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Public Works Minutes 1994 09-06-94 P , N UNITED CITY OF THE VILLAGE OF YORKVILLE COMMITTEE MINUTES - Public Works DATE OF MEETING: Sept. 6, 1994 ATTENDEES LOCATION: City Hall ELECTED OFFICIALS Art Prochaska PUBLICLY ANNOUNCED: Yes Jim Stafford Pat Clark TIME CONVENED: 6:10 P.M. OTHERS: Jim Nanninga J. T. Johnson I h r_pe I Iore. i hiiiiJNc mv�caii TIME AD„0:10.01ED: 8:50 P.M. Bill Shmanski Jane Brown Brian Effington DISCUSSION: 1. SSES -Proposals Jim Nanninga sent proposal requests to Walter E. Deuchler Associates Inc.,McClure Engineering Associates Inc., and Baxter&Woodman. He received a letter from Baxter&Woodman stating that they were not interested in participating. McClure has not yet responded. Philippe Moreau from Deuchler gave that company's proposal for Phase I. Included would be the areas south of the river(S1, S2& S3). Proposal includes smoke testing, manhole inspections, dye flooding(should be done at same time as televising), flow monitoring and supplying the city Mth an analysis and report,recommendations, an assessment of grant eligibility and cost estimates. Televising of the sewer lines(est. 45,000 ft.)are not included in this proposal. Deuchler will however review the sewer tapes as part of this proposal. The proposal does include the use of city supplied workers. The proposed charge to the city from Deuchler is$21,200. This price also does not include televising of the sewer line. Jim Nanninga asked about the possibility of smoke testing the whole city at the same time. Deu.chler's additional charge would be about$9,000. Committee members agreed that this would be a good idea so long as funding is found. There was discussion about the possibility of doing just the smoke testing and manhole inspections tlus fiscal year if necessary. Mr. Moreau stated that a decision should be made soon as weather conditions may become a concern. Jim Nanninga will get a breakdown of cost from Deuchler to have at the Committee of the Whole on 9/15/94. J. T. feels he could hire short term part time help at about$7.00 per hour to help. He feels that he would not be able to spare present city employees for the amount of time needed. Committee suggested that copies of the proposal be given to city council members for discussion at the Committee of the Whole on 9/15/94. J. T. asked that he be authorized to get bids on the televising of the south sewer lines to help establish a total cost for the project. Committee will make recommendation at the neat City Council Meeting on 9/8/94. -page 2- 2. Tom Tanner Letter was sent concerning exterior work needed to be completed. Jim Nanninga reported that much of the work has been completed. A letter was also sent concerning violations needed to be rectified for occupancy. The committee recommended that, with approval from Dan Kramer,the city collect all necessary inspection and permit fees in advance. MICCI will be contacted for amounts required. Jim Nanninga will contact Dan. 3. Country Side Streetlights- J. T. reported that he feels the street lights planned for this year should be in by the end of September. He will have more information for the Committee of the Whole on 9/15/94. 4. Liberty Street Light- J. T. reported that the extra street light at the corner of Liberty St. and Somonauk St. should be relocated to the comer of Liberty St. and Park St. by the end of September. 5. Southwest Sewer Extension- Jim Nanninga is waiting for the documents from Dan Kramer. Jane Brown from the Silver Dollar stated that she is ready to do what is necessary to get the sewer and water to her restaurant. Jim and Art will both contact Dan. Bill Shmanski presented the committee with a proposal for a Southeast sewer interceptor. The proposed interceptor would run in the Com Ed easement to the Wildwood lift station. Bill will work with Jim Nanninga to determine cost and the best way to finance this project. Art Prochaska asked if the interceptor could be enlarged to service areas futher east along Rt. 71. Bill answered no because of the topography of the area,a separate line would need to be run father east. Art suggested that this line be sized so as to be able to handle future development further to the south. 6. Fox Street watermain- The EPA permits are almost completed. J. T. will begin advertising for bids next week. 7. Traffic Study- Bill reported One to two more weeks to finish field work. Reports to follow. Completion should be at end of September. 8. Marla Harkins water- Per Dan Kramer's recommendation water was connected today. Clean-up work will be completed this week. Some landscaping may have to wait until next spring. She has been approached about annexation. J. T.believes she may be contiguous to the Cooper property. She is talking to her attorney. We need a recommendation from Dan. J. T. stated that the cost of the connection is mostly materials since city employees performed much of the work. He will try to have cost figures by the Committee of the Whole on 9/15/94. 9. P. W. Fence- The fence is about 85%up and should be completed(not including slats)this week. 10. Sidewalk Letter J. T. stated that although the letter as written is stern, it does allow for owners to work out an agreement with the city for setting a time limit for getting the sidewalks in. The committee recommended that first J. T. verify which homes did receive a final occupancy permit and which if any received only a temporary occupancy permits. Then two letters could be written to address each of the situations. -page 3 - 11. Bob Lee's water problem- J. T. talked with Dwyer who said their landscaper will begin work tomorrow including a swale near Bob Lee's parking lot,the area along Parfection Driving Range, and the area that runs south from Fox Street. J.T.will stay on top of J. T. is investigating the broken field tiles,he isn't convinced that Dwyer is responsible. He will talk to Bob Lee. He will also remind Bob Lee that Mr. Lee will have to pay recapture when he hooks into the sewer line. 12 Worsley&Gawne- J. T. reported that the work on Worsley Street and Gawne Lane should be completed in about 3 weeks. 13. Weeds*- Jim Stafford stated that there are a few places in Countryside that need letters including the corner of Rt. 47 and Rt. 34. Art and Pat both stated that someone needs to be contacted about the weeds in the construction area at Rt.47 and Somonauk Street as well as some other area in town. Jim Nanninga said that letters will be sent this week. 14. Adopt-A-Highway J. T. reported that he is setting up a meeting on Tuesday 9/20/94 at the Beecher Center at 8:00 p.m,for groups who have signed up to adopt a portion of a highway. Those who have not yet signed up but are interested are invited to attend.