Public Works Minutes 2001 05-21-01 r
UNITED CITY OF Y ORKN ILLE
PUBLIC WORKS COMMITTEE MEEITNG
MONDAY,MAY 21, 2001
7:00 P.M.
In Attendance: Larry Kot Richard Sticka Joe Wywrot
Art Prochaska J.T. Johnson
Guests: Jason Pettit Steve Daugherty Amy Insco
Eugene Joynt Robin Joint Carl Pallen
Michelle Pallen Nike Eurkaitis
GREENBRLA,R.POND
Several residents from Greenbriar Subdivision voiced their opinions regarding the
Greenbriar Pond, asking who is responsible for the upkeep and care of the grounds.
Mr. Johnson stated that the City holds the title to the pond, although the City Council has
never accepted it. There are complaints about the pond and we are currently unable to
mow it with the equipment that we have. Mr. Kramer would like a letter from Mr.
Wherli stating who will be maintaining this property. If there is no response, then the
City Council has the right to enact the SSA. To mow the grounds, the City would have to
purchase a special mower, which will cost.approximately $60,000. The DNR has been
notified about the moss in the pond, and there is an agency that can be contacted to treat
this problem. A suggestion has been made to put plantings around and in the pond on the
shelf to help with this problem. The shallow end of the pond, or the shelf? is 6" to 2'
deep, and the deep end runs approximately 15'.
Several residents asked if there could be a chemical way to control the weed problem.
1VIr. Johnson stated that it should have been done earlier in the springtime. The,pond will
continue to grow moss and algae, and eventually it will have to be dredged.
Mr. Pettit, affiliated with Harris Forest Preserve, agreed with Mr. Johnson. He discussed
the issue of aeration, which would help with the algae problem. He was not sure of the
costs for this.
Mr. Johnson stated that the cost would be in the transformer that would be put up for it.
Residents asked if certain grasses, or copper sulfate would help with eliminating the
problem.
Mr. Johnson believed that this route would not be suitable, and stated that F.S. might
have the chemicals needed.
1
Alderman Sticka stated that something needs to be worked out on this.
Mr. Johnson stated it would take at least 30 days to get the paperwork in order, and
contact Mr. Kramer.
Chairman Kot stated that we should contact Mr. Kramer on this matter.
Alderman Sticka and Mr. Johnson agreed.
Mr. Johnson added that if there are plants around the water, the geese will be less likely
to congregate there, and stated that there are groups willing to come in and plant them, if
the City purchases them.
Alderman Sticka agreed.
The residents stated that they do the mowing to the shoreline. They agreed that prairie
grass would be a good alternative.
Alderman Sticks stated that going the natural way would be the best way, and asked if
once chemicals are put in, will it inhibit other things to grow.
Mr. Pettit stated that it would depend on the chemical used.
Mr. Johnson stated that a firm could be hired to do this. It would cost approximately
$1500 to $2000 to do three applications.
The residents also asked in regards to the soccer fields, stating that they did not want
them in the subdivision.
Mr. Johnson stated that this would be a Park Board issue, and that it should be on the
agenda for the next meeting.
Chairman Kot stated that the residents should contact Sue Swithin regarding this issue.
The residents asked if there was a homeowner's association in place, then do they have
the authority to make decisions regarding the soccer field and pond.
Mr. Johnson stated yes. The park would be the job of the Parks Department, but
everything else would be the homeowner's. He added that there should be a board of
residents established for the homeowner's association, and there needs to be a legal
document also.
Alderman Sticka stated that the homeowner's would then have the authority to decide on
what is to be done.
2
Chairman Kot stated that this would go on the next Public Works meeting.
The residents asked in regards to a list for phases 2 and 3.
Mr. Johnson stated that there shouldn't be any problem with this.
STORM WATER BMP
Mr. Pettit passed out an information sheet regarding storm water, which explains that
there are stressors on the water because of increased development. He stated that streams
and rivers will begin to degrade, and the County is trying to protect these. The storm
water ordinances are quantity driven, not quality driven. There will be more pollution
with more development, and we would like to address the `quality'. He added that
wetlands allow for better filtration, and stated that the more you can direct the water flow
into Swale areas, the better it is.
Mr. Wy wrot stated that our ordinance allows us to do this away from the basin. This
design would do well at Cannonball Trail. He then stated that we would have to be more
specific with this, and that we could reduce the rate of runoff, requiring a slow filtering
system for the water.
Alderman Sticka asked if the county is implemented in this.
Mr. Petit stated_yes, and that the developer will be able to do this. Kane County has been
proactive with this issue also.
114r. Wywrot stated that DuPage County is also proactive.
Alderman Sticka stated that it would be good to handle this situation in a natural manner.
Mr. Johnson stated that the developers and business owners might have input on this.
Mr. Petit agreed and stated that the City and the County residents would like high quality
streams. There is a great deal of streams and creeks here. There would be less concrete
and less grading.
Mr. Johnson stated that the EFA doesn't necessarily agree with filtration.
Chairman Kot stated that he supported this, and then asked if we would need to change
the ordinance to follow this.
Mr. Wywrot stated that this is most effective, and asked about the results of the ADHOC
committee.
1\/Ir. Petit stated that they are in the process of getting the results.
3
Chairman Kot stated that he would like to have this followed-up on.
Mr. Wywrot agreed, and stated that this would go to this committee again, and then to
EDC.
Chairman Kot agreed.
`VEMAND PROTECTION
Mr. Wywrot stated that in regards to the wetland protection, the Supreme Court has not
passed it as of yet. There might need to be a discussion on requirements for the
preservation of certain wetlands.
Mr. Petit stated that this is an opportunity to combine the storm water with the wetlands.
Mr. Johnson stated that Bristol contains swamp areas. He would like to see these
preserved. There needs to be preservation of the green areas.
Mr. Wycvrot added that most wetlands that are being protected are termed `rivervene'
wetlands.
Alderman Sticks stated that we need to specifically define what a wetland is.
Mr. Petit agreed.
Chairman Kot stated that Mr. Kramer would be contacted regarding this, and an
ordinance would be drafted.
Mr. Wywrot stated that he would discuss this with Mr. Kramer.
Chairman Kot stated that this item would come back to the committee next month.
2401 SIDEWALK REPLACEMENT PROGRAM
Mr. WKymrot discussed the memo regarding this, and stated that the demand has been
satisfied. There are 5 now, which have been published in the Record and in the
newsletter. The plan is at a 60!40%. Many have inquired but thought it was too
expensive. My suggestion is to implement this every other year, or do larger sections at a
time.
Chairman Kot stated that we have pinpointed areas of priority. These are safety
concerns, and we should move quickly on this.
4
Mr. Wywrot agreed, and stated that he had contacted Mr. DeBolt on this. The school is
interested in helping with Mill Street. This year we will have their help with the
easement. This will hook up with Colonial Parkway. Another area is the Center Square
Park, and another area is White Oak. We need to take this area to Morgan St.
Chairman Kot asked if the 60,'40 would be interfered with.
Mr. Johnson stated that this is only for the replacement sidewalks, not for the new
sidewalks.
Alderman Sticka asked if any residents had called on this matter.
Mr. Johnson stated no.
Chairman Kot stated that there are deteriorated sidewalks, and some are safety hazards.
Mr. NN7ywrot stated that he would like to have a bid by June 11. We would like to get this
project finished before school starts.
Mr. Johnson stated that if we decide to do other areas, we could go to bid on thus.
Chairman Kot asked if anyone had contacted the police about this.
Mr. "Ry rot stated that he would check with the police. This job has to be out to bid if
we want it done.
Alderman Sticka agreed.
Mr. Wywrot stated that this would go to bid then.
LIFT STATION DEGREASER
Mr. Johnson discussed the pricing sheet, stating that the bid was $4,138.24. Mr.
Mikkelson recommended this price, and I would recommend this also. This is squeezed
citric acid that comes out in grease form. The lift stations have a `wet well'. Oil gets into
the sewers and it clogs it. This will help to keep it broken up. This is one year worth of
treatments.
Chairman Kot agreed, and stated that we will go with this.
FOX INDUSTRIAL PARK PLAN APPROVAL
Mr. Wywrot stated that this item needs to be approved by IDOT, and then by this
committee. We need the recommendation for this, and then this item would go to COW.
5
Alderman Sticks agreed with Mr. Wywrot's recommendation.
Chairman Kot stated that this would go to COW.
MOT LETTER OF UNDERSTANDING FOR ROUTE#34 IMPROVEMENTS
Mr. IVywrot opened stating that this is a letter of understanding for everything regarding
the improvements. I sent this to the developers to study. There were 2 areas of concern
from Tuckers. There were concerns with regards to widening at Rt. 34, and also
regarding the thickness of the asphalt. Revisions have been sent to Mr. Tucker.
Alderman Sticka agreed, and stated that this is a good idea.
Mr. Wywrot then recommended that it go to COW.
Chairman Kot agreed.
MOT TRAFFIC SIGNAL MAINTENANCE AGREEMENT
Mr. Wywrot stated that we have an existing agreement on this item. IDOT and IlVIL have
devised a new agreement, and MOT will pay for their share of the electrical costs. They
have added in future traffic signals. We have received this agreement, and it should be
passed.
Mr. Johnson stated that all of the maintenance is done by the Public Works, and the state
will reimburse us regarding this.
Mr. Wycvrot recommends that this go to COW.
Chairman Kot agreed.
SPRING STREET SEWER RESTORATION
,Mr. Wywrot stated he had looked at the costs and the quantities regarding this item, and
to replace this would cost $20,000.
Alderman Sticka stated that it is a difference on Elizabeth Street, but it will all look the
same.
Mr. Wywrot stated that he would recommend to just replacing what is damaged, and then
go to COW with this.
6
Chairman Kot agreed.
ENGINEERING PROPOSAL--ROB ROY INTERCEPTOR
Mr. IVywrot stated that we have solicited this to the design from Rob Roy Creek. Mayor
Prochaska has discussed this with the new Iviayor of Montgomery. We would like to get
the sewer in.
alderman Sticks asked if this was expensive.
`;\\int ownership of the City and the Bristol Sanitary District go to COW.
Chairman Kot agreed.
RESULTS OF BID OPENING
Mr. Wyvvrot stated that there are 2 bid openings, and our estimate was $130,000. Aurora
Blacktop came in at $99,888.15, and I recommend that we go with this. We have
budgeted $115,000, and the seal coating, Blackberry Lane, and the reclamite have come
in low.
Chairman Kot asked if there could be a running total of the leftover for the budget.
Mr. Wywrot stated that we are $25,000 to the good for the three total projects.
Chairman Kot stated that this should go to CO��'.
HEASTAD SUPPORT PROGRAM
Mr. Wywrot stated that the maintenance fees are $500 per year with a three year contract.
We will try to adjust this some, and come back here next month. We use this water CAD
program to determine the improvements that developers might need to make. This is
good software.
Chairman Kot agreed, and stated that this is something that we need.
Mr. Wywrot agreed, and stated that he would get a final price on this.
PUBLIC WORKS TRUCK/EQUIPMENT—COST ESTMATE
Mr. Johnson opened by stating that we are receiving one truck for the water department.
This is paid for, and the park`rec board approved a truck for Mr. Sleezer. We are
currently asking for one for the sewer department. The cost is $25,998, and we are
within the budget. We should take a state purchased truck, and$8652 is the cost for two
snowplows. This also comes under budget. We would like to upsize for the atlas bobcat,
which will cost$3800 to $4000. There is still enough to cover the gasoline if we need to.
I recommend that this go to COQ'. The payment is a$er 7/15.
Alderman Sticka asked why we buy on state bid.
Mr. Johnson stated that this saves us from having to go to bid.
Chairman Kot agreed, and stated that this should go to COW.
WATER DEPARTMENT REPORTS—FEBRUARY & MARCH
Mr. Johnson stated that these reports are done, and stated that ComEd has overcharged us
for the electric. This needs to be straightened out. We still are receiving bills for this,
and I have contacted their accounting department regarding this. I have asked for an
itemized bill.
Alderman Sticka asked if Mr. Kramer is aware of this matter.
Mr. Johnson stated,yes. We have stayed current by paying what we have budgeted. I
have contacted Marsha Hudson regarding this, and we have this documented. At the nexi
meeting, I would like to have an answer. Everything else is in order.
ADDITIONAL BUSINESS
Chairman Kot asked in regards to the surplus money made after the street projects, and
wondered about Adams Street.
Mr. Wywrot stated that there is a spreadsheet on this, for the southern block. We are
unsure what to do with this section, and we have spoke with the residents about
eliminating the let onto V anEmmon.
Chairman Kot stated that the main concern is to the north of this area.
Mr. Wy-wrot stated that these numbers are conservative. We are not sure if there will be
plans for this year on this project.
Mayor Prochaska stated that this should be looked at as a VanEmmon Street issue.
Mr. Johnson discussed the possibi1itty of a one-way street in this area. There is much
controversy over this.
Mayor Prochaska asked if this area could be widened.
8
Mr. Wywrot stated that it would be very costly.
Mr. Johnson stated that this is a low volume area. It has been a problem for a long time,
and this needs to be planned.
Chairman Kot stated that this should be put on next month's agenda.
Mayor Prochaska stated that there is a memo regarding the questions for the interviews
on Wednesday, at 6:00 p.m. He added that these have been sent to the Labor Attorney.
We want to make sure of the right things.
Chairman Kot stated that there must be a standardized system to do this.
Mayor Prochaska stated that there is, and when we hired Mr. Nanninga, we did the exact
same thing.
Chairman Kot suggested arriving early to review the questions.
Mayor Prochaska stated that we might look at the salary issues for Public Works again.
We should have everything bV the neat COW.
Chairman Kot stated that we would get this together.
Mr. Wywrot stated that Smith Engineering asked us for input on the Kennedy Road issue.
They would like to shut this area down, and we thought this would be a bad idea. We
recommend to try and minimize that period of time where this would be an issue. I will
tell Smith Engineering to design plans accordingh•.
Chairman Kot agreed.
Meeting adjourned 9:20 p.m.
Minutes by Lisa Sleezer
9