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Public Works Minutes 1996 09-30-96 UNITED CITY OF YORKVILLE Committee Minutes - Public Works Date of Meeting: September 30, 1996 Location: 111 W. Fox Time Convened: 6:30 P.M. Time Adjourned: 9:05 P.M. Attendees: J.T. Johnson Jeff S ang Jerry lynch Art Prochaska Jim Stafford Joe Wywrot Mike Steck Discussion 1 .) Sidewalks - White Oak Subdivision - Final plat of White Oak Subdivision show sidewalk on one side only. A trail system was suppose to go in around the outside perimeter of the subdivision. There was suppose to be a homeowners association. The developers were going to donate the green areas, the trail, and the club house. The club house has been sold and converted to a single family residents. A homeowners association never came to be. Sidewalk has been put in on both sides of the street where there is a home. The homeowners on River Birch Lane do not want a sidewalk put in. The City has been asked to repair/replace the sidewalks that are in bad shape. Prochaska doesn't think that the developers should be responsible for this. He thinks it should go into the 50/50 sidewalk replacement program. When the club house was sold and converted to a single family home the use of the property changed and should fall under the current subdivision control ordinance. There is a public right-of-way along that property to the common green area. The common green areas can be made into a non-building retention area. Then if someone was to build in that area the City would have the right to remove it. If the trail is not going to be put in the City will require a sidewalk on both sides. The homeowners of White Oak need to be notified that they need to establish a homeowners association by a certain time or they will not get some of the amenities they might have thought they were going to get. Need to have a date because the developer needs to know. Need to talk with Dan and find out what is required of the developer. Steck has made an offer to fix the sidewalks and split the cost of the sidewalk at the club house. 2.) IEPA Loan Pre-Application - Wywrot received a call from Duchler. Duchler does not recommend waiting. The pre-application is only to tell the City if they are on a list for consideration. The pre-application does not in any way commit the City to anything. The City can decide not to accept the money. All the amounts are estimates. Committee recommends to go ahead with the pre-application. Take to COW. 3.) Street Cut Policy - Prochaska would like a policy for anyone that is ZO'd dZ£ = 60 TO-ZO-UW ' r - Page 2 - going to disturb a City street. Spang thinks the person/people should e bonded. The City does require that they be bonded. Prochaska thinks they should have the blacktop or repairs lined up before the cut the street. At least then if the blacktop company does not show up the person/people that did the street cut can say they said they would be here on this date. J.T. said he will take care of this. 4.) Blaine Street Driveways - Mr. Monroe is asking for thoughts on his driveway. He has a very steep drive. The curb ramp helps to keep them from bottoming out. Wywrot thinks that a cut will only make it worse. The ramps are a hazard when snow plowing. They cause problems with drainage also. The curb ramps were not approved by the City of Yorkville. Wywrot will send Mr. Monroe a letter to let him know that the City will not be able to help him in this matter. Or help with any costs. There is an ordinance against the curb ramps. Spang would like a copy of the letter. 5.) M.F.T. Expenditures - Spang is concerned with the amounts of limestone used and what the limestone was used for. J.T. said that the general fund never has enough money to cover the amount of stone he needs. He uses M.F.T. funds to purchase part of the stone. They City has used 1650 tons of stone. J.T. said some of the stone was used at the Riverfront Park some was used for the storm sewer. Wywrot will call and get a book stating what M.F.T. funds can be used for. 6.) Additional Street Work - If there are excess funds why aren't they being used. If the money stays in the bank then there should be $70,000 by May. To use M.F.T. funds the work has to be approved by Idot. . Wywrot would like to get ahead of the game and have all the repairs approved by Idot. 7.) Additional Business Tree City - Tom Hargraves has approached the City. He would like to see it become a tree City. This would encourage the residents to plant trees in the parkway. He will help with the funding. Oswego, Sugar, Grove and Plano are all tree Cities. Public Works Pay Increase - Pay increase is due in November. Stafford would like to have reasons/recommendations from the department head in writing to justify the increases. Minutes by: Mollie Anderson i £O'd dZ£ =60 TO-Z0-UVV