Public Works Minutes 1995 10-23-95 F
UNITED CITY OF THE VILLAGE OF YORKVILLE
Committee Minutes - Public Works
Date of Meeting: October 23, 1995 Location: 111 Fox Street
Time Convened: 6:35 P.M. Time Adjourned: 8:35 P.M.
Attendees:
Art Prochaska
Jerry Lynch
Bob Johnson
Jim Nanninga
Richard Scheffrahn
Bill Schmanski
Bert Callmer
Jim Stafford
J.T. Johnson
Jeff Spang
Scott Sleezer
Eric Dhuse
Hary Knell
Discussion:
1 .) Bids-V Box Spreader - 11,500 has been budgeted for a V Box
Spreader. Two bids came in. Monroe Truck quoted 10,843.35. This
is a stainless steel box with and auger drive. Price includes
installation. Whale Road Equipment quoted 8,720.00. This price is
cheaper, however Whale did not quote the specifications the City was
requiring. Going to go with Monroe. Take to Council.
2.) September Water Report - Accepting Report. Taking to Council.
3.) Fisher Sewer Line Easement - Easement was never drawn up. Fisher
is willing to give easement but he will not incur any cost. City needs
to have a survey done. This should cost about $300. If we clean up
easement the it cleans up both easements. Dan will prepare the
documents for Fisher to sign. Fisher also wants City to pay his
attorney fees. Nanninga needs to find out what Fishers costs are and
talk with Dan to find out what was agreed upon.
4.) Park Board Mission Statement - Recreation Board went over this at
last meeting. They recommend making it a plan. Recreation Board
would like Council to accept this. Send a copy to Plan Commission
as an informational tool. Take to COW for passage at Council on
November 9, 1995.
5.) SW Sanitary Sewer - Blaine and Elizabeth Streets. Infiltration System.
Sanitary is about 80ft. away. Can protect that point with trenches.
Need to take percentage of the money from sanitary funds and part
from Sewer Maintenance fund. J.T. is looking at December to start
project. If this job is contracted out it will cost about $200,000. J.T.
is doing it in house. It still is going to cost at least $40,000+ for
supplies. City does not have the funds to do all of this project now.
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J.T. would like to take the money and spend it on supplies.
Prochaska feels J.T. should start the project with the funds the City
has and budget for it next year. Stafford and Prochaska would like to
know the overhead and cost of project.
6.) Well Protection - Shallow well south of town. Plano wants to put in
an industrial park near that well. Well was tested in 1989, pumping
413 gallons per minute, and refilled within 5 minutes. J.T. wants to
request EPA to register this well to Yorkville. This would prohibit
other wells, and any kind of businesses that could put toxins in the
water. Layne-Western will come in and make a production out of this
well. Stafford would like J.T. to continue with this and get as much
information as possible. J.T. will get some figures together.
7.) Weather Reporting - J.T. has found weather reporting equipment from
DTN Weather Center. Cost is $295. Have to lease the equipment,
paying three months in advance at $64 per month. J.T. feels this is a
great idea for snow storms. Callmer wanted to know why J.T. could
not watch the Weather Channel? J.T. says the Weather Channel is
two hours behind once we get the information. Spang and Callmer
feels that this is not going to provide a more accurate weather report
than the National Weather Service. Stafford suggest looking at the
flyer. Take to COW.
8.) 5 Year Street Plan - Everything is unchanged so far. Need to find
funding. Prochaska feels we need to look at a practical five year
plan. Spang feels we need to look at tax levy and see about SSA
money. Re-examine and bring to next Administration Meeting.
9.) Changes to Standard Specification - Nanninga does not have
anything. Looking for some input. J.T. would like to be able to
change things as new laws come in and upgrade type of equipment
such as piping thickness, concrete thickness, certain types of PVC,
etc. Should take engineers advise. Some technical and
administrative things need to changed. If there are some things that
are a real problem take care of them ASAP. Prochaska thinks we
need a target date. Nanninga would like to bring back to next P.W.
meeting on November 6, 1995.
10.) Hary Knell - Hary would like part of his $30,000 letter of credit
released. He needs the money to pay some bills. Letter of credit is
to guarantee that things get completed. Nanninga says he can figure
out what is left to do and release the excess amount of money.
Schmanski and Hary will meet Tuesday morning. Schmanski will do a
letter for Nanninga saying how much money the City needs to have
on the letter of credit and Nanninga will send the bank the letter
requesting that they release the excess amount. Nanninga should
have letter from Schmanski by Tuesday afternoon.
11 .) Acceptance Cimarron Ridge Subdivision - Bring to COW for
acceptance.
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12.) P.W. Salary Chart - Eric and Scott have put together a chart showing
what neighboring towns make. Nanninga feels it is important to
know. Scott would like to pay enough money to keep people here.
Maintenance Worker 1 would be category for new employees.
Maintenance Worker 2 will have to go through management and be a
good employee, showing leadership skills. J.T. said four years ago
pay for an MW1 employee was 21,840.00. The pay scale was never
followed. The first year will be the hardest because there will be
increases for everyone up to this scale. Take to next Administration
Meeting on Oct. 30, 1995.
13.) Street Lighting - Area is all mapped out. City is going to do the
trench work and some of the wiring. All the poles are not in. Spang
wanted to know what the procedure is for getting a street light.
Nanninga said it needs to go to Public Safety. Put on next Public
Safety agenda.
14.) Additional Business
Stafford would like to set a maximum time limit of two hours for this
meeting. The most important items need to be at the top of the
agenda. If there is and emergency the meeting time can be longer
than two hours. On average Stafford would like to keep meetings at
two hours.
Minutes by: Mollie Anderson