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Public Works Minutes 1997 06-16-97 UNITED CITY OF YORKVILLE Committee Minutes - Public Works Date of Meeting: June 16, 1997 Location: 111 W. Fox Time Convened: 6:40 P.M. Time Adjourned: 9:50 P.M. Attendees: Larry•Kot Tom Sowinski J.T. Johnson Jeff Spang Joe Wywrot Richard & Lydia Marciniak Kathy Jones Discussion: 1. ) Sidewalks and Punch List White Oak Estates - They have agreed to put in sidewalks but they are not going to put in the trail. Sidewalks on south side of River Birch. Trail is shown on preliminary plan. Jones is wondering if sidewalks instead of the trail will be acceptable by the residents living there. The trail easement was not recorded on the deeds so the builders would have to negotiate with each individual property owner. The City still does- not know if there is a current and valid homeowners association. The City needs to find out who has controlling interest of the homeowners association. Spang feels sidewalks on River Birch should be on the north side. J.T. said that the problem is the utilities are right up against the curb. Spang suggest meandering the sidewalks around the trees, but then you end up on private property, or in some cases cutting down aged trees-. Spang suggest putting the sidewalks one foot into the property when possible and then over the utilities when necessary. The City would also like sidewalks along Fox Street. The sidewalk along Fox was not on the final plat. The City is going to request that they put sidewalks on the north side of River Brrch and along Fox Street. Take to COW on July 3. 2. ) April Water Report - Looks good. Take to City Council on June 19. 3. ) Stormwater Detention - 1204 Deer/Martin - Wywrot did get a letter signed by Mr. Martin. 4. ) Sanitary Sewer Degreaser - Cost was $9600. Miff thinks this will be enough for one year. It is an all citric acid based-. J.T. didn't do any of the research. Miff did try it and it is much more cost effective. Take to City Council on June 16. 5. ) White Oak Farms - Unit 3 Letter of Credit Reduction Request #1 The bank has notified Wywrot that their current letter of credit is about to expire. We can reduce letter of credit to $107,570. Wywrot recommends that we reduce it. That amount will still cover 110 percent of what has not been constructed. The letter of credit can only be used for streets. It can not be used for sidewalks or trees in the parkway. Wywrot will send a letter requesting that phase three include sidewalks, . trees in the parkway and landscaping. Bring back to the next Jui• .. y97 + c .tee AuRO .. rUi+IP i'i�• cab r. ;i r . - Page 2 - Public Works meeting. 6. ) Lydia's Motel - Sewer Hookup - Mr. and Mrs. Marciniak are requesting to go to the south west corner of their property instead of running the line all the way through their property. State Stature says that if you are within 200 feet of City sewer and your sewer system fails then you have to connect to the City. Marciniaks are still going to need to put in a manhole and a new sewer main. Their septic system has failed and they have been ordered by the State to hook onto City sewer. The people on Walnut Street are the only people that would benefit from Marciniaks running the line all the way across the property and they will probably never need it. Once the 'Edmiier development is developed they will be able to hook up that way. Committee recommends to run line to beginning of property. Take to City Council on June 26. They might need to request a variance. Will need to check with'Dan. The Marciniaks are also requesting the fees to be reduced. Mr. Marciniak said that anytime they have spoke to the City they have always been given a different figure for what it would cost. Now they figure it is going to cost approximately $18,000 to $19,000 to do the project not including the permit fee and they do not have it. Spang suggest talking to Dan to find out what was discussed before. Wywrot will talk with Nanninga. 7. ) DCCA Rate Study - Wywrot did some •more numbers. Took out a few things that should come from the general fund: Wywrot still comes up with a deficit of $71,000. Wywrot feels that we would have to increase the sewer charge by- 61 percent for it to support itself. This report includes equipment depreciation. We do not currently include depreciation. Wywrot feels strongly on this because we are operating at a deficit. He does not recommend leaving the debt service in the general fund. It should come from the sewer fund. Wywrot would like to charge by usage. DCCA also recommends it. The SSES is going towards repairs. Wywrot feels strongly that the sewer fund is under funded. It should be supporting itself. The approximate increase is $4.00 per month. Spang and Kot can not support a 61 percent increase. Really only projecting cost for the future. Only departments that are revenue producing accounts can charge for depreciation. J.T. would like to do a structured increase. Wywrot said we also need to agree on the way it is going to be figured. There needs to be a guaranteed revenue source to cover the SSES study. Wywrot did receive a letter from the EPA asking if the system is supporting itself. Prochaska said he would only be able to support it if there is a five year plan in place and it is collecting revenue. When the general fund ends up supporting or making up for the short fall then there is less money to repair street and other things. Wywrot thinks we need to-decide what things the account is going to cover. Will have to go back in and. review the non-urgent repairs and do a five. year plan. 8. ) New Shallow Well Costs - $50,000 has been budgeted this year. We can drill well and put in casings. Wywrot would like to wait until fall when the crops are out of the fields. There ' - Page 3 - would be damage to the field-., It is :going.. to cost,,a• lot. more to wake it. operational. The City owns. the property..: . Wywrot suggest a .gravel .packed well.' • There, is also a possible weft site* out by ,F'.E. Wheaton which would also, include: a holding tower. Will .still cost approximately $900,0o.o. to. ' finish the well by.Eldamain Road Wywrot thinks- .that we should start: taking. step's.. eech, year.' toward ,this ,*ell. Kot.wanted to know if the City had disciissad: using•Fox River. Water? : J.T. . said. that the City. has•.discussed it.but it would be. cost, . prohibited. • Spang would. lik,6 to. send the• farmers and property owners a• letter.` 'to let. them know that they may Zoose *amy crops planted on• •that property: .• ' 9. ). Public Works Building Bids - .J•.T. would like' to go to bid. Changed size•of building. to ,65 by, 80. feet. The building•,wi.Il just be a shell with the'. minimum. Money is in the budget, . . J.T.. would like to get construction' started by fall..;' J.T. .wil1 put copies in boxes. ' -The City Crews •gill be doing. some of: the slectricil. and.plumbirig work, . Send out for bid.• Take to COW. Approval to go• to bid-6n June' 26 after. having sufficient time to' review packet af'•information. . 10. ) Kyle Corneils'Driveway - There is damage to driveway. Spanc�•• said if there is damage it is not visible. It is a grading ..problem. There are no cracks.. J.T. said there. a, lot ,of small *hairline cracks•along the side: . The City also:needs •to put.,..• down dirt and reseed. "It will be.a:riot.to%exceed $2,000_ The hold harmless agreement needs to be signed by the Corneils" . Take .to. City Council •on Zurie 19. May need .a resolution to... execute. 11. ) Sid Chatman. Driveway-- Cha&aa got two quotas. • ,Aurora Blacktop would not ',come out *because. the job was too..small... The other taro .bids are close to the .quotes that were gotten last year... The City will request that the Chatman"s sign a hold. harmleus agreement. Wywrot it going.-to offer $1,200 .on behalf *of' the City. Will 'need to do ;a revised hold harmless agreemente. : . Agreement, will need to be signed and have_amounts on;,it•before the COW on June .Z6. . Take 'to City Council.. . :_. 12. ) Truck Bid Results (no bids receiveq .on Iirrt notice - next 6i.d opening on June 17) - J.T. would like to send th�s,. back out. for bid. He did receive one-bid. , J.T. is looking for`an 'S-10 with four wheel drive. Spang. and Sowinski suggest checking into a full sized truck. 'J.T. will be .opening the bid tomorrow. , 13. ) Brush Chipper - Mayor Johnson had suggested, doing something, with a chipper. 'J.T. is against the- type that is•pullecl down the street because• it 'is very labor consuming. J.T. would. like to .check something Countywide: J.T. would like.te consider .a large hopper type. . Cost. would probably be $180',00b to . $200,000. Would have to purchase it with other communities. 14. - 17'. )' Weed Ordinance,. Property. Code Standards, Road .Repairs,.. Street L'ighis - All these •items -were put to -on one: form. J.T.­341d they-were unable to ,find some ,of the repairs. on•the list. You can patch a chuck hole but you can not level. Page 4 _ 18. ) Additional Business - Property on Heustis - Spang has received some complaints -about. this,pzoperty. They. need. to get :a pe-bntit for a pool. Crack Sealing - Some of the streets that are being sealed :a=e.• ; ;.. • also on the Reclimate list. Wywrot sa",- wa need to crack: :seal : : ' before spraying with Reclimate. Fran .-.•ith the County said: he would only charge for supplies Fnr -A sealing, He also..said:.. we would have to pay a small .'c r the summer help.:* Fox Hill Intersection - There is not a letter of credit:: They need to put in turn lanes. Idot has responded to Dresden. Sowinski would like an update. Jones has a problem allowing;-. °.. .. more units until this is fixed because that is only drawing mare.traffic... Will- not' approve •unit five. : Intersection needs ' to--be,. corrected. 'Letter :of' credit.. : ;W6ul4- -like'to. have• a; list,-of :items.that • '. should'be-•uoveiped-by.-the. letter, of Game •Farm Improvements - J.T.-. said:fihe weeds: have. been taken: care of Renumbering in..•Cimmeron Ridge .'Police=Department' went:door: to door.-to Ott. opinion-on- changing the`numbe w or. leaving:as•:is: Kot thought: that,•tie'.residents, were:•ok with it the: way,•it• is. Graff Can not justify: it• as•:a• safety issue. Ron- Walkers- Club•47' - Light_- is?up. Valker.' had the:mewere repaired' and•gravei. has•been put,'down. Johes::thinks•:he• needs more gravel. . _ Center 'Parkway - P•lan.'has' to. be• submitted to Idot:- Cost'is:.* approximately $130,000: ' Sowinski would*like an.'update on' this years street projects. •�- . . . Radium Issue _ State:of' Illinois has'agreed that•they •are• going' to ignore the variances to increase systems. Railroad Tracks North on.*Rt': .47••" These•trac ts% are rough:' • They: will be patched by Idot but will remain •rough"-•until after `fall. Idot wants to wait to redo until Menards is finished hauling gravel.- - - ; Next Meeting is scheduled for July.21; . 1997'•at 6':30 Y.M. Minutes by. ' -Mollie Anderson • 1