should
be completed in FY 15 and construction should be completed in FY 16 (fall of
2015).Therefore, we are expecting reimbursement for this project in FY 15 and FY 16.
R2) State Grants – EDP Wrigley 23-000-41-00-4188
a. This line-item represents the 100% state grant for the intersection improvements at Route 47
and the Wrigley factory.
R3) Building Permits 23-000-42-00-4210
a. Any excess of building permit revenues over the cost of building department operations will
be placed in this line item. In order to budget conservatively, we are leaving this number at
zero.
R4) Road Infrastructure Fee 23-000-44-00-4440
a. We are not proposing any change to the Road Infrastructure Fee through FY 20. This is
something which can and will be reevaluated each year, as the sunset date for the
infrastructure fee is April 30, 2014.
R5) Transfer from General – CW B&G 23-000-49-16-4901
a. This transfer from the General fund is to pay for municipal building expenditures and
supplies. These costs were formerly paid for out of the street operations budget.
R6) Transfer from General – CW Capital 23-000-49-23-4901
a. This transfer is made from the General Fund to fund various City-wide Capital projects. We
do not project any transfers through FY 20.
E1) Property & Building Maintenance Services 23-216-54-00-5446
E2) Property & Building Maintenance Supplies 23-216-56-00-5656
a. These were formerly line items for maintenance in the street department and have been
moved into the city-wide capital fund.
b. For the services line-item above, we have included $30,000 for new City Hall carpet (safety
related) and $25,000 for Beecher Center kitchen improvements (code deficiencies). These
projects were expected to occur in FY 15, but were not completed in time.
E3) Beecher and Corneils Road 23-230-60-00-6008
a. This line-item represents the Beecher and Corneils Road improvements funded by the
settlement agreement with ComEd.
E4) Road to Better Roads Program 23-230-60-00-6025
a. This line item represents the pavement portion of the total road to better roads expenditures.
Between this line item and others, we have $1.3 million in project funding.
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E5) Sidewalk Construction 23-230-60-00-6041
a. This represents the City initiated sidewalk replacement program. Instead of doing small areas
throughout the City, we will take a lump sum of funding and replace entire blocks in the City
each year. Contrary to how we select roads for rehab, sidewalks will be completed on a
worst-first basis, as there is no cost efficiency to be achieved through data collection.
E6) Downtown Streetscape Improvement 23-230-60-00-6048
a. This represents the expense for the street lighting project. Phase 1 and 2 engineering should
be completed in FY 15 and construction should be completed in FY 16 (fall of 2015).
Construction funding is included in the Downtown TIF fund.
E7) Route 71 (RT 47- RT 126) Project 23-230-60-00-6058
a. IDOT has approved engineering, bridge replacement and reconstruction of 1.5 miles of
roadway with additional lanes in their five year plan. They have budgeted to begin the land
acquisition process for this project in FY 15. This project is scheduled to begin in FY 18,
which is a delay from last year’s budget proposal. Construction is anticipated to take 2.5
years to complete.
E8) US 34 (IL 47 / Orchard Rd) Project 23-230-60-00-6059
a. IDOT has approved engineering, bridge replacement and reconstruction of 3.5 miles of
roadway with additional lanes in their five year plan. They are trying to bid the project in
2015 and would begin construction in 2016.
E9) Game Farm Rd Project 23-230-60-00-6073
a. This project will start construction in April 2015, and should be complete by December 2015.
This puts the majority of the cost in FY 16. We are only showing the net cost of this project
in this line-item, as opposed to the gross cost. The construction billing for this project is
processed by the state, and the state will only invoice the City for the local share of the
project.
E10) Countryside Improvements 23-230-60-00-6082
a. As explained in the Items of Note section above, the roads in Countryside are severely
deteriorated and in need of total replacement. This line-item would contain all pavement
related expenses in the Countryside subdivision.
E11) Kennedy Rd Bike Trail 23-230-60-00-6094
a. This line-item contains the gross expenses from the construction of the trail. We have
changed our budgeting assumption in this year’s proposal to reflect that the City will not pay
for any of the net costs of the project. We are now assuming that the Push for the Path group
will continue to hit their fundraising objectives, as they have already surpassed their own
goals. Reimbursement monies received from Push for the Path will be recorded in revenue
line item 23-000-48-00-4860.
E12) Principal Payment 23-230-81-00-8000
E13) Interest Payment 23-230-81-00-8050
a. This line-item contains the debt service for a 20-year bond associated with the Game Farm
Road project.
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E14) Principal Payment 23-230-97-00-8000
a. This line-item represents the City’s 6-year payback of River Road Bridge expenses to
Kendall County at 0% interest. The final costs of the project ended up being significantly less
than both the County and City predicted, and the project was closed out in FY 15. With final
costs known, the repayment amount was recalibrated for FY 16.
Vehicle and Equipment
R1) Police Chargeback 25-000-44-00-4420
R2) Public Works Chargeback 25-000-44-00-4421
R3) Parks & Recreation Chargeback 25-000-44-00-4427
a. As discussed in the general fund line-item narrative, these line-items represent transfers from
the general fund and parks and recreation fund to cover the gap between vehicle purchases
and available funds in the respective departments.
R4) Sales of Capital Assets – PW Capital 25-000-49-00-4921
a. This line-item represents sale of a 2003 truck, estimated at $35,000.
E1) Equipment 25-205-60-00-6060
E2) Vehicles 25-205-60-00-6070
a. Our current vehicle replacement strategy is to replace three squad cars per year. These lines
items reflect the cost to replace and retrofit three squad cars each year. In FY 16, the amounts
reflect two SUVs and one car, and in all other years the amounts reflect three cars.
E3) Vehicles 25-215-60-00-6070
a. This line-item represents the purchase of a new six wheeler dump truck and a one-ton pickup
truck with snowplow.
E4) Principle Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8000
E5) Interest Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8050
a. These line-items cover the annual purchase installment payments to the property seller for
the Public Works south building.
E6) Equipment 25-225-60-00-6060
a. This line-item contains the purchase of two new mowers ($11,000 each), a new trailer
($6,000), a new paint sprayer ($15,000) and a used small paver ($35,000). The used small
paver will allow us to repave multi-use paths and parking lots in-house. Most of this line-
item is being offset by the use of leftover Raintree parks development funds. These funds
were given by the developer to the City to complete public improvements to park sites. All
of the improvements are complete.
E7) Trail Improvements 25-225-60-00-6068
a. This line-item will be used for asphalt and other paving-related materials, associated with the
purchase of the used paver. With this amount of funds, staff will be able to pave trails in
Bridge Park and parking areas around the storage garage at Bridge Park.
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E8) Vehicles 25-225-60-00-6070
a. This line item expenditure represents the purchase of a new utility van to replace a 1999
utility van.
Debt Service Fund
R1) Property Taxes - 2014B Bond 42-000-40-00-4000
a. This line-item represents the non-abated property taxes associated with the refinance of the
in-town road program bond, in the amount and duration approved by City Council during last
year’s budget discussion. These property taxes are scheduled to be eliminated in FY 19.
Water Fund
R1) Water Sales 51-000-44-00-4424
a. As discussed in the Items to Note section above, the volume of water sold in FY 15 was
below our projections which caused a shortfall in this line-item in FY 15. The FY 16 through
FY 20 projections are based off of this new, lower volume assumption with the rates as
proposed above in the Items of Note section.
R2) Water Infrastructure Fee 51-000-44-00-4440
a. In accordance with the Items to Note section on Countryside and the Water Fund, we propose
increasing the water infrastructure fee from $4 per month to $8.25 per month through FY 20.
This incremental $4.25 charge will wholly offset the cost of the Countryside water project
and partially offset the revenue shortfall from FY 15.
R3) Water Connection Fees 51-000-44-00-4450
a. For FY 16, we expect 65 new housing starts. Each subdivision has its own water
connection fee amount, depending on when the subdivision was annexed. We are also
expecting the BUILD program to end in the summer of 2015.
R4) Rental Income 51-000-48-00-4820
a. This line-item contains rental and lease fees from various cellular and internet antennas on
City water towers.
E1) Engineering Services 51-510-54-00-5465
a. As presented to the City Council by EEI, staff recommends undertaking a formal,
comprehensive study of the City’s water system. This will result in a number of useful
administrative, planning, and economic development deliverables. Most importantly, it will
allow us to start a long-term discussion within the region about our long-term water supply.
E2) Well Rehabilitations 51-510-60-00-6022
a. In order to prevent well breakdowns and water supply and quality issues, each City well
needs to be rehabilitated every 7-10 years. Each of the wells proposed in FY 16, FY 18, FY
19, and FY 20 will be either behind or on schedule for rehabilitation.
E3) Road to Better Roads Program 51-510-60-00-6025
a. The line item expenditure represents the dollar amount we are able to fund for water
infrastructure as part of the program through FY 20.
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E4) Route 71 Watermain Relocation 51-510-60-00-6066
a. This project’s timeline has been delayed by IDOT by a couple years. Accordingly, we have
moved the expenditures, and we do not expect IDOT to review our extended repayment plan
request for a few more years.
E5) Route 47 Expansion 51-510-60-00-6079
a. This line-item represents all water related utility costs associated with the Route 47
expansion project. These amounts are scheduled in equal annual payments for 10 years. By
April 2015 the City will have made 31 of its 120 payments.
E6) Countryside Pky Improvements 51-51-510-60-00-6082
a. This line-item funds the replacement of Countryside water mains in accordance with the
2015 bond.
E7) 2015 Bond Principal 51-510-77-00-8000
E8) 2015 Bond Interest 51-510-77-00-8050
a. These two line-items represent the debt service payments associated with the Countryside
water main project.
Sewer Fund
R1) Sewer Maintenance Fees 52-000-44-00-4435
a. The bi-monthly sewer maintenance fee for FY 16 is $19.10, authorized by ordinance in April
2014.
R2) Sewer Infrastructure Fee 52-000-44-00-4440
a. No change in the sewer infrastructure fee is proposed in FY 16. It is currently $4 per unit per
month.
R3) Reimb – I&I Reductions 52-000-46-00-4625
a. This line-item represents the City’s proposal to YBSD to complete I&I reduction related
improvements to the City’s sewer system. YBSD has indicated a preliminary willingness to
undertake an undetermined amount of I&I improvements in order to mitigate capacity issues
at the sanitary district plant. This line-item will wholly offset the corresponding expenditure
line-item. If YBSD declines to fund I&I improvements, we will zero out the expenditures.
R4) Transfers from General Fund 52-000-49-00-4901
a. This line-item represents the non-home rule sales tax transfers from the general fund, used to
offset the 2011 Refinancing Bond.
E1) Road to Better Roads Program 52-520-60-00-6025
a. The line item expenditure represents the dollar amount we are able to fund for sewer
infrastructure as part of the program through FY 20.
E2) Sanitary Sewer Lining 52-520-60-00-6028
a. This line-item represents the City’s proposal to YBSD to complete I&I reduction related
improvements to the City’s sewer system. It will offset with the revenue line-item above.
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Land Cash Fund
R1) OSLAD Grant – Riverfront Park 72-000-41-00-4175
a. Most of the park components will be installed by the end of 2015, and we are forecasting that
reimbursement will be received in FY 16.
E1) Mosier Holding Costs 72-720-60-00-6032
a. The City is the process of taking title to all of the Mosier property. The FY 16 invoice
represents the final invoice for holding. It is possible that the actual invoice will be lower
due to proration.
E2) Riverfront Park 72-720-60-00-6045
a. This expenditure coincides with an OSLAD grant the City received last year to complete
Riverfront Park. Construction of the park is expected to be completed by the end of FY 16.
E3) Grande Reserve Park A 72-720-60-00-6046
a. Grande Reserve Park A must be completed within 2 years of the start of construction,
pursuant to OSLAD grant agreement for Raintree Park B. Grande Reserve Park A was used
as the local match in that OSLAD grant projects.
E4) Raintree Park C 72-720-60-00-6049
a. The costs for construction of Raintree Park C are paid for by the IMET Raintree Escrow
account. This account holds funds given to the City by the Raintree developer in exchange
for the City taking on public improvements in the subdivision.
Parks and Recreation Fund
R1) Child Development 79-000-44-00-4403
a. Child development and preschool classes’ enrollment is increasing, causing us to increase
our revenue projections.
R2) Rental Income 79-000-48-00-4820
a. This line-item includes rental revenue from the leased buildings on Hydraulic in Riverfront
Park, and the cell tower lease at Wheaton Woods Park. We expect a dip in FY 16 due to the
closure of River City Roasters and Geneva Kayak.
R3) Park Rentals 79-000-48-00-4825
a. The revenue generated by this line item is primarily from baseball and soccer field rentals for
tournaments, daily field usage and individual park rentals.
R4) Hometown Days 79-000-48-00-4843
a. In FY 15, Hometown Days took a hit due to unanticipated weather issues. Overall, the
revenue generated by Hometown Days can fluctuate year over year due to weather incidents.
We are budgeting for Hometown Days to return their normal level of revenue collection in
FY 16.
E1) Vehicle & Equipment Chargeback 79-790-54-00-5422
a. All of the expenses for parks vehicles are located in the vehicle and equipment fund, as they
are a capital cost. However, to adequately portray the cost of operations of park operations
35
(and all other departments), we are showing the gap between the cost of these vehicles and
the available impact fees in the vehicle and equipment fund as a chargeback expense in this
line-item.
Countryside TIF Fund
R1) Property Taxes 87-000-40-00-4000
a. We expect the first full year of property taxes for the movie theater in FY 16.
Downtown TIF Fund
E1) Legal Services 88-880-54-00-5466
a. This line item represents any legal services used by the City in relation to TIF projects or
incentive agreements.
E2) TIF Incentive Payout 88-880-54-00-5425
a. It is difficult to estimate how much, if any TIF incentive payouts will occur over the next
fiscal years. Any developer initiated TIF incentive agreement must be deemed appropriate
for allocation of TIF funds and passed by the City Council.
E3) Project Costs 88-880-60-00-6000
a. This line-item is for minor City-initiated projects within the TIF districts. This can be
anything from streetscape aesthetic improvements, to repairs on public buildings.
E4) Downtown Streetscape Improvements 88-880-60-00-6048
a. This represents the expense for the street lighting project. Construction should be completed
in FY 16.The completion of this project should have a direct effect on property tax values in
the TIF district over the next few years.
E5) Route 47 Expansion 88-880-60-00-6079
a. This line-item represents various improvements within the TIF district associated with the
Route 47 expansion project. These amounts are scheduled in equal annual payments to be
made over a 10 year period. By April 2015 the City will have made 31 of its 120 payments.
Cash Flow – Surplus (Deficit)
This section of the budget shows the surpluses and deficits for every fund in the entire budget,
and can be used to see the City’s “overall budget” performance. The total at the bottom of the column
for each fiscal year is the basis for whether the City’s overall budget is running a surplus or deficit. As
stated in the big picture narrative, we are recommending five years of total budget deficit In FY 16
through FY 19, deficits in the general fund and the city-wide capital fund are caused by large amounts of
capital projects and very conservative revenue projections. As we stated earlier in this memo, these
amounts are highly speculative and variable.
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Cash Flow – Fund Balance
This section of the budget is a parallel section to the “Cash Flow – Surplus (Deficit)” section
above. The only difference between that section and this one is that this section adds in the fund balance
amounts for each fund at the end of the fiscal year.
As we discussed in the big picture narrative, the general fund fund balance is relatively stable
until FY 18. The water fund fund balance equivalency will remain stable only if the City’s usage
volumes increase to historical averages and the City implements the higher WINF Fee to offset the
revenue shortfalls in FY 15. The sewer fund fund balance equivalency is drawn down over the next five
fiscal years, resting at 16% fund balance in FY 20.
The total at the bottom of each column represents the City’s overall aggregate fund balance.
As we stated above and in last year’s budget narrative, $3 million is the threshold for severe fiscal
problems. Last year, we projected to hit that mark in FY 18 and that remains unchanged this year.
Allocated Items – Aggregated
This section carries forward from last year, and contains aggregate costs from all
departments, including liability insurance, employee health, dental and vision insurance, property taxes,
non-abated property taxes, building permit revenue, employee salaries, Route 47 construction costs, etc.
37
a y R R
B N S F R R
Rob Roy Creek
Rob Roy Creek
F o x R i v e r
Rob Roy Creek
R o b R o y C ree k
B la c k b e rr y C r e e k
Blackberry Creek
F o x R i v e r
B l a c k b e r r y C reek
B l a c k b e r r y C r e e k
Fox River
M o
F o x R i v e r
Fox River
Eldamain Rd
S
B
r
i
d
ge
S
t
Beecher Rd
P a r k s i d e L n
S Main St
G r e e n fi e l d T u r n
N R o y
F a i r h a v e n Dr
Walsh Cir
Naw akw a L n
S u m a c D r
Yellowstone Ln
N o r w a y C i r
W
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te Oak W a yW
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d
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C
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Kelly Ave
Iroqois Ln
Deer St
Aspen Ln
T w i n l e a f T r l
E Barberry Cir
R
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R
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Prairie Ln
W o o d S age
Av
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W
R
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Illini Dr
T a u s Cir
Bruell St
Marketview Dr
M
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r
k
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Homestead Dr
Game Farm Rd
Freemont St
Arrowhead Dr
W
Kendall D
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W Kendall Dr
D
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F
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m
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H a y d e n D r
McHugh Rd
Center Pkwy
K e n n e d y R d
J o h n S t
Carolyn Ct
Wacker Dr
Corneils Rd
Cannonball
Va n E m m o n R d
Cannonball Trl
Pavillion Rd
Tu
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a
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W F o x S t
Faxon Rd
Windett Ridge Rd
Country Hills Dr
E
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L
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Prairie Cro ssing Dr
Mill St
Wa
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sh
Dr
Hawk Hollow Dr
H a m p t o n L n
E Van Emmon St
R
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D
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Hillside Dr
Poplar Dr
Highview Dr
Autumn Creek
B
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M c M urtrie Way
K
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S
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Alice Ave
R
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Crooked Creek Dr
S u t t o n St
Gr e en B riar R d
Western Ln
Fairfield Ave
aple Ln
Lillian Ln
Heustis St
E Countryside Pkwy
Quinsey Ln
E
ve
r
gre
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Commercial Dr
W Madison St
W Ridge St
E Fox St
K
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High Ridge Ln
C oach Rd
P e n man Rd
S Royal Oak
Shad o w Wood Dr
Colonia l Pkwy
E Washington St
Bea v e r S t
Ridge St
Teri Ln
E Veterans Pkwy
Northland Ln
Wheaton Ave
G o l d e n r o d D r
E l d e n D r
F
o
r
d
D
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R i v e r B ir c h Dr
Lauren Dr
W Van Emmon St
E lizabe th St
River Birch Ln
Morgan St
Wooden Bridge Dr
We
st St
M anchester Ln
O a k S t
Adrian St
Coral Dr
W i n t e r b e r r y D r
B
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W
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W
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W arbler Ln
Bristol Av
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Drayto
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Appletree Ct
Fox
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F l i n t C r e e k L n
Omaha
Dr
H a r v e s t T rl
Cedar Ct
B
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O a k L n
Colton St
P i n e C t
Denise Ct
Ga
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Bristol Ri
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J o n a than Dr
W
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A
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H on e y s u c k l e L n
E Elm St
W Veterans Pkwy
C
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Gawne Ln
K a t e D r
Blaine St
S
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Yorkville Rd
G oldfinch Ave
Garden S t
C l a re m o n t Ct
Boomer Ln
C
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D
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A
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D
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We s tw i n d D r
Woodland Dr
Walnut St
Woodworth St
Hunt St
Jackson St
Tremont Ave
S P a r k D r
B o n nie L n
N Park Dr
North St
C a n a r y A ve
W
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t
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P
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Dalton Ave
C hally Dr
Division St
South St
Aubur
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D
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Birchwood Dr
Wolf St
C
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L
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C l o v e r C t
O
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C
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M a p l e S t
Hillcrest Ave
S a ge Ct
Dakota Dr
A
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W John St
Behrens St
S u n n y D e ll Ct
P
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t
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L
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Walter St
A n d r e a C t
E Ridge St
Winte r t h u r Grn
F a w n R i d g e C t
P
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C
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Spruce Ct
Strawberry Ln
W Dolph St
Mistwood Ct
F
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Liberty St
P o w e r s C t
B l u e s t e m D r
Q u i n s e y L n
Birch Ct
Norton Ln
R iv e r R d
R e n a Ln
S Main St
W Fox St
Church St
Haley Ct
Wells St
Fir Ct
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W S o mo n a u k St
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S Bridge St
Jefferson St
State St
State St
Madison Ct
E Orange St
Olsen St
Illini Ct
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W Dolph St
W Orange St
W Washington St
W Beecher St
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W Spring St
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River Rd
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E Spring St
E Park St
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Worsley St
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Freemont St
Martin Ave
Victoria Ave
Marie Ave
Heritage Dr
H e a rtl a n d Dr
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Redwood Dr
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Alan Dale Ln
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Caledonia Dr
Caledonia Dr
Fontana Dr
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Corneils Rd
Corneils Rd Corneils Rd Corneils Rd
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Grove St
Cross St
Main St
K e n n e d y Rd
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Hearthstone Ave
Hartfield Ave
Bra e m o r e Ln
Ash w o r t h L n
Fairfax W ay
Fitzhugh Turn
Wilton Ct
H ill v i e w C t
L a k e sid e C t
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Eldamain Rd
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Schoolhouse Rd
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S Conover Ct
Schoolhouse Rd
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Rodak St
Benjamin St
Tomasik Ct
Bu h r m a s t e r Ct
Ryan Dr
Longview Dr
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Sunset Ave
W Hydraulic Ave
W Hydraulic Ave
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Erica Ln
Blackberry Shore Ln
G ille s pie L n
Edward Ln
Edward Ln Isabel Dr
Beecher Rd
Purcell St
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S Carly Cir
C
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D
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P
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C
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Division St
Swan s o n L n
Prairie Pointe Dr
Fountainview
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EXHIBIT A
RECOMMENDED 5-YEAR PLAN
DATE:
PROJECT NO.:
FILE:
BY:
MARCH 5, 2014
YO1123
YO1123-5 YEAR PLAN (REVISED 3-5-14).MXD
KKP
PAVEMENT MANAGEMENT
SYSTEM
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com
PATH:H:\GIS\PUBLIC\YORKVILLE\2011\YO1123
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
NORTH
°
YEAR OF IMPROVEMENT
2013 (Completed)
2014
2015
2016
2017
2018
Non Programmed
2/19/15
COUNTRYSIDE WATER MAIN AND STREET REHABILITATION - ALL STREETS
PRELIMINARY COST ESTIMATES
UNITED CITY OF YORKVILLE
KENDALL COUNTY, IL
No.LOCATIONRoad ScoreSTREET REHABWATER MAIN REHABTOTAL COST
1CONOVER COURT65$76,000$198,680$274,680
2POWERS COURT67$42,700$143,800$186,500
3CENTER PARKWAY67$507,300$808,100$1,315,400
4WEST KENDALL / ANDERSON COURT69$494,300$1,232,270$1,726,570
5STRAWBERRY LANE71$105,700$218,090$323,790
6EAST KENDALL73$259,700$620,130$879,830
7COUNTRYSIDE PARKWAY76$392,300$537,940$930,240
8DICKSON COURT78$80,700$236,680$317,380
9BLACKBERRY LANE / BLACKBERRY COURT82$183,900$481,660$665,560
10NADEN COURT86$51,100$140,870$191,970
11PALMER COURT86$60,500$129,900$190,400
12MULHERN COURT86$40,500$132,260$172,760
13REAR YARD WATER MAIN-$0$683,670$683,670
SUB-TOTAL $2,294,700$5,564,050$7,858,750
C:\Users\bolson\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\PX7UUJ88\[Street and Watermain PCE Summary (2).xlsx]SUMMARY - All
Other
Inter-Licenses &Fines &Charges Investment Reimb-Miscel-Land Financing Fund
FUND Taxes governmental Permits Forfeits for Services Earnings ursements laneous Cash Sources Total
General Fund 10,229,937 2,178,100 198,000 160,250 1,319,950 4,000 80,000 22,500 - 7,900 14,200,637
Special Revenue Funds
Motor Fuel Tax - 483,500 - - - 500 - - - - 484,000
Parks and Recreation - - - - 325,000 400 - 181,000 - 1,076,831 1,583,231
Land Cash - 400,000 - - - - - - 30,500 - 430,500
Countryside TIF 100,000 - - - - - - - - - 100,000
Downtown TIF 65,000 - - - - 50 - - - - 65,050
Fox Hill SSA 7,073 - - - - - - - - - 7,073
Sunflower SSA 18,608 - - - - - - - - - 18,608
Debt Service Fund 165,527 - 4,500 - - - - - - 140,748 310,775
Capital Project Funds
Municipal Building - - - - - - - - - - -
Vehicle & Equipment - - 49,275 12,750 373,063 250 - 1,000 - 36,000 472,338
City-Wide Capital - 776,938 17,500 - 680,000 1,000 67,700 - - 62,000 1,605,138
Enterprise Funds
Water - - - - 3,310,437 500 - 56,307 - 4,376,275 7,743,519
Sewer - - - - 1,180,200 1,500 200,000 - - 1,134,654 2,516,354
Recreation Center - - - - - - - - - - -
Library Funds
Library Operations 635,000 22,450 - 9,300 11,500 1,500 - 7,500 - 34,168 721,418
Library Debt Service 749,846 - - - - 30 - - - - 749,876
Library Capital - - 20,000 - - 20 - - - - 20,020
TOTAL REVENUES 11,970,991 3,860,988 289,275 182,300 7,200,150 9,750 347,700 268,307 30,500 6,868,576 31,028,537
United City of Yorkville
Revenues by Category
Fiscal Year 2016
38
Other
Contractual Capital Debt Financing Fund
FUND Salaries Benefits Services Supplies Outlay Service Uses Total
General Fund 4,113,253 2,545,610 4,807,155 284,861 - - 2,448,401 14,199,280
Special Revenue Funds
Motor Fuel Tax - - 117,210 203,000 551,287 - - 871,497
Parks and Recreation 863,762 382,912 234,780 314,486 - - - 1,795,940
Land Cash - - - - 580,832 - - 580,832
Countryside TIF - - 3,140 - - 93,431 - 96,571
Downtown TIF - - 27,860 - 328,170 - - 356,030
Fox Hill SSA - - 29,833 - - - - 29,833
Sunflower SSA - - 37,594 - - - - 37,594
Debt Service Fund - - 525 - - 310,250 - 310,775
Capital Project Funds
Municipal Building - - - - - - - -
Vehicle & Equipment - - 24,167 2,000 516,929 73,034 - 616,130
City-Wide Capital - - 86,025 27,500 5,223,639 375,735 2,500 5,715,399
Enterprise Funds
Water 411,332 240,029 816,370 302,995 4,948,544 1,230,445 - 7,949,715
Sewer 205,003 127,049 82,845 92,610 459,015 1,865,399 76,275 2,908,196
Recreation Center - - - - - - - -
Library Funds
Library Operations 397,860 171,013 128,249 19,000 - - - 716,122
Library Debt Service - - - - - 749,846 749,846
Library Capital - - 3,500 8,395 - - - 11,895
TOTAL EXPENDITURES 5,991,210 3,466,613 6,399,253 1,254,847 12,608,416 4,698,140 2,527,176 36,945,655
Fiscal Year 2016
United City of Yorkville
Expenditures by Category
39
FY 2015
FY 2013FY 2014AdoptedFY 2015FY 2016FY 2017FY 2018FY 2019FY 2020
FUND ActualActualBudgetProjectedProposedProjectedProjectedProjectedProjected
General Fund 4,223,820 3,860,581 3,874,053 4,061,461 4,062,818 3,540,916 2,636,072 1,380,086 (279,085)
Special Revenue Funds
Motor Fuel Tax 1,162,506 1,030,456 620,347 977,153 589,656 343,076 189,518 36,064 -
Parks and Recreation 320,370 546,485 286,717 482,100 269,391 277,627 286,803 296,534 306,857
Land Cash 121,420 187,984 (145,213) (34,835) (185,167) 145,333 175,833 206,333 236,833
Countryside TIF 1,572,335 (534,087) (604,070) (598,388) (594,959) (616,887) (638,815) (660,743) (917,671)
Downtown TIF 216,937 231,529 265,260 232,931 (58,049) (33,284) (8,629) 21,026 50,581
Fox Hill SSA 15,124 11,134 154 15,067 (7,693) (5,695) (3,951) (2,473) (1,275)
Sunflower SSA 7,740 2,574 (18,345) (30,994) (49,980) (41,699) (34,024) (26,985) (20,614)
Debt Service Fund 12,046 5,319 6,207 - - - - - -
Capital Project Funds
Municipal Building (571,615) - - - - - - - -
Vehicle & Equipment 175,588 147,746 - 142,568 (1,224) (918) (612) (306) -
City-Wide Capital 328,726 676,555 4,662,971 4,974,078 863,817 605,856 94,303 - -
Enterprise Funds *
Water 1,526,679 1,350,923 976,762 821,093 614,897 896,783 725,591 344,416 (192,684)
Sewer 2,993,332 2,879,170 1,959,540 1,856,548 1,464,706 1,076,029 681,821 278,079 406,959
Recreation Center (300,420) - - - - - - - -
Library Funds
Library Operations 446,136 471,076 354,783 387,693 392,989 402,401 407,280 401,908 390,518
Library Debt Service - - 30 - 30 30 30 30 30
Library Capital 15,689 26,870 - (8,135) (10) - - - -
Totals 12,266,413 10,894,315 12,239,196 13,278,340 7,361,222 6,589,568 4,511,220 2,273,969 (19,551)
*Fund Balance Equivalent
United City of Yorkville
Fund Balance History
Fiscal Years 2013 - 2020
40
FY 2015
FY 2013 FY 2014 Adopted FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
FUND Actual Actual Budget Projected Proposed Projected Projected Projected Projected
General Fund 13,314,810 13,445,145 13,726,625 13,917,067 14,200,637 14,310,727 14,469,180 14,631,787 14,748,863
Special Revenue Funds
Motor Fuel Tax 518,843 815,699 483,000 947,711 484,000 454,000 454,000 454,000 454,000
Parks and Recreation 1,438,559 2,289,916 1,765,856 1,784,256 1,583,231 1,859,084 1,921,193 1,986,621 2,056,034
Land Cash 468,768 137,602 73,000 161,860 430,500 430,500 30,500 30,500 30,500
Countryside TIF 2,132 1,237,149 20,000 9,295 100,000 100,000 100,000 100,000 100,000
Downtown TIF 45,408 71,006 85,075 60,077 65,050 70,050 70,050 75,050 75,050
Fox Hill SSA 3,796 3,787 8,536 8,536 7,073 7,073 7,073 7,073 7,073
Sunflower SSA 7,544 7,469 17,416 17,417 18,608 20,392 20,392 20,392 20,392
Debt Service Fund 429,531 322,226 332,179 2,739,524 310,775 320,675 320,275 324,775 324,075
Capital Project Funds
Municipal Building 12,859 575,545 - - - - - - -
Vehicle & Equipment 112,156 305,427 434,553 481,460 472,338 258,507 258,507 258,507 258,507
City-Wide Capital 633,742 1,552,624 6,549,840 6,821,507 1,605,138 1,170,900 917,900 762,000 762,000
Enterprise Funds
Water 3,104,339 2,587,877 2,839,226 2,590,912 7,743,519 3,786,215 3,786,164 3,791,136 3,921,516
Sewer 1,649,995 2,389,613 2,385,472 2,393,576 2,516,354 2,539,692 2,567,586 2,589,822 2,616,450
Recreation Center 511,086 534,506 - - - - - - -
Library Funds
Library Operations 789,584 741,392 732,685 714,776 721,418 721,718 728,732 730,867 738,130
Library Debt Service 797,309 767,720 731,351 731,321 749,876 752,771 760,396 792,101 797,013
Library Capital 35,208 53,666 20,020 20,010 20,020 20,010 20,010 20,010 20,010
TOTAL REVENUES 23,875,669 27,838,369 30,204,834 33,399,305 31,028,537 26,822,314 26,431,958 26,574,641 26,929,613
United City of Yorkville
Revenue Budget Summary - All Funds
Fiscal Years 2013 - 2020
41
FY 2015
FY 2013 FY 2014 Adopted FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
FUND Actual Actual Budget Projected Proposed Projected Projected Projected Projected
General Fund 10,361,617 13,808,392 13,570,012 13,716,187 14,199,280 14,832,629 15,374,024 15,887,773 16,408,034
Special Revenue Funds
Motor Fuel Tax 281,196 947,751 863,499 1,001,014 871,497 700,580 607,558 607,454 490,064
Parks and Recreation 1,398,256 2,063,804 1,911,447 1,848,641 1,795,940 1,850,848 1,912,017 1,976,890 2,045,711
Land Cash 52,570 71,037 406,850 384,679 580,832 100,000 - - -
Countryside TIF 307,670 3,343,572 91,398 73,596 96,571 121,928 121,928 121,928 356,928
Downtown TIF 86,425 56,411 52,788 58,675 356,030 45,285 45,395 45,395 45,495
Fox Hill SSA 5,743 7,776 19,603 4,603 29,833 5,075 5,329 5,595 5,875
Sunflower SSA 11,992 12,635 35,985 50,985 37,594 12,111 12,717 13,353 14,021
Debt Service Fund 504,996 328,954 330,354 2,744,843 310,775 320,675 320,275 324,775 324,075
Capital Project Funds
Municipal Building 5,100 3,930 - - - - - - -
Vehicle & Equipment 291,163 333,269 559,202 486,638 616,130 258,201 258,201 258,201 258,201
City-Wide Capital 386,213 1,204,795 2,579,272 2,523,984 5,715,399 1,428,861 1,429,453 856,303 762,000
Enterprise Funds
Water 2,878,499 2,763,633 3,093,781 3,120,742 7,949,715 3,504,329 3,957,356 4,172,311 4,458,616
Sewer 1,660,200 2,503,777 3,217,226 3,416,198 2,908,196 2,928,369 2,961,794 2,993,564 2,487,570
Recreation Center 591,504 234,086 - - - - - - -
Library Fund
Library Operations 732,279 716,452 783,453 798,159 716,122 712,306 723,853 736,239 749,520
Library Debt Service 795,488 767,720 731,321 731,321 749,846 752,771 760,396 792,101 797,013
Library Capital 26,312 42,484 55,015 55,015 11,895 20,000 20,010 20,010 20,010
TOTAL EXPENDITURES 20,377,223 29,210,478 28,301,206 31,015,280 36,945,655 27,593,968 28,510,306 28,811,892 29,223,133
United City of Yorkville
Expenditure Budget Summary - All Funds
Fiscal Years 2013 - 2020
42
BeginningBudgetedBudgeted SurplusEnding
FUND Fund BalanceRevenuesExpenditures(Deficit)Fund Balance
General Fund 4,061,461 14,200,637 14,199,280 1,357 4,062,818
Special Revenue Funds
Motor Fuel Tax 977,153 484,000 871,497 (387,497) 589,656
Parks and Recreation 482,100 1,583,231 1,795,940 (212,709) 269,391
Land Cash (34,835) 430,500 580,832 (150,332) (185,167)
Countryside TIF (598,388) 100,000 96,571 3,429 (594,959)
Downtown TIF 232,931 65,050 356,030 (290,980) (58,049)
Fox Hill SSA 15,067 7,073 29,833 (22,760) (7,693)
Sunflower SSA (30,994) 18,608 37,594 (18,986) (49,980)
Debt Service Fund - 310,775 310,775 - -
Capital Project Funds
Municipal Building - - - - -
Vehicle & Equipment 142,568 472,338 616,130 (143,792) (1,224)
City-Wide Capital 4,974,078 1,605,138 5,715,399 (4,110,261) 863,817
Enterprise Funds *
Water 821,093 7,743,519 7,949,715 (206,196) 614,897
Sewer 1,856,548 2,516,354 2,908,196 (391,842) 1,464,706
Recreation Center - - - - -
Library Funds
Library Operations 387,693 721,418 716,122 5,296 392,989
Library Debt Service - 749,876 749,846 30 30
Library Capital (8,135) 20,020 11,895 8,125 (10)
Totals 13,278,340 31,028,537 36,945,655 (5,917,118) 7,361,222
*Fund Balance Equivalent
United City of Yorkville
Fiscal Year 2016 Budget
Fund Balance Summary
43
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75
FY 2015
FY 2013FY 2014AdoptedFY 2015FY 2016FY 2017FY 2018FY 2019FY 2020
ActualActualBudgetProjectedProposedProjectedProjectedProjectedProjected
Revenue
Licenses & Permits 84,459 76,414 49,275 49,275 49,275 49,275 49,275 49,275 49,275
Fines & Forfeits 16,739 8,253 10,750 12,750 12,750 12,750 12,750 12,750 12,750
Charges for Service 6,725 157,495 262,078 257,439 373,063 194,232 194,232 194,232 194,232
Investment Earnings 567 446 450 275 250 250 250 250 250
Reimbursements - 50,000 50,000 99,000 - - - - -
Miscellaneous 966 4,994 1,000 1,721 1,000 1,000 1,000 1,000 1,000
Other Financing Sources 2,700 7,825 61,000 61,000 36,000 1,000 1,000 1,000 1,000
Total Revenue 112,156 305,427 434,553 481,460 472,338 258,507 258,507 258,507 258,507
Police Capital Expenditures
Contractual Services 17,710 22,521 17,667 17,667 17,667 17,667 17,667 17,667 17,667
Capital Outlay 145,176 93,750 110,000 112,242 204,000 159,000 159,000 159,000 159,000
Sub-Total Expenditures 162,886 116,271 127,667 129,909 221,667 176,667 176,667 176,667 176,667
Public Works Capital Expenditures
Contractual Services 26,198 26,929 6,500 5,039 6,500 6,500 6,500 6,500 6,500
Supplies - - 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Capital Outlay - 48,689 160,000 160,000 185,000 - - - -
Vehicle and Equipment Fund (25)
This fund was created in Fiscal Year 2014, consolidating the Police Capital, Public Works Capital and Park & Recreation Capital funds. This fund primarily derives its revenue from
monies collected from building permits and development fees. The revenue is used to purchase vehicles and equipment for use in the operations of the Police, Public Works and Parks
& Recreation Departments.
CaptaOutay 8,689 60,000 60,000 85,000
Debt Service 82,295 76,054 70,816 70,816 70,815 70,815 70,815 70,815 70,815
Sub-Total Expenditures 108,493 151,672 239,316 237,855 264,315 79,315 79,315 79,315 79,315
Parks & Rec Capital Expenditures
Contractual Services - 800 - 2,705 - - - - -
Capital Outlay 17,284 12,143 140,000 113,950 127,929 - - - -
Debt Service - 2,383 2,219 2,219 2,219 2,219 2,219 2,219 2,219
Other Financing Uses 2,500 50,000 50,000 - - - - - -
Sub-Total Expenditures 19,784 65,326 192,219 118,874 130,148 2,219 2,219 2,219 2,219
Total Expenditures 291,163 333,269 559,202 486,638 616,130 258,201 258,201 258,201 258,201
Surplus (Deficit)(179,007) (27,842) (124,649) (5,178) (143,792) 306 306 306 306
Police Capital Fund Balance 106,687 39,371 - (11,730) - - - - -
Public Works Capital Fund Balance22,399 74,302 - 27,899 - - - - -
Parks & Rec Capital Fund Balance 46,502 34,073 - 126,399 (1,224) (918) (612) (306) -
Ending Fund Balance 175,588 147,746 - 142,568 (1,224) (918) (612) (306) -
($50)
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$50
$100
$150
$200
Th
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Fund Balance
76
FY
2
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1
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1
4
F
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Have a question or comment about this agenda item?
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #5
Tracking Number
CC 2015-33
Ordinance Amending the Termination Date of the Motor Vehicle Tax
City Council – April 28, 2015
See attached memo.
Rob Fredrickson Finance
Name Department
Summary
The attached ordinances re-establish the following fees: the water infrastructure fee at $8.25 per month;
the sewer infrastructure fee at $4 per month; and the road infrastructure fee at $8 per month. All of these fees
have a sunset clause of April 30, 2016 and will show up on the utility bill sent out to residents at the end of June
2015.
Background
The attached ordinances carry out the anticipated policy decisions of the City Council, assuming that the
fiscal year 2016 budget passes without further amendments at the April 28th meeting.
As shown in the graph below, the water infrastructure fee has been in place for five years. In fiscal years
2011 thru 2013 the fee was $8.25 per month, per user. In fiscal years 2014 and 2015, the water infrastructure fee
was reduced to $4 per month. For fiscal year 2016 it is the recommendation of staff that the water infrastructure
fee be increased to $8.25 per month. In the upcoming fiscal year the water infrastructure fee would be allocated
as follows: $4 would go towards the funding of existing debt service; $3 would go towards anticipated debt
service amounts for the Countryside watermain improvement project; and the remaining $1.25 would be used to
bridge revenue shortfalls caused by a decrease in water usage over the course of fiscal year 2015. The sewer
infrastructure fee has been in place for two years and would remain at $4 per month for the upcoming fiscal year.
The road infrastructure fee (i.e. vehicle tax) was first implemented in fiscal year 2014, as a funding
mechanism for the City’s Road to Better Roads program. For fiscal year 2016, the fee would remain at $8 per
month, per user. Residents with no motor vehicle housed or registered at their address would be able to exempt
themselves from the fee, by filing an exemption affidavit with the City.
$3
$4
$5
$6
$7
$8
$9
FY 2011FY 2012FY 2013FY 2014FY 2015FY 2016
Monthly Infrastructure Fee Amounts
Fiscal Years 2011 thru 2016
Wa Infra Sw Infra Road Infra
Memorandum
To: City Council
From: Rob Fredrickson, Finance Director
Date: April 22, 2015
Subject: Water, Sewer & Road Infrastructure Fees
The fiscal year 2015 the water, sewer and road infrastructure fees were approved with a sunset clause of
April 30, 2015. Thus, fiscal year 2016 infrastructure fees must be re-established by ordinance. As mentioned
above, these re-established fees will sunset on April 30, 2016.
Recommendation
Staff recommends approval of the ordinances as attached.
Ordinance No. 2015-___
Page 1
ORDINANCE NO. 2015-_____
AN ORDINANCE AMENDING THE TERMINATION DATE OF THE MOTOR
VEHICLE TAX IN THE UNITED CITY OF YORKVILLE
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, Section 8-11-4 of the Illinois Municipal Code (65 ILCS 5/8-11-4) provides
that each owner of a motor vehicle may be required by a City within which the owner resides to
pay a tax for the use of such motor vehicle in that City; and,
WHEREAS, the Mayor and City Council (the “Corporate Authorities”) desire to amend
the termination date of the vehicle tax to April 30, 2016.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That Section 3-2-8A of the Yorkville City Code is hereby amended to read as
follows:
“A. Tax Imposed. A vehicle tax is imposed upon the owner of a motor vehicle as defined in
the Illinois Vehicle Code, except as provided in subsection F, which is registered with the
Illinois Secretary of State to a premise located within the City or has its situs in the City
notwithstanding the owner’s residency. It shall constitute prima facie evidence that a motor
vehicle is operated on the streets of the City when registered or it has its situs in the City.
Situs shall mean the owner’s premise where the motor vehicle is principally garaged,
dispatched or where the movement of the vehicle originates. An owner’s premise shall mean
the same as the premise of a utility service customer. This vehicle tax shall expire on April
30, 2016.”
Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
______ day of ____________________, 2015.
______________________________
CITY CLERK
Ordinance No. 2015-___
Page 2
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
______ day of ____________________, 2015.
______________________________
MAYOR
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #6
Tracking Number
CC 2015-34
Ordinance Amending the Infrastructure Maintenance Fee for Water and Sanitary Sewer Service
City Council – April 28, 2015
See attached memo.
Rob Fredrickson Finance
Name Department
Summary
The attached ordinances re-establish the following fees: the water infrastructure fee at $8.25 per month;
the sewer infrastructure fee at $4 per month; and the road infrastructure fee at $8 per month. All of these fees
have a sunset clause of April 30, 2016 and will show up on the utility bill sent out to residents at the end of June
2015.
Background
The attached ordinances carry out the anticipated policy decisions of the City Council, assuming that the
fiscal year 2016 budget passes without further amendments at the April 28th meeting.
As shown in the graph below, the water infrastructure fee has been in place for five years. In fiscal years
2011 thru 2013 the fee was $8.25 per month, per user. In fiscal years 2014 and 2015, the water infrastructure fee
was reduced to $4 per month. For fiscal year 2016 it is the recommendation of staff that the water infrastructure
fee be increased to $8.25 per month. In the upcoming fiscal year the water infrastructure fee would be allocated
as follows: $4 would go towards the funding of existing debt service; $3 would go towards anticipated debt
service amounts for the Countryside watermain improvement project; and the remaining $1.25 would be used to
bridge revenue shortfalls caused by a decrease in water usage over the course of fiscal year 2015. The sewer
infrastructure fee has been in place for two years and would remain at $4 per month for the upcoming fiscal year.
The road infrastructure fee (i.e. vehicle tax) was first implemented in fiscal year 2014, as a funding
mechanism for the City’s Road to Better Roads program. For fiscal year 2016, the fee would remain at $8 per
month, per user. Residents with no motor vehicle housed or registered at their address would be able to exempt
themselves from the fee, by filing an exemption affidavit with the City.
$3
$4
$5
$6
$7
$8
$9
FY 2011FY 2012FY 2013FY 2014FY 2015FY 2016
Monthly Infrastructure Fee Amounts
Fiscal Years 2011 thru 2016
Wa Infra Sw Infra Road Infra
Memorandum
To: City Council
From: Rob Fredrickson, Finance Director
Date: April 22, 2015
Subject: Water, Sewer & Road Infrastructure Fees
The fiscal year 2015 the water, sewer and road infrastructure fees were approved with a sunset clause of
April 30, 2015. Thus, fiscal year 2016 infrastructure fees must be re-established by ordinance. As mentioned
above, these re-established fees will sunset on April 30, 2016.
Recommendation
Staff recommends approval of the ordinances as attached.
Ordinance No. 2015-___
Page 1
Ordinance No. 2015-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL
COUNTY, ILLINOIS, AMENDING THE INFRASTRUCTURE MAINTENANCE
FEE FOR WATER AND SANITARY SEWER SERVICE
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and
validly existing non home-rule municipality created in accordance with the Constitution
of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, the City pursuant to Sections 11-117-12 and 11-129-6 of the Illinois
Municipal Code (65 ILCS 5/11-117-12 and 5/11-129-6) has the authority to charge
reasonable rates for water and sanitary sewer service that are sufficient to meet operation
and maintenance costs, to provide a depreciation fund and to meet principal and interest
payments of any utility bonds; and,
WHEREAS, Mayor and City Council have determined that the fees established
by this ordinance are reasonable to pay for the cost of such services.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of
the United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That Title 7, Chapter 5, Section 5-1(A)(1) of the United City of
Yorkville Code of Ordinances is hereby amended to read as follows:
“(1) Each utility customer shall be charged a water infrastructure improvement and
maintenance fee of eight dollars and twenty-five cents ($8.25) per month through April
30, 2016. This fee shall be billed as part of the City’s utility billing system pursuant to
this Title.”
Section 2: That Title 7, Chapter 6, of the United City of Yorkville Code of
Ordinances is hereby amended by adding Section 4-2 to read as follows:
“4-2: Each utility customer using the public sanitary sewer system shall be charged a
monthly infrastructure improvement and maintenance fee for the sanitary sewer system
of four dollars ($4.00) per month through April 30, 2016. This fee shall be billed as part
of the City’s utility billing system pursuant to this Title.”
Section 3: This Ordinance shall be in full force and effect on upon its passage,
approval, and publication as provided by law.
Ordinance No. 2015-___
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois, this _____ day of _______________, 2015.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this _____ day of _______________, 2015.
______________________________
MAYOR
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #7
Tracking Number
CC 2015-35
Ordinance Amending Water Service Rates
City Council – April 28, 2015
See attached memo.
Rob Fredrickson Finance
Name Department
In April of 2014 the City Council approved Ordinance 2014-14, which established water rates for fiscal years 2015
through 2019 as follows:
Fiscal Year Water Rates (Bi-monthly charge for 350 cu. ft. + volume rate for each 100 cu. ft.)
2015 $14.00 + $2.97 (current fiscal year)
2016 $15.00 + $3.65
2017 $17.00 + $4.30
2018 $17.00 + $4.30
2019 $17.00 + $4.30
Due to fiscal year 2015 revenue shortfalls caused by a decrease in water usage, it is the recommendation of staff that the
fixed portion (i.e. up to 350 cubic feet) of the fiscal year 2016 water rate structure be increased from $15 to $16 per bi-
monthly billing cycle. This amended rate would result in an increase of $0.50 per month/per user and generate
approximately $40,000 in additional water sales revenue, which would be used to mitigate the operational deficit in the
Water Fund.
The ordinance amending the fiscal year 2016 water rates has been attached for your review and consideration.
Memorandum
To: City Council
From: Rob Fredrickson, Finance Director
Date: April 22, 2015
Subject: Fiscal Year 2016 Water Rates
Ordinance No. 2015-____
Page 1
Ordinance No. 2015- _____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS
AMENDING WATER SERVICE RATES
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and
validly existing non home-rule municipality created in accordance with the Constitution
of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, expenses to be paid by the City’s water fund include operational
expenses and expenses incurred in expansion of the water system, namely repayment of
bonds; and,
WHEREAS, in order to diminish the anticipated water fund deficit, the City now
desires to increase the water service rates; and,
WHEREAS, Mayor and City Council have determined that the fees established
by this ordinance are reasonable to pay for the cost of providing such services.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of
the United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That Section 7-5-5-1A2.b. of the Yorkville City Code is hereby
amended to read as follows:
“b. Effective May 1, 2015, the water rates shall be:
$16.00 up to 350 cubic feet of usage
$3.65 per 100 cubic feet of usage over 350 cubic feet”
Section 2: This Ordinance shall be in full force and effect on May 1, 2015 upon
its passage, approval, and publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_____ day of _______________, 2015.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Ordinance No. 2015-____
Page 2
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this _____ day of _______________, 2015.
______________________________
MAYOR