Public Works Minutes 1996 08-26-96 t
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UNITED CITY OF YORKVILLE
Committee Minutes - Public Works
Date of Meeting: August 26, 1996 Location: 111 W. Fox
Time Convened: 6:30 P.M. Time Adjourned: 9:00 P.M.
Attendees:
Jerry Lynch
Jeff Spang
J.T. Johnson
Joe Wywrot
Art Prochaska
Jim Stafford
Bob Johnson
Discussion:
1 .) Blaine Street Bids - This was at COW. It was tabled because it was
over budget. $81,900 is the amount that was budgeted. Some of
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the repairs could be done at a later date. Right now City s about
$12,000 short. Regular maintenance fund should come from Motor
Fuel Tax. Wywrot said City could do Blaine Street up to the eyebrow
where it turns into State Street this year. Then the rest could be
completed if the City found extra money. City crews could do some
of the work like pavement removal. They can not do the paving
because you really need a paver to keep it level. Prochaska suggest
stopping at the State Street eyebrow and look at it again next fiscal
year. Wywrot said he will need to borrow $5000 from the sewer
maintenance fund. Take to COW.
2.) Dates for September Meetings - Meeting scheduled for Monday
September 9, 1996 at 7:00 p.m. A second meeting is scheduled for
Monday September 23, 1996 at 7:00 p.m. The second meeting will
be cancelled if there is no need to have it. The 7:00 p.m. time is on a
trial basis. If the meetings last past 9:00 p.m. then meeting times will
go back to 6:30 p.m.
3.) Sewer Connection Fees - Single family residents will be charged
$2000. Having questions on what to charge for mulit-family residents
and commercial. Currently for commercial units the City has been
charging so much per drain. Prochaska would like to know how
neighboring communities that have turned the sewer over to another
company bill: J.T. is concerned with industries. Higher fees will help
discourage dirtier industries. Wywrot recommends 9200 per drain or
$2000. Allowing five drains. $2000 being the minimum charge.
Talk to Dan on these amounts, multi-family will be charged $2000 per
unit and $400 per drain and for commercial $400 per drain. Take to
COW.
4.) Burning Ordinance - Need to make sure chipping and pick-ups are in
place. Mayor Johnson would like to have this in place this fall.
Stafford recommends chipping and brush pick-ups four times a year.
Stafford thinks pick-up will average about S5000 per pick-up.
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Stafford would like to know what type of equipment is being used
when the City is getting bids on the chipping The equipment being
used will decide on how much time it will take. Stafford thinks it
might be a good idea to keep the one ton dump truck. J.T. will get
the cost together and also the cost if City crews do it. Spang thinks
Dan should just remove number two of the codification 411 A2 and
add number two from the new ordinance that Dan has been working
on. City will need to make public statement on prohibiting burning of
leaves, weeds and grass. Mayor Johnson would also like to have
something in the October newsletter.
5.) Brush Pickup Cost - Stafford will have some final numbers together for
COW. Stafford thinks it will cost approximately $5000 per pick up.
Money is not in the budget. City crews could pick up brush and take
it out to Hammond. TCD will do leaf pick-up at $1500 per pick up.
City is adding two pick-ups in the fall and one in the spring. Mayor
Johnson would like to try it this fiscal year. By next spring we should
know if we can afford a chipper. Wywrot will talk with Dan.
6.) Street Light Update - J.T. said some of the street lights are still out.
Spring and Terry is still out. Someone was gardening in their back
yard and cut through the line. Line has been spliced together but the
connection is not good enough to make the lights burn. J.T. will give
a list to the Police Department and ask them to check on third shift.
Mayor Johnson would like to get this taken care of. The City is
starting to get alot of complaints.
7.) Crack Patching Update - J.T. spoke with Fran over the weekend. The
County had to turn in there old crack patching machine to get the
new machine. They are expecting the new machine soon. Fran likes
to do patching when it is cooler because it seems to work better. It
might not be done until October. Spang suggest maybe buying into
the machine with the County.
8.) Elizabeth Street Swale - They are into the 36 inch part of the line.
Could put in a manhole or deflect in that area. Spang is concerned
with Dolph Street just north of Washington, there is no where for
water to go. J.T. said that nothing wil( be left flat. Wywrot said they
will need to cut and fill in some places. J.T. said they will be working
on the swale this week. Spang would like J.T. to remind the City
employees that they, need to try to stay within the easements. J.T.
thinks they do and if they need to go outside the easement they
usually make a verbal agreement before they do it.
9.) Jetco/Water Tower Painting Bill - Spang noticed that there were
several places on the water tower where the top coat did not cover
the primer. Spang thinks that if an untrained person can notice this
that it should have not been signed off on for payment. Wywrot has
been in contact with Jetco and they said they had their most
inexperienced person on the ground. Jetco will be submitting a
proposal on what they plan on doing. Spang thought we had paid
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Pavia-Marting to inspect the tower. Mayor Johnson would like this
checked into. Jetco still needs to fix the red light at the top of the
tower. Prochaska recommends holding the remainder of the
payments until tower is fixed.
10.1 Additional Business -
Pre-Application - This is for the EPA Loan. Brief description and
approximate cost have been submitted to the EPA. Need to work on
ideas for repaying the money. Wywrot plans on working with DCCA
with rate study.
Road Cut on Sunset- This has not been done yet.
State Street - Only have the money to go from Hydraulic to
Van Emmon on State Street. Just do the base. Put on final payment
next year. J.T. feels this is realistic.
Fox Hill - In Fox Hill there are some major pot holes. Wywrot will call
on this. These are not City roads.
Park Bench - J.T. thinks the bench has been ordered.
Trash Pick Up in Countryside Green Areas - Mayor Johnson
recommends a Community/neighborhood Clean up.
Residents Lawn Mower - Some type of stake was left in a residents.
Homeowner went over it with lawn mower. Mower is messed up.
There is a safety issue also. He also had a tree/bush in an easement.
If he had of known the City needed to go through the easement he
would have moved the tree/bush. Since the City came through the
easement the tree/bush has died. He would like it replace.
Minutes by: Mollie Anderson
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