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Public Works Minutes 1999 01-18-99 UNITED CITY OF YORKVILLE Committee Minutes-Public Works Date of Meeting: January 18, 1999 Location: 111 W. Fox Time Convened: 6:30 P.M. Time Adjourned: 7:50 P.M. Attendees: Bob Johnson Tom Sowinski Mike Anderson J.T. Johnson Joe Wywrot Discussion: 1) Segmental Curb—Jeff Spang had asked that Joe research this curb. Brief review of Joe's memo about curb. Concerns about stability and drainage. Table to February meeting. 2) Well No.5 & Setback Ordinance—Permit request to IEPA for Well No.5 was submitted last week to make this an"official"well. We will be proposing a setback ordinance for all 3 wells in the near future. JT and Joe are meeting with the Illinois Rural Water Association next week to see if IRWA will set monitoring wells around our Well Nos.3 and 4 to determine the appropriate setback. Questions about whether that ordinance could be enforced for Well No.5 west of Eldamain Road since that well is far beyond our city limits. Joe will check with Dan Kramer about this. Bob suggested that protection of this well be made part of the proposed boundary agreement with Plano. 3) November Water Report—The December 98 report is ready,too, but we don't have it with us tonight. Place both November and December reports on COW agenda of 1/21/99. 4) Drug&Alcohol Testing—JT is working on setting this up. We have a policy established,but we recently received updated guidelines from the State. JT will ask Dan Kramer to review the new guidelines. Set up for COW after Dan review's the information. 5) Concrete Driveway(504 Freemont)—Art Prochaska had received a complaint from a homeowner who has a concrete driveway apron with a sanitary manhole in it. The apron has cracked near the manhole. Art wants to know if the city has a policy regarding helping repair the damage. Joe explained why the cracking occurs and why we try to avoid having manholes in driveways and sidewalks. There are three options: 1) Do nothing. The driveway is the maintenance responsibility of the homeowner. 2) Help repair with the city paying a certain percentage. The new concrete apron would have contraction joints tooled in when it is poured to control the cracking. The joints would look strange. 3) Replace the concrete apron with a bituminous apron to reduce the potential for cracking. There was concern that doing something at this address would set a precedent for other locations in town. Consensus was to do nothing. Every homeowner is responsible for his own driveway. 6) 1999 NET—General Maintenance Program—Everyone reviewed a memo from JT explaining our current status of MFT funding. There is enough money to construct Beaver Street,but then there wouldn't be enough to fully fund the 99 GM Program or any other major project. Countryside Parkway(Rt.47—E. Kendall Drive)is planned for next fiscal year as a MFT project. Everyone felt that we had to do Beaver Street, and that Countryside Parkway was a high profile project that also needed to be done. JT will meet with Jim Nanninga to explore options. 7) Greenbriar Pond—The Park Board has recommended that the city accept the wet pond property in Greenbriar as long a funding for maintenance is provided. Everyone felt that the city would have to take this property over sooner or later. Put on COW agenda of 1/21/99. Dan Kramer would then prepare the necessary ordinances/resolutions to accept the pond property and activate the SSA in Greenbriar. 8) Damage to 1-ton Truck—Matt backed into a utility pole during the big storm in early January. The frame is bent, damage to the salt spreader, the back window broke out. The engine is fine. Cost to repair is $4600. Our insurance agent offered to total the vehicle, but could only give about $9000, which is not enough for a new truck. This vehicle is scheduled to be replaced in FY 00-01. Consensus to repair the truck,but then move replacement up to FY 99-00. The truck would then be given to the Parks Department, whose hauling requirements are less strenuous. JT also mentioned that the engine in Miff s 1987 1-ton pickup truck needs to be replaced. No compression in one cylinder. Otherwise the truck is in good shape, although it is scheduled for replacement in FY 99-00. A new engine would cost about $3100 installed. Bob felt that a used engine might be a better option if this truck is going to be replaced so soon. JT will check into used engine prices. Regardless of how the engine is repaired, postpone the replacement of this truck indefinitely for now. 9) Wildwood Lift Station Repairs—One pump at this station has failed. Metropolitan Pump removed that pump and motor assembly and inspected it. Both are bad, removal and inspection cost so far is over $2000. Total cost to replace is $8400. This station is scheduled for abandonment when the Edmeier sewer is constructed (hopefully this coming summer),but we have to replace the pump and motor. We can't stand back and leave it on one pump for several months. JT will try to get another vendor to quote us on this. Everyone felt that the work had to be done, and done quickly. Bob asked JT to get Dan Kramer's opinion about whether we can authorize repairs without going to city council, since it's an emergency. 10)Additional business—Joe reviewed status of several ongoing projects: The SSES contractor is currently lining 11 sewers using Insituform as a subcontractor. The 16" watermain across the Fox River was put into service today. May get some rusty water complaints near the two connection points until the system stabilizes again. The traffic signal mast arms for the signal at Rt.47 & Countryside Parkway have arrived and are in the process of being erected. The signal could be operational as early as next week. The State/Morgan street plans are nearing completion. This project includes reconstruction of much of these streets, although a good portion of Morgan Street will only be widened and overlayed. Parkway ditches and driveway culverts are also included in the project. This will result in less convenient parking for area residents, but it's important to get water away from the pavement. Bob suggested having the neighborhood watch groups spread this information so no one is surprised when construction begins. Minutes by: Joe Wywrot