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Public Works Minutes 1994 05-16-94 UNITED CITY OF THE VILLAGE OF YORKVILLE COMMITTEE MINUTES-Public Works DATE OF MEETING: May 16, 1994 ATTENDEES LOCATION: City Hall ELECTED OFFICIALS: PUBLICLY ANNOUNCED: Yes Art Prochaska TIME CONVENED: 6:00 P.M. Pat Clark Jim Stafford TIME ADJOURNED: 9:20 P.M. OTHERS: Tony Graff J.T.Johnson Dale Marting Bill Semanski Bob Smith DISCUSSION: 1. HYDRAULIC STREET Water main needs to be replaced,200 feet plus 100 feet under Route 47 at a cost of between $18,000 to$20,000(about$150.00 per foot) without potential problems. J.T.'s recommendation was to at least complete the 100 feet under Route 47 this summer. Pavia and Marting will get us their estimates,putting emphasis on water and sewer and patching of street. The obtaining of easements will proceed. New road design is 25 feet. 2. POTENTIAL RIVER PROJECT Art and Pat suggested we look at a formulate a plan and concept for river. Pavia and Marting will check to see if a plan/concept can be funded through MFT. A suggestion was made to approach Dick Young to help coordinate plans. 3. FOX Engineering done-EPA permit needs to be checked into. A suggestion was made to postpone project for one year. Speedway,drive-up bank,McKeevers,store behind McKeevers,little house in front of McKeevers and fire station will all be hooked up to the water line. The first station gets a water main. The recommendation was made to use the$60,000.00 budgeted and put toward Hydraulic water project once Pavia and Marting checks figures for Hydraulic. This project will be discussed at the C.O.W.meeting on May 19. 4. VAN EMMON Bids were received last year. J.T.will check to see if water portion is in budget. If the bid was not broken down,will rebid it. Easements need to be checked. J- 5. TRAFFIC STUDY � a- � The proposed traffic study area will be bounded the west by Route 47,to the north by Walnut Street,to the south by Main Street and to the east by Teri Lane. The study will consist of the following elements: physical inventory, sign inventory, stop/yield sign justification,accidents, machine traffic counts, functional classification, safe approach speeds,school bus loading/unloading,speed limit study, and the final report shall be prepared with a section outlining the findings,conclusions and recommendations associated with each of the following T, items: existing roadway geometries,existing traffic control signage,accident analysis, existing average daily traffic map, existing functional classification map, maximum intersection safe approach speeds,school bus loading and unloading,legal,proper and reasonable intersection control,locations for additional warning type signs,legal,proper and legal speed limits. The cost for services in connection with this proposal is$6,500.00. The committee's recommendation was to proceed with the traffic study. 6. NILES/OLIVER SUBDIVISION After inspection by Pavia Martin&193 feet of curbing was determined to need replacing. A storm sewer line is being run behind Steidel's and other properties to tie into the city storm sewer. No dry well will be needed. 7. PIPE NET Phase I - $5,500.00-already paid for and completed. kco Phase II- If Pavia and Marting did field work and calibration, fire flows at all key fire hydrants,it would cost approximately$11,500.00. If Joe and Brian, with the assistance of fire department if needed,did the fire flows,there would be a cost savings of 30-35%. This would be paid for under Contractual Services in the Finance Department. J.T. will get fire department reports. This information will assist in planning for new subdivisions and repair projects. 8. INFRASTRUCTURE PLANNING Ralph Pfister has asked if we would pay$1,200.00 to $1,300.00 to Pavia and Marting to put all I annexations on maps that have been prepared by Pavia and Marting for the Sanitary District. �f Tony will clarify financial information. It would cost$20,000.00 to complete"small"sets of plans with water/sewer/addresses on it.We need to look at infrastructure,expansion study in future years. 9. BAXTER AND WOODMAN Baxter and Woodman have given J.T.Johnson and Ralph Pfister a quote for an SSES report,at a cost not to exceed$90,000.00 The infiltration level is exceeding normal flow. The last SSES was done in 1982 with a follow-up report in 1989 that cannot be considered a SSES. The Sanitary District is strongly recommending that this be done as we cannot continue to tell developers that we can supply them with sanitary sewer hook-ups. In order to obtain CRAP funds,EPA funds, an SSES needs to be done. An increase in user rates was suggested to pay for SSES. If the report calls for a bigger plant,city and Sanitary District could possibly work together to fund expansion. Tony will check with Ralph to set up pint meeting to discuss SSES cost and have both entities work together. 10. PAVIA MARTING There have been$4,000.00 in costs from Pavia and Marting so far to help them get on board and caught up with subdivisions. Pavia is updating subdivision control ordinance and will look at Storm water ordinance. An ordinance is being prepared to have the developer pay for and do traffic study and subdivision inspections. Bill S. will calculate recapture costs on Amurol intersection. 11. POSSIBLE PURCHASE The purchase of an enloader for snow removal was discussed-to be purchased for the subdivision wanting cul de sacs. An enloader is the most efficient means of snow removal in cul de sacs. L 12. RECREATION BOARD The recreation board has asked for guidance for future parks. Rules in parks were discussed-to have rules the same in all parks. Such as no dogs in play areas,no skating on slides,etc. 13. ADOPT A HIGHWAY The committee recommended that all highways within the city limits be adopted at one time, Route 34,Route 47,Route 71 and Route 126. The committee talked about Dick Young or Ann Scholl as being the point person. 14. HYDRANTS Hydrants went in at R.&R. supplies and Pride at a cost of under$500.00 in parts. Dwyer did work. Hydrant needs to be replaced at Spring and Church. 15. STORM SEWER EASEMENT ABANDONMENT There is a recommendation to abandon the easement on the Forbes property on West Washington in lieu of obtaining an easement where the water actually runs. 16. STREET REPAIRS Worsley and Gawne streets were discussed. Tony will check budget to see what streets were left in budget. 17. LIONS CLUB POOL Discussion needs to start as soon as possible regarding the city taking over the Lion's Club pool in FY 95. 18. SIDEWALKS J.T. is getting bids for all sidewalks that need to be done. 19. TRAFFIC LIGHT AT SOMONAUK IDOTwill have the light in the bid letting for June. PAVIA-MARTING & CO. CONSULTING ENGINEERS 910 WEST LAKE STREET AND PLANNERS ROSELLE IL 60172-3352 CIVIL-MUNICIPAL-TRAFFIC SITE DESIGN•TRANS-OATATION (708)529-8000 FAX 894-4910 November 15, 1993 Mr. Don Peck City Engineer/Administrator City of Yorkville 610 Tower Lane Yorkville, Illinois 60560 RE: Traffic Engineering Study Dear Mr. Peck: Pursuant to the direction of the Public Works Committee at their November 8, 1993 meeting, we are pleased to present herein our proposal for the conduct of a traffic engineering study within the City of Yorkville as described herein. The Study Area shall be bounded on the west by Illinois 47, to the north by Walnut Street, to the south by Main Street, and, to the east by Teri Lane. The traffic study shall consist of the following elements: Physical Inventory - A physical inventory shall be performed along all roadways within the defined study area to determine existing pavement widths. Sign Inventory - A sign inventory shall be performed along all the aforementioned roadways. The location, type, size and condition of all official warning and regulatory traffic control devices shall be noted. STOP/YIELD Sign Justification - The City of Yorkville shall be requested to provide written documentation or authorization for all existing STOP and YIELD signs within the defined study area. Accidents - The City of Yorkville Police Department shall be requested to provide copies of all accidents occurring within the defined study area during the past three years. Accident data shall include intersection as well as mid-block accidents. Machine Traffic Counts - Twenty-four hour machine traffic counts shall be performed along each street within the defined study area to determine average daily traffic volumes. Approximately forty such machine counts shall be required. Functional Classification - Each roadway within the defined study area shall be functionally classified as a low volume street, local street, neighborhood collector, or collector street. Safe Approach Speeds - Maximum safe approach speeds shall be determined for every intersection of every street within the defined study area. S M�; P"IA-MARTING & CO. Mr. Don Peck November 15, 1993 Page 2 School Bus Loading/Unloading - Present school bus loading and unloading operations shall be reviewed to determine adequacy of existing operations. Speed Limit Study - Spot speed studies shall be conducted within the defined study area sufficient to determine reasonable, proper and legal speed limits along each roadway within the defined study area. Final Report -A final report shall be prepared with a section outlining the findings, conclusions and recommendations associated with each of the following items: 1) Existing roadway geometries 2) Existing traffic control signage 3) Accident analysis 4) Existing average daily traffic map 5) Existing functional classification map 6) Maximum intersection safe approach speeds 7) School bus loading and unloading 8) Legal, proper and reasonable intersection control 9) Locations for additional warning type signs 10) Legal, proper and legal speed limits This herein summarizes the performance of the traffic study for the defined study area. It is our understanding the City wishes to fund the study from next year's budget which means the study can begin in the spring or early summer of 1994. The cost for our services in connection with this proposal is $6,500. We estimate all services associated with the study can be completed within 90 days of authorization to proceed. We appreciate the opportunity to submit this proposal and would be pleased to work with you on this project. Respectfully submitted, PAVIA-MARTING & CO. AN ILLINOIS CORPORATION CONSULTING ENGINEERS Z4��Z - Robert J. Smith Traffic Engineering Specialist RJS/b b RJS\PROPOSAL\TRFSTY.YRK Y PAVIA-MARTING & CO. CONSULTING ENGINEERS 910 WEST LAKE STREET AND PLANNERS CIVIL MUNICIPAL `ROSELLE IL 60172-3352 SITE DESIG N-? AN<-OPTA TiO N (708)529-8000 FAX 894-4910 PAVIA-MARTING SUBDIVISION PUBLIC IMPROVEMENTS OUTLINE OF INSPECTIONS FIRST PHASE OF CONSTRUCTION INSPECTION 1 . Preconstruction Meeting - Meet with all contractors and developer's representatives to discuss General Specifications and unusual items involved with construction. 2. Mass Grading A. Visual inspection of the erosion control measures in place. B. Occasional site visits, consult with contractors and soils engineer as project warrants. 3. Underground Improvements A. Sanitary sewer: Morning and afternoon site visits to check progress and specification compliance. Witness air pressure test conducted by the Contractor of PVC sanitary sewers, prior to the pipes being placed into service. Also, witness mandrel testing or televising the sanitary sewers. B. Watermain: Morning and afternoon site visits to check progress and specification compliance. Witness hydrostatic pressure test conducted by contractor. Morning and afternoon site visits to observe water service connections. C. Storm Sewer: Morning and afternoon site visits.to check for progress and specification compliance. D. If project includes specialty items such as lift stations, force mains, etc., inspections are also made of these items during their installation. 4. Roadway: Proof-roll and stringline subgrade to insure structural stability and grading. Delineate unsuitable areas and observe their removal and replacement. 5. Combination Curb & Gutter: spot check line and grade of curb forms or slipform stringline, observe concrete pour. 6. Roadway Base: Observe preparation, placement and compaction of granular base material, consult with contractor and soils engineer as project warrants. Stringline granular base prior to binder coarse placement to insure minimum depth requirements are met. PAVIA-MARTING & CO. 7. Bituminous Binder Coarse: Observe placement and compaction of material check pavement, cross section slope and material depth. 8. Street Lights: Observe foundation construction and cable installation. This concludes the first phase of public improvement inspections, the remaining public improvement items will be constructed once home construction is underway. SECOND PHASE OF CONSTRUCTION INSPECTION The second phase of construction inspections are conducted once home construction is completed or substantially complete, and most heavy construction traffic has occurred. 1 . Underground Walk-thru Inspection: Walk project with contractor and inspect all manholes, drainage structures and valve vaults. Sidewalks, parkway trees and street lights are inspected by others. Compile punchlist of work items to be performed and conduct follow-up inspections to insure substantial conformance to the approved plans and specifications. 2. Combination Curb and Gutter Inspection: Inspect curb with contractor and layout repair areas, observe repairs as they are being performed. 3. Binder Coarse Inspection: Prior to final surface coarse placement the binder coarse is inspected with the contractor and failed areas are marked out and repaired. Observe repairs as they are being performed. 4. Preparation for Surface Coarse: Inspect cleaning and priming of binder coarse prior to surface coarse placement. 5. Surface Coarse Placement: Same inspection procedure as binder coarse. 6. End of Maintenance Period Inspection: Prior to expiration of the maintenance period another inspection of the public improvements is conducted to insure they have performed adequately. Sidewalks, parkway trees and street lights are inspected by others. A:IFOXHILLI.GZS