Public Works Minutes 1994 12-12-94 r
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UNITED CITY OF THE VILLAGE OF YORKVILLE
COMMITTEE MINUTES - Public Works
DATE OF MEETING: Dec. 12, 1994 ATTENDEES
LOCATION: Beecher Building ELECTED OFFICIALS
Art Prochaska
PUBLICLY ANNOUNCED: Yes Pat Clark
Jeff Spang
TIME CONVENED: 6:20 P.M. Burt Calmer
John Wold
TIME ADJOURNED: 9:05 P.M. OTHERS:
Jim Nanninga
Dean Fisher
DISCUSSION:
1. Carstar Art Prochaska said he understood that there has been
some miscommunication between the city and Carstar. Dean
Fisher stated his disappointment that the city had not waived
all the fees as was promised to him. Art said he understood
that the city fees had been waived. Jim Nanninga and Dean
both expressed that this is where the misunderstanding lies.
Dean's recollection of his conversation with the Mayor, is
that all fees including the fees to the Yorkville Bristol
Sanitary District were to be waived. Art stated that he
remembered a discussion on how the city had no authority to
"waive" the YBSD fees. Art said that the subject was never
brought up again.
Discussion then turned to the lack of easement for the
sanitary sewer running along the north side of Fisher's
property. Dean stated that he understood from the Mayor that
he would get $3,000 from the city for the easement. Art
Prochaska stated that although he was unaware of any "promise"
from the Mayor, Art had told Dean that he would take his
request for payment from the city to the city council, which
he did. Dan Kramer was asked by the council if the city
should have to buy this easement. Art stated with concurrence
from Burt and Pat, that it was his understanding from Dan that
the city should not have to buy the easement. The feeling at
that time was that the city should wait until the Fishers had
resolved their sewer easement issue with the Hatchers before
the city consider accepting any easement. Art said he thought
that the Fishers were made aware of this. John Wold asked why
when he had brought up the subject of Fishers' easement and
the $3, 000 at a city council meeting, he was told that it was
between the Fishers and the Hatchers. Art, Pat, and Burt
responded that their understanding was that the issue was
between the Fishers and the Hatchers at that time.
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Further discussion was done concerning the relocation of the
sewer line from the Hatcher Medical Center. Art stated to his
knowledge no one from the city council was aware of the
relocation of the line until after the fact. Pat Clark asked
Dean what he wanted from the council now. Dean stated that
while he wished to work with the council, he thought he should
get the $3,000 promised to him. Art asked Jim Nanninga to get
together all information on this and that the subject would be
brought before the full city council at the next Committe of
the Whole Meeting on Jan. 5, 1995. Pat said she thought that
with all the facts and with the Mayor present, a solution
could be worked out to be voted on at the following City
Council Meeting. Dean thanked the committee.
2. Kendall County Ca1C2 Sprayer Jim Nanninga reported that
Kendall County was willing to sell their Ca1C2 Sprayer to the
City of Yorkville for $750. He stated that by spraying the
Ca1C2 onto salt before spreading, the salt worked much more
efficiently, saving salt and spreading time. Jeff Spang asked
if the unit was in working order. Jim said he believed it was
however he was not certain. Art asked if there was any way to
test it. Jim said certain things like the radio control could
be tested but he was not sure if the pump could be tested.
Jim said that he would contact the county to see if they would
be willing to take the cost for any repairs off the price of
the unit. Jim asked that since the weather may dictate that
salting be needed at any time, and if he could get
satisfactory answers about any possible repair costs, he would
like to have the expenditure passed at the next City Council
Meeting. Pat Clark also asked Jim to add any cost the city
might incur if repairs are required. The committee
recommended the purchase of the Ca1C2 sprayer subject to Jim
finding out if any repairs are required, an if the county is
willing to deduct any of those costs from the price of the
unit. The committee recommended that this item be put on the
agenda of the City Council Meeting on Dec 15, 1994.
3. MFT Supplemental Resolution-S9,000-Somonauk St Jim reported
that the Somonauk St. project would require an additional
$9,000 to finish up. Jim reminded the committee that no more
MFT projects would be accepted until the Somonauk St. project
as well as the Spring St. project were closed out. Art asked
when the Spring St. project would be ready for close out. Jim
stated he thought it could be ready by next month. Jim asked
that the council vote on the resolution for the Somonauk
project at this next meeting. The committee recommended the
approval of the MFT Supplemental Resolution for the Somonauk
St. project for the amount of $9, 000 at the City Council
Meeting on Dec. 15,1994.
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4. Somonauk St. Signal Update Jim reported that J. T. had gotten
a quote in amount of $4,000 for the installation of temporary
signal loops at the intersection. He felt that was a lot of
money for something that would be removed in a couple of
months. The committee agreed and does not recommend the
expenditure.
5. Citizens Post Cards Jim passed out samples of post cards that
he would like to see the city send out in a packet after any
city service is requested by a citizen. The citizen would
then fill out and return the card to the city by mail. Jim
felt this way the city could track the satisfaction of the
citizens with city service. Jeff suggested also that the
cards be passed along to the aldermem.
6. Paved Drives and Parking Lots Jim reported that there is some
confusion as what is considered a hard surface pertaining to
drives and parking lots. He has developed clarifications and
would like to add them to the city's Standard Specifications.
Jim asked that these clarifications be voted on as soon a
possible. The committee agrees with these clarifications and
recommends passage at the City Council Meeting on Dec. 12,
1994.
7. Prairie Park Street Light The light is connected. Scott
Sleezer will have details and costs to the Recreation Board at
their next meeting on Dec. 14, 1994.
8. Liberty and Somonauk Street Lights Jim reported that Com Ed
had been contacted and that possibly both the light at
Somonauk St. and Liberty St. , and the light at Park St. and
Liberty St. could be hooked up this week. Jim noted that
Frost Electric will be contacted to set up the pole at Park
St. since J. T. has not been able to contact Bob Lee.
9. IMCA Training Jim reported that he would like J. T. and
himself to enroll into training courses offered through IMCA.
Jim and J. T. will get certification for completion of the
training through IMCA. Jim's course "The Effective Local
Government Manager' will cost $300, and J. T. 's course
"Management of Local Public Works" will cost $250. Jim
reported that there is $1400 in finance line #547 for
training. The committee recommends that Jim and J. T. pursue
the training and that this be brought to the Committee of the
Whole on Jan S, 1995.
10 VanEmmon St Vacation Art asked where we are on this. Jim
reported that he has talked with Dan Kramer. Dan is going to
talk to the lady on the corner of VanEmmon and Morgan St.
since she owns property that touches one corner of the area to
be vacated.