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Public Works Minutes 1999 12-20-99 r UNITED CITY OF YORKVILLE Committee Minutes—Public Works Date of Meeting:December 20, 1999 Time Convened: 6:45 P.M. Location: 111 W. Fox Time Adjourned: 9:05 P.M. Attendees: Joe Wywrot Richard Sticka Mike Morley Tom Coziahr Bcrt Callmer Dave Dockstader Tom Sowinski Mayor Art Prochaska Valerie Burd Joe Moore Discussion: 1.) Garbage Service Contract— Morley received a letter at the beginning of the month stating that the City wanted to discuss the garbage contract that is due to expire in June of 2000. They are asking for an extension. Mayor Prochaska asked Waste Management to prepare a proposal. Morley does not have pricing from our current contract because they are shill working on it With the White Goods pick-ups the participation from the residents is excellent We have asked for one additional white goods pick up,Morley does not that feel this would be a problem. Tf a resident needs something taken away and it is not a scheduled White Good pick up day then the resident can pay $25. White Goods are considered anything with Frcoa, stoves, air conditioners, freezers, refrigerators, washers, and dryers. Microwaves are not considered a White Good We could look at doing a White Goods pick up quarterly. There is an added cost to removing the coolant Currently we are looking at doing a White .Goods pick up twice a year. Nanninga has asked about-ft Household �t- Ha=rdous Waste Clean Up—Will County does this. it is very expensive. There are a lot of unknowns. You do not know how much hazardous waste you are going to get Cost is between$50,000 and$90,000. The problem is funding, ."J Sys for it? Mayor Prochaska feels that if we were to do this it would need to be shared with the County. Household Hazardous is considered paint, motor oil, batteries, dynamite, any type of contaminants. You can let paint dry up, you can paint cardboard and put it out for regular pick up. We have also asked if smaller toters could be supplied to some specific citizens? The difference in cost would be minimal. These citizens would probably not.fill a 32-gallon toter. We could consider Going a senior citizen r duee rate but how do you actually control it? Most of the senior citizens do riot generate very much trash. With the 64-gallon toters the driver does not have to get out of the triXk, with a �2-gallon toter they will and it takes longer. There is one co1mriunity that have 35-galibn toters with two recycle bins and dveryorie gets a - 1 - reduce rate. The City deci&,s who qualifies the senior citizen living alonc, or with a spouse. It would not qualify to a senior citizen living with their son or daughter with a spouse and children. The demographics of an area play a big roll. Port-O-Lets for Neighborhood Watch—This is already covered in our current contract. The problems that we had earlier in the year have been straightened out. Waste Management plans on working with Swithin. There are some Port-O-Lets in different areas that are getting used more often then they thought. Now they are filling out a sign off sheet each time it is cleaned so we know when the last time was. Covered Recycle Bins— Waste Management does not currently provide recycle bins with lids. When they lids come offthey fly all over on windy days, the lids limit the amount of recyclable. We could consider going to a two-bin system,one for paper and one for cans and plastics. Thcn when they are set out on the curb the can and plastics should be set on top of the paper. We are requesting a quote on a two-bin system. Education plays a big part. Bring back on January 17. Tf Morley does not have a quote then hold off. Best rate would be over five years. We are requesting a quote for five and two years. Rusinesses negotiate their own contract. Garbage trucks are hard on the roadways. When they are full there is a lot of weight in them, if it is raining that adds more weight. We can encourage our business owners to use a certain company,but we can not mandate it. We might want to ask the business owners how they feel about a contract. We want another yard waste added and maybe a central drop location. Tf we were to have a central drop location it would need to be policed We have also requested a price on unlimited pick-ups, but we want to encourage recycling. One leaf pick-up in the spring and three in the fall. Tt cost a Tot to recycle Styrofoam and there is no real benefit to the City. It needs to come off the recycling list. Morley will send details on the transfer station tour schcdulcd for January 19 to Nanninga. if we are going to go with a five-year contract should get more bids. Now there are more mayor companies covering this area then there was five years ago. Dockstader feels we should consider a transfer station in the area Maybe by-'the F.'E."Wheaton area but in the City limits. We will end up with the traffic anyhow. A transfer station will help to lower our cost. We should really go with a two-year contra + if oossble. The City would need to educate the public on a transfer station. A transfer station is not much different then a factory. It is all done indoors. The floors have to be power washed at night. Garbage can be left on the trucks overnight. We need to keep the door open. 2.) White Oak, Unit #3 — Final Acceptance — There are few things that need to be completed. They still need to televise sewer and vacuum test manholes,they say they will do this. They need to remove all dead trees located in the right of way or overhanging in the right of way, place a temporary gravel driveway to topsoil stockpile, the dirt is washing onto the roadway. And they need to establish a one- year construction guarantee in the amount of 20 percent of the cost of public improvements, to begin upon final acceptance by City Council. When the lots get built out the dead Elm trees will probably get taken down, but if they fall in the roadway then we will need to clean it up. Callmer feels that with their current record we should not let them off the hook for anything. Wywrot expects to meet resistance with the tree issue. Sowinski suggest requiring thcm to complete the punch list items. The time of acceptance will determine the percentage of the guarantee. -2- 3.) Snow Plan — The snow plan was put together by J.T. It includes a list of priorities and routes. It is important to have a plan in place. A map will be included in the �-- plan. There are approximately 12 drivers. They are limited to-the-wa*Awr vfhours they can drive. We do not want to include a list of name of people snow plowing for the City. The City should publicize the correct location of a mailbox Whv were the roads prioriti7ed the way they were? Leisure to Game Farm Road is a t-ounty roac►, but the County does not always plow this small intersection and it gets icy. We just need to decide if we are going to plow it not and let Jim Heinz know. We might need to put that subdivision on the referendum vote to annex it into the City. The City can force annexation if 75 percent the surrounding property has already annexed and it is less then 60 acres. There are approximately 50 homes. They take advantage of the services provided by the City but they do not pay for them. A few years back there was a referendum vote and it was very close. A lot of the elderly people have moved Mayor Prochaska suggests trying to get them to annex. 4.) Establish February Public Works Meeting Date(2/21/00 falls on a holiday)—Meeting has been rescheduled for February 23,00, at 6:30 p.m. 5.) Roadway Construction Standards — All sources that Wywrot checked out had 100-foot radiuses. If there is an eyebrow cul-de-sac then a smaller radius is ok. Sticka feels that Wywrot is wrong. This is a neighborhood. We need to figure out ways to keep the traffic going slower not faster. Larger radiuses encourage people to drive faster. Sticka feels that in a neighborhood cars should go slower. In Greenbriar they want to know how to slow the traffic down. Wide streets are meant to allow for adequate parking and traffic flow. We have a 25-foot street in Cowl* Hills, has anyone complained? We did a traffic count on Main Street and had to raise the speed limit from 25 mph to 35 mph and remove some stop signs. The SM±i did not feel r they were warranted. The streets need to be designed to go with the neighborhood Bring back to next meeting. 6.) Cast Fox Street Water Looping— Olson, Ridge and Fox Streets. Only Walter has a loop. When there is not a loop the water gets very rusty at then end and has an odor. Mr. Coziahr has a water softener but the outside water is not treated. He gets a five-gallon bucket of orange water. That area also has some very old mains. The water pressure is very low also. Wywrot said that some of the lines are bad. Looping would help a lot An inline filter would help with the rust but not the pressure. Currently we would not allow this in a subdivision. Wywrot would need to get the easements and then we need to get some cost together. At some point it would probably be a good idea to get the residents together and discuss it. The closer you get to the end of the line the worse the water becomes. Wywrot will get a cost estimate together for the next meeting. We could flush the hydrants more but that still will not help with the pressure. Over time the mains get corroded and get smaller. There is a four-inch main down Heustis that is choking off the supply to Fox Street and a few other places. When you flush the hydrants you can cause other old Pipes to leak. We may be able to get the resident together in February or March. 7.) Water Department Computer Purchase—The Library got a quote on a go6d'computer system for about$500 cheaper. Wywrot will call Michele at the Library. The person that quoted the Library resides in Yorkville. Callmer would like t^ more quotes. Bring back. -3- 8.) Additional Business — Drug and Alcohol Testing — J.T. did not attend meeting. Wywrot did not know the status. f Street Lights — There are two street lights out on Wheaton Drive. One on the southeast side of Cannonball Trail and one at East Kendall and Countryside. Water Pressure—Mayor Prochaska talked with Dhuse. There is a resident on Adrain that also has water pressure problems. Wywrot said there are four and six inch mains. He is proposing a project for next year. Change Order— State and Morgan—We need to do a change order for $13.00. This has to be done so we can close out the project Nanninga can do the change order without tal.-ing it to City Council. Put on bill list. Monthly Flow Monitoring—YRSD requested that they City help with the fee. So far the City has given $10,000. YBSD plans on continuing the monitoring. Do we want to continue to pay half? We do not know when the monitoring is going to stop. Monitoring of the sewage flow is for to the expansion of the treatment plant, We had a very dry fall. We need to ask VBSD how much more or how langtthe inenetering-is +k going to go on and we need to know the cost. Bring back- Minutes submitted by: Mollie Dunn t -4-