Public Works Minutes 1998 03-16-98 UNITED CITY OF YORKVILLE
Committee Minutes - Public Works
Date of Meeting: March 16, 1998 Time Convened: 6:35 P.M.
Location: 111 W. Fox Time Adjourned: 9:40 P.M.
Attendees:
Richard Sticka
Tom Sowinski
Jeff Spang
Art Prochaska
Larry Kot
Jae Wywrot
Mayor Bob Johnson
J.T. Johnson
Jiro Nanninga
Discussion:
1.) Fox Sill Subdivision - Wywort passed out the Punchlist from
Pavia-Marting. Some items have been completed. Pavia only
looked at water and sewer. You need to wait at least one
season before putting down final pavement. The City did not
put in a number of homes to trigger acceptance of improvements.
We usually require that 75 percent of the homes to be built.
Prochaska did not think we wanted final pavement until the
majority of homes were built. We do not want construction
truck tearing up the final layer of blacktop. Unit three has a
lot of B-Boxes that need work. Mayor Johnson would like Wywrot
and Nanninga to meet with Paul Dresden before the next meeting.
Table discussion until then.
2. ) Blackberry Creek Watershed Report - Wywrot has summarized the
report and made some recommendations. The dam is a barrier to
fish migration. The report-does not say that the dam should
come out but it does imply it. Spang thinks that if the dam is
removed it will greatly affect the profile of the creek. The
wetlands above the creek will dry up. Will it affect the
ground water and the residents on Cannonball Trail? J.C. Pond
will go down as well. It is not the City that would be doing
this. Wywrot' has made three recommendations. 1. ) Any
recommendations should be supported by -the future
hydrologic/hydraulic study if they become regulations. 2. )
Using the July. 1996 or 500 year flood elevations to regulate
activity in the floodplain until the study is performed may be
to restrictive. We need to determine which additional areas
would be impacted before adopting such a policy. 3. ) If we
are to adopt more stringent detention standards, we should ask
the committee to develop several release structure designs that
we could use for different situations. Prochaska would like to
justify when people need detention. Some residents do not even
have sump pumps. Ask the committee to consider to help balance
out. They will finalize the report once they get comments
back. Wywrot will send our comments to the Watershed
Committee.
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3. ) Blackberry Creek North Final Acceptance - Most of the punchlist
is complete. Can not do much with the sewer and water until
Idot gets done. Wywrot request that the Committee recommend
acceptance of the public improvements, contingent upon
confirmation that the punchlist is complete. Take to COW.
4. ) Sewer Rate Study - The count is complete. Still have some
figuring and checking to do. J.T. should have everything
completed by the end of the week. YBSD's numbers are based on
our numbers. YBSD does not bill us, we send them the money we
think we owe them based on the number of bills. We still pay
YBSD even if we do not collect. Nicholson is still not paying.
His B-box has been shut off. He has no access to water or
sewer and we are still billing. YBSD is still billing. This
case is tied up in -court. J.T talked with Ralph and he still
wants us to pay for it. Wywrot changed some of the figures to
include one third of J.T. 's salary and to add some money into
the equipment fund. Now the billing would go up to $23.60 per
billing cycle. Batavia is doing a 15 percent increase. this
year with a 30 percent increase next year. Approximately one
third of our user base is below 900 cubic feet of usage per
billing period. We need to come up with a reasonable inorease.
Kot thinks that we should consider a step increase. Spang
thinks we charge an exuberant amount for treatment but YBSD
still never has any money to fund anything. This is almost a
100 percent increase_ There is not a Charge for 900 cubic feet
or below. If you use 1100 cubic feet you would only get charge
for the extra 200 cubic feet. Sowinski thinks that we need to
decide what plan we want to go with and what we are going to
do. if we go with just a flat rate increase then the increase
will be nearly 100 percent. J.T. 's salary is taken from three
places in thirds. We need to come up with a comfort level
increase. This fund needs to be self sufficient. J.T thinks
that water could use two full time people. We need to decide
on the amount that we need to achieve -and then figure out how
to get there. An enterprise fund is a self sufficient fund.
J.T. recommends a step increase to be done in three steps to be
completed within one and one half years. Planning $77,000 for
the next 10 .years. Spang suggest that we identify the
problems, go to the public and explain that we have a decrepit
sewer system and this is why and what we need to fix. Do not
add in anything else like equipment or J.T. 's salary. This
would still be a 50 percent increase. The budget will need to
be amended because we will need to locate a source for one
third of J.T. 's salary. Sowinski suggest doing a 60 percent
increase. Take one third for J.T. 's salary..from the general
fund and the general fund will still need to subsidized this
account. This should bring the billing to about .$19.50 per
billing cycle. if we continue to get new growth at 75 permits
per year then that will still generate more income. Go with
$18.00 per billing cycle. Take to COW on April 2.
5. ) Authorize Purchase of Manhole - The cost is approximately
$1,682. It is a very deep drop manhole. It will tie in the
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new Public Works building along with the two front lots on Rt.
47. The $1,682 will need to come from the sewer fund. Once
J.T. finds a funding source, the Chairman will need- to sign
off. J.T said he has the has the money under sewer chemicals.
He can have Rim transfer it over and that will cover the
manhole.
6. ) 104 Park Avenue Drainage Problem - J.T. spoke with Ed Neison.
Neison would like J.T. to fish tape the sewer line to find out
where the line runs through his yard. Neison is not real happy
about this but he did say he would think about it. Bring back
once J.T. hears from Neison.
7. ) Public Works Computers - Money is in the budget for the
computers in the Water fund. J.T. has received one quote and
had the sale flyers from the newspaper. J.T. 'would prefer to
go to retail store and set it up ourselves. J.T. would like to
keep it under $2,000. Looking at purchasing a computer and a
monitor. Mayor Johnson suggest Best Buy or Circuit City. J.T.
will get Chairmen to sign off once he gets everything lined up.
Spang suggest upgrading Wywrot's machine and passing his
machine down.
8. ) White Oak Sidewalks - Everyone should have gotten a copy of the
letter from the Association. They would like to remove
sidewalks from the River Birch covenant. Graff is working on
getting some recommendations on the railroad tracks and a
sidewalk crossing them or running next to them. There are some
concerns with not requiring a sidewalk there. If we do not
require a sidewalk on River Birch is it going to cause the City
a problem with every developer developing in Yorkville? If the
sidewalks can not cross, the tracks then do not put one in
because it will never connect to anything. Wait until Graff
comes back with recommendations.
9. ) Southeast Interceptor Sewer Recapture - We have received a
draft resolution to establish recapture for the Southeast
interceptor. This includes the Edmeier line. We should get
this in place so we can start collection fees.
10. ) Acceptance of Greenbriar Road - Received a request from Wherli
to accept Greenbriar Road. There are two items outstanding.
One is the dedication of the Right of Way. Wywrot has
requested copies of the documentation from Dan. There is a
piece of road that does not go all the way to the end of the
property. If someone adds on they will need to complete that
piece and pay a recapture fee. Once we receive documentation
from Dan take to COW.
11. ) Minneci Recapture Ordinance - Committee did recommend a text
change at the last meeting that it was on the agenda. We
received a letter from Minnecis attorney. Even with a text
change it still needs to be passed at City Counizil. We need to
get the changes from Dan.
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12. ) Public works Building - J.T. found the money. Nanninga. got
some feed back from the Committee and if the money could be
found then we could start on the new Public Works building.
Still need to check with Robert E. Lee and make sure the quote
is still valid. A portion of the funds for the building was
going to come from development fees. Nanninga suggest
borrowing $30,000 from the Municipal Building Fund. Then start
repaying that fund once development fees start coming in.
$15,000 has already been collected. Prochaska would like ,
Nanninga to verify that there will still be enough money to
cover a new roof on the Beecher building. The building floor
will be gravel for now. To put in a floor it will cost an
extra $41,000. this includes piping in the floor to heat it.
The building is a basic shell with one over head heater. If
the price is still the same then go with. Spang wants to think-
about it. Kot, Prochaska, and Sticks support -it. Spang would
rather have the money first. This building is considered part
of the equipment replacement program. We need the building now
to house what we have. Bring to COW. Spang suggest using the
$30,000 from streets and $30,000 from water for equipment and
use the money from the Municipal Building Fund when we build
the new City Hall . There will be $82,000 left over even after
we spend $105,000 on furniture and the first year payment.
Take to COW.
13. ) Additional Business - Five Year Equipment Plan - J.T. has been
working on the plan, but does not have it all worked out. He
needs to work with Nanninga. Spang would like to see a five or
seven year plan. Prochaska would like to consider using
something other then growth when we are looking for ways to
fund plans because at any given time growth can stop. Debts
will be paid off. Sales tax revenue should increase.
Badger to Rt. 47 - Cost estimate is $90,000. '
Intergovernmental Agreement with Sugar Grove - This. needs to go
back to Sugar Grove. No one seems to have any concerns with
it.
School District/Detention - The proposal from the School
District was an additional $28,000. Mayor Johnson agreed to
finish the road and a few other things. Dr. Engler came up
with a new proposal of $19,000. Mayor Johnson remembers $7,000
from the Board. Mayor Johnson suggested spending $7,000 on
landscaping around the detention pond. The City will need to
pay to increase the size of the detention. ..The School District
does not have money for landscaping. The City can do
everything we need to do without the School District.
Minutes by: Mollie Anderson