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Public Works Minutes 1996 05-20-96 1 UNITED CITY OF THE VILLAGE OF YORKVILLE Committee Minutes - Public Works Date of Meeting: May 20, 1996 Location: 111 W. Fox Time Convened: 6:45 P.M. Time Convened: 9:10 P.M. Attendees: Mayor Bob Johnson J.T. Johnson Jeff Spang Jerry Lynch Jim Nanninga Art Prochaska Jim Stafford Joe Wywrot Philippe Moreau Richard Munson Discussion: 1 .) Engineering Technician - Nanninga is suggesting Eric Dhuse for the position. Nanninga wanted Wywrot to be in on the decision making for this position. Dhuse would be working under Wywrot's supervision. Dhuse has an undergraduate degree in Agricultural Engineering. Dhuse meets all the requirements the City requested. Dhuse will be offered $28,000 per year with a $ .50 increase after six months. He would be on probation for one year. For the first two months the Public Works will not hire anyone for his current position. If Dhuse doesn't work out within the first two months he will be able to go back to his current position. Nanninga needs to talk with Dan and get clarification should Dhuse not work out. Nanninga would like Dhuse to start June 3, 1996. Take to City Council on Thursday. If any problems arise then Dhuse will have to wait until it goes to COW. 2.) Weed Ordinance - Stafford would like to keep a list of regular offenders. He would like to send out certified letters, if the lawn/weeds are not cut within five days he would like to issue some kind of fine. If the lawn/weeds are not cut within five days, the City would have it mowed and bill the property owner. Nanninga said in the current ordinance it states the the property owner will be fined, not less than $25, not more than $200. The Police Department would have to issue a citation. Stafford would like to have Dan look at current ordinance and give him some options. Prochaska suggest having a fine for a first time offender, a higher fine for a second time offender, etc. Prochaska would like to discourage people from not mowing their lawn/weeds. 3.) SSES Study - The City contacted Deuchler Associates in September of 1994 to find out the condition of the sewers. The City needed to know how much inflow and infiltration there was. The south side of town is by far the worst of the inflow problem. 74 percent of the inflow comes from south of the river. 42 percent of the problems on the south side comes from east of the siphon. Stafford and 1 - Page 2 - Prochaska would like to have a priority list. The Yorkville Bristol Sanitary District is going to have to expanded within two years. Philippe feels that the Sanitary will reach its capacity within the two years. However, before they will be able to get the into the three percent loan program the EPA is offering they will need to be able to say the have done everything possible to cut down on the I & I. The EPA will want to know what been done to cut down on the I & I. The loan program can be used for many things including I & I removal and sewer repair. The City needs to cut down on the I & I before the Sanitary District will be able to apply for the loan program. If the City does not cut down on the I & I they will end up on a restricted status. It would be very bad for the City's reputation to be put on a restricted status. Philippe feels that the City needs to do the repair as soon as possible. Prochaska does not feel that the City can afford to i get a $2.5 million dollar loan at this time. Philippe said t would not be good to apply for part of the money to do the repairs, might be approved for the first part but would not be able to get a loan to do the second part. The loans are give out on need and priority. The loan program has very strict federal guidelines. If the City applies for part of the loan the EPA will want the City to prove that fixing part will help the pproblem. The EPA will control the money if the loan is issued. The EPA will check all the recommendations that the City makes. They will not accept any changes. The City will have to provide an updated copy of the facility plan, plan, specification for what is in the plan, the City will have to have easements in hand before applying for the loan. And the City will need to pass an ordinance from a stable revenue source. Take to Administration. 4.) Tree & Brush Chipping - Brush is collected six times a year. Looking for ideas on ways to use the brush without burning it. It could be chipped and used for parks. Could also offer it the residents. Spang said we would need to be careful, if it is not treated correctly you would be risking the spread of disease and insects. Prochaska suggested talking to other communities that do this and find out how they treat it. Nanninga will do some checking into this. 5.) Purchase of New Salt Spreader - Now would be the best time to purchase a salt spreader because they would be less expansive. There is a spreader that also does shoulder stone and a few other things. J.T. thinks this would be a good option. The cost of the spreader is $3200. $3500 is in the budget. J.T. would like to purchase this spreader and combine two of the older spreaders into one. Stafford would like J.T. to make sure the two older spreaders can be combined. Take to COW. 6.) Leaf Burning - Dan has not gotten back in contact with Stafford or Prochaska yet. Stafford would like to consider amending current ordinance to limit burning to brush. This would prohibit burning of grass, leaves, or vegetation. Current ordinance states that you must burn in a contained area. There are no fined listed on the current ordinance but it would follow state guide lines. Prochaska suggest doing a first offense with a fine, then the second offense a higher t - Page 3 - fine, etc. Stafford would like to talk with Dan. Stafford has received an agreement from Hammond. Still need to get agreement from TCD. 7.) Additional Business Street Lights - J.T. said the street lights should be lit within two weeks. The trenches will need to be gone over to make sure they are full. Computer - W wrot has got some pricing together for a CAD workstation. Total price is approximately $11,400. There is only $10,000 budgeted. This includes the AutoCAD software, computer, and plotter. Prochaska has just got together a bunch of prices for his company. He would like to talk with Wywrot about the pricing. Minutes by: Mollie Anderson