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Public Works Minutes 1995 08-21-95 � p l t - UNITED CITY OF THE VILLAGE OF YORKVILLE COMMITTEE MINUTES - PUBLIC WORKS Date of Meeting: August 21, 1995 Time Convened: 6:35 P.M. Time Adjourned: 9:23 P.M. Attendees Richard Scheffrahn Jeff Spang J.T. Johnson Jerry Lynch Kathy Jones Jim Ninnanga Bill Schmanski Scott Miller Art Prochaska Jim Stafford Bob Johnson Discussion: 1 .) Interceptor Line Update - Interceptor needs to be extended for Rob Roy area on Fox Hill. City needs to look at the capacity. (Area from Eldamain to By Pass 30.) City has interceptors north, west, and south, now they need to go east. The FPA does not have to match the City boundaries. The FPA goes just a little east of Lynwood Subdivision. Stafford would like to go to Orchard Road. Prochaska feels we should speak with the land owners in that area. Bill Schmanski says he needs to know the area we want to cover. Schmanski is doing a comprehensive plan for $5000. 2.) Traffic Study - City is requesting the State to do a State funded traffic study on Walnut Street and Rt. 47. 3.) June Water Report - Water report looked good. Two (2) years ago the City did a study on local water rates. Mayor Bob Johnson feels this needs to be updated. 4.) Bid - Visu Sewer, $35,964.00 for Televising North Side Sewer Main - City budgeted $35,000.00. This will be a Not to Exceed $35,000.00. Some of the sewers are new and won't need to be done. 5.) Spraying Weeds in Street/Sweeping/Weed Ordinance - Street Sweeping is cheaper to hire out on large obs. The street sweeper was purchased for City parking lots and �or parade traffic. The City should budget street sweeping in three (3) time a year. J.T. said crews have been spraying for weeds and they are still spraying. Prochaska would like the City to keep list of people that are continuously having to be notified about mowing. Prochaska . t - Page 2 - would like the City to send letter to the land owner and ten (10) days letter go cut the grass and bill land owner. There are certain people that are notified on a regular basis. Pati has a new system for this problem and Nanninga feels that it is working out well. 6.) Bridge Street Interiors - Temporary 30 Day Occupancy Permit - Bridge Street Interiors has not put in the paving as of yet. J.T. feels Janet may be having problems getting Aurora Blacktop to commit to a date. Bill went out today to talk with Janet about getting the pavement done. 7.) Court House Repairs - Roof needs to be repaired. There are leaks. City will need to put together specs for bidding. Nanninga says City will need to budget money out of building fund. Sue Bullock has been invited to next meeting to give some recommendations on how to make more money on City property. 8.) Updates A.) Herron - Sanders Court - City would like to be held harmless. Herron's would like Lindley to agree with what the City is proposing. City is proposing to drill hole where trenches cross and watch the water. Tonight was too quickly to get Lindley to the meeting. J.T. needs to speak with Lindley. If Lindley doesn't agree with this, then the City will have to back away. B.) New Truck - J.T. said new truck should show up sometime around the middle part of September. They needed to finish other trucks first. C.) Abandoned Trailer at Cozy Corner - Bill Detmer sent out a letter to restaurant owner stating they have 30 days to have the abandoned trailer hauled off or to do something with it. This will need to go to Public Safety meeting. Restaurant owner doesn't want to be responsible for whatever could be in the trailer. D.) Lydia's Motel - Bill Detmer made a visit and found things to be okay. Owners were very cooperative. Nanninga would like to ask her permission to hook up a dummy water meter to show owner of motel how much city water would cost her. Cost has been a major concern for her. She's not concerned with the $3000 - $4000 hook up fee but the monthly water bill. 9.) Street Names - Amurol has been give an address of 2800 Rt 47 which also is some neighboring properties fire number. If there is an emergency call there has to be two (2) cars dispatched to check out both locations. Amurol's address can be changed to 2800 Bridge Street which would correspond with the other Bridge Street addresses. The City also needs to come up with names to the State Highways and the new streets in new subdivions. J.T. is looking for some ideas. J.T. will send ideas to County clearing house. The county will recommend names not to use. 10.) Scott Miller, 1208 Game Farm Road. - Sewer & Water Hook Up - Mr. - Page 3- Miller would like to put in City water and sewer. There is not contiguous property with the City. There is an empty lot on each side of Mr. Miller's property. This will have to go to Public Hearing. Once the property becomes contiguous then it will go into City water and sewer automatically. Dan will need to write a formal letter. With letter of intent, Mr. Miller can proceed. Nanninga wanted Mr. Miller to be notified that there is a slight possibility that it will not pass. 11 .) Other Business A.) F.E. Wheaton & Inland - Wheaton is wanting to get going. Inland is asking for a variance. Inland would like the final plat done without a letter of credit. They will not start working until letter of credit is in place. Prochaska doesn't like this idea because Inland has been given all the City rules and regulation as well as all the City ordinances. Prochaska would like to send letter to Inland stating this fact. Nanninga and Mayor Bob Johnson are going to have a follow up meeting with Inland to discuss the procedures. Dan is agreement with this but he will want a legal binding letter allowing the seven (7) days. Spang suggest putting the money in an escrow account until the letter of credit comes through. Nanninga needs to speak with Dan about this. B.) Refuse - There two (2) leaf pick-up per year. Spang is wondering when we issue a no burn policy. Oswego and Montgomery have gone to a no burn policy. Oswego vacuums their streets. Table to town meeting. C.) Town Meeting - Nanninga is negotiating days at the Beecher Center. D.) Cracked Curb - Caused by Contractor. J.T. says this is not the Cities responsibility to fix. You can see where a backhoe came down it. J.T. will fix the curb this week. E.) Change lighting standards - Formal Change. Bring to next P.W. Meeting. Atlas's need to start planning by Sept. 5, 1995 F.) Horton - Next Administration Meeting Sept. 12, 1995 Minutes by: Mollie Anderson