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Public Works Minutes 1997 09-15-97 UNITED CITY OF YORKVILLE Committee Minutes - Public Works Date of Meeting: September 15, 1997 Time Convened: 6:37 P.M. Location: 111 W. Fox Time Adjourned: 9: 40 P.M. Attendees: Jeff Spang J.T. Johnson Larry Kot Kathy Jones Mayor Bob Johnson Joe Wywrot Richard Stick= Discussion: 1. ) July & August Water Reports - Committee accepts reports. Take to COW. Spang asks how there was 2,800,000 gallons more pumped then last month. 52,0000 was fo If the July report has not been 2. ) White Oaks Unit 3 Letter of Credit Reduction Request #1 - This was before the committee a few months ago. All the work has been done and tested. There is still the issue of trees in the parkway and sidewalks. The developer renewed the letter of credit for the full amount. The developer denied verbally to add sidewalks and trees in the parkway to the letter of credit. In unit four they are proposing four foot sidewalks instead of five feet. Most sidewalks are five feet. Wherli was more walling to do things in Green Briar. Wherli is not the only developer in White Oaks. Wywrot thinks the letter of credit issue should go to Council. if the developer is not pushing just table it. Engineers inmates have been submitted to the City. Wywrot is g 3. ) White Oak Sidewalk - Mayor Johnson sent letter to the land owners. The City is enforcing the original plat. for If is any changes then the homeowner will have to apply ple City is variance. They will have 60 days to comply. asking for sidewalks on one side and a trail on the other side. There is not a P.U.D. agreement. The ordinance in effect at the time strongly implied that sidewalks were required. The current ordinance clarifies that sidewalks are required. where is an annexation agreement with this. Spang is wondering kept them from putting sidewalks on both sides? Spang would like to get a written legal opinion from Dan on what the City can do. Sidewalks were suppose to be and were approved for one side. The City can have Dan write a simple ordinance that sidewalks are required is front of any lot. This ordinance could superseded any and all ordinances in the past and future. Kot thinks we should table this for 60 days or until a variance request is made. Spang thinks that we need to decide on what we are going to do. Unit four is going to Plan Council this month. It is difficult to go ahead and permit them to build without cleaning up their errors from before. Unit four will go on as usual. Need to wait until we talk with Dan. Unit Public Works Page 2 four does not have a trail. They are also planning on putting sidewalks on both sides. We need a written statement from Dan and we also need to decide what ordinance we are going to honor. 4. ) Watermain Material Purchase - Watermain is on Hydraulic. Apologies and reprimands have been made. The budget has been adjusted. Some of the money came from the Rec. department. Since they used volunteers to help with the playgrounds they had some money that they were going to use towards. the repair of the road. Spang asked if land cash money was used? Spang stated that land cash money could not be used in a public way. There was an ordinance that states that as long as it was going to last for more than three years it was ok. Need to do some checking on this. The Park Board did receive a letter from Dan stating what the money could be used for. Spang asked why it did not come through Public Works since it is a public street. if the Park Board can pay for it, it should just go on the regular bill list. Kim may need to recode it once it is paid. Twice a year J.T..-,has a heating person come out and check the furnace. The Park Board approves their own spending. Have Dan answer in writing. Small Water Main Project by Library - There is a small water main project that the City would like to do in house. The City has the EPA permit. Wywrot is estimating the cost at about $4000. This water main would create a second source to Countryside. This would be a very cost effective project to do in house. J.T. thinks that once the audit is sorted out that there will be money to cover. J.T. and Wywrot are suggesting not to use the $50,000 for the well east of Eldamain. There needs to be enough money to cover the debt service. The City has only. issued 12 building permits this year. J.T. said he is sure the building permits are going to come in.. J.T. would not start this project until after State Street which will take a couple more weeks. J.T. estimates. $3,000 total from water. This was brought before committee earlier this year. Kot saw the plans for the Beecher property. He would like to see the two to work together. The Beecher plans show a concession area on the property that will need a water hook up. Wywrot said there is a 16 inch line that runs through the Beecher property. They will just need to tap in. Mayor Johnson said that if J.T. can find the money an justify then go ahead. 5. ) DCCA Sewer Rate Study - Wywrot and Dhuse did some research. Computer indicates that there are 2,211 users. Wywrot can only identify 2,100 users. The current fee is $12 per billing cycle. The City needs $262,000. Wywrot does not recommend charging by usage. The higher end users bill would increase too much. Wywrot has an idea of flat rate with a gradual increase. The sewer fund needs to start supporting itself. Sticka asked what is the idea behind the increase? To stop people from using or to decrease their usage? The idea is to make a reasonable increase so the fund can start supporting itself. Wayne Circuits is the largest user. Wywrot would like everyone to take some time to review the options he has Page 3 Public Works Johnson would like to have the amount of money we spend on delinquent bills and amount that we are loosing. 5, ) FY 98/99 Street Projects - 5 Year Plan - Wywrot passed out a memo. This is basically a rehash bf what we looked at in June. Right now we do not need to Spring look Street8(McHugh tonWacker)kand was completed on Friday. SP State Street (Hydraulic to Van Emmon) is out for bid. Blaine Street is also complete with ance oftpayendall)owed to A Surora Blacktop. Center Parkway (Countryside Street has been started. Spring Street will be done in thtreet spring. Anticipated revenue came from Nanninga. Spring payments will be split. Part will be paid this fiscal ywear. and the remainder will be paid the next fiscal year. Idot probably wait until next year to put in the traffic signal at Rt. 47 & Countryside. Kot does not like to keep pushing off. J.T. said that the anticipated revenue was down some. Mayor Johnson said we need where the from. Wywrot asked, assuming that the there what order should the streets be repaired in? Crack sealing is something that should be done yearly. The City should continue using the County to do the crack sealing as long as possible because it is so cost effective. This list Of street projects has never been approved. Jones and Spang think that the Reclamite is very important to get on a regular schedule. Reclimate basically seals the street and helps it from weathering. The costs are assumptions. Wywrot has some ideas of what cost should run. They may or may not change. Beaver Street is ideal for MFT funds. There will be a simple set of plans. Spang asked if the City could get TIFF for any of the streets in the Industrial Park? it would almost cost as much legally to define an area as to repair the street. start Committee is in favor of this five year plan. Wywot the engineering in the fall. Take to COW. 7. ) Rt. 34/McHugh Traffic Study - Graff requested a proposal on on for having a traffic study done by Pavia Marting. The reasfund. A doing the study is an attempt to get the State to help traffic signal would help promote a development there. have Counting would be done at Rt. 34 and McHugh. Would to include traffic from Walnut Street. The study would assume the street has been straightened out. if the TCil ty does doesthe not counting, it will cost approximately $2400. have the money to build the road from less on percent of signal traffic signal. To get approval A traffic signal the City will have to do a traffic study. would not go in unless a road went in. Rt. 34 is aFederal Road not a State Road. If the city does the study n where will the money come from? Wywrot has not talked to Nanninga yet. By COW find out where the money is going to come from. We might be able to put in outtuf or hey wouldaaccept.a stub Dyed to check with Idot to find Projected traffic because the partial road and will they accept p ro j road is not there yet based on the residential area and possible development. Jones nd Stickakwould get likesome to think about clarification. Spang, Public Works Page 4 it a little bit. There is insufficient information to make a decision. Look at funding sources. Talk to Idot. Talk to potential developer. Bring back or go to chairman to get a go ahead. Wywrot will go ahead and do a traffic count. 8. ) Minnecci Recapture - Dan told Minnecci bring this to J.T. to take to Committee for approval. He is requesting a higher interest rate. J.T. has not heard back from Dan. J.T. would like to refer Minneccis request back to Dan. Jones would. like to have Dan' s comments. He can not just charge a higher interest rate because he wants to. J.T. feels the City has been more than fair with Minnecci. Everyone would like to hear Dan's opinion. Bring back. 9. ) Sue Betz Sidewalk - Betz said it took her 10 years to save the $1040. The City has already agreed to pay the other $1040. Betz needs to pay the whole $2080, then they City cuts her a check back. Spang would prefer to pay her the money and not the contractor so that is does not come back to the City. J.T. wants to talk to .the contractor. Bring a receipt that half was paid and the City will cut the check for the other half. 10. ) North Water Tower - Asking for Committee opinion on making a loop north. The Fire Chief, J.T. and Wywrot all recommend a loop. This will not relieve Inland of their 50 percent obligation of a water tower. Auto Nation would like to get started as soon as possible. Auto Nation can not do anything until they get their grant. They will need the same type of water filtration system that F.E. Wheaton installed. There is a public hearing tomorrow morning. We are still waiting to receive letter from the fire chief. Long term we do need a tower and a loop. Right now we are at 800,000 gallons pumping 767,000. We have pumped 1,000,002. Auto Nation will have two shifts. Using approximately 30,000 gallons per shift. The loop will help everyone on the line. Spang would like to see letter from Fire Chief. Committee concurs with the loop. 11. ) Weed Ordinance - Weeds are growing up around curbs. The City is going to put a lean on Syregelas' property. J.T. is looking for the legals on the property. Jones is requesting this to be done if it has not already been done. 12. ) Road Repairs - Road repairs are being updated. There is a patch in front of 304 W. Main. Jones feels that is should have been patched better. There was a hook onto a water main there. The underneath part was inspected but the patch was not. Wywrot and J.T. will go out an look at it. 13. ) Street Lights - Dan Lawrence has been requesting a street light at the end of Spring and Quincy. There is a street light at Terry. Maybe the City could get a street light and split it with him? There is a light out in White Oak at the first intersection of the subdivision. Wywrot has sent a letter and it has been added to the punch list. 14. ) Property Code Standards - Corner of Ridge and State is looking rt Public Works Page 5 real bad again. Now there is a pile of wood in the drive way. 15. ) Additional Business - Jones and J.T. have been discussing a Skid Stear. Looking at getting some cost together on leasing. Before this goes to far the Committee would like to have a equipment inventory and a prioritizing list. J.T. has looked into leasing, they will only lease new equipment. J.T. is hearing that he also needs a tractor. Jerry Meyers Building - Building just east of the post office. Water puddles up right in front of his door. He wants to put in drainage. J.T. said it would probably cost less than $30 worth of pipe. J.T. said it would be approximately 60 feet of PVC pipe down the west side of his building to kick out into Main Street property by the boat launch. The canoe launch project does include a water main. At one time J.T. wanted to put a hump in the road to form a V but the V would have been in front of the door. The City will offer the cost of materials not to exceed $500. Minutes by: Mollie Anderson