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Public Works Minutes 1997 07-17-97 UNITED CITY OF YORKVILLE Committee Minutes - Public Works Date of Meeting: July 17, 1997 Time Convened: 6:30 P.M. Location: 111 W. Fox Time Adjourned: 9:55 P.M. Attendees: J.T. Johnson Richard Sticka Art Prochaska Jeff Spang Tom Sowinski Kathy Jones Larry Kot Mayor Bob Johnson Bill & Hony Schaeffer Mike & Robin Mueller Bill & Barb Leonard Don Peterson Discussion: 1. ) White Oak Subdivision Sidewalks - Sowinski suggest to forgo sidewalks. Take the money from the residents that would be spend on the sidewalks and put it into an escrow for a. nature trail should one ever be put in. Sticka feels it is a safety issue and sidewalks should be put in. He does not feel that children should be playing in the streets and people should not be walking in the streets. Sticka recommends a carriage type sidewalk. A carriage sidewalk is attached to the curb. This would be a compromise. The residents do not want to take down the living mature trees. The residents feel a carriage sidewalk would take away the rustic look of the area. They also feel that they are safety conscience, there is a river behind them and a railroad track in front of them. There is only one family living in that area with children. They purchased these lots because they wanted to live in a rural area. They feel they have been treated with hostility because they are not from this area. The sidewalk will not be going all the way around the cul-de-sacs nor across the railroad tracks. They would like to preserve the natural look as much as possible. Maybe if there were signs put up that said no outlet or dead end that that would cut down on the amount of traffic. If a trail system is not put in then a subcontractor has agreed to put a sidewalk in on both sides of the street including across the railroad tracks even though it was not shown on the plans. The sidewalks will only go in front of six lots. It is not a money issue for the residents. They are willing to put that money toward something else but they want to know what. The bulbs of the cul-de-sacs have emergency access easements. If there was a train accident there is no way for an emergency vehicle to get back there. There is a 200 year old tree right in the middle of the east end of the cul-de-sac. Sowinski would like the residents to go back and find but what they are willing to do. Spang and Sticka would like to see a carriage walk. Jones agrees with them unless the walk is not going to attach to anything. If the walk is not going to attach to anything else and go over the tracks then there is not much purpose for it. Kot does not feel he would Page 2 Public Works t want a sidewalk if he lived down there either. Mayor Johnson he County would like to check with t plansttol system. will bring the approved engineering p Homeowner on the corner is suppose to put in a sidewalk and Ran Wherli is suppose to or is responsible to put sidewalks across the tracks. The City could go back to Ron Wherli and make him responsible for all the stuff he was suppose to do. The City could enforce him to put in the nature trail. He would have to purchase a lot for an easement to the trail. The one out lot is a silt infested mosquito breeding ground. Wherli wants to give the City two out lots. Spang does not City should accept either lot until we have the funding to care for them. The developer gets three votes for every piece of property he owns. The homeowner only gets one vote. Jones does not think that the residents want a trail system. Therefore, if the money goes into the homeowners association then Wherli would have control of it. If Wherli would be willing to discuss other options the City would be willing to listen. 2. ) White Oak Subdivision Emergency Access Easement - Discussed with item number one. 3. ) White Oak Subdivision Letter of Credit Reduction - Wywrot strongly recommends that we reduce the letter of credit based on the amount of stuff he has already completed. Only looking at the top coating of the streets. This letter of credit does not cover sidewalks or trees in the parkway. Jones suggest going back to Wherli and telling him that sidewalks and trees in the parkway are required. Sowinski suggest a new letter of credit with the reduction and adding in the cost of sidewalks and trees in the parkway. Must have sidewalks and trees in the parkway in the rollover letter of credit. J.T. will get in contact with Wherli and have letter of credit for COW on Thursday. 4. ) DCCA Sewer Rate Study - Tabled until Wywrot comes back. Update - It is in worse shape than he thought. Everyone would like time to read the report. The report is for the non-critical repairs for the next 10 years. Minimum rate of $12 up to 50 cubic feet. Kot does not feel it is right to charge more per cubic feet of usage. Wywrot wants everyone to be aware that we really need to consider doing something. Look report over and bring back. Spang wants to protect the residents. The City currently charges $6.00 per month. YBSD charges $39. Could possible go to 2000 cubic feet and then start charging more. Spang thinks that 2000 cubic feet would cover most of the residents and smaller businesses. The smaller users are probably elderly people and young families. There is a five year plan in place for increasing the water rates. DCCA recommends charging on consumption. Wywrot wrote the 10 year plan increase. 5. ) Center Parkway Update - This is a continuation of what we did last year. Tearing out 104 feet of curb and payment removal. Similar to Blaine Street. We have budgeted $125,000. Estimate is $132,000. Mayor Johnson suggest getting it out for bid. It should be completed by October. We will be using some MFT VVJ b7:QT /.R/OT/90 Page 3 Public Works funds. State Street is also an MFT project. City will be doing all the preliminary work. J.T. needs 25 feet of easements. Some of the residents have heard that we are not very nice people and there have been some problems get some of the easements. J.T. is going to try to work with the 10 feet of easements we already have. Sowinski would like to be updated. Put out for bid. 6. ) Fox River Water Main Crossing Engineering Submittals - Wywrot recommends Deuchler. Wywrot would like to give them a not to exceed amount plus the cost of the easements man hours borings. Deuchler was the beat price. They quoted Deuchler has already done a lot of the work for the City in the past. Wywrot recommends Deuchler with a not to exceed $15,000 with a full scope of work. Take to COW. 7. ) Plate Compactor Purchase for Public Works - The Riverfront Foundation is donating $500 to the purchase of the plate compactor in exchange for use on the weekends. Mayor suggest having a letter of agreement. J.T. wants to put on the bill list. The City cost is $1,891. 8. ) Sidewalks Submittals for Reimbursement - The City has received two submittals for sidewalks that have already been repaired without going through proper channels of the sidewalk replacement program. One sidewalk was take out because there were tree roots growing into the sewer. The sidewalk in fine shape. It is approximately 80 square feet of sidewalk at approximately $300. The second property was to replace crumbling sidewalk. The cost for this was $237.50. Sowinski suggest offering them a percentage. One sidewalk was in good shape but had roots in the sewer, that had nothing to do with the sidewalk program. The second person had crumbling and damaged sidewalks but neither person went through the proper procedure. Spang and Kot suggest that if good sidewalk was taken out then we should not pay. If replaced because it was damaged, then we should pay 50 percent of the rate we allow. J.T. will send letters and let them know that the City will only pay $3.25 per square foot. We will pay half of that amount because they did not follow proper procedure. $130 to each. Take to COW. 9. ) E. Washington Sewer Extension - This was brought up a few months ago. Backed up sewer. The majority of the sewer is in front of his house in the parkway. J.T. figures it was or is tree roots. He has not paid the bill. He feels that the City should pay for it. The sewer backed up into his basement. It is about 230 feet. Spang suggest to the homeowner that he pay the bill and the City will reroute his line when the opportunity presents itself. The City picks up structural damage only. J.T. will send letter. 10. ) Somonauk Street Sewer Extension - Backed up sewer in front of Bob McNeillis' . Three houses tie together into one manhole. The tree roots were in the area considered the Cities. J.T. recommends paying the $192. 11. ) 308 Illini Sewer Cost - It was in our right of way but it was Page 4 Public Works the contractors fault. J.T. recommends paying the $295 and going after the developer. J.T. recommends sending onletter requesting payment, if he does not pay, put a lean the property. 12. ) Consider Bids on Public Works Building - Spang would like to reject the bid and go out for rebid. Bids do not include gutters, Bid came in $2097 over budget from Wicks. Morton Buildings did not respond. Building will have a peak rook with ceiling insulation, no floor. J.T. wants to get the best possible building. The City has a concrete person on staff that can put the floor in a little at a time. Take to COW. 13. ) Additional Business - ComEd Proposal from Jim Olson - Easements were not done by the proposal . J.T.s understanding from the topo from Rt. 71 south of Rt. 47. Olson has done Rt. 71 north to the river. Need all done for ComEd. Cost is approximately $1,600. J.T. said they were made electronically and given to Pavia-Marting to have drawings done. Phil Young may have This already done this section. J.T. needs to talk to Young. is holding up the ComEd easements and it is holding up two developers. The City will not get any funds from Edmeier until we have the ComEd easement. Find out if this has been taken care of and report at Council. Do separately. If one has not been done then we will do. Report from July 12 - Report has not been updated. 401 E. Park has been completed. Diehl Farm Road - Mayor Johnson has had complaints about pot holes. Make sure they have been filed. Sealcoating - Colonial Parkway - Mayor Johnson would like to talk with the residents. Discuss with them the advantages and disadvantages. Graff would also like to talk with them in regards to a neighborhood watch progrwould like to see it done Summer Months Brush Pick Ups - Spang monthly in the summer and less in the winter. Thinks there is too much time in between pick ups. J.T. does not feel he has enough men to do it. Mayor Johnson is wondering about adding a chipper. Chipping would take longer. We would need an area for everyone to come an pick up chips. Could do it April through October on a monthly basis. J.T. asked what about special pick ups? J.T. said that for 20 years it was done monthly, but then it went to every other month because of the amount of time it takes. You really need two big trucks, two small trucks and a tractor. Jones suggest having a drop off area. But then it would need to be monitored so people did not drop off everything and anything. Hazardous Waste Drop Off - Scheduled for the month of October. Still need a specific date. Drop off will be at the Beecher Center. Budget/Audit - Prochaska want to make sure that everyone got the memo on the overage of funds from last years budget. City forget to pay the YBSD $86,373.20. Both their and our auditors caught it. It was due in April. YBSD is asking the City to pay interest. This will be on the agenda for Thursday. Will also be on the agenda at the next Administration meeting. Minuted by: Mollie Anderson