Public Works Packet 2015 05-19-15
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, May 19, 2015
6:00 p.m.
City Hall Conference Room
Citizen Comments:
Minutes for Correction/Approval: April 21, 2015
New Business:
1. PW 2015-17 Mill Street LAFO – Design Engineering Agreement
2. PW 2015-18 2015 Road to Better Roads – Bid Award
3. PW 2015-19 2015 Sanitary Sewer Lining – Bid Award
4. PW 2015-20 Countryside Street and Water Main Improvements – Design Engineering Agreement
5. PW 2015-21 Kane-Kendall Council of Mayors (KKCOM) – Call for Projects
6. PW 2015-22 Selection of Vice-Chairman
7. PW 2015-23 Selection of Committee Liaisons
Old Business:
1. PW 2014-74 Railroad Quiet Zone Initiative
2. PW 2015-15 Game Farm Road – Somonauk Street Project – Update
Additional Business:
2015/2016 City Council Goals – Public Works Committee
Goal Priority Staff
“Countryside Infrastructure” 4 Eric Dhuse & Brad Sanderson
“Vehicle Replacement” 5 Eric Dhuse
“Capital Infrastructure” 7 Bart Olson & Eric Dhuse
“Road Study (Update & Refresh)” 9 Eric Dhuse & Brad Sanderson
“Sidewalk Plan Funding” 18 Bart Olson & Rob Fredrickson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, May 19, 2015
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. April 21, 2015
□ Approved ________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2015-17 Mill Street LAFO – Engineering Agreement
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2015-18 2015 Road to Better Roads – Bid Award
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2015-19 2015 Sanitary Sewer Lining – Bid Award
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2015-20 Countryside Street and Water Main Improvements – Design Engineering Agreement
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2015-21 Kane-Kendall Council of Mayors (KKCOM) – Call for Projects
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2015-22 Selection of Vice-Chairman
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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7. PW 2015-23 Selection of Committee Liaisons
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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OLD BUSINESS:
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1. CC 2014-74 Railroad Quiet Zone Initiative
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2015-15 Game Farm Road – Somonauk Street Project - Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – April 21, 2015
Public Works Committee – May19, 2015
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 5
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, April 21, 2015, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Diane Teeling
Alderman Jackie Milschewski
Alderman Ken Koch
Alderman Larry Kot
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests:
Jeff Freeman, EEI
Bryan Hernandez, Whispering Meadows
The meeting was called to order at 6:00pm by Chairman Diane Teeling.
Citizen Comments:
Mr. Hernandez gave a brief comment about issues with parking on his street. This item under Old
Business was brought forward on the agenda.
Previous Meeting Minutes: February 17, 2015
The minutes were approved as presented on a motion by Alderman Koch and second by Alderman
Milschewski. Voice vote approval.
Old Business:
(out of sequence)
1. CC 2014-59 Parking Restrictions in Whispering Meadows
a. Alan Dale – East Side of Alan Dale Lane between Faxon Road and McMurtrie Ave.
b. Winterberry
Bryan Hernandez of 411 Winterberry Dr. was present and said he had petitioned to have 'no parking' on
Winterberry Dr. as it creates a safety issue on the cul-de-sac. Parked cars force drivers into the other
Page 2 of 5
traffic lane creating a hazard. Mr. Olson referred to a map that Mr. Hernandez provided, that further
explained the problem. Staff agreed there should be no parking on the north and west part of the street
curve. If the committee and Council agree, letters would be sent to nearby residents. This moves to
the Public Works portion of the Council agenda.
Discussion turned to Alan Dale Lane and Mr. Olson said no further complaints have surfaced after it
was tabled in October following baseball games. However, a resident there is still asking to not have
restrictions due to handicapped needs and Staff has agreed. Alderman Koch reminded the committee
that the Aldermen in that Ward also asked for no further action. Mr. Olson said there are many other
similar areas in the City. Parking situations should be considered on a case-by-case basis rather than
“blanket” changes, said Alderman Teeling.
New Business:
1. PW 2015-07 Lighthouse Academy-Acceptance of Sidewalk
Mr. Sanderson said all work is complete and he recommended acceptance of the sidewalk and release
of the security funds. The committee approved and it moves to consent.
2. PW 2015-08 Route 47 ITEP - Streetlights
a. Joint Agreement
b. Phase III Engineering Agreement
IDOT has approved Phase III engineering plans and bids are expected in June, with installation in
November. The Agreement between the State and City outlines the spending. Alderman Koch
questioned the amount of time required since it starts in November. The project will not be delayed
due to weather since the bases are in and only bolting is needed. This moves to the consent agenda.
3. PW 2015-09 Ridge Street Watermain Improvements – Contract Award
Thirteen bids were received for this project and it was awarded to Plainfield Grading & Excavating, the
lowest bidder at $284,373 and below the engineering estimate. This watermain is the oldest in town,
with minimal breaks, but is being done in conjunction with road repair. It will improve quality of water
pressure. Alderman Kot asked if the number of bids was due to being earlier in the season. Mr.
Sanderson said it was and that contractors are lining up work for the year. Mr. Olson commented that
the bid will result in a savings of $80,000 in the budget. This item moves to the consent agenda.
4. PW 2015-10 Route 34 (Eldamain to Center) – Preliminary Concurrence
The State compiled a cost estimate and is seeking approval of the City's share of $454,000. Bids will
not occur until 2017. Mr. Olson said this item is not budgeted at this time, but some leftover funds
from Kendall Marketplace can be used so the share should be less than $454,000. In response to Ms.
Milschewski, a new 4-lane bridge will be constructed over Blackberry Creek. This moves forward to
City Council for a vote.
5. PW 2015-11 Kendall County Transportation Alternatives Program (KC-TAP)-Route 47 Sidewalks
Mr. Olson stated this is the third grant agreement through the County for $5,000 for sidewalks. The
City will submit costs for reimbursement. The County also urged the City to apply for the remaining
$35,000 for which it is eligible. This moves forward to the consent agenda.
Page 3 of 5
6. PW 2015-12 MFT Appropriation Resolution for Public Works Storage Shed
Plans are being finalized for a storage shed resulting from a grant and MFT funds. An MFT resolution
must be approved to use the MFT funds. The committee approved this and it moves forward to the
consent agenda.
7. PW 2015-13 Game Farm Road - Somonauk Street Project – Supplemental Paving Work
Geneva Construction was contacted regarding improvements on Somonauk St. since they are already
working on Game Farm Road. A quote of $18,803 was received and Mr. Sanderson and Mr. Olson
recommended proceeding with this work scheduled for July or August. The road is held together with
patches at this time. Chairman Teeling asked when the Game Farm Road and Rt. 34 intersection will
be open—it is scheduled for mid-June and the entire project will be done in November. Paving will
be complete on Rt. 47 in 3-4 weeks. Labor Day is the targeted completion date for 34 and 47. This
item moves to the consent agenda.
8. PW 2015-14 Game Farm Road – Somonauk Street Project – Electrical Work
Com Ed recently informed the City that additional electric work is needed to run new service to the
grade school. R & R Electrical Contractors submitted the lowest bid at $38,417 and Mr. Sanderson
recommended acceptance. Mr. Kot noted this would cut into some of the anticipated savings. This
moves to the consent agenda.
9. PW 2015-15 Game Farm Road – Somonuak Street Project - Update
Mr. Sanderson gave an update of the work being done. Ms. Teeling asked how garbage pickups are
being made. It has been coordinated with the company and an endloader is being used if the location is
inaccessible. Residents are able to use their driveways each night. Further updates will be made.
10. PW 2015-16 Road to Beter Roads – 5 Year Plan – Update
Highlights of a PowerPoint presentation were given by Mr. Sanderson. He gave a general update of
the condition of 107 miles of roadway in the City and said that $1.3 million was spent on
improvements in 2013/2014. He said the Cannonball/Kennedy Road project was funded by Pulte and
other projects were funded by bond funds or developer funds. Rehab timelines will be established and
the 5-year plan updated. This plan does not include the streets in Countryside, Mill, Kennedy or
Baseline. Funding for the streets in Countryside will be on the water bills. Costs are updated on an
annual basis and projects clustered to obtain the best price. He said next year's program will include
streets north of the river and in 2017, south of the river.
Alderman Kot asked if bids on streets adjacent to defined projects would still be considered. He said
Washington St. is in poor condition and it will be considered along with some underground repair. He
also asked about Freemont Street and some improvements will be made there next year.
This Plan will move to Council for discussion and adoption and it will be posted on the website so
residents can view the progress.
Page 4 of 5
Old Business:
(Item #1 discussed earlier in meeting)
2. PW 2014-82 Water Study Discussion
Jeff Freeman was present to give an overview of the water study. Mr. Olson said $260,000 is in the
budget for next fiscal year for this study. Alderman Koch said the study needs to be budgeted, even
though the Countryside street project needs to be done. Alderman Funkhouser had suggested breaking
the water study monetary requirements into 4 or 5 different contracts/chunks of money. Mr. Olson said
the scope of the study would be about 24 months and the money could be split between fiscal years.
Alderman Kot said the project is an important study and Mr. Dhuse said a long-term plan is needed.
Mr. Sanderson said a cost analysis needs to be done and other factors considered. He said any decision
about the use of river water is in the future and also that Lake Michigan is not an option at this time.
He added that water shortfalls have been identified for 2020. Mr. Freeman said it would take 8-10
years to put in a river intake or lake extension.
Mr. Olson stated there are two different studies: the City and regional. He and Mr. Freeman explained
the different facets of the studies and said the 3 municipalities (Yorkville, Oswego and Yorkville)
would have to reach agreements.
The committee agreed the study was necessary and should be kept in the budget. It will be discussed
further at the Council level.
Additional Business:
1. A resident contacted Alderman Kot regarding the rough train tracks at Mill & Heustis. Mr. Dhuse said
the spur line is rough and the railroad will be contacted as the City has no jurisdiction. Mr. Kot said
that with the coming festivals, he would like the issue pushed. Alderman Milschewski added the
recently dropped railroad ties reduce the sight distance.
2. Alderman Kot said the road to the kayak business is very rough. The City grades it and it will be paved
eventually if a grant is received, said Mr. Dhuse. The City is proceeding with a railroad lease
agreement.
3. Mr. Kot said there is a gravel spot at McHugh and Jackson. It will be hot-patched very soon.
4. Crosswalks were discussed and some are not marked yet since they are not finished. Mr. Kot said the
west side of the bridge was not conducive for walking. Mr. Dhuse said it is not roped off and people
can still technically walk there and that it was torn up today.
5. A resident called Alderman Koch about the overgrowth on Fox Road near White Oak. Mr. Koch said
there are branches that need to be cleaned up. Mr. Dhuse said the property owner lives in Chicago and
he should be contacted. He added the branches are hanging on the lower wires which are Comcast.
Mr. Koch asked for some communication with the resident and Mr. Olson will contact him.
Page 5 of 5
6. “Caution-Children” signs were requested by Alderman Koch for Windett Ridge Road. He said the kids
in the subdivision walk to the middle school since there is no bus stop. Mr. Olson said the City has to
consider if the signs will be effective and that sometimes sign pollution can occur reducing the intended
impact. It was recommended that the HOA not place a sign due to possible liability.
7. Alderman Teeling asked if the grant for the shared path on Kennedy Road is a federal grant. The
second grant is through the IDNR. The application was submitted and project awards will be made in
October.
There was no further business and the meeting was adjourned at 7:33pm.
Minutes respectfully transcribed by Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
NB #1
Tracking Number
PW 2015-17
Mill Street LAFO
Public Works Committee – May 19, 2015
Consideration of Approval
Consideration of Design Engineering Agreement
Brad Sanderson Engineering
Name Department
Background:
The Kane-Kendall Council of Mayors (KKCOM) announced a call for projects in 2013. The
City elected at that time to submit the Mill Street LAFO project for consideration. The project
was subsequently added to what the KKCOM calls the “B” list. The “B” list of projects is a
series of projects that may be moved into the 5-year program if funding were to become
available.
At this time according to KKCOM staff, there appears to be funding available within the FY16
program. To formally be included within the program, a letter request from the City as well as
proof that the City is moving forward (Design Engineering) will be required.
As far as pavement condition goes, the pavement management program suggests this section of
Mill Street be rehabilitated in the next 1-2 years, therefore the timing is appropriate.
Question Presented:
Should the City move forward with the Mill Street LAFO project?
Discussion:
The project would be 75% funded by the KKCOM utilizing STP funds. We are estimating a
total project cost of $269,440 ($187,410 STP, $82,030 Local) at this time.
If the Council would like to proceed with the project, the first action item is the approval of the
design engineering agreement, which is attached for your review. Please note that we will not
proceed with the major work items until the KKCOM has formally approved the City’s request
to be added to the FY16 program.
If the design agreement is approved, the project would be targeted for a March 2016 letting and
construction during summer 2016.
Action Required:
Consideration of approval of design engineering agreement.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: April 30, 2015
Subject: Mill Street LAFO
Mill Street Roadway Improvements
Local Agency Functional Overlay (LAFO)
United City of Yorkville, Kendall County, IL
Professional Services Agreement - Design Engineering
THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred
to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as
the "Contractor" or “ENGINEER” agrees as follows:
A. Services:
ENGINEER agrees to furnish to the City the following services: The ENGINEER shall
provide any and all necessary engineering services to the City as indicated on the
included Attachment A. Design engineering for Mill Street, for the limits as shown on
Attachment D will be provided. All Engineering will be in accordance with all City and
Illinois Department of Transportation requirements.
B. Term:
Services will be provided beginning on the date of execution of this agreement and
continuing, until terminated by either party upon 7 days written notice to the non-
terminating party or upon completion of the Services. Upon termination the ENGINEER
shall be compensated for all work performed for the City prior to termination.
C. Compensation and maximum amounts due to ENGINEER:
ENGINEER shall receive as compensation for all work and services to be performed
herein, a Lump Sum in the amount of $24,580, based on the Estimate of Level of Effort
and Associated Cost included in Attachment B. All payments will be made according to
the Illinois State Prompt Payment Act and not less than once every thirty days.
D. Changes in Rates of Compensation:
In the event that this contract is designated in Section B hereof as an Ongoing Contract,
ENGINEER, on or before February 1st of any given year, shall provide written notice of
any change in the rates specified in Section C hereof (or on any attachments hereto) and
said changes shall only be effective on and after May 1st of that same year.
Mill Street LAFO
United City of Yorkville
Professional Services Agreement
Design Engineering
E. Ownership of Records and Documents:
ENGINEER agrees that all books and records and other recorded information developed
specifically in connection with this agreement shall remain the property of the City.
ENGINEER agrees to keep such information confidential and not to disclose or
disseminate the information to third parties without the consent of the City. This
confidentiality shall not apply to material or information, which would otherwise be
subject to public disclosure through the freedom of information act or if already
previously disclosed by a third party. Upon termination of this agreement, ENGINEER
agrees to return all such materials to the City. The City agrees not to modify any original
documents produced by ENGINEER without contractors consent. Modifications of any
signed duplicate original document not authorized by ENGINEER will be at OWNER’s
sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned
document will, likewise, be at the OWNER’s sole risk and without legal liability to the
ENGINEER.
F. Governing Law:
This contract shall be governed and construed in accordance with the laws of the State of
Illinois. Venue shall be in Kendall County, Illinois.
G. Independent Contractor:
ENGINEER shall have sole control over the manner and means of providing the work
and services performed under this agreement. The City’s relationship to the ENGINEER
under this agreement shall be that of an independent contractor. ENGINEER will not be
considered an employee to the City for any purpose.
H. Certifications:
Employment Status : The Contractor certifies that if any of its personnel are an employee
of the State of Illinois, they have permission from their employer to perform the service.
Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled
Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of
bribery or attempted bribery of an officer or employee of the State of Illinois or any
other state.
Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not
in default for a period of six months or more in an amount of $600 or more on the
repayment of any educational loan guaranteed by the Illinois State Scholarship
Commission made by an Illinois institution of higher education or any other loan made
from public funds for the purpose of financing higher education (5 ILCS 385/3).
Mill Street LAFO
United City of Yorkville
Professional Services Agreement
Design Engineering
Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois
Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any
agency as a result of being convicted of a felony.
Barred from Contracting : The Contractor certifies that it has not been barred from
contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois
Compiled Statutes 5/33E or similar law of another state.
Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug
Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this
contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or
more employees certify and agree to take steps to ensure a drug free workplace by
informing employees of the dangers of drug abuse, of the availability of any treatment or
assistance program, of prohibited activities and of sanctions that will be imposed for
violations; and that individuals with contracts certify that they will not engage in the
manufacture, distribution, dispensation, possession, or use of a controlled substance in
the performance of the contract.
Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor
agrees to comply with applicable provisions of the Illinois Human Rights Act (775
Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities
Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The
equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights
Rules is specifically incorporated herein. The Contractor shall comply with Executive
Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order
11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R.
Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under
this Contract.
International Boycott: The Contractor certifies that neither it nor any substantially owned
affiliated company is participating or shall participate in an international boycott in
violation of the provisions of the U.S. Export Administration Act of 1979 or the
regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS
582).
Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the
Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of
the date of completion of this Contract or the date of final payment under the Contract, all
books and records relating to the performance of the Contract and necessary to support
amounts charged to the City under the Contract. The Contract and all books and records
related to the Contract shall be available for review and audit by the City and the Illinois
Auditor General. If this Contract is funded from contract/grant funds provided by the
U.S. Government, the Contract, books, and records shall be available for review and
audit by the Comptroller General of the U.S. and/or the Inspector General of the federal
Mill Street LAFO
United City of Yorkville
Professional Services Agreement
Design Engineering
sponsoring agency. The Contractor agrees to cooperate fully with any audit and to
provide full access to all relevant materials.
United States Resident Certification: (This certification must be included in all contracts
involving personal services by non-resident aliens and foreign entities in accordance with
requirements imposed by the Internal Revenue Services for withholding and reporting
federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen
___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that
taxes be withheld on payments made to non resident aliens for the performance of
personal services at the rate of 30%.
Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its
Federal Tax Payer Identification Number or Social Security Number is (provided
separately) and is doing business as a (check one): ___ Individual ___ Real Estate
Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax
Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation
___ Trust or Estate ___ Medical and Health Care Services Provider Corp.
I. Indemnification:
ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and
employees against all loss, damage, and expense which it may sustain or for which it will
become liable on account of injury to or death of persons, or on account of damage to or
destruction of property resulting from the performance of work under this agreement by
ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful
act or negligence of ENGINEER or its Subcontractors of any employee of any of them.
In the event that the either party shall bring any suit, cause of action or counterclaim
against the other party, the non-prevailing party shall pay to the prevailing party the cost
and expenses incurred to answer and/or defend such action, including reasonable attorney
fees and court costs. In no event shall the either party indemnify any other party for the
consequences of that party’s negligence, including failure to follow the ENGINEER’s
recommendations.
J. Insurance :
The ENGINEER agrees that it has either attached a copy of all required insurance
certificates or that said insurance is not required due to the nature and extent of the types
of services rendered hereunder. (Not applicable as having been previously supplied)
K. Additional Terms or Modification:
The terms of this agreement shall be further modified as provided on the attachments.
Except for those terms included on the attachments, no additional terms are included as a
part of this agreement. All prior understandings and agreements between the parties are
merged into this agreement, and this agreement may not be modified orally or in any
Mill Street LAFO
United City of Yorkville
Professional Services Agreement
Design Engineering
manner other than by an agreement in writing signed by both parties. In the event that
any provisions of this agreement shall be held to be invalid or unenforceable, the
remaining provisions shall be valid and binding on the parties. The list of attachments
are as follows:
Attachment A: Scope of Services
Attachment B: Estimated Level of Effort and Associated Cost
Attachment C: Anticipated Project Schedule
Attachment D: Location Map
Attachment E: 2015 Standard Schedule of Charges
Attachment F: Rubino Engineering Inc. Proposal
L. Notices:
All notices required to be given under the terms of this agreement shall be given mail,
addressed to the parties as follows:
For the City: For the ENGINEER:
City Administrator and City Clerk Bradley P. Sanderson, P.E.
United City of Yorkville Engineering Enterprises, Inc.
800 Game Farm Road 52 Wheeler Road
Yorkville, IL 60560 Sugar Grove Illinois 60554
Either of the parties may designate in writing from time to time substitute addresses or
persons in connection with required notices.
Agreed to this _____day of __________________, 2015.
United City of Yorkville: Engineering Enterprises, Inc.:
_________________________________ ________________________________
Gary Golinski Brad Sanderson, P.E.
Mayor Vice President
_________________________________ ________________________________
Beth Warren Angie Smith
City Clerk Executive Assistant
Mill Street Roadway Improvements
Local Agency Functional Overlay (LAFO)
United City of Yorkville
Kendall County, IL
Professional Services Agreement - Design Engineering
Attachment A – Scope of Services
Design Engineering:
• Preliminary IDOT Coordination and Phase I Processing
o Section Number, Job Number, Project Number & Contract Number Request
o LAFO Approval (BLR46300)
o Location Map
o Geotechnical Subsurface Exploration (Pavement Cores)
o Preliminary Typical Sections - Existing and Proposed
o Prepare Maintenance History Letter
• Prepare Final Plans
o Prepare Base Plan Set, IDOT Format
o General Notes, Legend, List of Highway Standards
o Summary of Quantities
o Typical Sections
o Plan Sheets (CAD Sheets, Developed from GIS Database and Aerials/Field Notes)
o Project Details
• Prepare Specifications
o Project Specific Special Provisions
o Bureau of Design and Environment Provisions
o District Three Special Provisions
o Bureau of Local Roads and Streets Special Provisions
• IDOT Processing
o Estimate of Cost
o Estimate of Time
o Lump Sum Item Breakdown
o Revisions with Disposition of Comments
o Coordination of Local Agency Agreement for Federal Participation
o Prepare Construction Engineering Agreement
ATTACHMENT B - ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST
PROFESSIONAL ENGINEERING SERVICES
MILL STREET LAFO
United City of Yorkville, IL
ENTITY:ADMIN.WORK
PRINCIPAL SENIOR SENIOR SENIOR ITEM COST
WORK IN PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR PER
ITEM CHARGE MANAGER ENGINEER ENGINEER MANAGER SURVEYOR I TECHNICIAN MANAGER TECHNICIAN ADMIN.SUMM.ITEM
NO.WORK ITEM HOURLY RATE:$185 $158 $137 $125 $158 $137 $114 $158 $125 $78
FINAL ENGINEERING
2.1 Project Management and Administration 2 6 8 1,318$
2.2 Project Meetings 2 2 2 6 936$
2.3 Geotechnical Investigation (Coordination, Field Work, Review Report, Pavement Analysis)4 4 8 1,132$
2.4 Preliminary IDOT Coordination 2 2 4 566$
2.5 Process Documents for LAFO Design Approval 4 8 4 16 2,132$
2.6 Site Review, Identification of Required Improvements 4 8 12 1,632$
2.7 Prepare Pre-Final Plans/Exhibits- 50%8 24 32 64 8,264$
2.8 Prepare and Submit Pre-Final Plans, Specifications and Estimates 16 8 24 3,000$
2.9 Revisions and Disposition of Comments 2 6 4 12 1,566$
2.10 Submit Final Plans, Specifications and Estimates 2 6 8 1,066$
2.11 IDOT Processing - Local Agency Agreement & Construction Engineering 2 6 6 14 2,068$
- -$
- -$
Final Engineering Subtotal:6 40 - 82 - - - - 48 - 176 23,680$
PROJECT TOTAL:6 40 - 82 - - - - 48 - 176 23,680
Printing =200$ 17,680$
Supplies & Misc. =-$ -$
Geotechnical (Rubino) =700$ 6,000$
-$
23,680$
DIRECT EXPENSES =900$
24,580$
G:\Public\Yorkville\2015\YO1510-P Mill Street LAFO\PSA\Draft\[Attachment B - Fee Estimate - Draft.xlsx]Fee Summary
TOTAL EXPENSES =
ENGINEERING SURVEYING DRAFTING
Engineering Expenses =
DIRECT EXPENSES LABOR SUMMARY
PROJECT ROLE:
Surveying Expenses =
Drafting Expenses =
Administrative Expenses =
TOTAL LABOR EXPENSES =
WORK Year:
ITEM Month:
NO.WORK ITEM Week Starting:3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 29 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29
FINAL DESIGN ENGINEERING
2.1 Project Management and Administration
2.2 Project Meetings
2.3 Geotechnical Investigation
2.4 Preliminary IDOT Coordination
2.5 Process Documents for LAFO Design Approval
2.6 Site Review, Identification of Required Improvements
2.7 Prepare Pre-Final Plans/Exhibits- 50%
2.8 Prepare & Submit Pre-Final Plans, Specs & Estimates
--IDOT Review
2.10 Revisions and Disposition of Comments
2.11 Submit Final Plans, Specifications and Estimates
2.12 IDOT Document Processing
2.13 Bidding and Contracting (3/4/2016 Bid Opening)
CONSTRUCTION (CONSTRUCTION ENGINEERING TO BE PROVIDED UNDER ALTERNATE CONTRACT)
3.1 Anticipated Construction Timeline
Legend
Project Management Preliminary
Meeting(s)Design Work Item
Bidding and Contracting Construction
Agency Review
G:\Public\Yorkville\2015\YO1510-P Mill Street LAFO\PSA\Draft\[Attachment C - Schedule.xls]Schedule
August JulyDecemberOctoberNovemberJanuaryJuneMaySeptember August
ATTACHMENT C:
ANTICIPATED PROJECT SCHEDULE
MILL STREET LAFO
UNITED CITY OF YORKVILLE, KENDALL COUNTY, IL
2015 2016
February March April
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PROJECT ENDS
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #2
Tracking Number
PW 2015-18
2015 RTBR Program
Public Works Committee – May 19, 2015
Consideration of Award
Recommendation of Contract Award
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done on the 2015 RTBR Program at
11:30 a.m., May 11, 2015. Representatives of contractors bidding the project, the City, and our
firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your
information and record. The low bid was below our engineer’s estimate and within the FY2016
budget.
Therefore, we recommend the acceptance of the bid and approval of award be made to the low
bidder, D Construction, Co., 1488 S Broadway Street, Coal City, IL 60416 in the amount of
$544,478.75.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: May 11, 2015
Subject: 2015 RTBR Program
Page 1 of 1
BID TABULATION ENGINEER'S ESTIMATE D CONSTRUCTION HARDIN PAVING SERVICES
BIDS RECD 5/11/2015 52 Wheeler Road 1488 S. Broadway 4412 Roosevelt Road
Sugar Grove, IL 60554 Coal City, IL 60416 Suite 108
Hillside, IL 60162 Aurora, IL 60507
ITEM UNIT UNIT UNIT UNIT
NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1 BITUMINOUS MATERIALS (PRIME COAT)POUND 17,390 0.5 8,695.00$ 0.01$ 173.90$ 0.01$ 173.90$ 0.35$ 6,086.50$
2 HOT-MIX ASPHALT SURFACE REMOVAL-BUTT JOINT SQ YD 600 10.00$ 6,000.00$ 0.01$ 6.00$ 18.00$ 10,800.00$ 6.00$ 3,600.00$
3 LEVELING BINDER (HAND METHOD), N50 TON 70 100.00 7,000.00$ 85.00$ 5,950.00$ 66.00$ 4,620.00$ 133.00$ 9,310.00$
4 LEVELING BINDER (MACHINE METHOD), N50 TON 930 75.00 69,750.00$ 66.00$ 61,380.00$ 66.00$ 61,380.00$ 73.00$ 67,890.00$
5 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 2,830 75.00 212,250.00$ 67.00$ 189,610.00$ 66.00$ 186,780.00$ 73.00$ 206,590.00$
6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 290 100.00 29,000.00$ 87.00$ 25,230.00$ 115.00$ 33,350.00$ 135.00$ 39,150.00$
7 PCC SIDEWALK REMOVAL AND REPLACEMENT SQ FT 1,328 10.00 13,280.00$ 7.00$ 9,296.00$ 14.00$ 18,592.00$ 7.00$ 9,296.00$
8 DETECTABLE WARNINGS SQ FT 256 25.00 6,400.00$ 23.00$ 5,888.00$ 24.00$ 6,144.00$ 19.00$ 4,864.00$
9 HOT-MIX ASPHALT SURFACE REMOVAL-1.0 INCH SQ YD 2,280 3.00 6,840.00$ 3.00$ 6,840.00$ 1.00$ 2,280.00$ 2.00$ 4,560.00$
10 HOT-MIX ASPHALT SURFACE REMOVAL-1.5 INCH SQ YD 16,380 3.50 57,330.00$ 2.00$ 32,760.00$ 1.40$ 22,932.00$ 2.00$ 32,760.00$
11 HOT-MIX ASPHALT SURFACE REMOVAL-2.5 INCH SQ YD 13,600 4.00 54,400.00$ 1.75$ 23,800.00$ 2.00$ 27,200.00$ 2.80$ 38,080.00$
12 CLASS D PATCHES, 4 INCH SQ YD 1,860 40.00 74,400.00$ 30.00$ 55,800.00$ 35.50$ 66,030.00$ 32.00$ 59,520.00$
13 COMB. CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 590 40.00 23,600.00$ 35.00$ 20,650.00$ 42.00$ 24,780.00$ 31.00$ 18,290.00$
14 MANHOLES TO BE ADJUSTED WIITH NEW FRAME AND LID-TYPE 1 EACH 26 800.00 20,800.00$ 550.00$ 14,300.00$ 600.00$ 15,600.00$ 775.00$ 20,150.00$
15 INLETS TO BE ADJUSTED EACH 21 490.00$ 10,290.00$ 350.00$ 7,350.00$ 300.00$ 6,300.00$ 315.00$ 6,615.00$
16 VALVE BOXES TO BE ADJUSTED EACH 5 509.00 2,545.00$ 200.00$ 1,000.00$ 202.86$ 1,014.30$ 230.00$ 1,150.00$
17 RESTORATION SQ YD 1,030 10.00 10,300.00$ 10.00$ 10,300.00$ 10.00$ 10,300.00$ 8.95$ 9,218.50$
18 AGGREGATE WEDGE SHOULDER, TYPE B TON 90 40.00 3,600.00$ 35.00$ 3,150.00$ 24.00$ 2,160.00$ 50.00$ 4,500.00$
19 CRACK ROUTING FOOT 84,000 0.02 1,680.00$ 0.02$ 1,680.00$ 0.03$ 2,520.00$ 0.03$ 2,520.00$
20 CRACK FILLING POUND 28,000 1.70 47,600.00$ 1.66$ 46,480.00$ 1.06$ 29,680.00$ 1.07$ 29,960.00$
21 CRACK SEALING FOOT 590 1.00 590.00$ 0.49$ 289.10$ 0.47$ 277.30$ 0.47$ 277.30$
22 PAVEMENT PATCHING SPECIAL SQ YD 175 40.00 7,000.00$ 28.00$ 4,900.00$ 43.00$ 7,525.00$ 34.00$ 5,950.00$
23 DRIVEWAY PATCHING SPECIAL SQ YD 65 45.00 2,925.00$ 28.00$ 1,820.00$ 44.00$ 2,860.00$ 33.00$ 2,145.00$
24 PREPARATION OF BASE SQ YD 165 6.70 1,105.50$ 3.35$ 552.75$ 4.85$ 800.25$ 2.00$ 330.00$
25 THERMOPLASTIC PAVEMENT MARKINGS, LETTERS & SYMBOLS SQ FT 800 5.00 4,000.00$ 3.86$ 3,088.00$ 5.00$ 4,000.00$ 5.00$ 4,000.00$
26 THERMOPLASTIC PAVEMENT MARKINGS, 4"FOOT 12,875 1.00 12,875.00$ 0.72$ 9,270.00$ 0.55$ 7,081.25$ 0.55$ 7,081.25$
27 THERMOPLASTIC PAVEMENT MARKINGS, 6"FOOT 1,000 1.50 1,500.00$ 1.55$ 1,550.00$ 0.95$ 950.00$ 0.95$ 950.00$
28 THERMOPLASTIC PAVEMENT MARKINGS, 24"FOOT 325 5.00 1,625.00$ 4.20$ 1,365.00$ 5.00$ 1,625.00$ 5.00$ 1,625.00$
TOTAL FOR ITEMS 1 - 28 697,380.50$ 544,478.75$ 557,755.00$ 596,468.55$
Route 25 & indian Trail
GENEVA CONSTRUCTION CO.
P.O. Box 998
BID TABULATION
2015 RTBR PROGRAM
UNITED CITY OF YORKVILLE
ENGINEERING ENTERPRISES, INC.
52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
Illi n o i s R a il w a y R R
B N S F R R
Rob Roy Creek
Rob Roy Creek
F o x R i v e r
Rob Roy Creek
Rob Roy Creek
Rob Roy Creek
Black b erry C reek
Blackberry Creek
Fox River
Ro
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R
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C
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B la c k b e r r y C reek
B l a c k b e r r y C r e e k
Fox River
B
Blackberry Creek
B i g R o c k C r e e k
M or ga n C r e e k
Fo x R i v e r
Fox River
Eldamain Rd
Eldamain Rd
S Bridge St
Schaefer R
d
Schaefer Rd
Beecher Rd
Grand
Grande T
G o r d o n R d
Manchester Dr
P ar k sid e L n
Pecos Cir
Big Bend Dr
Rosenwinkel St
S Main St
G r e e nfield T ur n
N R o y al Oa k s D r
M a d eli n e D r
Rock Creek Rd
Old Glory Dr
E Mitchel Dr
N Cypress Dr
Fa ir ha v e n Dr
Walsh Cir
McLellan Blvd
S u m ac Dr
White Rose Dr
Hartfield Dr
Yellowstone Ln
N o r w a y C i r
Cryder Way
W
h
ite Oak Way
Heather Ln
Monarchos Ln
W
i
nd
ha
m
Ci
r
Kelly Ave
S q uire C ir
Iroqois Ln
Patron Ln
Deer St
Aspen Ln
Shadow Creek Ln
Twin l eaf Tr l
Ashley Ln
Timber Ridge Dr
Hideaway Ln
Danielle
E Barberry Cir
R
Gardin er Ave
Burr St
M
urf
i
eld Dr
Fox Gle n D r W
W Lexington Cir
Deer
p
a
t
h
D
r
W
in
g
R
d
Prairie Ln
W o o d Sage Ave
Barrett Dr
W
R
oyal Oaks Dr
Illini Dr
Majestic Prince Ln
Ta us Cir
Bruell St
Marketview Dr
Ma
r
k
et Place Dr
Homestead Dr
Game Farm Rd
Freemont St
Arrowhead Dr
W Kendall Dr
W Kendall Dr
Di
e
h
l F
a
r
m Rd
H ayden Dr
McHugh Rd
Center Pkwy
Kennedy Rd
Ke
nn
ed
y Rd
J o h n S t
Carolyn Ct
Wacker Dr
Galena Rd
Corneils Rd
Cannonball Trl
Van Emmon Rd
Fox Rd
Dickson Rd
W Highpoint Rd
Faxon Rd
B
rist
ol Rid
g
e
R
d
Cannonball Trl
Pavillion Rd
W Beecher Rd
F i eld s Dr
Tuma Rd
E Beecher Rd
W F o x S t
Faxon Rd
Bristol Bay Dr
Country Hills Dr
E
m
erald L
n
Prairie Crossing Dr
Mill St
Hilltop Rd
B ro o ksid e L n
Walsh Dr
Hawk Hollow Dr
H a m p to n L n
E Van Emmon St
Riva Ridg e R d
Riversid
e Dr
Hillside Dr
Foster Dr
Poplar Dr
Autumn Creek
Blv
d
McMurtrie Way
Thunder Gulch Rd
Ki
ngsmi
ll
St
Alice Ave
Patterson Rd
P
a
r
k
w
a
y
D
r
A l d e n Ave
Rai
n
t
r
e
e
R
d
Crooked Creek Dr
Green Briar Rd
Whirlaway Ln
Simon Dr
Western Ln
V e n e ti a n W a y
Lillian Ln
Heustis St
E Countryside Pkwy
Quinsey Ln
Evergreen Ln
Commercial Dr
W Madison St
W Ridge St
E Fox St
W
Mit
c
h
el D
r
High Ridge Ln
oach Rd
Penman Rd
S Royal Oaks Dr
Shad o w Wood Dr
Colonial Pkwy
Ponderosa Dr
E Washington St
W Highland Dr
Julie Ln
Beaver St
Ridge St
Plymouth Ave
Teri Ln
E Veterans Pkwy
Northland Ln
Wheaton Ave
Go lde nr od Dr
El d en D r
Robert Ln
F
ord Dr
River Birch Dr
Lauren Dr
W Van Emmon St
Huntington Ln
Rose HillLn
Elizabeth St
River Birch Ln
Morgan St
Wooden Bridge Dr
West St
ter Ln
O ak St
Adrian St
Coral Dr
Win terberry Dr
B
an
b
ur
y A
ve
Burnett St
Pensacola St
Garritano St
W
h
it
e
O
a
k W
ay
Warbler Ln
Bristol Ave
Drayto
n
King St
Appletree Ct
Fox G
l
e
n
D
r
E
Flint Cr eek Ln
Omaha Dr
H arv e st Trl
Cedar Ct
B
lu
eja
y
D
r
O a k L n
Colton St
Pin e Ct
Denise Ct
Garden Cir
Li n d e n A v e
S u n set Ave
O akla w n A v e
B
L
y
m
a
n
L
o
o
p
Henning Ln
Amos Ave
Bristol Ridge Rd
J o n athan Dr
W
es
t
o
n
A
v
e
Artesian Ln
H on e ysuckle Ln
E Elm St
Riley Rd
W Veterans Pkwy
C
andleberry Ln
F o x C t
Gawne Ln
K ate Dr
B e resford Dr
Blaine St
S
witc
h
g
rass Ln
Yorkville Rd
Goldfinch Ave
Rood St
Garden St
Ferdinand Ln
Cypress Dr
E
m
ily Ct
Boomer Ln
Columbine Dr
Aster Dr
Westwind Dr
Woodland Dr
Walnut St
Woodworth St
Hunt St
Jackson St
Tremont Ave
S P a r k D r
N Park Dr
North St
C a n ary Ave
C a n yo n Ct
Dalton Ave
Chally Dr
Indian C liff s L n
Division St
South St
Woodview St
Auburn Dr
Birchwood Dr
Wolf St
C
hristy L
n
Wal
n
ut Dr
Astor Ln
C
oralb
erry Ct
C l o v e r C t
O
ve
r
l
o
o
k
Ct
M ap le S t
M
Meadowview Ln
Hillcrest Ave
Sage Ct
Cardinal Dr
Dakota Dr
Am
a
nda Ln
W John St
Behrens St
Sun n y Dell Ct
P
a
t
ri
c
i
a
L
n
Walter St
Willo
w
L
n
An d r e a Ct
E Ridge St
F a w n R id g e Ct
Palmer Ct
Spruce Ct
Strawberry Ln
W Dolph St
Mistwood Ct
F
ar
m
s
t
e
a
d
Dr
Mulhern C tE Bl a c k b e r r y L n
Naden Ct
Tower Ln
Hic ko ry C t
Red Tail Ln
Chestnut Cir
E Kendall Dr
Liberty St
Po w ers C t
Blueste m D r
Q uin se y Ln
Birch Ct
Norton Ln
River Rd
Patriot Ct
Ren a Ln
S Main St
W Fox St
Austin C
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Church St
Haley Ct
Wells St
Fir Ct
Cannonball Trl
E Main St
Walsh Dr
Johnson St
W Somonauk St
Rock Creek Rd
E South St
Eldamain Rd
Cannonball Trl
F o x R d
W Veterans Pkwy
W Hig
hpo
int Rd
Mill St
S Bridge St
Jefferson St
State St
State St
Madison Ct
E Orange St
Olsen St
Illini Ct
W W a s hin g t o n S t
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W Orange St
W Washington St
W Beecher St
R
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E Hig
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Hawthorne Ct
Walsh Ct
Bu c k th o r n e C t
W
B
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C
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B u r ni n g B u s h Dr
Spice bush Ct
Deer St
West St
W Center St
E Center St
W Somonauk St
W Spring St
W Main St
River Rd
N Bridge St
E Spring St
E Park St
E Somonauk St
Sanders Ct
Worsley St E Main StOakwood St
Freemont St
Martin Ave
Victoria Ave
Marie Ave
Heritage Dr
H e artla n d D r
Stillwater Ct
Omaha Dr
Redwood Dr
G
race Dr
E Spring St
E Spring St
C e n t r a l D r
Acorn Ln
Riv ersid e R d
Wheatla
n
d
C
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Landmark Ave
M c H u g h R d
Tuma Rd
Carpenter St
Menard Dr
Dic k s o n C t
C
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P
kw
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Bla
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Cornell Ln
Independence Bl vd
John St
Hick
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Meadowview Ln
Canyon Trl
Canyon Trl Ct
White Plains Ln
Alan Dale Ln
Faxon Rd
Fax o n R d
C h e s hi r e Ct
Newbury Ct
Essex Ct
D
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Dover Ct SCatalpa Trl
Redbud Dr
C a nn o n ball Trl
A
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D
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L
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Crestwood Dr
Caledonia Dr
Caledonia Dr
Fontana Dr
Pinewood Dr
Nathan Dr
Gabriel Dr
Corneils Rd
Corneils Rd Corneils Rd Corneils Rd
H u n ter Ln Charity Ln
Plum St
Grove St
Cross St
Main St
R
oy
al
O
ak
s
Ct
Fr eedom Pl
Mill Rd
Big Rock Blvd
Bissel Dr
Bailey Rd
Pr
Prescott Dr
Heather Ln
W Larkspur Ln
E Larkspur Ln
S Cypress Dr
P ark Ln
Willow Ln
Buc h a n a n L n
Prairie Crossing Dr
Sir Barton Dr
Simon Ct
Iron Leige Ln
Silver Charm Ln
Gaylord Ln
Secretariat Ln
Concord Dr
Spokane Way
Spokane Way
Charismatic Ln
Millrace Ln
Juanita Ln
Westgate Ln
Thomas Ln
Gordon Rd
Silver City Ct
Cloud Croft Ct
Pecos Cir
R
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Chestnut Ct
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Schaefer Rd
R
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Watercress RdNorth Woods Ct
Biscayne Ln
Pleasant CtTampa Dr S
a
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Timbalier St
Bertram Dr
Pierpont Ln
Harrisson St
Portage Ln
Willoughby Ct
Half Moon Dr
Camden Ln
Winchester Ln
Marquette St
Galena Rd
Galena Rd
N Bridge St
N Bridge St
C
oncord
C
t E Lexington Cir
P
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Prairie Ros
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Coneflowe
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C
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Prai ri e G rass Ln
McHugh Rd
Prairie Clover Dr
E Countryside Pkw
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McHugh Rd
Conover Ln
Leisure St
Pleasure Dr
Georgeanna St
Sycam
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John St
Sequoia Cir
C h e s tnut LnChestnut Ln
White Pine Ct
Stone ri d g e C tStoneridge Cir
Cypress L n
C o t tonwood Trl
Cottonwood Ct
Willow Way
River Rd
Stony C ree k L n
S h a r o n L n
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C
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P
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Red Tail Ct
Beecher Rd
Sie n n a D r
Madden Ct
Cobalt Dr
M e a d o wlark L n
MeadowlarkCt
Greenfield Turn
S u n n y D ell
L nHazeltine W a y
St Joseph s W ay
BlueberryHill
Hearthstone Ave
Hartfield Ave
Hillv ie w Ct
Eldamain Rd
Eldamain Rd
P
a
vil
li
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R
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W Beecher Rd
N
Bri
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S
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Beecher Rd
N Bridge St
Schoolhouse Rd
I l l i n o i s R o u t e 7 1
Dickson Rd
Galena Rd
Cannonball Trl
Trillium Ct
Meadow Rose Ln
Candleberry Ct
Vil
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Illi n o is R o u t e 7 1
Illinois Route 126
S
B
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G ale n a R d
Kennedy Rd
Tim b e r Vie w L n
Eldamain Rd
US Route 34
Shadow Creek Ct
Country View Dr
Wren Rd
Pres
t
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S hetland L n
Shetla
n
d
Ct
Gleneagles Ln
Callander Trl
Dunbar Ct
Aberdee n C t
W hitekirk Ln
E Hydraulic Ave
N Conover Ct
S Conover Ct
Schoolhouse Rd
B ator StDydyna C t B e nja m in St
Rodak St
Benjamin St
Tomasik Ct
B u h rm aster Ct
Ryan Dr
Longview Dr
L
a
v
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n
d
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a
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Sunset Ave
W Hydraulic Ave
W Hydraulic Ave
R y a n Ct
Identa Rd
R ose nw i nk el S t
Isabel Dr
Erica Ln
Blackberry Shore Ln
Gillespie L n
Edward Ln
Edward Ln Isabel Dr
Beecher Rd
Purcell St
N Carly Cir
S Carly Cir
C
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Carly Ct
P
a
tri
c
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C
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C
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Division St
Swanso n L n
Prairie Pointe Dr
FountainviewDr
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
Crack Sealing
Resurfacing
See Insert
3 of 3
LOCATION MAP
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H:\GIS\PUBLIC\YORKVILLE\2014\YO1443\YO1443-RESURFACE.MXD
2015 MFT ROADWAY PROGRAM
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
See Insert
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Pecos Cir
Big Bend Dr
Rosenwinkel
St
Ga
rd i n e r Ave
Barrett Dr
Cann
Bristol Bay Dr
Foster Dr
Plymouth Ave
Burnett St
Pensacola St
Garritano St
Silv
Cloud Crof
R
o
s
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n
w
i
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k
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l
S
t
Biscayne Ln
Pleasant Ct
Tampa Dr
S
a
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s
o
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a
A
v
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Timbalier St
Bertram Dr
Pierpont Ln
Harrisson St
Portage Ln
Willoughby Ct
Half Moon Dr
Camden Ln
Winchester Ln
Marquette St
Galena Rd
R o s e n w i n k e l S t
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
Crack Sealing
Resurfacing
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2015 MFT ROADWAY PROGRAM
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
F a i r h a v e n
Tim ber Rid
Hideaway Ln
D
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r
p
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h
D
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T a u s Cir
Bruell St
M
a
r
k
et Place Dr
Homestead Dr
Arrowhead Dr
H a y d e n D r
McHugh Rd
K e n n e d y R d
Wacker Dr
Tu
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R
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E
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L
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R
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Autumn Creek
B
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Countryside Pkwy
Quinsey Ln
Teri Ln
Veterans Pkwy
Coral Dr
Omaha Dr
B
l
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D
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O a k L n
E Elm St
Ln
K a t e D r
S
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Yorkville Rd
nut St
Woodworth St
on St
S P a r k D r
N Park Dr
Aubur
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D
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Birchwood Dr
C
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s
ty L
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S a ge Ct
Dakota Dr
Behrens St
Mistwood Ct
F
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s
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a
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D
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B l u e s t e m D r
Haley Ct
Wells St
Joh
nson St
Sanders Ct
y St
E Main StOakwood St
Martin Ave
Victoria Ave
Marie Ave
Heritage Dr
H e a rtl a n d D r
Stillwa
t
er
C
t
Omaha Dr
Redwood Dr
G
r
a
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E Spring St
E Spring S
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C e n t r a l D r
Acorn Ln
R iv er sid e R d
Wheatl
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C
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M c H u g h R d
Tuma Rd
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C
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Pr a i r i e G rass Ln
McHugh Rd
Prairie Clover Dr
E Countryside P
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M
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T i m b e r V i e w L n
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Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
Crack Sealing
Resurfacing
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UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
S
B
r
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d
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S
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S Main St
Wals h Cir
N o r w a y C i r
W
h
i
te Oak W a y
Deer St
E Barberry Cir
M
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D
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W o o d S age Av
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Illini Dr
W F o x S t
Mill St
Wa
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K
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S
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R
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R
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Crooked Creek Dr
Gre e n Bri a r R d
Heustis St
W Madison St
W Ridge St
E Fox St
Col onial Pkwy
E Washington St
B e a v e r S t
R i v e r B irch D r
W Van Emmon St
Eliz abeth St
River Birc
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Morgan St
Wooden Bridge Dr
Adrian St
B
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A
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W
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Blaine St
Gard e n St
Col
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Ast
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Westwin d Dr
Woodland Dr
Wolf St
W
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C
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S u n n y D e l
Walter St
E Ridge St
Spru
ce Ct
W Dolph St
S Main St
W Fox St
Fir Ct
Wals
h
D
r
Mill St
S Bridge St
Jefferson St
State St
State St
Madison Ct
E Orange St
Olsen St
Illini Ct
W W a s h i n g t o n S t
W Dolph St
W Orange St
W Washington St
W Beecher St
W
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Sun fl ower C t
Hawthorne Ct
Walsh Ct
B u c k t h o r n e C t
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S u n n y D e l l
L nHazeltine W a y
St Jose p h s W a y
Schoolhouse Rd
I l l i n o i s R o u t e 7 1
Trilliu
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Meadow Rose Ln
Candleberry Ct
V
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V
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D
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S t a g e c o a c
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Schoolhouse Rd
B ator StDydyna Ct B e nja m in St
Rodak St
Benjamin St
Tomasik Ct
B u h r m a s t e r Ct
W Hydraulic Ave
W Hydraulic Ave
Fountainview
Dr
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
Crack Sealing
Resurfacing
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2015 MFT ROADWAY PROGRAM
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #3
Tracking Number
PW 2015-19
2015 Sanitary Sewer Lining Program
Public Works Committee – May 19, 2015
Consideration of Award
Recommendation of Contract Award
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done on the 2015 Sanitary Sewer
Lining Program at 11:30 a.m., May 12, 2015. Representatives of contractors bidding the project,
the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is
attached for your information and record. The low bid was below our engineer’s estimate and
within the FY2016 budget.
Therefore, we recommend the acceptance of the bid and approval of award be made to the low
bidder, Visu-Sewer of Illinois, LLC, 9014 S. Thomas Avenue, Bridgeview, IL 60455 in the
amount of $162,524.65.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: May 12, 2015
Subject: 2015 Sanitary Sewer Lining Program
Page 1 of 1
BID TABULATION
2015 SANITARY SEWER LINING
UNITED CITY OF YORKVILLE
BID TABULATION ENGINEER'S ESTIMATE VISU-SEWER
BIDS RECD 5/12/2015 52 Wheeler Road 9014 S. Thomas Avenue
Sugar Grove, IL 60554 Bridgeview, IL 60455
ITEM UNIT UNIT UNIT UNIT UNIT UNIT
NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
AREA 1 - BACKYARD MORGAN ST. & ADRIAN ST.
1 CURED-IN-PLACE PIPE LINING, 8"FOOT 400 42.00$ 16,800.00$ 25.00$ 10,000.00$ 40.00$ 16,000.00$ 28.25$ 11,300.00$ 27.50$ 11,000.00$ 29.00$ 11,600.00$
2 CURED-IN-PLACE PIPE LINING, 10"FOOT 1,520 46.00 69,920.00 28.50 43,320.00$ 33.00$ 50,160.00 34.25 52,060.00 37.10 56,392.00$ 35.00 53,200.00
3 REMOVE PROTRUDING TAP EACH 4 200.00 800.00 10.00 40.00$ 250.00$ 1,000.00 266.00 1,064.00 324.20 1,296.80$ 200.00 800.00
AREA 2 - RIDGE ST.
4 CURED-IN-PLACE PIPE LINING, 8"FOOT 1,304 42.00 54,768.00 24.30 31,687.20$ 26.50$ 34,556.00 28.25 36,838.00 27.80 36,251.20$ 29.00 37,816.00
5 REMOVE PROTRUDING TAP EACH 10 200.00 2,000.00 10.00 100.00$ 250.00$ 2,500.00 266.00 2,660.00 270.20 2,702.00$ 200.00 2,000.00
AREA 3 -ADRIAN ST., ORANGE ST., DOLPH ST. & STATE ST.
6 CURED-IN-PLACE PIPE LINING, 8"FOOT 2,049 42.00 86,058.00 24.05 49,278.45$ 26.50$ 54,298.50 28.25 57,884.25 27.80 56,962.20$ 29.00 59,421.00
7 REMOVE PROTRUDING TAP EACH 4 200.00 800.00 10.00 40.00$ 250.00$ 1,000.00 266.00 1,064.00 324.20 1,296.80$ 200.00 800.00
8 HEAVY ROOT CLEANING HOUR 5 150.00 750.00 375.00 1,875.00$ 200.00$ 1,000.00 555.00 2,775.00 486.30 2,431.50$ 450.00 2,250.00
AREA 4 -WASHINGTON ST. & MORGAN ST.
9 CURED-IN-PLACE PIPE LINING, 8"FOOT 1,091 42.00 45,822.00 24.00 26,184.00$ 26.50$ 28,911.50 28.25 30,820.75 26.00 28,366.00$ 29.00 31,639.00
TOTAL BID 277,718.00 162,524.65 189,426.00 196,466.00 196,698.50 199,526.00
Brownsville, WI 53006
1601-D W. Luthy Drive
HOERR CONSTRUCTION
817 W. Main Street
Peoria, IL 61612
MICHELS CORPORATION INSITUFORM TECHNOLOGIES
17988 Edison Avenue
Chesterfield, MO 63005
SAK CONSTRUCTION, LLC
864 Hoff Road
O'Fallon, MO 63366
ENGINEERING ENTERPRISES, INC.
52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #4
Tracking Number
PW 2015-20
Countryside Street and Water Main Improvements – Design Engineering Agreement
Public Works Committee – May 19, 2015
Please see attached agreement.
Bart Olson Administration
Name Department
Countryside Street and Water Main Improvements
United City of Yorkville, Kendall County, IL
Professional Services Agreement - Design Engineering
THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred
to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as
the "Contractor" or “ENGINEER” agrees as follows:
A. Services:
ENGINEER agrees to furnish to the City the following services: The ENGINEER shall
provide any and all necessary engineering services to the City as indicated on the
included exhibits. Design engineering will be provided for street and water main
improvements within the Countryside subdivision (see Exhibit 5 for project limits).
Engineering will be in accordance with all City, Standard Specifications for Water and
Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois
Environmental Protection Agency requirements.
B. Term:
Services will be provided beginning on the date of execution of this agreement and
continuing, until terminated by either party upon 7 days written notice to the non-
terminating party or upon completion of the Services. Upon termination the ENGINEER
shall be compensated for all work performed for the City prior to termination.
C. Compensation and maximum amounts due to ENGINEER:
ENGINEER shall receive as compensation for all work and services to be performed
herein, an amount based on the Estimate of Level of Effort and Associated Cost included
in Exhibit 3. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of
$282,900.00. The hourly rates for this project are shown in the attached 2015 Standard
Schedule of Charges (Exhibit 6). All payments will be made according to the Illinois
State Prompt Payment Act and not less than once every thirty days.
D. Changes in Rates of Compensation:
In the event that this contract is designated in Section B hereof as an Ongoing Contract,
ENGINEER, on or before February 1st of any given year, shall provide written notice of
any change in the rates specified in Section C hereof (or on any attachments hereto) and
said changes shall only be effective on and after May 1st of that same year.
Countryside Street and Water Main Improvements
United City of Yorkville
Professional Services Agreement
Design Engineering
E. Ownership of Records and Documents:
ENGINEER agrees that all books and records and other recorded information developed
specifically in connection with this agreement shall remain the property of the City.
ENGINEER agrees to keep such information confidential and not to disclose or
disseminate the information to third parties without the consent of the City. This
confidentiality shall not apply to material or information, which would otherwise be
subject to public disclosure through the freedom of information act or if already
previously disclosed by a third party. Upon termination of this agreement, ENGINEER
agrees to return all such materials to the City. The City agrees not to modify any original
documents produced by ENGINEER without contractors consent. Modifications of any
signed duplicate original document not authorized by ENGINEER will be at OWNER’s
sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned
document will, likewise, be at the OWNER’s sole risk and without legal liability to the
ENGINEER.
F. Governing Law:
This contract shall be governed and construed in accordance with the laws of the State of
Illinois. Venue shall be in Kendall County, Illinois.
G. Independent Contractor:
ENGINEER shall have sole control over the manner and means of providing the work
and services performed under this agreement. The City’s relationship to the ENGINEER
under this agreement shall be that of an independent contractor. ENGINEER will not be
considered an employee to the City for any purpose.
H. Certifications:
Employment Status: The Contractor certifies that if any of its personnel are an employee
of the State of Illinois, they have permission from their employer to perform the service.
Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled
Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of
bribery or attempted bribery of an officer or employee of the State of Illinois or any
other state.
Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not
in default for a period of six months or more in an amount of $600 or more on the
repayment of any educational loan guaranteed by the Illinois State Scholarship
Commission made by an Illinois institution of higher education or any other loan made
from public funds for the purpose of financing higher education (5 ILCS 385/3).
Countryside Street and Water Main Improvements
United City of Yorkville
Professional Services Agreement
Design Engineering
Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois
Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any
agency as a result of being convicted of a felony.
Barred from Contracting : The Contractor certifies that it has not been barred from
contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois
Compiled Statutes 5/33E or similar law of another state.
Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug
Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this
contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or
more employees certify and agree to take steps to ensure a drug free workplace by
informing employees of the dangers of drug abuse, of the availability of any treatment or
assistance program, of prohibited activities and of sanctions that will be imposed for
violations; and that individuals with contracts certify that they will not engage in the
manufacture, distribution, dispensation, possession, or use of a controlled substance in
the performance of the contract.
Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor
agrees to comply with applicable provisions of the Illinois Human Rights Act (775
Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities
Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The
equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights
Rules is specifically incorporated herein. The Contractor shall comply with Executive
Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order
11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter
60). The Contractor agrees to incorporate this clause into all subcontracts under this
Contract.
International Boycott: The Contractor certifies that neither it nor any substantially owned
affiliated company is participating or shall participate in an international boycott in
violation of the provisions of the U.S. Export Administration Act of 1979 or the
regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS
582).
Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the
Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of
the date of completion of this Contract or the date of final payment under the Contract, all
books and records relating to the performance of the Contract and necessary to support
amounts charged to the City under the Contract. The Contract and all books and records
related to the Contract shall be available for review and audit by the City and the Illinois
Auditor General. If this Contract is funded from contract/grant funds provided by the
U.S. Government, the Contract, books, and records shall be available for review and
audit by the Comptroller General of the U.S. and/or the Inspector General of the federal
Countryside Street and Water Main Improvements
United City of Yorkville
Professional Services Agreement
Design Engineering
sponsoring agency. The Contractor agrees to cooperate fully with any audit and to
provide full access to all relevant materials.
United States Resident Certification: (This certification must be included in all contracts
involving personal services by non-resident aliens and foreign entities in accordance with
requirements imposed by the Internal Revenue Services for withholding and reporting
federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen
___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that
taxes be withheld on payments made to non resident aliens for the performance of
personal services at the rate of 30%.
Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its
Federal Tax Payer Identification Number or Social Security Number is (provided
separately) and is doing business as a (check one): ___ Individual ___ Real Estate
Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax
Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation
___ Trust or Estate ___ Medical and Health Care Services Provider Corp.
I. Indemnification:
ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and
employees against all loss, damage, and expense which it may sustain or for which it will
become liable on account of injury to or death of persons, or on account of damage to or
destruction of property resulting from the performance of work under this agreement by
ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful
act or negligence of ENGINEER or its Subcontractors of any employee of any of them.
In the event that the either party shall bring any suit, cause of action or counterclaim
against the other party, the non-prevailing party shall pay to the prevailing party the cost
and expenses incurred to answer and/or defend such action, including reasonable attorney
fees and court costs. In no event shall the either party indemnify any other party for the
consequences of that party’s negligence, including failure to follow the ENGINEER’s
recommendations.
J. Insurance :
The ENGINEER agrees that it has either attached a copy of all required insurance
certificates or that said insurance is not required due to the nature and extent of the types
of services rendered hereunder. (Not applicable as having been previously supplied)
K. Additional Terms or Modification:
The terms of this agreement shall be further modified as provided on the attachments.
Except for those terms included on the attachments, no additional terms are included as a
part of this agreement. All prior understandings and agreements between the parties are
merged into this agreement, and this agreement may not be modified orally or in any
Countryside Street and Water Main Improvements
United City of Yorkville
Professional Services Agreement
Design Engineering
manner other than by an agreement in writing signed by both parties. In the event that
any provisions of this agreement shall be held to be invalid or unenforceable, the
remaining provisions shall be valid and binding on the parties. The list of exhibits is as
follows:
Exhibit 1: Professional Engineering Services
Exhibit 2: Limitation of Authority, Duties and Responsibilities of the
Resident Construction Observer
Exhibit 3: Estimate of Level of Effort and Associated Cost
Exhibit 4: Anticipated Project Schedule
Exhibit 5: Location Map
Exhibit 6: 2015 Standard Schedule of Charges
L. Notices:
All notices required to be given under the terms of this agreement shall be given mail,
addressed to the parties as follows:
For the City: For the ENGINEER:
City Administrator and City Clerk Engineering Enterprises, Inc.
United City of Yorkville 52 Wheeler Road
800 Game Farm Road Sugar Grove Illinois 60554
Yorkville, IL 60560
Either of the parties may designate in writing from time to time substitute addresses or
persons in connection with required notices.
Agreed to this _____day of __________________, 2015.
United City of Yorkville: Engineering Enterprises, Inc.:
_________________________________ ________________________________
Gary Golinski Brad Sanderson, P.E.
Mayor Vice President
_________________________________ ________________________________
Beth Warren Angie Smith
City Clerk Executive Assistant
1
EXHIBIT 1
SECTION A - PROFESSIONAL DESIGN ENGINEERING SERVICES
For purposes of this Exhibit 1 and all attachments hereto, the term “contractor” shall not refer to
Engineering Enterprises, Inc., but shall instead refer to individuals or companies contracted with, to
construct or otherwise manage the project described herein. The ENGINEER shall furnish professional
design engineering services as follows:
1. The ENGINEER will attend conferences with the OWNER, or other interested parties as may be
reasonably necessary.
2. The ENGINEER will perform the necessary design surveys, accomplish the detailed design of
the project, prepare construction drawings, specifications and contract documents, and prepare a
final cost estimate based on final design for the entire system. It is also understood that if
subsurface explorations (such as borings, soil tests, rock soundings and the like) are required, the
ENGINEER will furnish coordination of said explorations without additional charge, but the
costs incident to such explorations shall be paid for by the OWNER as set out in Section D
hereof.
3. The contract documents furnished by the ENGINEER under Section A-2 shall utilize IEPA
endorsed construction contract documents, including Supplemental General Conditions, Contract
Change Orders, and partial payment estimates.
4. Prior to the advertisement for bids, the ENGINEER will provide for each construction contract,
not to exceed 10 copies of detailed drawings, specifications, and contract documents for use by
the OWNER, appropriate Federal, State, and local agencies from whom approval of the project
must be obtained. The cost of such drawings, specifications, and contract documents shall be
included in the basic compensation paid to the ENGINEER.
5. The ENGINEER will furnish additional copies of the drawings, specifications and contract
documents as required by prospective bidders, material suppliers, and other interested parties,
but may charge them for the reasonable cost of such copies. Upon award of each contract, the
2
ENGINEER will furnish to the OWNER five sets of the drawings, specifications and contract
documents for execution. The cost of these sets shall be included in the basic compensation paid
to the ENGINEER. Original documents, survey notes, tracings, and the like, except those
furnished to the ENGINEER by the OWNER, are and shall remain the property of the
ENGINEER.
6. The drawings prepared by the ENGINEER under the provisions of Section A-2 above shall be in
sufficient detail to permit the actual location of the proposed improvements on the ground. The
ENGINEER shall prepare and furnish to the OWNER without any additional compensation,
three copies of map(s) showing the general location of needed construction easements and
permanent easements and the land to be acquired. Property surveys, property plats, property
descriptions, abstracting and negotiations for land rights shall be accomplished by the OWNER,
unless the OWNER requests, and the ENGINEER agrees to provide those services. In the event
the ENGINEER is requested to provide such services, the ENGINEER shall be additionally
compensated as set out in Section D hereof.
7. The ENGINEER will attend the bid opening and tabulate the bid proposal, make an analysis of
the bids, and make recommendations for awarding contracts for construction.
8. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such
insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act
and such comprehensive general liability insurance as will protect the OWNER and the
ENGINEER from all claims for bodily injury, death, or property damage which may arise from
the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s
functions and services required under this Agreement.
9. The ENGINEER will complete the final plans, specifications and contract documents and submit
for approval of the OWNER, and all State regulatory agencies to meet the project schedule(s) as
summarized in Exhibit 4: “Anticipated Project Schedule – Countryside Street and Water Main
Improvements” dated May 1, 2015.
3
SECTION B - PROFESSIONAL CONSTRUCTION ENGINEERING SERVICES
The ENGINEER shall furnish professional construction engineering services as follows:
1. The ENGINEER will review, for conformance with the design concept, shop and working
drawings required by the construction Contract Documents and indicate on the drawings the
action taken. Such action shall be taken with reasonable promptness.
2. The ENGINEER will interpret the intent of the drawings and specifications to protect the
OWNER against defects and deficiencies in construction on the part of the contractors. The
ENGINEER will not, however, guarantee the performance by any contractor.
3. The ENGINEER will evaluate and determine acceptability of substitute materials and equipment
proposed by Contractor(s).
4. The ENGINEER will establish baselines for locating the work together with a suitable number of
bench marks adjacent to the work as shown in the contract documents.
5. The ENGINEER will provide general engineering review of the work of the contractor(s) as
construction progresses to ascertain that the contactor is conforming to the design concept.
(a) ENGINEER shall have authority, as the OWNER’s representative, to require special
inspection of or testing of the work, and shall receive and review all certificates of
inspections, testing and approvals required by laws, rules, regulations, ordinances, codes,
orders or the Contract Documents (but only to determine generally that their content
complies with requirements of, and the results certified indicate compliance with, the
Contract Documents).
(b) During such engineering review, ENGINEER shall have the authority, as the OWNER’s
representative, to disapprove of or reject contractor(s)’ work while it is in progress if
ENGINEER believes that such work will not produce a completed Project that conforms
generally to the Contract Documents or that it will prejudice the integrity of the design
concept of the Project as reflected in the Contract Documents.
4
6. The ENGINEER will provide resident construction observation. Resident construction
observation shall consist of visual inspection of materials, equipment, or construction work for
the purpose of ascertaining that the work is in substantial conformance with the contract
documents and with the design intent. Such observation shall not be relied upon by others as
acceptance of the work. The ENGINEER’s undertaking hereunder shall not relieve the
contractor of contractor’s obligation to perform the work in conformity with the drawings and
specifications and in a workmanlike manner; shall not make the ENGINEER an insurer of the
contractor’s performance; and shall not impose upon the ENGINEER any obligation to see that
the work is performed in a safe manner. Exhibit 2 - The Limitations of Authority, Duties and
Responsibilities of the Resident Construction Observer is attached to this Agreement.
7. The ENGINEER will cooperate and work closely with representatives of the OWNER.
8. Based on the ENGINEER’s on-site observations as an experienced and qualified design
professional, on information provided by the Resident Construction Observer, and upon review
of applications for payment with the accompanying data and schedules by the contractor, the
ENGINEER:
(a) Shall determine the amounts owing to contractor(s) and recommend in writing payments
to contractor(s) in such amounts. Such recommendations of payment will constitute a
representation to OWNER, based on such observations and review, that the work has
progressed to the point indicated, and that, to the best of the ENGINEER’s knowledge,
information and belief, the quality of such work is generally in accordance with the
Contract Documents (subject to an evaluation of such work as a functioning whole prior
to or upon substantial completion, to the results of any subsequent tests called for in the
Contract Documents, and to any other qualifications stated in the recommendation).
(b) By recommending any payment, ENGINEER will not hereby be deemed to have
represented that exhaustive, continuous or detailed reviews or examinations have been
made by ENGINEER to check the quality or quantity of contractor(s)’ work as it is
furnished and performed beyond the responsibilities specifically assigned to ENGINEER
in the Agreement and the Contract Documents. ENGINEER’s review of contractor(s)’
5
work for the purposes of recommending payments will not impose on Engineer
responsibility to supervise, direct or control such work or for the means, methods,
techniques, sequences, or procedures of construction or safety precautions or programs
incident thereto or contractor(s) compliance with laws, rules, regulations, ordinances,
codes or orders applicable to their furnishing and performing the work. It will also not
impose responsibility on ENGINEER to make any examination to ascertain how or for
what purposes any contractor has used the moneys paid on account of the Contract Price,
or to determine that title to any of the work, materials equipment has passed to OWNER
free and clear of any lien, claims, security interests, or encumbrances, or that there may
not be other matters at issue between OWNER and contractor that might affect the
amount that should be paid.
9. The ENGINEER will prepare necessary contract change orders for approval of the OWNER, and
others on a timely basis.
10. The ENGINEER will make a final review prior to the issuance of the statement of substantial
completion of all construction and submit a written report to the OWNER. Prior to submitting
the final pay estimate, the ENGINEER shall submit the statement of completion to and obtain the
written acceptance of the facility from the OWNER.
11. The ENGINEER will provide the OWNER with an electronic version of the record (as-built)
drawings, and two sets of prints at no additional cost to the OWNER. Such drawings will be
based upon construction records provided by the contractor during construction and reviewed by
the resident construction observer and from the resident construction observer’s construction
data.
12. If State Statutes require notices and advertisements of final payment, the ENGINEER shall assist
in their preparation.
13. The ENGINEER will be available to furnish engineering services and consultations necessary to
correct unforeseen project operation difficulties for a period of one year after the date of
statement of substantial completion of the facility. This service will include instruction of the
OWNER in initial project operation and maintenance but will not include supervision of normal
6
operation of the system. Such consultation and advice shall be at the hourly rates as described in
the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2015. The ENGINEER
will assist the OWNER in performing a review of the project during the 11th month after the
date of the certificate of substantial completion.
14. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such
insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act
and such comprehensive general liability insurance as will protect the OWNER and the
ENGINEER from all claims for bodily injury, death, or property damage which may arise from
the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s
functions and services required under this Agreement.
15. The ENGINEER will provide construction engineering services in accordance with the periods
summarized in Exhibit 4: “Anticipated Project Schedule – Countryside Street and Water Main
Improvements” May 1, 2015.
If the above is not accomplished within the time period specified, this Agreement may be terminated by
the OWNER. The time for completion may be extended by the OWNER for a reasonable time if
completion is delayed due to unforeseeable cases beyond the control and without the fault or negligence
of the ENGINEER. Pursuant to Paragraph D “Changes in Rates of Compensation”, the contract shall be
designated on-going consistent with the project schedule.
7
SECTION C – COMPENSATION FOR ENGINEERING SERVICES
1. The OWNER shall compensate the ENGINEER for professional design engineering services in
the amount of Two Hundred Eighty Two Thousand Nine Hundred Dollars – Fixed Fee (FF)
($282,900.00 FF) as summarized on Exhibit 3: “Estimate of Level of Effort and Associated Cost
for Professional Engineering Services for Countryside Street and Water Main Improvements”
dated May 1, 2015.
(a) The compensation for the professional design engineering services shall be payable as
follows:
(1) A sum which does not exceed ninety percent (90%) of the total compensation
payable under Section C-1 shall be paid in monthly increments for work actually
completed and invoiced, for grant administration and for the preparation and
submission to the OWNER and/or IEPA of the construction drawings,
specifications, cost estimates and contract documents.
(2) A sum which, together with the compensation paid pursuant to Section C-1(a)(1)
above, equals one hundred percent (100%) of the total compensation due and
payable in accord with Section C-1 above, shall be due immediately after the
award of construction contract(s) is approved by the corporate authorities.
2. The OWNER shall compensate the ENGINEER for direct expenses as identified in the contract
and as noted on Exhibit 3 at the actual cost or hourly cost for the work completed.
(1) A sum which equals any charges for work actually completed and invoiced shall be paid
at least once per month.
3. The compensation for any additional engineering services authorized by the OWNER pursuant to
Section D shall be payable as follows:
(a) A sum which equals any charges for work actually completed and invoiced shall be paid
at least once per month.
8
SECTION D – ADDITIONAL ENGINEERING SERVICES
In addition to the foregoing being performed, the following services may be provided UPON PRIOR
WRITTEN AUTHORIZATION OF THE OWNER.
1. Site surveys outside of the project limits and other similar special surveys as may be required.
2. Laboratory tests, well tests, borings, specialized geological soils hydraulic, or other studies
recommended by the ENGINEER.
3. Property surveys, detailed description of sites, maps, drawings, or estimates related thereto;
assistance in negotiating for land and easement rights.
4. Necessary data and filing maps for litigation, such as condemnation.
5. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and
IEPA.
6. Appearances before courts or boards on matters of litigation or hearings related to the project.
7. Preparation of environmental impact assessments or environmental impact statements.
8. Making drawings from field measurements of existing facilities when required for planning
additions or alterations thereto.
9. Services due to changes in the scope of the Project or its design, including but not limited to,
changes in size, complexity, schedule or character of construction.
10. Revising studies or reports which have previously been approved by the OWNER, or when
revisions are due to cases beyond the control of the ENGINEER.
9
11. Preparation of design documents for alternate bids where major changes require additional
documents.
12. Preparation of detailed renderings, exhibits or scale models for the Project.
13. Providing special analysis of the OWNER’s needs such as owning and operating analysis, plan
for operation and maintenance, OWNER’s special operating drawings or charts, and any other
similar analysis.
14. The preparation of feasibility studies, appraisals and evaluations, detailed quantity surveys of
material and labor, and material audits or inventories by the OWNER.
15. Additional or extended services during construction made necessary by (1) work damaged by
fire or other cause during construction, (2) defective or incomplete work of the contractor, and/or
(3) the contractor’s default on the Construction Contract due to delinquency or insolvency.
16. Providing design services relating to future facilities, systems and equipment which are not
intended to be constructed or operated as a part of the Project.
17. Providing other services not otherwise provided for in this Agreement, including services
normally furnished by the OWNER as described in Section E – SPECIAL PROVISIONS –
Owner’s Responsibilities.
Payment for the services specified in this Section E shall be as agreed in writing between the OWNER
and the ENGINEER prior to commencement of the work. The ENGINEER will render to OWNER for
such services an itemized bill, separate from any other billing, once each month, for compensation for
services performed hereunder during such period, the same to be due and payable by OWNER to the
ENGINEER on or before the 10th day of the following period. Payment for services noted in D shall be
at Actual Cost (AC), Fixed Fee (FF) or Hourly (HR).
10
SECTION E - SPECIAL PROVISIONS
1. OWNER’S RESPONSIBILITIES
(a) Provide to the ENGINEER all criteria, design and construction standards and full
information as to the OWNER’s requirements for the Project.
(b) Designate a person authorized to act as the OWNER’s representative. The OWNER or
his representative shall receive and examine documents submitted by the ENGINEER,
interpret and define the OWNER’s policies and render decisions and authorizations in
writing promptly to prevent unreasonable delay in the progress of the ENGINEER’s
services.
(c) Furnish laboratory tests, air and water pollution tests, reports and inspections of samples,
materials or other items required by law or by governmental authorities having
jurisdiction over this Project, or as recommended by the ENGINEER.
(d) Provide legal, accounting, right-of-way acquisition and insurance counseling services
necessary for the Project, legal review of the construction Contract Documents, and such
auditing services as the OWNER may require to account for expenditures of sums paid to
the contractor.
(e) Furnish above services at the OWNER’s expense and in such manner that the
ENGINEER may rely upon them in the performance of his services under this Agreement
and in accordance with the Project timetable.
(f) Guarantee full and free access for the ENGINEER to enter upon all property required for
the performance of the ENGINEER’s services under this Agreement.
(g) Give prompt written notice to the ENGINEER whenever the OWNER observes or
otherwise becomes aware of any defect in the Project or other event which may
substantially affect the ENGINEER’s performance of services under this Agreement.
11
(h) Protect and preserve all survey stakes and markers placed at the project site prior to the
assumption of this responsibility by the contractor and bear all costs of replacing stakes
or markers damaged or removed during said time interval.
2. Delegation of Duties - Neither the OWNER nor the ENGINEER shall delegate his duties under
this Agreement without the written consent of the other.
3. The ENGINEER has not been retained or compensated to provide design services relating to the
contractor’s safety precautions or to means, methods, techniques, sequences, or procedures
required by the contractor to perform his work but not relating to the final or completed
structure. Omitted services include but are not limited to shoring, scaffolding, underpinning,
temporary retainment of excavations and any erection methods and temporary bracing.
4. The ENGINEER intends to render his services under this Agreement in accordance with
generally accepted professional practices for the intended use of the Project.
5. Since the ENGINEER has no control over the cost of labor, materials, equipment or services
furnished by others, or over the contractor(s) methods of determining prices, or over competitive
bidding or market conditions, his opinions of probable Project Costs and Construction Costs
provided for herein are to be made on the basis of his experience and qualifications and represent
his best judgment as an experienced and qualified professional engineer, familiar with the
construction industry. The ENGINEER cannot and does not guarantee that proposals, bids or
actual project or construction cost will not vary from opinions of probable cost prepared by him.
If prior to the bidding or negotiating phase OWNER wishes greater assurance as to project or
construction costs he shall employ an independent cost-estimator.
6. Access to Records:
(a) The ENGINEER agrees to include subsections E-6(b) through E-6(e) below in all
contracts and all subcontracts directly related to project services which are in excess of
$25,000.
12
(b) The ENGINEER shall maintain books, records, documents and other evidence directly
pertinent to performance of Agency loan work under this Agreement consistent with
generally accepted accounting standards in accordance with the American Institute of
Certified Public Accountants Professional Standards (666 Fifth Avenue, New York, New
York 10019; June 1, 1987). The Agency or any of its duly authorized representatives
shall have access to such books, records, documents and other evidence for the purpose
of inspection, audit and copying. The ENGINEER will provide facilities for such access
and inspection.
(c) Audits conducted pursuant to this provision shall be in accordance with generally
accepted auditing standards.
(d) The ENGINEER agrees to the disclosure of all information and reports resulting from
access to records pursuant to subsection E-6(b) above, to the Agency. Where the audit
concerns the ENGINEER, the auditing agency shall afford the ENGINEER an
opportunity for an audit exit conference and an opportunity to comment on the pertinent
portions of the draft audit report. The final audit report will include the written
comments, if any, of the audited parties.
(e) Records under subsection E-6(b) above shall be maintained and made available during
performance on Agency loan work under this agreement and until three years from date
of final Agency loan audit for the project. In addition, those records which relate to any
“dispute” appeal under an Agency loan agreement, or litigation, or the settlement of
claims arising out of such performance, costs or items to which an audit exception has
been taken, shall be maintained and made available until three years after the date of
resolution of such appeal, litigation, claim or exception.
7. Covenant Against Contingent Fees - The ENGINEER warrants that no person or selling agency
has been employed or retained to solicit or secure this contract upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, excepting bonafide
employees. For breach or violation of this warranty, the loan recipient shall have the right to
annul this agreement without liability or in its discretion to deduct from the contract price or
13
consideration or otherwise recover, the full amount of such commission, percentage, brokerage,
or contingent fee.
8. Covenant Against Contingent Fees - The loan recipient warrants that no person or agency has
been employed or retained to solicit or secure a PWSLP loan upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee. For breach or
violation of this warranty, the Agency shall have the right to annul the loan or to deduct from the
loan or otherwise recover, the full amount of such commission, percentage, brokerage, or
contingent fee.
9. Certification Regarding Debarment – The ENGINEER certifies that the services of anyone that
has been debarred or suspended under Federal Executive Order 12549 has not, and will not, be
used for work under this Agreement.
10. Affirmative Action – The ENGINEER agrees to take affirmative steps to assure that
disadvantaged business enterprises are utilized when possible as sources of supplies, equipment,
construction and services in accordance with the Clean Water Loan Program rules. As required
by the award conditions of USEPA's Assistance Agreement with IEPA, the ENGINEER
acknowledges that the fair share percentages are 5% for MBEs and 12% for WBEs.
11. The ENGINEER shall not discriminate on the basis of race, color, national origin or sex in the
performance of this contract. The contractor shall carry out applicable requirements of 40 CFR
Part 33 in the award and administration of contracts awarded under EPA financial assistance
agreements. Failure by the contractor to carry out these requirements is a material breach of this
contract which may result in the termination of this contract or other legally available remedies.
14
EXHIBIT 2
THE LIMITATIONS OF AUTHORITY, DUTIES AND RESPONSIBILITIES OF THE RESIDENT
CONSTRUCTION OBSERVER ARE AS FOLLOWS:
1. The Resident Construction Observer shall act under the direct supervision of the ENGINEER,
shall be the ENGINEER’s agent in all matters relating to on-site construction review of the
contractor’s work, shall communicate only with the ENGINEER and the contractor (or
contractor’s), and shall communicate with subcontractors only through the contractor or his
authorized superintendent. The OWNER shall communicate with the Resident Construction
Observer only through the ENGINEER.
2. The Resident Construction Observer shall review and inspect on-site construction activities of
the contractor relating to portions of the Project designed and specified by the Engineer as
contained in the Construction Contract Documents.
3. Specifically omitted from the Resident Construction Observer’s duties is any review of the
contractor’s safety precautions, or the means, methods, sequences, or procedures required for the
contractor to perform the work but not relating to the final or completed Project. Omitted design
or review services include but are not limited to shoring, scaffolding, underpinning, temporary
retainment of excavations and any erection methods and temporary bracing.
4. The specific duties and responsibilities of the Resident Construction Observer are enumerated as
follows:
(a) Schedules: Review the progress schedule, schedule of Shop Drawing submissions and
schedule of values prepared by contractor and consult with ENGINEER concerning their
acceptability.
(b) Conferences: Attend preconstruction conferences. Arrange a schedule of progress
meetings and other job conferences as required in consultation with ENGINEER and
notify those expected to attend in advance. Attend meetings and maintain and circulate
copies of minutes thereof.
15
(c) Liaison:
(1) Serve as ENGINEER’s liaison with contractor, working principally through
contractor’s superintendent and assist him in understanding the intent of the
Contract Documents.
(2) Assist ENGINEER in serving as OWNER’s liaison with contractor when
contractor’s operations affect OWNER’s on-site operations.
(3) As requested by ENGINEER, assist in obtaining from OWNER additional details
or information, when required at the job site for proper erection of the work.
(d) Shop Drawings and Samples:
(3) Receive and record date of receipt of Shop Drawings and samples.
(4) Receive samples which are furnished at the site by contrctor, and notify
ENGINEER of their availability for examination.
(3) Advise ENGINEER and contractor or its superintendent immediately of the
commencement of any work requiring a Shop Drawing or sample submission if
the submission has not been approved by ENGINEER.
(e) Review of Work, Rejection of Defective Work, Inspections and Tests:
(1) Conduct on-site inspection of the work in progress to assist ENGINEER in
determining if the work is proceeding in accordance with the Contract Documents
and that completed work will conform to the Contract Documents.
(2) Report to ENGINEER whenever he believes that any work is unsatisfactory,
faulty or defective or does not conform to the Contract Documents, or does not
meet the requirements of any inspections, test or approval required to be made or
16
has been damaged prior to final payment; and advise ENGINEER when he
believes work should be corrected or rejected or should be uncovered for
inspection, or requires special testing, inspection or approval.
(3) Verify that tests, equipment and systems start-ups, and operating and maintenance
instructions are conducted as required by the Contract Documents and in presence
of the required personnel, and that contractor maintains adequate records thereof;
observe, record and report to ENGINEER appropriate details relative to the test
procedures and start-ups.
(4) Accompany visiting inspectors representing public or other agencies having
jurisdiction over the Project, record the outcome of these inspections and report to
ENGINEER.
(f) Interpretation of Contract Documents: Transmit to contractor ENGINEER’s clarifications
and interpretations of the Contract Documents.
(g) Modifications: Consider and evaluate contractor’s suggestions for modifications in
Drawings or Specifications and report them with recommendations to ENGINEER.
(h) Records:
(1) Maintain at the job site orderly files for correspondence, reports of job
conferences, Shop Drawings and samples submissions, reproductions of original
Contract Documents including all addenda, change orders, field orders, additional
drawings issued subsequent to the execution of the Contract, ENGINEER’s
clarifications and interpretations of the Contract Documents, progress reports, and
other Project related documents.
(2) Keep a diary or log book, recording hours on the job site, weather conditions, data
relative to questions of extras or deductions, list of visiting officials and
representatives of manufacturers, fabricators, suppliers and distributors, daily
17
activities, decisions, observations in general and specific observations in more
detail as in the case of observing test procedures. Send copies to ENGINEER.
(5) Record names, addresses and telephone numbers of all contractor’s,
subcontractors and major suppliers of materials and equipment.
(i) Reports:
(1) Furnish ENGINEER periodic reports as required of progress of the work and
contractor’s compliance with the approved progress schedule and schedule of
Shop Drawing submissions.
(2) Consult with ENGINEER in advance of schedule major tests, inspections or start
of important phases of the work.
(3) Report immediately to ENGINEER upon the occurrence of any accident.
(j) Payment Requisitions: Review applications for payment with contractor for compliance
with the established procedure for their submission and forward them with
recommendations to ENGINEER, noting particularly their relation to the schedule of
values, work completed and materials and equipment delivered at the site but not
incorporated in the work.
(k) Certificates, Maintenance and Operating Manuals: During the course of the work, verify
that certificates, maintenance and operation manuals and other data required to be
assembled and furnished by contractor are applicable to the items actually installed; and
deliver this material to ENGINEER for his review and forwarding to OWNER prior to
final acceptance of the work.
(l) Completion:
(1) Before ENGINEER issues a Statement of Substantial Completion, submit to
contractor a list of observed items requiring completion or correction.
18
(2) Conduct final review in the company of ENGINEER, OWNER and contractor
and prepare a final list of items to be completed or corrected.
(3) Verify that all items on final list have been completed or corrected and make
recommendations to ENGINEER concerning acceptance.
19
ENTITY:ADMIN.WORK
PRINCIPAL SENIOR SENIOR SENIOR SENIOR ITEM COST
WORK IN PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR PER
ITEM CHARGE MANAGER ENGINEER II ENGINEER MANAGER SURVEYOR II TECHNICIAN I MANAGER TECHNICIAN I ADMIN.SUMM.ITEM
NO.WORK ITEM HOURLY RATE:$185 $158 $146 $114 $158 $146 $125 $158 $125 $78
FINAL ENGINEERING
2.1 Project Management and Administration 20 106 2 - - - - - - - 128 20,740$
2.2 Project Meetings 6 12 36 - - - - - - - 54 8,262$
2.3 Topographic Survey - - - - 80 80 120 - - - 280 39,320$
2.4 Utility Coordination - 4 12 6 - - - - - 2 24 3,224$
2.5 Final Plans, Specifications and Estimates 4 115 420 210 - - - 130 520 12 1,411 190,646$
2.6 Permitting - 4 14 - - - - - - 4 22 2,988$
2.7 Bidding and Contracting 2 12 36 - - - - - - 10 60 8,302$
Final Engineering Subtotal:32 253 520 216 80 80 120 130 520 28 1,979 273,482$
PROJECT TOTAL:32 253 520 216 80 80 120 130 520 28 1,979 273,482
Printing =2,500$ 146,438$
Mileage =-$ 39,320$
Geotechnical (Rubino) = 6,905$ 85,540$
-$ 2,184$
DIRECT EXPENSES =9,405$ 273,482$
282,887$
G:\Public\Yorkville\2014\YO1440-C Countryside Street and Water Main Improvements-Preliminary\PSA\[Exhibit 3 - Level of Effort.xlsx]Fee Summary no PH3
May 1, 2015
ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST FOR
PROFESSIONAL ENGINEERING SERVICES FOR
EXHIBIT 3
COUNTRYSIDE STREET AND WATER MAIN IMPROVEMENTS
United City of Yorkville
PROJECT ROLE:
Surveying Expenses =
Drafting Expenses =
Administrative Expenses =
TOTAL LABOR EXPENSES =
TOTAL EXPENSES =
ENGINEERING SURVEYING DRAFTING
Engineering Expenses =
DIRECT EXPENSES LABOR SUMMARY
Environmental Assessment =
WORK Year:
ITEM NO,WORK ITEM Month:June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
FINAL DESIGN ENGINEERING
2.1 Project Management and Administration
2.2 Project Meetings
2.3 Topographic Survey
2.4 Utility Coordination
2.5 Final Plans, Specifications and Estimates
2.6 Permitting
2.7 Bidding and Contracting
CONSTRUCTION ENGINEERING
3.1 Contract Administration
3.2 Construction Layout and Record Drawings
3.3 Observation and Documentation
G:\Public\Yorkville\2014\YO1440-C Countryside Street and Water Main Improvements-Preliminary\PSA\[Exhibit 4 - Schedule.xls]Schedule
Project Management & QC/QA Permitting
Meeting(s)Bidding and Contracting
Design Construction
2015 2016
Legend
EXHIBIT 4
ANTICIPATED PROJECT SCHEDULE
COUNTRYSIDE STREET AND WATER MAIN IMPROVEMENTS
United City of Yorkville
May 1, 2015
¬«47
N Bridge St
Independence Blvd
Prairie Ln
D
i
c
k
s
o
n
C
t
A n d e r s o n C t
N Conover Ct
S Conover Ct
Kennedy Rd
Po
w
er
s
C
t
Edward Ln
Naden Ct
E
B
l
a
c
k
b
e
r
r
y
L
n
Mulhern
Ct
Strawberry Ln
Blackberry Shore Ln
W
B
l
a
c
k
b
e
r
r
y
L
n
John St
Game Farm Rd
E Countryside Pkwy
W
Countryside
Pkwy
Hickory Ln
H
i
l
l
crest
Ave
E Veterans Pkwy
W Veterans Pkwy
Cannonball Trl
E Kendall Dr P al m e r C t C e n t e r P k w y
W K e n d a ll D r
Marketview Dr
B l a c k b e r r y C t
Menard DrCarpenter St
tu34
6
"
6 "
12"
6"
6"
8"
6
"
6"
6 "
6"
6 "
8"
6
"
6"
10"
6
"
6
"
6"
6"
6"
6 "
6"
1
2
"
6 "
6 "
6 "
6
"
6"
6
"
8"
6"
8"
6"
12"
1
2
"
1 2"
8"
8"
1 2 "
6
"
1 2"
6 "4 "
8"
3"6 "
8
"
6
"
12"
1.5
6"
6"6"
8 "
6"
6"
8
"
12"
8"
8 "
8"
16"
8 "
6"
8"
1
2
"
8"
6"
8
"
8"
6"
8"
8"
12"
8"
8"
8"
8
"
2 "
6"
6
"
12"
8"
8"
1.5"
1 6 "
6
"
1.5"
1.5"
6
"
6
"
1.5"
1.5"
1.5"
8"
8"
1 2 "
12"
8"
8"
6"6 "
1 2 "
8
"
8"
8 "
12"
8"
8"
8 "
6
"
8"
1 2 "
12"
8"
6
"
1 .5 "
1
"
10"8"
12"
2"
6"
6
"
8"
8"
8 "
10"
12"
10"
16"
10"8"
8"
6
"
12"
8 "
8"
1 2 "
8
"
4 4000400800200 Feet H:\GIS\Public\Yorkville\2014\YO1440\yo1440_WM_Breaks-Lndscp.mxdLegendWater Main Breaks Unknown Year 2014 Existing Water Main Planned Water Main Rehabilitation Countryside Water MainCountryside Water Main Facts * 20,400' of main (3.9 miles) * 52 breaks since 1996 * 90 breaks per 100 miles of main annually * 25 to 27 breaks per 100 miles of main annually (national average per AWWA)* Water Main breaks shown from 1996 to currentEXHIBIT 5.1 United City of Yorkville Countryside Water Main March 2015
¬«47
N Bridge St
Hillcrest
Ave
Independence Blvd
Prairie Ln
D
i
c
k
s
o
n
C
t
A n d e r s o n C t
N Conover Ct
S Conover Ct
Kennedy Rd
Po
w
ers
C
t
Blackberry Shore Ln
John St
W
B
l
a
c
k
b
e
r
r
y
L
n
Nade
n Ct
E
B
l
a
c
k
b
e
r
r
y
L
n
Mulhern
Ct
Strawberry Ln
Game Farm Rd
E Countryside Pkwy
W
C
o
u
n
t
r
y
s
i
d
e
P
k
w
y
E Veterans Pkwy
Hickory Ln
Cannonball Trl
W
Veterans
Pkwy
W
K
e
n
d
a
l
l
D
r
E Kendall Dr
P a l m e r C t Center Pkwy
Marketview Dr
B l a c k b e r r y C t
Menard DrCarpenter St
tu34
United City of Yorkville Countryside Roadway Improvements4 March 20154000400800200Feet H:\GIS\Public\Yorkville\2014\YO1440\YO1440_Roadway-Lndscp.mxdLegendStreets To Be Addressed In RTBR_Program Streets Included In $5.6 Million Budget CountrysideEXHIBIT 5.2
Standard Schedule of Charges
January 1, 2015
EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Senior Principal E-4 $190.00
Principal E-3 $185.00
Senior Project Manager E-2 $175.00
Project Manager E-1 $158.00
Senior Project Engineer/Planner/Surveyor II P-6 $146.00
Senior Project Engineer/Planner/Surveyor I P-5 $137.00
Project Engineer/Planner/Surveyor P-4 $125.00
Senior Engineer/Planner/Surveyor P-3 $114.00
Engineer/Planner/Surveyor P-2 $105.00
Associate Engineer/Planner/Surveyor P-1 $ 94.00
Senior Project Technician II T-6 $137.00
Senior Project Technician I T-5 $125.00
Project Technician T-4 $114.00
Senior Technician T-3 $105.00
Technician T-2 $ 94.00
Associate Technician T-1 $ 82.00
Administrative Assistant A-3 $ 78.00
CREW RATES, VEHICLES AND REPROGRAPHICS
1 Man Field Crew with Standard Survey Equipment $149.00
2 Man Field Crew with Standard Survey Equipment $233.00
1 Man Field Crew with RTS or GPS * $184.00
2 Man Field Crew with RTS or GPS * $268.00
Vehicle for Construction Observation $15.00
In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White)
$1.00/Sq. Ft. (Color)
*RTS = Robotic Total Station / GPS = Global Positioning System
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #5
Tracking Number
PW 2015-21
2015 KKCOM Call for Projects
Public Works Committee – May 19, 2015
Approval to move forward with application
Consideration of Applying for Federal Funds
Brad Sanderson Engineering
Name Department
Background:
The Kane-Kendall Council of Mayors (KKCOM) recently announced a call for projects in accordance
with the attached document. Generally, KKCOM funds two types of projects, STP (reconstruction
projects) and LAFO (milling and resurfacing projects). In recent times, the City has taken advantage of
the program and has received funding for Fox Road (LAFO), Game Farm Road (STP) and Cannonball
Trail (LAFO).
Question Presented:
Should the City submit an application for the 2015 Call for Projects?
Discussion:
In order to be eligible for federal funding, a roadway must have a FAU Route designation. An exhibit
indicating the FAU routes in the City is attached.
Staff has reviewed the City’s eligible roadways and is recommending that the following be submitted for
this particular call. We have also included conceptual cost estimates based on past investigations into
improvements. Note that these costs are order of magnitude and will be evaluated further with the
completion of the application.
1. Kennedy Road – STP ($4.0 M – $5.1 M)
2. Mill Road – STP ($3.4 M – $3.9 M)
3. Countryside / Center LAFO ($0.6 M - $0.7 M)
The potential funding for these projects is summarized below:
STP
Phase I Eng. – Locally Funded
Phase II Eng. and ROW – 50/50
Phase III Eng. and Construction – 75/25, if locally funded Phase II Eng., 70/30 if not
$2,500,000 Maximum Funding – NO FUNDING LIMIT ON THIS CALL
Funding - LAFO
Phase I and II Eng. – Locally Funded
Phase III Eng. and Construction – 75/25
$500,000 Maximum Funding
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: May 13, 2015
Subject: KKCOM –Call for Projects
If the City Council provides approval to move forward, a detailed application, complete with exhibits and
cost estimates will be prepared for review for the June meetings. The applications are due on June 26th.
Action Required:
Consideration to authorize the preparation of an application for 2015 Call for Projects.
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700 / www.eeiweb.con
CONSULTING ENGINEERS
Jericho
Base Line
P r a i r i e
Granart
Orchard
Dugan
Mighell
Ashe
Illinois Route 47
Clark
Jo
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John
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Auc utt
R a y m ond
S i m p s o n
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Fa irf ie ld
Camp Dean
McCa
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Shetlan d
Marie
Main
M o ra i n e
Sumac
Rochester
Suncrest
Cornell
Iv
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S t i r l i n g Mulberry
Griffin
Faxon
T
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Bas e L ine
P r a i r i e
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C o r n ei l s
L
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K e n n e d y
Mill
Baseline
Legion
Minkler
Block
Van Emmon
Highpoint
Cannonball
P
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Reservation
S t a g e c o a c h
McHugh
Grande
Spring
Ashe
Beecher
Schoolhouse
John
B
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R
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Ga te s W h e e l e r
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C
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Alice
Bertram
Tuscany
Erica
B r is to l B a y
Edward
McLellan
F a x o n
U S R o u t e 3 4
Fairfax
Deer
Gam
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Farm
Poplar
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Prairie Crossing
W a te r p a r k
Hunt
High Ridge
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DATE:
APRIL 2015United City of Yorkville
Kendall County, Illinois KKCOM CALL FOR PROJECTS
YORKVILLE, ILLINOIS
PROJECT NO.:
YO1511
PATH:
H:\GIS\PUBLIC\YORKVILLE\2015\
YO1511-LOCATION.MXDFILE:
FAU ROUTE
LOCATION MAP
Legend
Functional Classification
Interstate
Other Principal Arterial
Minor Arterial
Major Collector
Minor Collector
.
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700 / www.eeiweb.con
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DATE:
MAY 2015United City of Yorkville
Kendall County, Illinois KKCOM CALL FOR PROJECTS
YORKVILLE, ILLINOIS
PROJECT NO.:
YO1511
PATH:
H:\GIS\PUBLIC\YORKVILLE\2015\
YO1511-LOCATION2.MXDFILE:
POTENTIAL PROJECTS
LOCATION MAP
Legend
Functional Classification
Interstate
Other Principal Arterial
Minor Arterial
Major Collector
Minor Collector
.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #6
Tracking Number
PW 2015-22
Selection of Vice-Chairman
Public Works Committee – May 19, 2015
Mayor Gary J. Golinski
Name Department
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
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Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #7
Tracking Number
PW 2015-23
Selection of Committee Liaisons
Public Works Committee – May 19, 2015
Selection of liaisons to the Park Board and to the Yorkville Bristol Sanitary District.
Bart Olson Administration
Name Department
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
OB #1
Tracking Number
PW 2014-74
Quiet Zone Initiative
Public Works Committee – May 19, 2015
None
Discussion
Brad Sanderson Engineering
Name Department
Per request of the Public Works Committee, we have investigated whether or not a “sunset
clause” exists with Quite Zone funding. Our comments are noted below:
Our understanding is that there isn’t a sunset clause that applies to the Illinois Grade Crossing
Protection Fund (GCPF) funding. When the City sends in the application to apply for the GCPF
funding and they qualify for the funding, the funds will not be allocated to the City but rather to
the railroad. Once the application has been selected for funds, the City, ICC and Railroad will
enter a stipulated agreement which will specify how the funding percentages will work and how
the payment will work. Typically for work including Constant Warning Time and Gates the
money is allocated to the railroad since the work will be done on railroad property. Therefore, it
would be up to the railroad to handle the up-front costs of the improvements and then they would
be reimbursed by the local agency and the GCPF.
Please let us know if you have additional questions.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: January 28, 2015
Subject: Quiet Zone Planning
Per your request we have provided additional investigation into the possibility of creating Quiet
Zones at the IL Railway, Inc. (IR/Illinois Railnet) crossings and Burlington Northern Santa Fe
Railway Company (BNSF) crossings. Please refer to the original memorandum for additional
information. A summary of the follow-up items requested at the October 21, 2014 meeting are
as follows:
IR/Ilinois Railnet Grant Funds:
Most of the crossings in this corridor do not have gates, nor do they all have the proper
train detection (Constant Warning Time), which is required to create a Quiet Zone. The
cost of gate installations at each crossing is approximately $250,000, but that value could
vary greatly (up to $500,000 per crossing) depending on the improvements required.
Funding for the upgrades is available through the Illinois Grade Crossing Protection Fund
(GCPF). If the project is selected, an 85% to 95% contribution (through reimbursement)
is available to install automatic flashing light signals and gates at an existing public
crossing currently not equipped with automatic warning devices. There is also an
incentive payment available to local agencies for the voluntary closure of public
highway-rail grade crossings. Voluntary closing of crossings can generate $50,000-
70,000 per crossings based on roadways Average Annual Daily Traffic (AADT).
The City can apply for funding by filling out the form on the ICC website and submitting
it to the ICC. The railroad crossings are graded on the relative safety of the existing
crossing, the volume and types of existing train, the existing AADT and the geographic
region of the crossing. From preliminary discussions with the ICC, voluntary closure of
roadways in the corridor would be favorable for the application. Crossing closures are
also some of the least expensive methods for Quiet Zone implementation and lowering
the Quiet Zone Risk Index (QZRI).
There appear to be 10 public crossings in this corridor that will need to be either
upgraded or closed. The cost implications to the City will depend on a number of
variables including which crossings could be closed, the required costs of each crossing
to bring them into compliance, and the contribution determined by the ICC if the project
is selected. Closures are beneficial to the application process, plus the incentive dollars
would provide an offset to the City’s share of the automatic flashing light costs. It would
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: December 10, 2014
Subject: Quiet Zone Planning
appear that closing multiple crossings would provide a substantial cost savings to the
City. The engineering study would need to begin in order to assess the feasibility of the
Quiet Zone and determine what combination of closures/upgrades would result in an
acceptable local share cost to the City.
Applications for the GCPF are accepted at any time. In order to be considered for the
FY16-FY20 program, an application must be submitted before January 15th, 2015.
BNSF Study Engineering Costs:
The approximate cost for the full BNSF Engineering Study is $20,000. A full detailed
scope and level of effort would be prepared to confirm the study cost and will be
provided to the City for review. Typically the proposed method of payment is split
between three phases. If at any point in time the City elects to not move forward with the
Quiet Zone, or if the Quiet Zone does not qualify, only the completed phases will be
billed. The cost of the study only covers the costs associated with implementing the
Quiet Zone. This study does not include the preparation of any construction documents
or design engineering, as the scope of the potential improvements is currently unknown.
Report/Document Timeline:
At this time there are no set timelines of when documents expire, but that could change
with a change in the law. Here are some items to consider if a Quiet Zone study moves
forward.
In the process, a Diagnostic Meeting is held to review each crossing and determine the
appropriate safety measures. After the Diagnostic Meeting is held, the Notice of Intent
(NOI) is submitted to those parties that attended the Diagnostic Meeting and other parties
as stipulated by law. If there is too much time between the Diagnostic Meeting and the
NOI, the site conditions could change which would require a new Diagnostic Meeting.
Also, assumptions about traffic volumes will be made during the preliminary
investigation stage of the project. These assumptions will be used to assess the feasibility
of the Quiet Zone and determine the appropriate safety measures. When the NOI is
submitted, current traffic volumes need to be provided within the last year (six months
preferred). If too much time has passed, and the traffic volumes have increased beyond
the original assumptions, additional safety measures and an additional Diagnostic
Meeting may be needed.
Finally, depending on the scope of the improvements the City may be required to submit
the intended improvements to the FRA for official approval after the NOI. If an FRA
application is prepared, a portion of the application is a commitment to implement the
proposed safety measures by a certain timeframe.
If you have any questions or require additional information, please let us know.
Per your request we have initiated the necessary preliminary investigation into the possibility of creating
Quiet Zones for the two railway corridors through the City. The two corridors and crossings, are as
follows:
IL Railway, Inc. (IR/Illinois Railnet)
Roadway Crossings: Mill Street, Heustis Street, Bridge Street, South Main Street, State Street,
Adams Street, Morgan Street, River Birch Lane, Poplar Drive (there are
also two alleys - shown as private crossings - and the Hoover Forest
Preserve entrance); there are other private crossings east of downtown.
Burlington Northern Santa Fe Railway Company (BNSF)
Roadway Crossings: Mill Road, Kennedy Road, Cannonball Trail
A summary of the process and requirements for establishing a new 24-Hour Quiet Zone is listed below,
along with potential obstacles for establishment of a Quiet Zone for each corridor.
General Requirements:
All crossings must have gates; crossings that only have cross bucks and/or flashing lights are not
eligible and must be closed or upgraded as a part of the process.
All crossings must be equipped with Constant Warning Time Detection, Constant Warning Time
is required to ensure the gates close in advance of the train at approximately the same time in
advance of the train crossing the roadway, regardless of train speed.
Improvements for the corridor must be made, to account for the loss of the train horn. To qualify,
the implemented improvements must lower the risk of the Quiet Zone (Quiet Zone Risk Index, or
QZRI) to a value lower than the risk of the corridor if the horns were sounded (Risk Index With
Horns, or RIWH), or a value lower than the Nationwide Significant Risk Threshold (NSRT).
Methods of Safety Improvement:
The approved Supplemental Safety Measures (SSMs) are:
o Closure of Crossing During Quiet Zone Hours (for non-24 Hour Quiet Zones)
o Four Quadrant Gate System
o Medians/Channelization Devices
o Conversion to One-Way Streets
o Permanent Closure of Crossings
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: October 7, 2014
Subject: Quiet Zone Planning
Process:
Preliminary:
The process for establishment requires preliminary investigation to determine the existing
characteristics of the corridor, including the spacing between crossings, the number of private
crossings within the proposed corridor and assessing the feasibility of moving on to the diagnostic
stage.
Diagnostic Meeting:
A meeting scheduled with the Illinois Commerce Commission (ICC), the Federal Railroad
Administration (FRA), the local agency (and any other agency adjacent jurisdictional agencies)
and the operating railroad. Each crossing is reviewed to determine the appropriate safety
measures.
Notice of Intent (NOI):
Based on the Diagnostic Team findings (assuming the Quiet Zone if feasible) a Notice of Intent to
create a Quiet Zone is submitted parties those that attended the Diagnostic Meeting and other
parties as stipulated by law, including the Illinois Department of Transportation (IDOT) and other
railroads operating on the tracks. There is a 60-day comment period associated with the Notice of
Intent.
Application to FRA:
Depending on the scope of the improvements the local agency may be required to submit the
intended improvements to the FRA for official approval of the intended safety improvements
after the NOI.
Improvements:
Permitting with the railroad, design and construction of the required improvements can begin
after the 60-day NOI period and (if required) the approval of the application by the FRA.
Depending on the improvements required, this process can take as little as one month for signage
installation, up to 12-24 months if four-quadrants gates are to be installed. At a minimum, "No
Train Horn" signs must be posted at each crossing.
Notice of Establishment:
Upon completion of the improvements, a Notice of Establishment, specifying the date when the
Quiet Zone will become effective, must be distributed to all the parties included in the NOI.
United City of Yorkville - IL Railnet Quiet Zone
Background:
Not all of these crossings have gates, nor do they all have the proper train detection (Constant
Warning Time). The cost of gate installations at each crossing is approximately $250,000, but
that value could vary greatly (up to $500,000 per crossing) depending on the improvements
required. This work must be completed by ILRailnet and funded by the City.
Potential:
Once gates and proper detection are installed, median installations and crossing closures would be
the least expensive methods for implementation, provided they are applicable solutions and lower
the QZRI sufficiently.
Next Step:
Communication with IL Railnet prior to the commencement of any Quiet Zone study will be
required, to identify the required costs for each crossing, to bring them into compliance.
United City of Yorkville - Burlington Northern Santa Fe Quiet Zone
Background:
Two of the crossings are within the City limits, with a third crossing (Cannonball Trail) located in
unincorporated Bristol Township. It is advisable to review the third crossing along with the other
two; given the proximity (train horns sounded at that crossing will most certainly affect residents
of the City). If it becomes problematic to include that crossing, it does not need to be included, as
it is more than one half mile away from the other crossings (the Quiet Zone rule states that any
crossing within one half mile of a Quiet Zone must also be included in the Quiet Zone).
Potential:
Given the fact that gates and constant warning time are both apparently present, installation of
SSMs (likely medians or channelization devices) would be required to qualify for a Quiet Zone.
Next Step:
Based on the preliminary investigation, Establishment of this Quiet Zone appears to be possible;
if the City desires to pursue this Quiet Zone, the Diagnostic Team Meeting should be scheduled.
If you have any questions or require additional information, please let us know.
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MILL ROAD
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
OB #2
Tracking Number
PW 2015-15
Game Farm Road and Somonauk Street Project - Update
Public Works Committee – May 19, 2015
Verbal update will be given at meeting.
Brad Sanderson Engineering
Name Department