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Public Works Minutes 2001 02-21-01 UNITED CITY OF YORKN71LLE PUBLIC WORKS COR-ZMITTEE MEETING WEDNESDAY, FEBRUARX' 21sT 6:45 P.M. In attendance: Art Prochaska Richard Sticka Tom SoMnski Lam-Kot Joe Wywrot Valerie Burd Guests: Tracey Hosey Diane Lange Lynn Jeffrey Carol Ultech Darin Peterson Thomas Ennis FOX RIFER ESTATES LANDSCAPING AND STREET LIGHTING X,fr. A73,ivrot introduced guests Thomas Ennis from the Farnsworth Group, and Carol L?ltech from Windham Homes. Mr. Ennis showed a graph of the plan, in which there are two different curbing types. Mountable curbs will be provided, and there would also be a 10-foot setback. Mr. Ennis also showed an aerial view, which shows the curbing, street, grass, and the restricted area of plantings. He added that the center of the cul-de-sac wasn't really used, and that with the plantings, this would improve the look. alderman Sticka agreed. Mr. A'p rot stated that there are some of these in town. alderman Sticka asked how this would vani,from our subdivision ordinance. Mr. tVyivrot stated that he wasn't sure, but the preliminary plan of FRE was approved without this. Ms. Ultech stated that the homeowner's association is responsible for the up keeping of the landscape. Mr. Peterson asked if there were fire hydrants. Mr. AVywrot stated yes, as well as lighting, etc. For the fire safety, we will look into the width of this. 30 Feet seems adequate. Mr. Ennis stated that there would be a mountable curb there, and it should be no problem. Mr. Peterson stated that the standard is the width of two fire trucks to pass. The width of a truck is 8 feet. There would in effect be 16 feet with passing distance. Mr. A ywrot stated that the preliminary plan was approved with no islands. 1 Alderman Sticka stated that it was a beautification issue. He then asked if it would save money. Nor. Ennis stated not necessarily. Mr. 'V ywrot stated that it is ultimately city property, but the homeowner's association will be responsible for the maintenance of it. Mayor Prochaska asked what changes would have to be made to accept this. Mr. AVywrot stated that it would have to go to the Council. Mayor Prochaska stated that it should go to CO yA'then. Nir. Ennis then stated that in regards to the street lighting, there would have to be a decision between two lighting areas. We like the residential lighting, and the spacing is around 300 feet. Chairman Sowinski stated that the beam is directed down on the overhead cobra style lighting. He then asked how tall would the shorter lighting system be. Nor. Ennis stated that it would be 16 feet. The cobra style would be 19.6 feet. 1\/Ir. 'kywrot stated that if we would like the same spacing, then we would require taller lights. Mayor Prochaska stated that the addition of decorative lights in the subdivision was an option, but nothing ever carne of it. Alderman Iot stated that the lamp-style looked attractive. He added that the Police Department should look at this from a crime prevention standpoint. Mr. Ennis stated that we should figure out a photo metrics standard, and added that safety is a concern, as well as beauty. We would like to achieve a balance. Xlayor Prochaska agreed. 11.1r. NA73, vrot asked what the cost would be per pole with installation. Mr. Ennis stated that the precast would run between $3,000 and $4,000 each. X1r. IA73,ivrot stated that the typical pole cost we have is between $2,000 and $2,500. Mayor Prochaska stated that we need to look at the lighting value. Upgrades are attractive, also. 2 Alderman Sticka agreed. Mr. NN y wrot stated that if we go this route, then we should standardize this. Chairman Sowinski asked Mr. NNyywrot what his concerns would be over this issue. Mr. NA'«vrot stated that the3,would be the electrical costs, and the replacement costs. Mayor Prochaska added that this is a trend and design throughout the City now. Residents are beginning to use these now. Mr. Ennis asked if concrete poles would be preferred. Mr. Wyvvrot stated yes, and that he would speak to Mr. Johnson on this. Mayor Prochaska stated that something should be developed in the subdivision control ordinance on this. Mr. Ennis stated that he would get the standards on this. Mayor Prochaska asked when we would have to decide on this issue. Mr. NVy wrot stated that it would have to be sometime in March. Chairman Sowinski stated that this would come back to COW with the landscaping issue, also. Mr. Wywrot agreed. RADIUM S."IPLING AT I BSD Mr. 'vVy'vvrot discussed the update, stating that a meeting was set up, and there were still concerns with the dried sludge. There was one sample taken, and it came back with an increased level. Mr. Pfister wanted two additional samples taken to see if it will decrease. The second set has been taken, and it will have to be incubated for six weeks. NV will not know of the results for approximately three weeks. Adderwoman Burd asked what it came back as. -Mr. Alnvrot stated that it came back as 30 PiCulgram. Mayor Prochaska stated that it could still be land filled, and that these are minute measurements. Up to 50 PiCu/gram can be filled. 3 Chairman Sowinski stated that this has been touched on. Mayor Prochaska stated that this makes a difference in the resolution, and that we should treat it as opposed to mixing it. The problem is the regulations. We need to meet a host of different criteria. IEFA has never sent out a document on our levels being too high. Mldetwoman Burd stated that something would have to be done. She then asked if this would be funded. Mayor Prochaska stated that this should be helped by economic development. He added that in 1982 there were a series of increases in the water rates. Those were based on projections from the water systems. This was also a high inflation time. There was never a plan set into place. Alderwoman Burd asked then that our water fees pay some projects that are now being done. Mayor Prochaska stated yes. Mr. NZ'ywrot stated that the money would be borrowed at low interest through the IEPA. Alderwoman Burd asked if this was federal money. Mayor Prochaska stated that it was a matching grant. Mr. A'y rot stated that it would cost $3,000,000 for phase one and $4,000,000 for phase two. Mayor Prochaska stated that revenue streams have been projected. Mr. Peterson asked if there would be any money available from new construction. Mayor Prochaska explained that there is a hook-up fee, and that the Sanitary District charges an annex fee. It would increase that to $4,000 per acre to annex into the District. Alderwoman Burd asked what the total fee was. Mayor Prochaska stated that for the Sanitary District, it is a $4,000 charge. This includes the interceptors and upgrades. He added that this would be discussed with the YB SD. R-1 ZONING MODIFICATIONS 11.-ir. Wywrot stated that this has already been discussed. 4 COLONIAL PARK` AY—RESULTS OF BID Mr. Wywrot stated that there was a memo, with four bids, in which Aurora Blacktop bid in at $116,000. Alderman Kot asked how they came up writh this. Mr. N'ywrot stated that S&G failed on one item. Aurora Blacktop seems to be what we need to go with, and I am recommending them. Chairman Sowinski stated that it should go to COti�'. Alderman Sticka asked when this would be started. Mr. AN73ivrot stated that it would when the plant opens. We will be ready. PHASE 1 N 'ATERWORK S INiPROVEMENT—ENGINEERING CONTRACT AND YBSD AGREEMENT Mr. NVyivrot stated that this was a standing item for the agenda. Mayor Prochaska stated that we are looking into citing for the tower and well. Chairman Sowinski asked how close this was. Mayor Prochaska stated that it was a submission to the Plan Commission. TELEVISE SOUTH SIDE SANITARY SE«'ERS Mr. IvVyivrot stated that the City Council awarded the contract to Deutchler and Associates. The concern is that it was telei.ised in '95, and then there was a big flood in 196. It runs $5800 to $6000 for heavy cleaning. Mayor Prochaska asked if they have identified these areas. Mr. N'ywTot stated that they need to find these. I would like the quotes on these, if the committee agrees. Chairman So%Ninski agreed. A/fr. «%yivrot stated that he would get at least three quotes, then. 5 SUNSET AVENUE WATERMAIN EASEMENT TMr. AN7ywrot introduced Darin Peterson, who lives at the end of Sunset. He then described the plan for the water main, and stated that it was a 16" main that goes west to Fox Hill. He added that we could boost the fire flows on the north side of town. This is a good project. The problem is that the water main is at the end of Sunset, and it was constructed outside of the easement. We need an easement from 11.1r. Peterson, and he had conditions regarding the restoration. He would like the waiving of water fees for several years. Alderman Sticka asked why we should get the easement if we don't really need one. Mr. A`3ivTot stated that t},ing on to the t fitting is better, but will be more expensive. .Alderinan Sticka asked what the suggested price would be. Mr. A` wrot stated that Peterson requested 30 years of waiving fees. Mr. Peterson stated that the numbers are substantially lower on the `post easements'. He added that he was not looking for money from the City. Alderman Sticka asked if the City had made an error at some point with the easement. Nlr. t'4` �vrot stated yes, and the alternative is to go with the tapping valve. Alderman Stick stated that iunning this line increases the pressure flow in the event of a water break. Mr. Peterson stated that commercial properties and Industrial properties would need a larger flow anyway. This will all be tapping on to this. Mr. A`y-vrot stated that this goes to Countryside, Nlenards, etc. Mayor Prochaska stated that this is an intermediate looping area. Tvir. 173,,wrot stated that this project is to connect this to increase the flow. We don't need the easements, but it is a good idea to have them. The cost is to use a tapping valve, a sidewalk, etc. The value of the easement to the City is $1,000. Mr. Peterson asked what the difference in the water flow would be. Mr. IN)rwrot stated that it would not be diminishing the ability of the system. )x'e are recommending to still proceed with this. Alderman Sticka stated that h1r. Kramer had a problem with the legal fees on this. 6 Mr. A`ywrrot agreed, and then stated that this is a prescriptive easement. It is a 10' distance, and I recommend that there would be an upfront payment of$1,000. Mclennan Sticka stated that this would be an easy alternative. Mr. tUywrot agreed. Chairman Sowinski seconds the motion. Mayor Prochaska stated that if it were considered an additional easement, then it would go to the City Council. Alderman Kot stated that we could coordinate this with the Park Board. Mr. �V),wrot stated that Mr. Johnson had discussed this. We will leave it with a recommendation of a $1,000 cash payment. YBSD SEWER STANDARDS Mr. NVywrot stated that we would like the same standards. I recommend a four-foot minimum cover, and we like a heavy-duty type of casting. This is the right way. He then added that he would send the specs for these. Our review is more flexible. Mayor Prochaska stated that it would be good to have a backup. Chairman Sowinski asked if we could come into agreement. Mr. Wy wrot stated that he would get a standard to Deutchler, and that he would meet and come up with a common regulation. NNUITE OAK—UNIT THREE--LETTER OF CREDIT Mr. NNTywrot explained that this has been accepted by the City for maintenance. The bank is holding the bond, and we will be notified of expiration. We did spot checking on this, and it looks o.k. Unit four is left to come. ADDITIONAL, BUSINESS Mr. NA7yvvxot discussed the IDOT roadway projects, and the Route 34 improvements. There is an overlay on McQue and Route 34 signals, and we only have to pay 10%of the signal cost, which is around$15,000. We recommend poles at the intersection for light, of which we will pay 100%. Mayor Prochaska asked if Richard Marker would pay for this. -Mr. AVywrot stated that we could get him to pay for a portion of this. Mayor Prochaska stated that we should check into this. Mr. W), rot stated that we could ask Mr. Marker to pay $30,000. We will look into this. He added that another traffic signal which is at Cannonball and Route 47 is 100%IDOT funded. The extra lighting will cost $10,000. Chairman Sowinski stated that the streetlights should be at these, for it is a safety issue. -Mr. t?Vywrot agreed. Alderman Kot asked about the roadway on Van Emmon past State Street. He stated that the railing is missing, and Mr. Johnson had ordered one. Could we check into this. Mr. yN'ywrot stated that we would check on this. Something temporary could be put up. Mayor Prochaska discussed the potholes, and stated that these need fixing, due to the weather. Mr. AVywrot stated that he would pass this on to the Public Works Dept. Mayor Prochaska stated that Mr. Dresden would be contacted tomorrow regarding a light pole or signal being put at the end of Sycamore Street. It Ir. AX'), rot stated that he would speak with him, and with regards to the potholes in Fox Hill, we will get them patched by Tuesday, of next week. Alder woman Burd asked when the realignment would take place on McQue Road. Mayor Prochaska stated that it would be this year. We had a discussion with the Township on this, and it is now annexed. It will be put on the project list. Meeting :adjourned 8:30 P.M. Nfinutes by Lisa Sleezer 8