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Public Works Minutes 1998 04-20-98 UNITED CITY OF YORKVILLE Committee Minutes - Public Works April 20, 1998 Time Convened: 6:35 P.M. Date of Meeting: Time Adjourned: 9:50 p-M- Location: 111 W. Fox Attendees: Jeff Spang Mike McCurdy Richard Scheffrahn Joe Wywrot Larry Kot Richard Sticka Tom Sowinski Kathy Jones J_T. Johnson Mayor Bob Johnson Discussion: - This 1, ) Intergovernmental Agreement latestaver version been oked by Village of Sugar Grove. Dan. Agreement is basically for swapping equipment and personnel. If we there l covers and C versa. high for changing street lights Sugar Grove has a which is a big expense and putting up Christmas decorations, Bement in place for the City. J.T. would like to have this County also. They will for all the towns in gravel he COutoo.�Iftwe are us the equipment help us with running onIf a to repair it? J.T. and something breaks are we responsible hing we are does not think that as long as we checcarele s with it then we suppose to check and we are not being air. Paragraph D needs to shouldn't be responsible for the rep be changed, Most of the equipment that we will be using or borrowing from Sugar Grove anothermsentence to paragraph C. person. Kot suggest adding The burrowing party would not be responsible for a major repair under usual use (wear and tear) . J,T suggest adding to paragraph C, that as long as the borrowing party is not being careless or neglectful use mot be shown to next eeting. the responsibility of the owner. March Water Report - Water main break at Game Farm Road. Lost 2• ) ht inch break all the way about 60,000 gallons of water. Sig around, Take to COW. approximately $19,000. We just received 3, ) Pavia Bill - Amount is app _ a check from InlanUUO ,ThWe have a simila ursituation o with the approximately $13, Lannert Group and Dan also. Bring back when needed. 4, ) hewer Rate Study - Everyone seemed to be comfortable with a five increasing the rate to $sewer system northsofthe river is year capital plan. about $8.00 per square generally newer so grouting is cheaper,rabout ely $10 .00 a foot. South of will joints are bad. square foot. The p 1 p es VV4 To:TZ 86/CT/90 R Page 2 Public Works Lining is really not needed. The $18 .00 is aflat fee. We ana have decreased $15,000 toward the capital equipment then spend the Other $15,000 on grouting or manhole repairs. We can always add more money to the equipment fund at a later time. Wywrot was hoping that with the increase the sewer The system would be able to support itself at some poii . allow us increase will give about $17,000 per y e to do more repairs. Right now we can not afford to do any repairs. Take to COW. Wywrot will talk with Dan about balling resolution. Jones would like in writing accounts, count, etc. List and Letter of Credit - Unit I 5. ) Greenbriar Unit lt from Morrison Engineering. Sewer was We have received a letter e o get itdone. There built off site. Mr: Christy is out fall from the detention pond aingthe erosion groundr across the oblems farm land so they put a pipe Morrison and Wherli have agreed to fig it. It will probably 1- This cost a few $1,000. Keep letter of credit lfrequpment goes could damage farm equipment if plowing over it, it could crush the pipe ion of Letter of Credit..• Unit 3 Letter of Credit - We Bank has notified us of the expirat l should not reduce below he bank said they will not honorr will be reduced to $5,000. T hing on the letter of because the developer says that ev er pic credit is compks i.. The ieveTheebankchas not f ed u Pond discharge will be n Unit Letters of Credit for White Oak Unit 1 & 2► Wni=ot'wouldl r like Unit 1, and Unit 3 will expire in 90 days. yw to call if they are not renewed. J_T, ran fish tape. He 6. ) 104 Park Avenue Drainage Pr ohms_- then the first lot. Ed his could not get it to go any Oes before we tear up Neison wants to know where the line g property. J.T. will contac eisoJ•T. willoalso contact=the iet us tear up some of his property. property owner of 104 Park. We have as bhave any easements. tile exists. it does not appear that we have any problem There is a property owner on Main that also has a big we need with water. Both projects could be done in housewbth estimated supplies. Sowinski would like to see some plan amounts_ Regarding Fees - McCurdy talked to Lindblom before he '7. ) McCurdy, g ecF McCurdy would like the City to started this Pro? to City water and considering waiving his fees on hooking uP McCurdy was told that sewer. He is currently on a septic now. he has to hook onto City sewer. He has• to put- in' a holding tank and a grinder pump lift station because it has to be about 400 feet. He has gotten two estimates on the pumped up 000 and one is at $7►000. Plus the $9,000 cost, one is at $5, in fees. Approximate cost is $15,000 waive fee ewith keep escalating. The City does. usually y ment. The edge annexation.. This is considered• afromlthe eCity limits. State of the property is 190 feet away VV.r Tn:T7 RR/CT/50 P age 3 Public Works plumbing requirement is 200 feet. The 200 feet is in the sewer ordinance. Once you set a precedence then you have the same issue with everyone else later on. Sowinski does not think that we should reduce any of the fees because you legal opeasonsa can of worms. The City does not really have to force him to give up his septic_ It was a negotiated issue transiion is another with the Planning Council. The s chool fee been paying fee that he may want to have waived.McCurdy already has City taxes on the property all along. water. Sticka and Kot would be willing to waive one fee. McCurdy was not aware of the fees before he started. it seems that this Committee is in agreement to waive one fee on all three properties. Take to COW_ S. ) Fteclamite Surface dTcondti n Reclamite plkeeps'them used in fairly good are in fairly goo then covered condition. The street will get swept, sprayed with sand- The Reclamite soaks would should driven on for a few hours. would a like to roads in Wildwood. For the streets that Wywrot do, .cost would be less then �Othtwe should Sendnitbourefor Road Maintenance. SP� inks that rot thinks it would be a bid_ if the funds are available Wyw good idea to do it_ Mayor Johnson agrees that we need to prioritize but we also need to do preventative maintenance. Wywrot suggested doing half -of a street to see the difference. We would like to try it on McCue just south of Walnut. Once e areas money becomes available then B=nlnbackcto nexthmvnthsmmeeting. that need major patching. g over g_ ) Southeast Interceptor Sewer waiting in information Recapture a carry come back from last month. Still waiting from Dan. We need to get this in place. . Bring back. Wywrot will talk with Dan again. the money is reappropriated. The 10. ) Idot Agreements - Every July We Should do this befor_ State may not come in with the m°eement back from the State. we start. We need to get the agr We need to this done before July 1 for the 'trafficssi.gnaal at RRt., 47 and Countryside Parkway. The State may appropri more money. , Wywrot will check with Kanni-nga and find ouea herldto e money is_ We will not be spending the money this y needs to approve the plans. Once the plans are approved take to COW. Wywrot will check with Idot, the agreement till needs t to be approved and attached to the plans. Pass clause at City Council on Thursday. Wywrvt will got a memo.out s get that an e everyone will be aware of it. . Wys Take to City Council. update from Nanninga on the MFT y• 11. ) Sidewalk Replacement - long S. Main itsise not kins super t 50 linear square feet alo g Cost is $371 to the property bad shape but it is in bad shape COW as an informational item. - owner and to the City. Take to 12. ) Fox Hill Subdivision - Wywrot was not there but he has been Y1.4 TO:TZ 86/CT/90 Page 4 Public Works told that an agreement has been worked out. Idot is not renewing the temporary access road to Diehl Farm Road. They need to have a letter of credit in place. 13. ) 5 Year Equipment Plan - J.T. needs a have a purchase ordered signed before May 1 for the seven yard dump truck for the State bid. The State offers Prairie International for seven and three quarter percent interest. Nanninga said that we could probably go to a bank and get five percent and still make three payments. We have already allocated money from building permits to the building. J.T. is also looking at $25,000 for a roller and a loader tractor. The purpose for the loader tractor is to replace the Masse. We need it for mowing and rota tilling and shoulder work. J.T_ would like to start with the seven yard dump and then the roller. These are the three pieces of equipment that the Public Works employees feel we need first. We will not have enough money this year. But once the three year lease is paid then the equipment is ours. once we do a bid we are bound by it. We probably will not get it until fall. We will not be spending the money until after July. It comes with a snow plow also. Mayor Johnson suggest bring to COW on Thursday. 14. ) .Sidewalk Program - The money that was allotted was decreased because it was not being used. Maybe we should consider increasing the split to 60/40_ Sowinski does not think that he should replace sidewalk when the homeowner is not willing to contribute. Sidewalk is City property. Sticka suggest having the homeowner pay $1.50 per square yard and the City paying the remaining amount. Having it all done in one month, we would have to budget so it would have to be on a first come first serve. Maybe next summer we could talk Interested finishers and get bids and do a lottery typ e y tta should send in an application with a check for $1.25 per square foot. Do it this year and publish it. J.T. will put together a flyefo=othe sidewalktreplacementuprogram-Se aside Bring back flyer month and proposals from contractors. 15. ) Purchase of Root X - we will have the money in the budget for Root X. Cost is approximately $3,400. We are licensed to apply the chemical. Root X has been approved by the Sanitary District. It kills the roots but boost the bugs that the Sanitary District needs. Applicator is ours forever. One case covers about 800 linear feet. We be receiving 10 - 40 pound boxes. Root X should be app lied every years. Order with Committee approval_ 16 . ) Additional Business - There are several areas that need landscaping and more work done. where there were water breaks. J.T. is waiting until the weather permits_ Can't fig landscaping when it is raining. Bristol Rbad - Wywrvt will"" check with Idot. Fill - Jones brought a bag full of glass the was gotten from YK3 TO:TZ 86/CT/90 J Page 5 public Works the fill used on Spring Street. The withdsome-oneegetting hurt. very happy with it and are concern J.T. said this was an There was glass, tree trunks, etc. emergency situation. It had to be there before Aurora Blacktop came_ J.T. will follow up and get it cleaned h Will also nt get a letter of explanation to the resides thee re. New Firehouse - Breaking ground. We are scheduled to redo Beaver Street. Sti construction traffic in and out not torn up with the e the new firehouse. Plans for Beaver Street are back with Idot. Water Shed - Remodeling Blackberry water shed. There are different standards since 89. mapstareuonttheive years after some flooding. of the area old standard. It is up to DNR to do a wholero study soil including the dam. SES has four different gWe may have to condition has not been taken into account• change the way we calculate detention ponds.doespnot account modified to .03 in flood p restrictor. for Montgomery over detentionowhene ermPossibZe_ Maybe we Recommend combining should consider charging a fee for no detention and then putting in the money in a fund to build a City detention. Wywrot' s comments have been sent. Waiting for final report. Minutes by: Mollie Anderson VVJ Tn:TZ 86/CT/90