Public Works Minutes 1998 04-20-98 UNITED CITY OF YORKVILLE
Committee Minutes - Public Works
April 20, 1998 Time Convened: 6:35 P.M.
Date of Meeting: Time Adjourned: 9:50 p-M-
Location: 111 W. Fox
Attendees:
Jeff Spang
Mike McCurdy
Richard Scheffrahn
Joe Wywrot
Larry Kot
Richard Sticka
Tom Sowinski
Kathy Jones
J_T. Johnson
Mayor Bob Johnson
Discussion: - This
1, ) Intergovernmental Agreement latestaver version been oked by
Village of Sugar Grove.
Dan. Agreement is basically for swapping equipment and
personnel. If we there l covers and C versa.
high for changing street lights
Sugar Grove has a
which is a big expense
and putting up Christmas decorations, Bement in place
for the City. J.T. would like to have this County also. They will
for all the towns in gravel he COutoo.�Iftwe are us the equipment
help us with running
onIf a to repair it? J.T.
and something breaks are we responsible hing we are
does not think that as long as we checcarele s with it then we
suppose to check and we are not being air. Paragraph D needs to
shouldn't be responsible for the rep
be changed, Most of the equipment that we will be using or
borrowing from Sugar Grove anothermsentence to paragraph C.
person. Kot suggest adding
The burrowing party would not be responsible for a major repair
under usual use (wear and tear) . J,T suggest adding to
paragraph C, that as long as the borrowing party
is not being
careless or neglectful use mot be shown
to next eeting.
the responsibility of the owner.
March Water Report - Water main break at Game Farm Road. Lost
2• ) ht inch break all the way
about 60,000 gallons of water. Sig
around, Take to COW.
approximately $19,000. We just received
3, ) Pavia Bill - Amount is app _
a check from InlanUUO ,ThWe have a simila ursituation o
with the
approximately $13,
Lannert Group and Dan also. Bring back when needed.
4, ) hewer Rate Study - Everyone seemed to be comfortable with
a five
increasing the rate to $sewer system northsofthe river is
year capital plan. about $8.00 per square
generally newer so grouting is cheaper,rabout ely $10 .00 a
foot. South of will joints are bad.
square foot. The p 1 p es
VV4 To:TZ 86/CT/90
R
Page 2
Public Works
Lining is really not needed. The $18 .00 is aflat fee. We ana
have decreased $15,000 toward the capital equipment
then spend the Other $15,000 on grouting or manhole repairs.
We can always add more money to the equipment fund at a later
time. Wywrot was hoping that with the increase the sewer
The
system would be able to support itself at some poii . allow us
increase will give about $17,000 per y e
to do more repairs. Right now we can not afford to do any
repairs. Take to COW. Wywrot will talk with Dan about balling
resolution. Jones would like in writing
accounts, count, etc.
List and Letter of Credit - Unit I
5. ) Greenbriar Unit lt from Morrison Engineering. Sewer was
We have received a letter e o get itdone. There
built off site. Mr: Christy
is out fall from the detention pond aingthe erosion
groundr
across the oblems
farm land so they put a pipe
Morrison and Wherli have agreed to fig it. It will probably 1- This
cost a few $1,000. Keep letter of credit lfrequpment goes
could damage farm equipment if plowing
over it, it could crush the pipe ion of Letter of Credit..• Unit 3 Letter of Credit - We
Bank has notified us of the expirat l
should not reduce below he bank said they will not honorr will
be reduced to $5,000. T hing on the letter of
because the developer says that ev er pic
credit is compks i.. The ieveTheebankchas not f ed u Pond
discharge will be n Unit
Letters of Credit for White Oak Unit 1 & 2► Wni=ot'wouldl r
like
Unit 1, and Unit 3 will expire in 90 days. yw
to call if they are not renewed.
J_T, ran fish tape. He
6. ) 104 Park Avenue Drainage Pr ohms_- then the first lot. Ed his
could not get it to go any Oes before we tear up
Neison wants to know where the line g
property. J.T. will contac eisoJ•T. willoalso contact=the
iet
us tear up some of his property.
property owner of 104 Park. We have as bhave any easements.
tile exists. it does not appear that we have any problem
There is a property owner on Main that also has a big
we need
with water. Both projects could be done in housewbth estimated
supplies. Sowinski would like to see some plan
amounts_
Regarding Fees - McCurdy talked to Lindblom before he
'7. ) McCurdy, g ecF McCurdy would like the City to
started this Pro? to City water and
considering waiving his fees on hooking uP McCurdy was told that
sewer. He is currently on a septic now.
he has to hook onto City
sewer. He has• to put- in' a holding
tank and a grinder pump lift station because it has to be
about 400 feet. He has gotten two estimates on the
pumped up 000 and one is at $7►000. Plus the $9,000
cost, one is at $5,
in fees. Approximate cost is $15,000 waive fee
ewith
keep escalating. The City does. usually y ment. The edge
annexation.. This is considered• afromlthe eCity limits. State
of the property is 190 feet away
VV.r Tn:T7 RR/CT/50
P age 3
Public Works
plumbing requirement is 200 feet. The 200 feet is in the sewer
ordinance. Once you set a precedence then you have the same
issue with everyone else later on. Sowinski does not think
that we should reduce any of the fees because you legal opeasonsa
can of worms. The City does not really have
to force him to give up his septic_ It was a negotiated issue
transiion is another
with the Planning Council. The s chool
fee been paying
fee that he may want to have waived.McCurdy already has City
taxes on the property all along.
water. Sticka and Kot would be willing to waive one fee.
McCurdy was not aware of the fees before he started. it seems
that this Committee is in agreement to waive one fee on all
three properties. Take to COW_
S. ) Fteclamite Surface dTcondti n Reclamite plkeeps'them used
in fairly good
are in fairly goo then covered
condition. The street will get swept, sprayed
with sand- The Reclamite soaks would should
driven on for a few hours. would a like to
roads in Wildwood. For the streets that Wywrot
do, .cost would be less then �Othtwe should Sendnitbourefor
Road Maintenance. SP� inks that rot thinks it would be a
bid_ if the funds are available Wyw
good idea to do it_ Mayor Johnson agrees that we need to
prioritize but we also need to do preventative maintenance.
Wywrot suggested doing half -of a street to see the difference.
We would like to try it on McCue just south of Walnut. Once
e areas
money becomes available then B=nlnbackcto nexthmvnthsmmeeting.
that need major patching. g
over
g_ ) Southeast Interceptor Sewer waiting in information
Recapture a carry
come back
from last month. Still waiting
from Dan. We need to get this in place. . Bring back. Wywrot
will talk with Dan again.
the money is reappropriated. The
10. ) Idot Agreements - Every July We Should do this befor_
State may not come in with the m°eement back from the State.
we start. We need to get the agr
We need to this done before July 1 for the 'trafficssi.gnaal at
RRt., 47 and Countryside Parkway. The State may appropri more
money. , Wywrot will check with Kanni-nga and find ouea herldto e
money is_ We will not be spending the money this y
needs to approve the plans. Once the plans are approved take
to COW. Wywrot will check with Idot, the agreement till needs
t
to be approved and attached to the plans. Pass clause at City
Council on Thursday. Wywrvt will got a memo.out s get that an
e
everyone will be aware of it. . Wys Take to City Council.
update from Nanninga on the MFT y•
11. ) Sidewalk Replacement - long S. Main itsise not kins super
t
50 linear square feet alo g Cost is $371 to the property
bad shape but it is in bad shape COW as an informational item.
-
owner and to the City. Take to
12. ) Fox Hill Subdivision - Wywrot was not there but he has been
Y1.4 TO:TZ 86/CT/90
Page 4
Public Works
told that an agreement has been worked out. Idot is not
renewing the temporary access road to Diehl Farm Road. They
need to have a letter of credit in place.
13. ) 5 Year Equipment Plan - J.T. needs a have a purchase ordered
signed before May 1 for the seven yard dump truck for the State
bid. The State offers Prairie International for seven and
three quarter percent interest. Nanninga said that we could
probably go to a bank and get five percent and still make three
payments. We have already allocated money from building
permits to the building. J.T. is also looking at $25,000 for a
roller and a loader tractor. The purpose for the loader
tractor is to replace the Masse. We need it for mowing and
rota tilling and shoulder work. J.T_ would like to start with
the seven yard dump and then the roller. These are the three
pieces of equipment that the Public Works employees feel we
need first. We will not have enough money this year. But once
the three year lease is paid then the equipment is ours. once
we do a bid we are bound by it. We probably will not get it
until fall. We will not be spending the money until after
July. It comes with a snow plow also. Mayor Johnson suggest
bring to COW on Thursday.
14. ) .Sidewalk Program - The money that was allotted was decreased
because it was not being used. Maybe we should consider
increasing the split to 60/40_ Sowinski does not think that he
should replace sidewalk when the homeowner is not willing to
contribute. Sidewalk is City property. Sticka suggest having
the homeowner pay $1.50 per square yard and the City paying the
remaining amount. Having it all done in one month, we would
have to budget so it would have to be on a first come first
serve. Maybe next summer we could talk
Interested finishers and
get bids and do a lottery typ e y tta
should send in an application with a check for $1.25 per square
foot. Do it this year and publish it. J.T. will put together
a flyefo=othe sidewalktreplacementuprogram-Se aside
Bring back flyer
month
and proposals from contractors.
15. ) Purchase of Root X - we will have the money in the budget for
Root X. Cost is approximately $3,400. We are licensed to
apply the chemical. Root X has been approved by the Sanitary
District. It kills the roots but boost the bugs that the
Sanitary District needs. Applicator is ours forever. One case
covers about 800 linear feet. We be receiving 10 - 40
pound boxes. Root X should be app lied every
years. Order with Committee approval_
16 . ) Additional Business - There are several areas that need
landscaping and more work done. where there were water breaks.
J.T. is waiting until the weather permits_ Can't fig
landscaping when it is raining. Bristol Rbad - Wywrvt will""
check with Idot.
Fill - Jones brought a bag full of glass the was gotten from
YK3 TO:TZ 86/CT/90
J
Page 5
public Works
the fill used on Spring Street. The withdsome-oneegetting hurt.
very happy with it and are concern
J.T. said this was an
There was glass, tree trunks, etc.
emergency situation. It had to be there before Aurora Blacktop
came_ J.T. will follow up and get it cleaned h Will also
nt
get a letter of explanation to the resides thee re.
New Firehouse - Breaking ground. We are scheduled to redo
Beaver Street. Sti construction traffic in and out
not torn up with the e the new
firehouse. Plans for Beaver Street are back with Idot.
Water Shed - Remodeling Blackberry water shed. There are
different standards since 89. mapstareuonttheive
years after some flooding. of the area
old standard. It is up to DNR to do a wholero study soil
including the dam. SES has four different gWe may have to
condition has not been taken into account•
change the way we calculate detention ponds.doespnot account
modified to .03 in flood p restrictor.
for Montgomery over detentionowhene ermPossibZe_ Maybe we
Recommend combining
should consider charging a fee for no detention and then
putting
in the money in a fund to build a City detention.
Wywrot' s comments have been sent. Waiting for final report.
Minutes by: Mollie Anderson
VVJ Tn:TZ 86/CT/90