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Public Works Minutes 1997 05-05-97 UNITED CITY OF YORKVILLE Committee Minutes - Public Works Date of Meeting: May 5, 1997 Location: 111 W. Fox Time Convened: 6:35 P.M. Time Adjourned: 10:05 P.M. Attendees: Ed & Diane Aister Jeff Spang Joe Wywrot Tom Sowinski K1�le Cornelis J.T. Johnson Joe & Nancy Martin Larry Kot Discussion: 1.) Kyle Cornelis - There was damage done to Corneiis' drive while doing some work on a storm sewer. The people that were living there at the time were told that if the City did any damage that they would repair it. Since Kyle has moved in, the grade of the driveway has changed and there is some water drainage problems. J.T. Spoke with ywrot and the City needs to put down more dirt on the plastic W piping. J.T. said he did tell Don, the previous owner that if there was and damage to let him know. J.T. does not know if Don ever reported any damage. Kyle has always worked well with the City. The City still needs to secure an easement from Kyle. J.T. would like to purchase the easement by putting an overlay on his drive. J.T. did not think there would be any problems finding the money. Take to Cow. 2.) Sid Chatman - Chatman did not attend meeting. He would like to speak with Wywrot. Chatman would like to know how Wrwrot came up with the amount. Chatman told J.T. that the cracks were there but since the City used his driveway the cracks are larger. J.T. said his whole driveway area is full of blow holes. in the past the City has claimed responsibility for those. 3.) Ed Aister - Came Farm Property - The City wants any count lot that hooks on the City water and sewer to annex into the City. here is an 62000 sewer hook on and an 0800 water hook on. Aister was told by Jim Olson that it is all in the County. Then Aister was told by J.T. that they need to come into the City. J.T. told Aister that the City could forego the school transition fees because it was an existing lot but would not be able to forego the building fees. The property was platted in Conover. Both pieces will end up being annexed into the City but there would not be any fees. They can not get a building permit from the County without water and sewer. They can not get water and sewer without annexing into the City. A preannexation takes roughly two months because it needs to go through Plan Commission. Jones would like to have legal council. Jones does not understand how the City can forego the school transitions fees. Aister purchased the property because it was in the County. Aister said that Jim Olson told him water and sewer was there. The City fees Including the school transition fees are approximately 57500. Aister would like the City to waive all the fees. Mr. Miller paid fees to the County but his property is not contiguous. Mr. Miller did enforce any preannexation agreement. The City would not be able to f " ^' • war 7T /C_C7-�Qlwl • Page 2 - development fees or school transition fees. Mr. Miller did pay to hook onto City water and sewer. Development fees and school transition fees are the two biggest fees. Jones does not know how the City can legally, waive the school transition fees. Jones and Kot do not feel the City can waive the development fees because then the City is setting a precedent Aister would like to get something preliminary going. Take to COW on May 15. 4.) Rich Herron Water Problem - Home is approximately seven years old. Home is on Sanders Court off East Main. Storm sewer comes up In front yard. A neighbor of Herrons Qet some water and pump runs some. Herron's pumps run all the time. The City has put it back on Herron to have his water expert tell the City where the test wells need to go. Water expert, Lindley told Herron that he was too busy and have J.T. do it. J.T. knows as much as he does. Jones and Sowinski think the City should go ahead with the test wells and have Herron sign a hold harmless agreement. 5.) Purchase Power Washer - Money has been budgeted to purchase the power washer, It will not be billed until July 1 F. Plate Compactor - Plate Compactor is used for finishing the edges of blacktop. J.T. said he needs a new plate if he is going to do any blacktop work. He needs the funds for the compactor now. The City needs to pay for the plate compactor when it is delivered. Jones suggest purchasing the plate compactor now and wait until later to purchase the power washer. The money for the power washer has already been approved. J.T. will not purchase a spreader until tax money starts coming in. Spang does not think the City should be purchasing a power washer and money should not be spent unless it is budgeted. Jones would like to find out if the Riverfront Park could help purchase. The Riverfront Park was going to try to purchase a compactor for $1000 - $1500. Take to COW. 6.) Martin Plumbing - Martins would like to make some improvements. They would Ilke to put offices in. They need to put in a driveway. The site is too small for the required detention in our ordinance. Roof water would go into storm to parking lot and to a grassy area. Mr. Martin said that there is no detention at the new Pride Pantry and he would hate to have to sue the City. He also said that there were several places on Beaver Street. Storm water and paving are the issues. Wywrot said in similar circumstances most people are able to comply with part of the detention required. Martin's own both pieces of property. Mr. Martin said that the Cities own attorney told him that the City would have a hard time enforcing these City ordinances in an existing industrial park. They currently rent out part of the building to someone else and they also rent part of it for storage. Mrs. Martin said that last year when the floods came that there was no problems. The City needs to get a written opinion from Dan. Asphalt virus gravel, Wywrot said there is not much difference as far as drainage goes. The site can not accommodate it own storm water. The subdivisions control ordinance is City wide. ;Wywrot su gest pputting in as much detention as possible and to do the best they can. Restrictor would hold about half of what is required. Martins do have a permit for the work going on inside the building. Wywrot thinks it would be best to go before the City Council. Wywrot will talk with Dan, make a recommendation to the Council on Thursday. Mr. Martin will have Don Peck redo the plan and get a copy to Wywrot. - Page 3 - 7.) Five Year Road Plan - Wywrot said the last time this was discussed there was some streets that should not be on the plan and some streets that should be on the plan that were not. Wywrot said this takes a lot of thought to make it all work out with the water and sewer projects. 98/99 Beaver Street, the fire department asked for at least part of this street to be redone. Orange Street east of Rt. 47 is a well traveled area. Kot is concerned with being able to tell people when a street will be repaired. Wywrot said that the revenues are not where they need to be. Wywrot suggest making sure that when a new subdivision comes in that the best streets possible are put in so they last a real long time. Thick payment, a good base, etc. Wywrot would like to raise the standards. Wywrot also has a few other things he wants to do at the same time. Some of the streets in the newer subdivisions are not much better than a driveway. In the past the City only used MFT money to repair streets. Nearly every street needs to be redone. Reclalmate Is a very inexpensive way of keeping the roads in good condition. Kot would like to have a list of all the streets that are in need of repair so once a street is repaired then it can be crossed off the list. There are repairs that City crews can do. They can put ravel down to make two lanes so it is not such ga ublic safety issue. J.T. is trying to coordinate that with the lacktoppin$ ppeople. J.T. said the City does not have_the equipment to do a big fob. It there is good positive drainage that will keep the streets in the best possible condition. Kot suggest the Alderman from each ward to come up with a list, potholes, cracks, etc. and bring back to the next meeting and come up with something,from there. Jones is wondering if the new traffic light doesn't go in this year could we use part of the money somewhere else? Some of the streets need to be planned ahead of time. Can't 90 in today and. decide we are going to redo a street tomorrow. With MFT money it takes approximately six plus weeks to get an approval to sp_end the money or just to get approval from the state to go to bid. Mike Bennett is the streets person. We should let Bennett prioritize. J.T. said it would be very helpful to have the street expenditures in the fall so it can be engineered in the winter and sent out for bid as soon as po�ssible so as soon as the weather permits then we can get started. Wywrot would like to have plan approved by Cl Council. Spang is E3 happy with plan. Elizabeth Street is not on the plan. A car count was one way to prioritize. Wywrot said it is important to have a plan in place. Spang would like a cost for sealcoating. Bring back to next meeting. 8.) DCCA Rate Study - Water could be better but it is not nearly as bad as the sewer. The sewer is lacking 40.percent of what it cost to operate. Repair expense should come from the sewer fund not from the general fund. Wywrot thinks the system should support itself. Nanninga was unable to make the sewer fund balance this year. Wywrot would like everyone to look at this. The City needs to consider increasing the sewer fees. Both water and sewer should support themselves. 9.) Property Code Standards - Tabled 10.) Road Repairs - Discussed with number five. 11.) Street Lights - No update on the list J.T. has from the police department. J.T. has turned some into ComEd. The lights on wooden poles are ComEd. - Page 4 - 12.) Additional Business Back to Kyle Cornelis - J.T. recommends a full overlay because it is lower. Will be able to get some slope, appproximately one percent. Doing the overlay to try to raise. Can onlylustify this as purchasing the easement. Sowinski doesn't feel the qty should be obligated to repair something that may have happened four years ago. Elizabeth Street - The ditch was grated between Chatman's and Leo's. Some dirt was also added. J.T. has it scheduled to put down more dirt twice this year and top soil. J.T. said he can't do much more with all the rain we've had. 307 Illini - This has been seeded. J.T. will look at it again but he thought is looked pretty good. Fred Dollman - Dollman was required to give easement as per Jim Olson. City needs a small driveway easement. Plan was passed by Council. Wants to charge a recappture for going through back yard for water and sewer. Sowinski, Spang and Jones think the easement should be left there and to do a recapture agreement. Citizens Comment Cards - Jones is suggesting sing comment cards. If someone has a complaint then they should fill it out and send it back. Bent sign on McCue and Jackson - There is a bus stop at this corner. The kids hang on the sign and it is loose in the ground. Weed Ordinance - The area by apartments is looking bad. If people have already been warned from previous years can the City just start fining them? Public Works Meeting_ Sowinski would like to try to have one meeting per month. Kot would like to have the stuff for the meeting a little in advance so he has time to look at it. Committee will meet on May 19 and then the first Monday of each month. Minutes by: Mollie Anderson