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Public Works Minutes 1997 10-20-97 ' ii4a. i UNITED CITY OF WRRVI LL E Committee T : niter t' ublis 14orks Date of Meeting : oc toter �0 , 1997 Time Convened : n : 2 ", F tji Location • III W . Fox Time Adjourned 9 , i! Attendees : Jeff Spang J . T . Johnson Joe Wywrot Jim Nar xiixrgfa Richaf6 Sticky john Bradstreet Kathy Jones - Tom Sowinski Cult Minneci Richard Sct±effrahn Larry Kat Mayor - Bob Johnson 1 . - Discussion : 2 . ) Blackberry North Subdivision Punch List - Received letter Dallas ingamunsvn asking the City to waive the one year guatantee . vywrot recommends thi The subdivision eras done bef'ckr�e this was added into the or inance Wywrot needs f_ with Dan, on one of the items on t e punch list , Commit � e _ would latke updated punch list , rot will do update , tLk, with Dan and bring 'back If FPA Sotuzdary Amnndt ant PPA is the Facility Planning A .i za . l�Tr_- are looking to expand the area . Wpuld like to take the remainders of _�3ntles er property , south of Galena` and wet= t� . i Eldamain . The cost to the city is $ 5 , 000 . This,-. Beds to be done but not right away • It would =show merit td he EPA tshat we do have something out there . Budget this fay text. year . Committee supports the idea but the money would ` have t r_7 l , e found 'before we could support it in this years �ijdg (;,3 t . ` " °tiffs something that we tried to do before but it. was `turned do'wn ,. why do it now . HQId off until we need to do it , ',, : or ani= ee tr-, pay half after May 15 , 194. 8 . This is something '� BSB is asking the City to do . _ 3 , ) Minneci Recapture Curt Midnec l is looking to h;-Avo the ordinance amended . He is looking for some changes and c l arif icat: ion f Minneci would like the interest rate chartged to nine percent . He feels that is more then reasonable to weal, he has been paying, . He mould like to have the date cadged , knd 40 would like the recapture paid at the . earLiFr part , of the � permit fee , hook on fee , or the final plat . No one would b allowed to hook onto the storrt sewex until the recap rr �1 l a , been - settled with. Minneci . The city does f of want. to collection agency for anyone . Minneci said his attorz� Y7 }3 ,� contacted -Dan and ban has no problems with any of It .. ,OPOr said the Dan has recommerded to the City a flat in goat rate across the boa e d ., It is not a goer% idea for the C j t .y try charge different amounts 4, f in eres �t for di 'f f er ent ,00kDf. , m 7 i n -n itc said that nine pen7pnT= is an average of ��hat i� � , ` � � ; to , gin Public Works Page repaying , rind s; ometimPs its is 30wP1 H ' just wants it to be f_ ai. r , v-te just wants to .tie paid. what hn 'wi ^ paid , Minneci, does not want, the City to allow, pex-rait- or fl. 1 , 6 t plat unless The recapture has been satisfied with hima The date of competition needs to be added : The compel jtiori date is the date the City accepts it . Minneci said he had no knowledge that ' this was even being passed and now he is trying to pla;Y catch_ up The original was agreed upon and passed on May �' �� 1996 . Minneci said he never received a draf= ts He was U.zzder the impression that he had to put in the storm sewer or he would not have been allowed to get the permits . He is on. lY asking to recover the money he has had to borrow Lo do what the City required him to do , Sticky said that the recapture is set up to give a fair return on investment , not to recover your expenses d he feels that the eight percent interest is a. fair amount ght ` percent is more than what a savings account pays . Soinski suggest leaving the interest rate at eight percent . # Jones feels that the competition date of August i0 , 199V 's 01 . The text can be changed without having to amend the rdi-n&nce . Change text to add date and correct. spelling > f nam Will also add upon obtaining final plat , permit fee , or hook ' an , 0hich ever occurs first . If either of the other two parcels do not need to hook onto the sewer and they can prove they do not need L- o use the sewer then they would not be obligated to pay Minneci the recapture fee . The idea of thv recapture fee is if they are going to benefit from it then they need. to pay for it . if either of, the other two parcels can piit: A a retention pond wit A way to expel the water without flooding anyone d©wnstrean then they would not need to hook into the sewer and pay, the recapture . 4 . ) Fox gill / Rt 34 Improvements - Two documents were sent to us by Ido A highway permit and. a joint agreement , txi. ghway agr ma"t This gives access to R 't . 34 . Th ® State issues agr m'ents to the - City and the City then has to have the developer follow the plans . The City has to do a study . Once it is :warranted then the City has -to pay for 15 percent of a traffic light . ' The developer is . responsible for 25 paercexit . he The agreement expires ' .n 2002 . Commercial propee rty is at I., south ' east and south west of the intersection . Sycamore east of unit three . The City agreed to this when Fox Hill fivSt came in . We must have thought that there would be commercia :l before residential . The City needs to approve both. to get the rt . 34 improvements . Diehl Farm is pressing know . Development on both Diehl Farm and Sycamore , Wywrot wants to put this traffic signal on the five year p1 an . Take to CAW bra November 13 50 ) Sewer Rate Study - -Wywrot came up with three more ideas . He thinks that the City should charge a flat rate for evexyoale plus a usage rate . This option would keep the highest arrow-A at $$ 250 . Three quarters of the users are below 2 , 000 cubic f-eet . Spang suggest charging $ 14oOO bimonthly , f (.) r users over 1 ,200 cubic feat then charging a flat rate . Wytr73Qt thinks the increase can be just ~ fi, ed with the usage . Spang and St. icha feel that these needs -to be a cap on the fee . The larger use � s y J7 E - Public Works Page 3 also creeAe inost of tk + Pa p ' oblems PIonel from this is, used. 10 pay debt service . Pi ov idi - ig money f rir: (icing rf ja i. rs , Tlie sewer is in awful shape . Kot would like a way c, just] `- % ?_ he increase . Two thirds of the repairs are going to be funded tjy new users . Jones is not comfortable with. the current operating expenses . She wants to kn6ii , 6Xactly what we are billing for what we. are being charged . Mayor Johnson thinks that we sho-ald settle the sewer billing issue first . Wywrot thinks that putting this off any Icnger is a mistake , we are only getting further - in the hole * Come up with a plan for del inrpierd. bi 17. , and maybe an agreement with YBSD . Would like to have an administrative report on what we - take in compared v, i_ th parcels . Bring back before taking to COW . Would like to implement as a packaged deal . 6 . } Spring/ Stake Improvements - Looking to award full contract rc Aurora Blaktop . $24 , 500 is budgeted for in house constructi n . No MFT fund are available to use . $ 75 , 000 needs to b budgeted , $ 74 , 200 includes curbing on north side of Spxi Committee to 'recommend to City Council . 7 . ) Masson -- Trubk Noise Rt . 34 - City received letter from Mr . & Mrs Masson asking the City to look at the noise from Rt . 34 Mr . & Mrs . Masson live in Countryside Center across from th-la, Church . _ WyWrot has already spoke to them and suggest some trees and bushes an the Church property . $ . ) Cimarron Ridge Unit 'L Letter of Credit Deduction Request # 1 Cirron Ridge developer has asked for a letter of credit red rtion . from '$ 132 ; 000 to 72 , 000 . Wywrot recommends trig reduction and to take this to City Council . Needs to go L40 C ty ;, Cvurlc 11 bedause of the time frame 9 , Engineering Computer Purchase Looking to purchase a second computer . Cost is approximately $ 2 ,200 . Wywrot- would like to get two more quotes . He would like to be able to network the two computers together . Spang think the computer should h.ave� a minimum of ' a 28 . $ fax modem . Wywrot would like committee approval to proceed with a riot to exceed. $ 2 , 200 . Sowinski -to sign, purchase order . 10 . ) IEPA Loan Documents - There are two resolutions to pass , We have to have flood insurance . Take to COW , No rush . 11 . ) MFG" Appropriation Section 95 - GM/ Idiot - To balance: the books The City needs to show paper work to crake sure the books balance . we could borrow from next year if we have to . The genera-1 fund will have to & ccount for the $ 6 , 100 shortka (je ., Some account has to absor ` 3 the $ 6 , 100o The money was spefTld using MFT funds but MFT funds could not be used . SoWi. r1sk1 would like a break down . oar. this . Sowinski would like to kriovr where the money is going to come frUnl . Take to COW , 12 , 13 , & 14 . ) Ruad Repair. , Street Lights , Eu Property Cade Standards Street sign at Countryside and Rt . 45 i � :�. s been flattened . The post is there . Maybe insuraince will CO E 4 ' C f CJV ' i) ' ! L . . '. -( l i , t 1 Public works Page 4 There is ar 1dot s it gn t : , (: � r_-, r° edy Road that is 1-. 01= IkP , IgYvtt- ot wi. l l take care of both tjf these . 30Y W . Ma -+ n , p4� I ( ,' h i l needed . This needs to be added to t_. he list 15 . ) Additional Business - Lear Pick_ , Up - First one is soheduled fog. October 27 . TCD will be picking urr` bags . If someone is burning the police will or are suppose to stop and gl ve. a verbal warning and to go over the ordinance with them , Enforcement is usually the police department . Kot thinks th7-, t it really needs 'to be enforced . Mayor -Johnson said that it -`.. i- is not being enforced then we need to talk with f; raff .. Herron - J . T . couldn ' t find tubing , so the tubing was not tried_ . J . T . want actual quote to drill holes . Hazardous Naste Pick Up - Looking at Spring , time . Minutes ,• l l i e Anderson 1