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Public Works Minutes 1999 04-19-99 UNITED CITY OF YORKVILLE Committee Minutes - Public Works Date of Meeting: April 19, 1999 Time Convened: 5:30 P.M. Location: 111 W. Fox Time Adjourned: 8:55 P.M. Attendees: Larry Kot Tom Sowinski Joe Wywrot Richard Sticka J.T. Johnson Discussion: 1. ) Well Protection - We have been working with Illinois Rural Water Association (IRWA) . Our road salt storage is too close to the wgell on Tower Lane. We are in violation of the EPA. The whole lot at Tower Lane should be either blacktopped or we should put down concrete. We will have to see how this years street projects go. Wywrot figures the cost to be approximately $10,000. Tabling for now, revisit this subject mid-summer. This could be added as a change order at a later time. 2. ) Year 2000 Capital Projects - Wywrot did not put together any numbers. He basically did a windshield survey. Wywrot recommends mostly water projects, with maybe one or two blocks of streets. Then next year streets will be ready to go. Wywrot and J.T. are meeting with Deuchler Tuesday evening. Existing payment will be grated and then put back down. We may be able to get some federal aide with Game Farm Road_ Asphalt plants just opened last week. We will start seeing some patch work within a month or so. We have a couple of streets that need to be redone. High volume could be what is causing so much damage in Spang's area. Wywrot recommends starting with the south end and moving north. A 12 inch water main will be put in next year. Wywrot thinks it would help in the water quality. Street Project - Countryside Parkway will probably get done this year. Liberty is in really bad shape. If we do not do Colton, Wywrot then suggest Colonial Parkway. The curbing is starting to crumble. If we wait then we will probably have to replace the curb. Morgan & State - Bid opening is tomorrow. One block of Beaver Street is going to cost approximately $75, 000. Wywrot thinks Colonial Parkway will cost around $100,000. Wywrot would like to get a recommendation so he can start on things. He feels that we will do both State and Morgan_ Rot feels that we should redo the worst roads with the most traffic. Redoing Colonial Parkway will help it to drain properly. We will have to patch the curb. Sowinski suggest repairing/redoing Colonial Parkway and Beaver Street to Badger Street. Rot is wondering if we could build up some of the streets with gravel? Then maybe you wouldn't feel like your car was going to fall off the street. Take to COW. Wywrot will update street and water projects. 3. ) Sunflower Unit 1 - Bond Reduction Request - We had received a request from Inland to reduce their bond. They are already at zoo[n XNM([ 2I SVKOI.L 62ZCL690C9 %V3 9t:OZ 66/9T/SO Public Works Page 2 the minimums for most of their subdivision. Inland has not paid most of their fees lately. We need to encourage them tp pay to reduce the bond by $103,426. Table until fees are paid, then take to COW. 4. ) Radium Proposals - Baxter & Woodman did some work for the City about 10 years ago. 'Crawford worked with Nanninga when he was in Aurora. Engineering Enterprises is the firm that Oswego is using_ They know Oswego' s water system. The EPA has not set the standards yet. Wywrot recommends waiting until the standards are set. From a political stand point we may not want to use Engineering Enterprises. Large sand filters will remove 70 percent of the radium. J.T. feels that Zelite is the most state of the art filtering system available. The EPA is going to go to five or zero. EPA is studying different minerals in the water. There could be other things in the water that could become an issue at some point. Tabling further discussion. 5. ) Results of Bid Opening - Riverfront Fence - We got three bids. Peerless Fence, Fence Masters, and Action Fence Contractors. We checked references and Peerless was highly recommended. They had the best service and quality. Fence Masters also had good references, but not nearly as good as Peerless. We already have a lot of work scheduled for the City crews. we have some grant money and some money from the flood damage. Sowinski is concerned with the maintenance. He would like us to check into vinyl fencing. Hot would like to discuss with the Park Board and Riverfront committees to make sure they are happy with our choice. The purpose of the fence is to keep someone from unintentionally from going over. Sowinksi does not feel style one looks very safe. This fence is going to be up for a long time. Maybe the Riverfront committee has some funds they could put forth. Then if we could afford it we want to go with style two. Maybe the Park Board committee has some extra money. 42 inches is the standard height and we really do net want it to be shorter then that. Maybe we could do what we can afford now and then purchase the remainder at a later time? It will probably be June. Contact Prochaska for Riverfront and Park Board committees. 6. ) Merit Increase Policy - This is for the Engineering and Senior Tech position. The money has been budgeted. We currently only have a Senior Tech position. We are looking at a four percent increase for the Senior Tech position and an eight percent increase for the Engineering Tech position. Rot is concerned with the percentage. The Police fight for a three to three and one half percent increase. He does not want to create a hardship. City Council would have to approve the increase. If it is tied into the union contract then everybody knows they are going to get a three percent increase. After a while the attitude becomes, why, should I bust my butt, either way I am only going to get a three percent increase. Hot feels that if we are going to do this then we should do it City wide. We should have a merit increase. The Public Works employees have step increases that act as a merit increase. They get the c00[n NNAQ 2I SF3(OH.L 62ZCL690C9 XVci 9b:0Z 66/9i/20 Public Works Page 3 three percent increase and then their step increase. First and second year employees usually get an eight percent increase. Wywrot thinks Nanninga is ok with this. Nanninga wants to have some type of merit for department heads. Kot is ok with the Senior Engineering Tech, but he would like to drop the percentage down for the Engineering Tech position. Wywrot thinks that the evaluations should be done early in the year so we can decide if we can budget that amount of money. If we can not then the employee would get less money. Dhuse is a good employee. He is enthusiastic and shows a good interest. Eliminate the Engineering Tech position for now. Take to COW. 7. ) Countryside & Route 47 - Final Change Order - we need to increase the amount by $6,092. We had to change the height from 34 feet to 46 feet to avoid the wires. These are final quantities. This is coming out of MFT funds. We can go to $140,000 and still get a credit back of about $5,000. We are at $135,500. Take to COW. S. ) Yorkville Business Center - Final Acceptance - We have never accepted this subdivision. There was some temporary curbing that was damaged, but it is not hurting the road at all. It is just an esthetically thing. Wywrot would suggest that we accept subdivision in May. 9 . ) Dead Elm Tree on Orange Street - This dead Elm is behind the house of an elderly couple. J.T. figures that it will cost $800 to $1,000. These people are very fragile. The tree will have to be lowered so it does not fall on the house. J.T. will get prices from a few people so these people do feel that they feel the are getting the best price. He does not want them to think the City is trying to take advantage of them. 10. ) Additional Business - Change Order #2. This is for the corner of Rt. 47 and Rt 126, Cozy Corner restaurant and where the Shell Gas Station use to be. Shell has agreed to remove the contaminated dirt, it is contaminated with gasoline. Work has been done. Looking to get a recommendation on this and then take it to COW. Green Briar Pond - We need to decide if we are going to start mowing or not. Green Briar Road has not been accepted. There is an SSA in effect for unit one and two. Should there be an SSA for all the residents because they all are going to use it? Unit one will have to vote or the City could maintain it, but could they maybe donate some gravel to help cut down on the mowing? Kot does not feel that we should only charge two units and not charge all the units. The pond is in unit two and three. Sowinski does not have a problem, because the pond is a benefit to those people and when they go to sell their property they will be able to get more for it. The City needs to fund the care. Wherli currently owns it. Last year we mowed it, then leaned the property and the bill still has not been paid. Sticks thinks we should mow and bill. Rot does not think it is fair to the other people in Green Briar. He would like to see the numbers first. Mow if Wherli does not. too In 1Qxaa U SVK01U 6SZ£L690£9 %V3 9b:OZ 66/9T/SO Public Works Page 4 Paint Stripper - Paint Stripper is used- for stripping soccer fields and parking lots. J.T. feels that we can come up with our half of the money and Parks did budget for it., ' Storm Drains - There are kids that are running through storm drains. We do have grates but they do not cover completely. They are *open about 12 to 15 inches to, let smaller debris through. Anything 15 inches or larger gets a 'flared end section. Check all drains on Rt. 47. Digging by Railroad Tracks-- Hamilton is fixing 'a manhole. -Its Ameritech's and we would have to fight tooth and nail to get them to 'move it. CDL - Cleaning up language. We had to mail - it to Illinois " Municipal League. They -have to 'approve any changes. If they approve then they will print. J.T_ should know something. by next meeting_ Hydrant on VanEmmon. and .Rt. 47 - We will' need to kill the main: ' The valve is by east Rt. 47. Top of 'box was hit 'by a snow plow. We are digging up to repair. Probably take down then. Minutes by Mollie Anderson 200[n xMia U SVQOHZ 629CL69OC9 xVA 9V:OZ 66/9T/20