Public Works Minutes 2015 02-17-15Page 1 of 3
APPROVED 4/21/2015
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, February 17, 2015, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Diane Teeling
Alderman Ken Koch
Alderman Jackie Milschewski
Alderman Larry Kot
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests:
Kurt Muth, EEI
The meeting was called to order at 6:00pm by Chairman Diane Teeling.
Previous Meeting Minutes: December 16, 2014
The minutes were approved as presented.
New Business:
(out of sequence)
2. PW 2015-02 Kennedy Road Widening – Change Order No. 2
Mr. Sanderson reported a $43,000 change order reduction to the contract a few months ago. The
current change order increases the cost by $13,000 for restoration work, but is still $40,000 less than
the original contract. He recommended approval and the committee agreed, so it will move to the
consent agenda.
1. PW 2015-01 Water Department Reports for September – December 2014
Mr. Dhuse said the reports were routine with one exception. A defective bolt caused a watermain break
at Rt. 47 and Garden in September. It was a 12” high-pressure pipe and 650,000 gallons of water were
lost. He said the water could be shut off, however, a shutoff would have affected many businesses,
daycare and senior housing.
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3. PW 2015-03 MFT Resolution for 2015 Road to Better Roads Program
A package will be submitted to IDOT and sent out for bid in April, if City Council approves this
resolution. Mr. Sanderson said the MFT portion is $300,000. Documents included in the agenda
packet show where the projects are located and what they encompass. Alderman Kot said he was
pleased to see the roads that will be redone and asked about the possibility of additional, adjacent roads
being repaired at the same time. Mr. Dhuse said Washington is scheduled for sewer and road rehab
next year and Blaine, Dolph and Orange will be reviewed also. For cost-effectiveness, Mr. Kot asked
about obtaining a bid for these additional streets ahead of time. Mr. Dhuse said calculations will be
done for that possibility. Repairs to Main Street will be discussed when road work meetings begin
again in March.
Since the Rt. 47 contract is up in July and it is likely roadwork will not be done at that time, Alderman
Koch asked if there could be any negotiations. Mr. Sanderson said since the contract is with IDOT,
the City cannot negotiate, however, the construction company will be fined each day over the contract
end date. This item moves to consent.
4. PW 2015-04 Corneils and Beecher Road Improvements – Bid Award
The City received a settlement of $410,000 for repairs to Corneils and Beecher for damages incurred
from ComEd improvement projects. Three bids for repair were received. Hardin Paving submitted the
lowest at $287,633 and Mr. Sanderson recommended awarding them the contract. The entire amount
received will be used to further improve the repairs and a change order will be forthcoming to account
for the additional improvements. This item moves to consent.
5. PW 20156-05 NPDES Annual Report
Mr. Sanderson said this is a report that must be done annually for IEPA and is part of EEI's NPDES
stormwater permit. It must be approved by City Council and it will move to the consent agenda.
6. PW 2015-06 Kennedy Road Shared-Use Path – IDNR Grant Application
The city has received an ITEP grant and the project design will be completed in 2015. Bids will be let
in 2015-2016. March 2nd is the deadline to apply for additional grant funds from IDNR and awards
will be announced in October. The grant funds are for construction costs up to 50% or $200,000. Mr.
Sanderson requested approval to submit the application for consideration.
Mr. Olson said the grant application process was approved by Governor Rauner so he is hopeful that
funds will actually be awarded. Alderman Koch asked about the amount that “Push for the Path” has
raised and Mr. Olson thought it was about $150,000. Alderman Teeling noted that this group holds a
golf outing each year to raise additional money. If the State grant is not received, Mr. Olson noted
there is a verbal commitment to donate the remainder of the needed funds. This item moves to the
consent agenda.
Old Business:
1. PW 2014-74 Railroad Quiet Zone Initiative
Mr. Sanderson presented follow-up on discussion in December regarding a question about a sunset
clause if funds were awarded for this project. He said funds are actually awarded to the railroad and
there is no such clause. He said the City, ICC and railroad must draft an agreement to determine all
details of the project.
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Alderman Kot recommended tabling this project until State funding is ascertained and the new State
budget is settled. All committee members agreed and Mr. Kot suggested bringing the item back in
three months. Mr. Olson said it was feasible to get the application started and recommended moving
forward at a later time.
Additional Business:
Alderman Milschewski noted that someone is parking on the parkway on Heustis where it has already
been seeded following street repairs. Mr. Olson will check with the Police Chief for legality.
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The proposed amphitheater on Van Emmon was discussed by Alderman Kot. He said a resident there
said car lights shine in her windows from the nearby parking lot. Mr. Olson said an additional fence
will be installed to alleviate or reduce the problem and landscaping will be planted later. Ms.
Milschewski noted illegally parked cars on Valentine's Day and Ms. Teeling added there is not adequate
parking at this location.
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Alderman Kot asked who maintains the property on Rt. 47 where houses were demolished for the road
project. Mr. Dhuse said the State will maintain those areas. He will inquire at upcoming meetings if
those areas might be offered for sale to adjacent property owners.
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Mr. Koch reported the Park Board has not been able to find any tenants/businesses for the vacant
Riverfront building. Mr. Olson noted that some prospects have since approached the City and talks
continue.
There was no further business and the meeting was adjourned at 6:25pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker