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Public Works Minutes 1997 05-19-97 s UNITED CITY OF YORKVILLE Committee Minutes - Public Works Date of Meeting: May 19, 1997 Location: 111 W. Fox Time Convened: 6:35 P.M. Time Adjourned: 8:55 P.M. Attendees: Tom Sowinski Larry Kot Joe Wywrot Jeff Spang Kathy Jones 1.) John Deere Overhaul Costs - Wywrot said that J.T. thinks we should do the overhaul. He Is getting prices. This is the back up backhoe. The hydraulics need to a redone. J.T. is getting some pricing 2.) Massey Ferguson Overhaul Costs - Wywrot thought the cost was $3000 to $4000 to do this overhaul. J.T. doesn t thinks this would be money well spent. He would like to considering a newer used piece of equipment for $7000 to $8000. Spang thinks this is broke down. 3.) Woodwork Lift Station Repair - This is a submersible station. it is a wet/dry well. Both wells are in very good shape. Need to replace the pumps. Proposal is to remove pedestal and replace it. This is an emergency type situation. There is only one pump running. Quotes range from $3400 to $8000. The $3400 is a quote with the City doing the work. There will be a person supervising and they will be doin,g the electrical work at $65 per hour. Wywrot said the City crew will dust be doing piping. Wywrot thinks the pump has already been ordered. J.T. was advised at another meeting to order the pump. Take to City Council. Bring up as a report item. 4.) Fox River Water Main Crossing - The City Council has adopted a five year plan. Next year is the river crossing. This will be a big project. May need to borrow some money. Wywrot had hoped to do the engineering but he feels this is out of his league because he has never engineered a river crossing. Wywrot feels it would be best to hire a consultant to do the engineering. Wywrot would like to get started on the engineering part of the project. The river crossing is the only project planned for next year. Spang suggest to do the engineering in house and having it reviewed by an outside consultant. Wywrot said that usually does not work out. Wywrot has made three suggestions and would like to get some proposals. Bring back to next meeting. 5.) 5 Year Road Repair Study - At the meeting Kot passed out a list of streets in ward two that are in need of repair. Item one is his main concern. There Is no shoulder and is almost one lane. The gutter next to Main Street washed out real bad last night. There were some traffic counts done on Mill Street. Wywrot is trying to get Mill and Orange Streets to be a federal protect. The City can patch and put gravel down for the time being. The City could also consider seal coating the gutter. Jones said that year after year we discuss doing things and they do not get done. So how do we go about getting them done? Spang said he is really tired of asking for stuff to be done because it just never gets done. Do we need to fill out a form? Sowinski suggest inviting Nanninga to the next meeting and discussing it with him. Wywrot suggest documenting. Wywrot also r - Page 2 - wants everyone-to know that the public works employees do a lot of work. They are not just sitting around. The committee needs to find out what all they do. J.T. is suppose to hand out a work schedule, but he only did that once. Kot said we are not questioning ,what they are doing, but why doesn't any of the stuff we request get done? Kot would be happy just to cross a few items off the list once in a while. Countryside Parkway is really starting to fall apart. Spring Street is also really bad. Jones said there is a pothole right in front of Zeiter-Dickson. There is a pothole at McCue and E. Main. Spang said there is a payment failure at Mill and Olson, but may need to wait until school is out to repair it. Mill Street between Van Emmon and Walter is in bad shape. Pothole at Orange and S. Main. The City needs to find funding. Push back Walnut, flip flop Walnut and Countryside. Move spring Street back one year. Then do Beaver and Badger and use remaining money to do something to Olson and Walter. Then there should be surplus to carry over. Kot will redo list and give to J.T. Let J.T give a dead line date. List will be added to. 6.) Sid Chatman Driveway - Wywrot spoke with Chatman. Chatman disagrees with the offer the City has made to him. The Public Works committee decided that the City would pay to patch his drive. Chatman feels the City caused his driveway problems to worsen. It is an old driveway. Chatman would like 81200 to do an overlay. Spang saw the backhoe tire marks in the driveway. There is a sink hole in the driveway with a collapsed tile under it. Water rushes through the hole. The City has decided to pay half. Chatman and the City need to agree on the scope of work. Wywrot did get an estimate from Aurora Blacktop for $2200. . There have also been some complaints from other people in the area. Mr. Miller's driveway is very steep. Wywrot thinks that we put it in with a slight hump. Mr. Miller Is willing to spend his own money to fix it. Wywrot said there are also some landscaping problems. Sowinski is wondering if the City should have some type of form to hand out to people we disturb so that they can inform the City in writing? Chatman said he has some estimates. Ask him to get three estimates one from Aurora Blacktop and bring back to next meeting. 7.) Power Washer/Plate Corn actor Cost - Have gotten quotes on repair of the Plate Compactor. It will cost approximately $1100 to repair. The Riverfront Foundation will put in $500 and they. will get to use it on the weekends. The City will use it during.the week. The Riverfront Foundation will front fund the money and the City will need to pay them back less the 8500. J.T will have to designate a person to use it. Go ahead with the purchase of the power washer. Take to COW. Spang feels the power washer is an unneeded expense. He thinks it is a waste of money. Wywrot said it will help to clean the equipment more thoroughly and quickly. We will also be able to use the power washer for other things as well. 8.) Rich Herron Update - Tabled. i 9.) Martin Plumbing - This was resolved. They will be putting in 80 plus percent of the required detention. Mr. Martin has agreed to pave all the areas to be driven on. So far everything has been verbal a reements. Wywrot said that we could get it in writing but without a setter of credit it would be kind of pointless. Sowinski would still like to have it in writing. - Page 3 - 14.) White Oaks Subdivision/River Bitch Sidewalks - The residents on River Birch do not want sidewalks. Sidewalks can go on either side of the street. Most of the residents there don't want other people there. The sidewalks will not lead.anywhere. The preliminary plans show a nature trail. A letter was sent to Mike Stock letting him know what the City wanted him to do but we have not heard back from him. The developer is responsible for the sidewalks. The plans show sidewalks on one side of the street. A nature trail was one of the amenties of the subdivision. There Is a pond in a common area and a creek. There may or may not be a homeowners association. Letter of credit expired in August. Wywrot will also be asking for an update. Bring back to next meeting. 11.) DCCA Rate Study - Wywrot had asked everyone at the last meeting to look at this and at least consider increasing the sewer maintenance fee. Fee is based on water used If It is not considered then the debt service should not use hook on fees. The hook on fees should be used for subsidizing everyone else already in town. It should not be used for maintenance. Tap on fees should go to capital expenditures. The increase to the hook on fees was to fund the SSES. New development is paying there share. You can justify the cost of hook on fees. Jones said but the new developments are sending there sewage down old areas that can not handle it. Debt service �s also because money was borrowed out. Wywrot will check the numbers and come up with some recommendations on increase amounts. 12.) Property Code Standards - Tabled. 13.) Road Repairs - See number five above. 14.) Street Lights - Sowinski was told that almost all the lights were fixed. 15.) Weed Ordinance - Mulhern Court, the grass was pretty high but then it got cut. Only part of the grass was cut by Rt. 47 and Rt. 34. East of At. 47 on Hydraulic before the City parking lot is high. Weeds between Main and Rural Streets. Curb also needs to be sprayed. Grates also need to be cleaned out. 16.) Additional Business Markings on Rt. 47 - Kot asked what the markings were for? They are for the SSES. The plans need to be done this year. The construction will be done next year. Green Briar and White Oak - The bank has notified Wywrot that the letters of credit are due to expire. These are on the new form. Wywrot recommends to proceed with calling the letters of credit if necessary. Take to COW. Elizabeth Street between Anderson & Green - Green has asked who was working down there and why? Green saw some surveyors. There is a collapsed sewer line. This Wywrot said is part of the SSES. It is pretty close to Greens garage. Wywrot said the City could line it. Wywrot may need to talk to Green and explain it. Elizabeth Street Ditch - Three to four weeks ago we were told that the City was going to get some dirt and seed, this was on April 28. The only thing that has been done is some grading. - Page 4 - Corner of Dolph and Morgan - On May 12, Mrs. Zimmerman called about the condition her yard was left in. Her house if for sale. It is hand work. Sowinski asked why can't a J'ob be completed from start to finish including the landscape and seed? Minutes by: Mollie Anderson z