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Public Works Minutes 1994 12-12-94 r r i- UNITED CITY OF THE VILLAGE OF YORKVILLE COMMITTEE MINUTES - Public Works DATE OF MEETING: Dec. 12, 1994 ATTENDEES LOCATION: Beecher Building ELECTED OFFICIALS Art Prochaska PUBLICLY ANNOUNCED: Yes Pat Clark Jeff Spang TIME CONVENED: 6:20 P.M. Burt Calmer John Wold TIME ADJOURNED: 9:05 P.M. OTHERS: Jim Nanninga Dean Fisher DISCUSSION: 1. Carstar Art Prochaska said he understood that there has been some miscommunication between the city and Carstar. Dean Fisher stated his disappointment that the city had not waived all the fees as was promised to him. Art said he understood that the city fees had been waived. Jim Nanninga and Dean both expressed that this is where the misunderstanding lies. Dean's recollection of his conversation with the Mayor, is that all fees including the fees to the Yorkville Bristol Sanitary District were to be waived. Art stated that he remembered a discussion on how the city had no authority to "waive" the YBSD fees. Art said that the subject was never brought up again. Discussion then turned to the lack of easement for the sanitary sewer running along the north side of Fisher's property. Dean stated that he understood from the Mayor that he would get $3,000 from the city for the easement. Art Prochaska stated that although he was unaware of any "promise" from the Mayor, Art had told Dean that he would take his request for payment from the city to the city council, which he did. Dan Kramer was asked by the council if the city should have to buy this easement. Art stated with concurrence from Burt and Pat, that it was his understanding from Dan that the city should not have to buy the easement. The feeling at that time was that the city should wait until the Fishers had resolved their sewer easement issue with the Hatchers before the city consider accepting any easement. Art said he thought that the Fishers were made aware of this. John Wold asked why when he had brought up the subject of Fishers' easement and the $3, 000 at a city council meeting, he was told that it was between the Fishers and the Hatchers. Art, Pat, and Burt responded that their understanding was that the issue was between the Fishers and the Hatchers at that time. Fbge 2 Further discussion was done concerning the relocation of the sewer line from the Hatcher Medical Center. Art stated to his knowledge no one from the city council was aware of the relocation of the line until after the fact. Pat Clark asked Dean what he wanted from the council now. Dean stated that while he wished to work with the council, he thought he should get the $3,000 promised to him. Art asked Jim Nanninga to get together all information on this and that the subject would be brought before the full city council at the next Committe of the Whole Meeting on Jan. 5, 1995. Pat said she thought that with all the facts and with the Mayor present, a solution could be worked out to be voted on at the following City Council Meeting. Dean thanked the committee. 2. Kendall County Ca1C2 Sprayer Jim Nanninga reported that Kendall County was willing to sell their Ca1C2 Sprayer to the City of Yorkville for $750. He stated that by spraying the Ca1C2 onto salt before spreading, the salt worked much more efficiently, saving salt and spreading time. Jeff Spang asked if the unit was in working order. Jim said he believed it was however he was not certain. Art asked if there was any way to test it. Jim said certain things like the radio control could be tested but he was not sure if the pump could be tested. Jim said that he would contact the county to see if they would be willing to take the cost for any repairs off the price of the unit. Jim asked that since the weather may dictate that salting be needed at any time, and if he could get satisfactory answers about any possible repair costs, he would like to have the expenditure passed at the next City Council Meeting. Pat Clark also asked Jim to add any cost the city might incur if repairs are required. The committee recommended the purchase of the Ca1C2 sprayer subject to Jim finding out if any repairs are required, an if the county is willing to deduct any of those costs from the price of the unit. The committee recommended that this item be put on the agenda of the City Council Meeting on Dec 15, 1994. 3. MFT Supplemental Resolution-S9,000-Somonauk St Jim reported that the Somonauk St. project would require an additional $9,000 to finish up. Jim reminded the committee that no more MFT projects would be accepted until the Somonauk St. project as well as the Spring St. project were closed out. Art asked when the Spring St. project would be ready for close out. Jim stated he thought it could be ready by next month. Jim asked that the council vote on the resolution for the Somonauk project at this next meeting. The committee recommended the approval of the MFT Supplemental Resolution for the Somonauk St. project for the amount of $9, 000 at the City Council Meeting on Dec. 15,1994. t , Rage 3 4. Somonauk St. Signal Update Jim reported that J. T. had gotten a quote in amount of $4,000 for the installation of temporary signal loops at the intersection. He felt that was a lot of money for something that would be removed in a couple of months. The committee agreed and does not recommend the expenditure. 5. Citizens Post Cards Jim passed out samples of post cards that he would like to see the city send out in a packet after any city service is requested by a citizen. The citizen would then fill out and return the card to the city by mail. Jim felt this way the city could track the satisfaction of the citizens with city service. Jeff suggested also that the cards be passed along to the aldermem. 6. Paved Drives and Parking Lots Jim reported that there is some confusion as what is considered a hard surface pertaining to drives and parking lots. He has developed clarifications and would like to add them to the city's Standard Specifications. Jim asked that these clarifications be voted on as soon a possible. The committee agrees with these clarifications and recommends passage at the City Council Meeting on Dec. 12, 1994. 7. Prairie Park Street Light The light is connected. Scott Sleezer will have details and costs to the Recreation Board at their next meeting on Dec. 14, 1994. 8. Liberty and Somonauk Street Lights Jim reported that Com Ed had been contacted and that possibly both the light at Somonauk St. and Liberty St. , and the light at Park St. and Liberty St. could be hooked up this week. Jim noted that Frost Electric will be contacted to set up the pole at Park St. since J. T. has not been able to contact Bob Lee. 9. IMCA Training Jim reported that he would like J. T. and himself to enroll into training courses offered through IMCA. Jim and J. T. will get certification for completion of the training through IMCA. Jim's course "The Effective Local Government Manager' will cost $300, and J. T. 's course "Management of Local Public Works" will cost $250. Jim reported that there is $1400 in finance line #547 for training. The committee recommends that Jim and J. T. pursue the training and that this be brought to the Committee of the Whole on Jan S, 1995. 10 VanEmmon St Vacation Art asked where we are on this. Jim reported that he has talked with Dan Kramer. Dan is going to talk to the lady on the corner of VanEmmon and Morgan St. since she owns property that touches one corner of the area to be vacated.