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Public Works Minutes 2000 04-17-00 UNITED CITY OF YORKVILLE Public Works Committee Minutes April 17, 2000 Convened: 7:00 PM Adjourned: 9:15 PM Attendees: Tom Sowinski Valerie Burd Dave Dockstader J.T. Johnson Joe Wywrot Guests: Mike Morley Gary Maxwell Tom Heise WING ROAD Mr. Heise stated that traffic cutting through between route #126 and route#71 has become a big problem. He has been in and talked to J.T. about the problem, hoping that they could close the road since all residents agree with this. J.T. stated he hoped they could do something about garbage trucks cutting through on this road by speaking to Waste Management if it is their trucks doing so. In regard to closing the road it would have to be done jointly with the County since a portion of the road is still Kendall County. Due to the business zoning on one section it would have to be temporary. Mr. Wywrot stated that since the people affected are not within the City Limits perhaps it is a township problem. J. T. explained that about 75% of the road is in the City with about 100 ft. not in. Mr. Maxwell stated that the evening traffic is cutting through to avoid the back up at the stop sign at 71 & 126, they fly off of 126 tearing up the road and leaving dead cats, ducks in their wake. Chairman Sowinski asked if they had called the county, and what response had they had from them if so. Residents stated they had called Kendall County, and agreed that the trucks are still using it pretty heavily. The continued stating their main concern is for the kids riding bikes between driveways. J.T. stated that even if the road were closed, it would be reopened due to business there. Chairman Sowinski stated it would be a short term solution, and asked that the residents talk to Kendall Township to try to find a solution and contact the Fire Dept. before coming back to the Public Works Committee. Have them call J.T. on this issue. J.T. stated he would send someone out to cold patch some bad spots. Mr. Heise stated they would speak to the Township and presented their petition signed by the three residents on Wing Road. Mike Morley of Waste Management stated he would check on garbage trucks using Wing Road, but if it was a Tuesday, it was not their guys. 1 GARBAGE CONTRACT -MIKE MORLEY Mr. Morley presented his response to the City's desire to hold the rates. Waste Management had two choices. They will hold the rates for 2 years without an increase in exchange for a 5 year contract. With a 2 year contract and a 3 year extension they will hold the rates for 1 year. They will do CP 1 and landfill or eliminate stickers for yard waste. Chairman Sowinski asked how the transfer station would affect our contract. Mr. Morley stated it could impact, either a minimum or we could get a host fee. a dollar amount per ton. Perhaps lower disposal rates, but wouldn't open up contract. A guaranteed rate or a discounted rate. Mr. Morley stated that even with this on a fast tract, it would be 2 1/2 years in building, with an average construction time of 4 to 5 years. They are checking with the state for geological information. Not sure of the idea site. Chairman Sowinski asked about unlimited yard waste with no stickers. Mr. Morley stated that stickers are a hide and seek situation any way and with 5 years they would give us brush pick-up with no stickers provided it is bagged or bundled for 2 years with rate increase second year. Alderman Dockstader stated that five years is a long time to not bid, he would like to see a cap on the second year increase. Mr. Morley stated that with a cap not to exceed 5%, and with a guarantee of 2 years a cap at 3%. Mr. Morley continued stating that with any facility, land fill or transfer station Yorkville is the control point. Alderman Dockstader stated he understood that Yorkville has the volume they need. Mr. Morley stated that when Wheatland Prairie closes it will present a problem because when land fill closes, prices go up. Will County is in jeopardy now also which doesn't leave a lot of options. Will County is still big maybe. Wheatland Prairie has raised prices to $4.00/ton because demand was still greater than driving to next place. Yard waste is not a problem, and recycle is not a problem...it goes to Plainfield. Garbage is the problem. Alderman Dockstader stated that he would like the increase to be held to a 3 -4% increase range, and with a 4% cap on it in the second year. He would prefer to extend a year or two at a time as with growth. J.T. suggested a 5 year options with quarterly white goods pick-ups. Chairman Sowinski stated unlimited yard waste was a swell idea. Mr. Morley stated he would hold the rate for the first year, and price would increase for the second year, but limit increase to 3%, with 2 white goods pick-ups, and unlimited yard waste without stickers. Second year price adjustment with 3% cap. Committee felt that if he cut a deal close to this they would recommend to COW for approval. 2 Mr. Morley stated he would try to get an answer fast, perhaps tomorrow, so we can take this to COW on Thursday. A 2 year with a 3 year option. The committee agreed that if Waste Management offered something close to this they would recommend it for COW for Thursday. Mr. Morley stated he would get an answer ASAP, tomorrow or Wednesday, and that then they would do a White Goods and Tire Pick-up this Spring as soon as City Council makes their decision. Chairman Sowinski asked this be on the agenda for COW on Thursday, May 4, 2000. PARK DIRECTOR JOB DESCRIPTION Chairman Sowinski stated he has no problem with the job description for Parks Director. J.T. stated that Scott Sleezer won't take the job for the salary offered, and that Council should find the dollars. This job includes attending meetings, and for this salary they won't find anyone qualified for this position. This offer cuts out all of the overtime Scott currently gets, and would therefore be a cut in pay for him. If they hire someone the PW works budget won't support the added salary and if a layoff was required it would be based on shortest time on the job. The guy in Sugar Grove is paid more and has less parks to look after. Aderwoman Burd stated that paying more for this position should require more educational qualifications, adding that the City will pay for schooling as they paid for Swithin to get more schooling. Alderman Dockstader stated that Scott has gone to many classes that were not college, but were very important for the specialized kind of job that this is, and asked if Scott wants to grow, and work with the public and the Park Board. J.T. stated that 7 years ago when Scott was hire he was asked to have faith in us, when we asked him to start at only $7.00 per hour. We told him things would get better, but the budget is set and we have to live with the dollars we've got. The guys should be pretty satisfied with what we got. J.T. stated he would act as Parks Director until we get a new budget next year. Alderwoman Burd stated that this would need to be $36,000. plus overtime. Alderman Dockstader stated we are $1500. off. Chairman Sowinski asked if the committee was in favor of the job description, it is a good job description, but do we simply just not go forward with it? J.T. stated we are not asking to create a new position, but its a matter of either timing or money. Alderwoman Burd stated the Recreation Director requires a degree. 3 r J.T. stated these positions are not equitable. Dockstader stated we should look at the grading position to find a salary. Sowinski stated this would be tabled to the next PW after discussing with Mayor or Jim. Alderwoman Burd stated she would like to see Scott get it. Dockstader stated the committee should make every effort. SURFACE TREATMENT Bid results will go to COW as items are budgeted for and results can skip PW and go directly to COW. PW TRACTOR&BACKHOE BID RESULTS JT stated we only had one bid and it was for a caterpillar Tractor. This works for us since the one foot, two foot, and three foot buckets we currently have will fit the Cat. Bid information was sent to both John Deere and Paten. Bid was $77,889.00. Payment would be over three years. TRUCK BID RESULTS JT stated we had two bids, but they were both for the Street Department truck. We has budgeted $35,000 for each truck. He recommends purchasing from Terry Ford who was the low bidder at $43,032.00. The Sewer Department truck had no bid submitted. JT stated he could look at the State bid prices for comparable truck& equipment. Chairman Sowinski stated he should also look at whether we need new plows for these trucks, or re-bid. Take to COW on May 4, 2000. WHITE OAK Wywrot stated the developer has completed the punch list and has established a 10% maintenance Letter of Credit, which is adequate. Chairman Sowinski stated this can go to COW on 5/4/00. LEGION ROAD OVERLAY Wywrot stated this would cost approximately $3,000. from the new budget. Chairman Sowinski asked for opinions...with none asked a draft be prepared for Nanninga's signature on this as it requires only PW approval. STATE STREET WATERMAIN Wywrot recommends not doing this project this year. See his memo on this subject dated 4/13/2000, (attached to the permanent record). Committee agreed to postpone this project so as to front fund other projects with this money. Will be ready for next construction season. 4 RESOLUTION OF SUPPORT AND COOPERATION FOR THE BLACKBERRY CREEK WATERSHED MANAGEMENT This item is tabled until additional information is available. SPRAYING LICENSE There are big areas of the City that are contracted to be sprayed. JT would like to have some of the Public Works guys get their license for spraying and then pay a couple of them from the Street and Parks Department $.50 additional per hour for spraying cracks of the sidewalks and streets that need to be done. Chairman Sowinski asked what was required for licensing. JT explained it was a couple of days of schooling and passing a test to attain a license. The $.50 per hour extra is already set-up. in the budget. Chairman Sowinski felt this was creating an accounting headache. Alderwoman Burd stated JT has authority to do this without permission. JT stated that Parks pays $2000. for spraying. Chairman Sowinski asked which was cheapest. JT stated we have never contracted for road and curb cracks which is a big job. Committee recommends JT pursue. ELIZABETH STREET STORM SEWER This was not a DEuchler identified critical item, but now with plans for overlayment, we should probably do the sewer first. Public Works could do the sewer. It would cost $43,000. to bid out and we could do it in-house for $15,000 in materials&bid out the street work. It would take a couple of weeks for the sewer work. Chairman Sowinski asked for a time frame. Wywrot stated this should be done no earlier than June and not later than August. The Public Works crews are in favor of the project. This should go to COW for discussion. Other projects could also be done while we had the rental track machine, i.e. the Fox Road culvert, Mill & Van Emmon storm sewer, and the State Street and Hydraulic storm sewer restrictions. ADDITIONAL BUSINESS OTHER PUBLIC WORKS PROJECTS Chairman Sowinski stated there are other projects that need attention. Hauling gravel, culverts, and shoulder overlay on the south side of Walnut as the Heartland development's watermain which will run down the south side of Walnut. JT stated it will have to be improved sooner or later, and it is in the 5 year plan. 5 DEUCHLER CONTRACT FOR SANITARY SEWER - YBSD YBSD will be the lead agency for this work but they do not want this cash flowing through them. There needs to be work done on easements, also need to convert aerial photos for contouring. Deuchler will have a contract ready for Thursday for COW. This project is urgent as easement take time to acquire, and we need to know where they need to go. Take this to COW for discussion. RIVERFRONT RAILING Stair are in, and we can now finish the handrail for stairway. Working up a price for additional panel and rail of steel pipe painted to match. The light from above can be directed to light the stairway if needed. This can be put on Public Safety agenda. STATE &MORGAN CHANGE ORDER There is a slight change to cost. Take to COW. RIVER ROAD GUARDRAIL JT stated it has been done at a cost of$3700. Adjourned at 9:15 PM Minutes By Sandy Marker 6 i '7\Q7-7-> Ice i UNITED CITY OF YORKVILLE SIGN IN SHEET PUBLIC WORKS COMAUTTEE April 17, 2000 NAME (PLEASE PRINT!) REPRESENTING PHONE # <ow X53--"1 l2- 3 � 3 d-o >vs oil!