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Public Works Minutes 1995 03-06-95 UNITED CITY OF THE VILLAGE OF YORKVILLE COMMITTEE MINUTES - Public Works DATE OF MEETING: March 6, 1995 ATTENDEES LOCATION: Austin Room-Beecher Bld'g. ELECTED OFFICIALS Art Prochaska PUBLICLY ANNOUNCED: Yes Jeff Spang TIME CONVENED: 6:15 P.M. OTHERS: Jim Nanninga J. T. Johnson Bill Shmanski TIME ADJOURNED: 8:55 P.M. Dale Marting Brian Effington DISCUSSION: 1. Water Proiects Bill reported that there is presently 11,000 to 12,000 feet of water main in need of repacement on just the south side of the river. There is about 3,500 feet from 1931 plus about another 7,500 feet at an approx. cost of$400,000. He also stated the need for another river crossing since there presently is only one. The approximate cost would be about$600 per foot or approx. $360,000 just to run pipe. Total river crossing including hook-up would be about $500,000. We need to start planning for this need. This year look at doing water on Hydraulic St. from Rt.47 to State St. If we don't bore under Rt.47 now,cost could be cut almost in half. J.T. thinks we should think about getting done under Rt. 47 now as we may need to get the Burlington involved and we currently have a good working relationship with the company. Bill also mentioned that the city is going to need to run a 12"main down Gamefarm Road in the 1996-1997 year. The line will be especially important if the new school is built. Jeff asked if we could institure developer fees to fix old mains. Bill thinks that developer fees should more address expansion. Dale Marting suggested that Yorkville reexamine its water rates and fees. Art said that he thought at the low end of the users,the rate was more or less comprable to other communities. Jim reminded the committee though,that the rate per 1000 gals.goes down for large users. Dale suggested that the city use a step program to bring the cost equal for all users. He thinks the city might have enough income to support many more projects if this is done. Art suggests a survey be done prior to raising fees. Dale showed a budgeting capital improvement system currently used in Bartlett. Bill suggested bonding for capital improvements. Costs could be primarily covered by connection&improvement fees. Dale and Bill suggested setting up such a system for Yorkville. Art suggests having Pavia do a complete study in the next fiscal year of rate and fee structure and how it would be worked into a capitol improvement plan. Jim and Bill will come back with cost of study. Art asked Jim and Bill to also bring back to next PW meeting exactly what they thought we could do in this next fiscal year. 2. Public Works Training Jim and J.T.presence a preliminary idea for Public Works training. They are talking to Waubonsee. Now the are looking for some feedback. They will bring this back at a future PW meeting. Page 2 3. Dave Bell Sidewalk J.T.recommended paying after May 1, 1995. City share will be$820. J.T. will bring back to last PW meeting in April. J.T.does not feel we can do more for Peterson than put in missing squares&credit towards project this year. 4. Snnng Street IDOT Payment Final waivers of loan papers show city owes$6,232.39 out of MFT. Project actually came in about$8,000 under budget. Since this project has already been approved by City Council,the bill will appear on the 3/23/95 bill list. Art asked about the Somonauk project. J.T. says money is paid he is just waiting for the paperwork to be completed. 5. 4t Patricks Request Jim asked to table until next PW meeting. Art asked for a copy of the City's agreement with St.Patrick's. 6. Van Emmon Water J.T.and Bill reported that the approx.cost of getting new water lines to the houses along the river on east Van Emmon St.would be about$35,000. Bill said that he thought that there were actually 7 houses currently hooked to the existing V line. J.T. said he wasn't sure but he would verify. Jeff suggested looking at creating a special service area for this project. Art suggested that the City should consider paying for the main as it would feed future development to the east. J.T. and Bill will verify number of houses involved,figure breakdown of cost,and bring back to Public Works Committee. 7. Water Collection Ordinance Jim&J.T.presented Phase 11 of water collection. City would get 55%of overdue bills. This would be for bills not collected within 60 days. Art asked if in the case of renters,property owners would be held responsible for other 45%owed to the City. Jim said that could be a possibility since the City will have done so much to get the back payments. Art suggested that Jim take this to the Adminstration Committee as it deals with City finances. 8. Sewer Atlas Bill suggests that Pavia&Marting set up the base maps for the Sewer Atlas rather than Deutchler. His reason is that Pavia has much of the areas already on CAD and the same base maps can be used for other utilities. 9. Building Report Committee will bring January Building Report to City Council on 3/9/95. 10. Ordinances for Rt. 47 Jim and J.T. presented two ordinances dealing with the Rt.47 and Fox St. intersections. One deals with encroachment of public right-of-way,and the other prohibits parking along sections of Rt.47. J.T.mentioned that similar ordinances were passed by Council for the Rt. 47 and Somonauk St. intersection. Art said he had no problem with the ordinances so long as the fire department is ok with them. Art suggests we check with the fire department and then bring to the Committee of the Whole on 3/16/95. 11. Bring Street J.T. reported that the large dip on Spring Street was to be patched for now and that he would look at making a permenant repair from MFT street maintenance funds next year. 12. Jim Liggett's Pond Art asked if the City had any word on the Liggett's pond. J.T. said that his impression from his last conversation with Jim Liggett was that the level of the pond is rising.