Public Works Minutes 2015 04-21-15Page 1 of 5
APPROVED 5/19/2015
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, April 21, 2015, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Diane Teeling
Alderman Jackie Milschewski
Alderman Ken Koch
Alderman Larry Kot
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests:
Jeff Freeman, EEI
Bryan Hernandez, Whispering Meadows
The meeting was called to order at 6:00pm by Chairman Diane Teeling.
Citizen Comments:
Mr. Hernandez gave a brief comment about issues with parking on his street. This item under Old
Business was brought forward on the agenda.
Previous Meeting Minutes: February 17, 2015
The minutes were approved as presented on a motion by Alderman Koch and second by Alderman
Milschewski. Voice vote approval.
Old Business:
(out of sequence)
1. CC 2014-59 Parking Restrictions in Whispering Meadows
a. Alan Dale – East Side of Alan Dale Lane between Faxon Road and McMurtrie Ave.
b. Winterberry
Bryan Hernandez of 411 Winterberry Dr. was present and said he had petitioned to have 'no parking' on
Winterberry Dr. as it creates a safety issue on the cul-de-sac. Parked cars force drivers into the other
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traffic lane creating a hazard. Mr. Olson referred to a map that Mr. Hernandez provided, that further
explained the problem. Staff agreed there should be no parking on the north and west part of the street
curve. If the committee and Council agree, letters would be sent to nearby residents. This moves to
the Public Works portion of the Council agenda.
Discussion turned to Alan Dale Lane and Mr. Olson said no further complaints have surfaced after it
was tabled in October following baseball games. However, a resident there is still asking to not have
restrictions due to handicapped needs and Staff has agreed. Alderman Koch reminded the committee
that the Aldermen in that Ward also asked for no further action. Mr. Olson said there are many other
similar areas in the City. Parking situations should be considered on a case-by-case basis rather than
“blanket” changes, said Alderman Teeling.
New Business:
1. PW 2015-07 Lighthouse Academy-Acceptance of Sidewalk
Mr. Sanderson said all work is complete and he recommended acceptance of the sidewalk and release
of the security funds. The committee approved and it moves to consent.
2. PW 2015-08 Route 47 ITEP - Streetlights
a. Joint Agreement
b. Phase III Engineering Agreement
IDOT has approved Phase III engineering plans and bids are expected in June, with installation in
November. The Agreement between the State and City outlines the spending. Alderman Koch
questioned the amount of time required since it starts in November. The project will not be delayed
due to weather since the bases are in and only bolting is needed. This moves to the consent agenda.
3. PW 2015-09 Ridge Street Watermain Improvements – Contract Award
Thirteen bids were received for this project and it was awarded to Plainfield Grading & Excavating, the
lowest bidder at $284,373 and below the engineering estimate. This watermain is the oldest in town,
with minimal breaks, but is being done in conjunction with road repair. It will improve quality of water
pressure. Alderman Kot asked if the number of bids was due to being earlier in the season. Mr.
Sanderson said it was and that contractors are lining up work for the year. Mr. Olson commented that
the bid will result in a savings of $80,000 in the budget. This item moves to the consent agenda.
4. PW 2015-10 Route 34 (Eldamain to Center) – Preliminary Concurrence
The State compiled a cost estimate and is seeking approval of the City's share of $454,000. Bids will
not occur until 2017. Mr. Olson said this item is not budgeted at this time, but some leftover funds
from Kendall Marketplace can be used so the share should be less than $454,000. In response to Ms.
Milschewski, a new 4-lane bridge will be constructed over Blackberry Creek. This moves forward to
City Council for a vote.
5. PW 2015-11 Kendall County Transportation Alternatives Program (KC-TAP)-Route 47 Sidewalks
Mr. Olson stated this is the third grant agreement through the County for $5,000 for sidewalks. The
City will submit costs for reimbursement. The County also urged the City to apply for the remaining
$35,000 for which it is eligible. This moves forward to the consent agenda.
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6. PW 2015-12 MFT Appropriation Resolution for Public Works Storage Shed
Plans are being finalized for a storage shed resulting from a grant and MFT funds. An MFT resolution
must be approved to use the MFT funds. The committee approved this and it moves forward to the
consent agenda.
7. PW 2015-13 Game Farm Road - Somonauk Street Project – Supplemental Paving Work
Geneva Construction was contacted regarding improvements on Somonauk St. since they are already
working on Game Farm Road. A quote of $18,803 was received and Mr. Sanderson and Mr. Olson
recommended proceeding with this work scheduled for July or August. The road is held together with
patches at this time. Chairman Teeling asked when the Game Farm Road and Rt. 34 intersection will
be open—it is scheduled for mid-June and the entire project will be done in November. Paving will
be complete on Rt. 47 in 3-4 weeks. Labor Day is the targeted completion date for 34 and 47. This
item moves to the consent agenda.
8. PW 2015-14 Game Farm Road – Somonauk Street Project – Electrical Work
Com Ed recently informed the City that additional electric work is needed to run new service to the
grade school. R & R Electrical Contractors submitted the lowest bid at $38,417 and Mr. Sanderson
recommended acceptance. Mr. Kot noted this would cut into some of the anticipated savings. This
moves to the consent agenda.
9. PW 2015-15 Game Farm Road – Somonuak Street Project - Update
Mr. Sanderson gave an update of the work being done. Ms. Teeling asked how garbage pickups are
being made. It has been coordinated with the company and an endloader is being used if the location is
inaccessible. Residents are able to use their driveways each night. Further updates will be made.
10. PW 2015-16 Road to Beter Roads – 5 Year Plan – Update
Highlights of a PowerPoint presentation were given by Mr. Sanderson. He gave a general update of
the condition of 107 miles of roadway in the City and said that $1.3 million was spent on
improvements in 2013/2014. He said the Cannonball/Kennedy Road project was funded by Pulte and
other projects were funded by bond funds or developer funds. Rehab timelines will be established and
the 5-year plan updated. This plan does not include the streets in Countryside, Mill, Kennedy or
Baseline. Funding for the streets in Countryside will be on the water bills. Costs are updated on an
annual basis and projects clustered to obtain the best price. He said next year's program will include
streets north of the river and in 2017, south of the river.
Alderman Kot asked if bids on streets adjacent to defined projects would still be considered. He said
Washington St. is in poor condition and it will be considered along with some underground repair. He
also asked about Freemont Street and some improvements will be made there next year.
This Plan will move to Council for discussion and adoption and it will be posted on the website so
residents can view the progress.
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Old Business:
(Item #1 discussed earlier in meeting)
2. PW 2014-82 Water Study Discussion
Jeff Freeman was present to give an overview of the water study. Mr. Olson said $260,000 is in the
budget for next fiscal year for this study. Alderman Koch said the study needs to be budgeted, even
though the Countryside street project needs to be done. Alderman Funkhouser had suggested breaking
the water study monetary requirements into 4 or 5 different contracts/chunks of money. Mr. Olson said
the scope of the study would be about 24 months and the money could be split between fiscal years.
Alderman Kot said the project is an important study and Mr. Dhuse said a long-term plan is needed.
Mr. Sanderson said a cost analysis needs to be done and other factors considered. He said any decision
about the use of river water is in the future and also that Lake Michigan is not an option at this time.
He added that water shortfalls have been identified for 2020. Mr. Freeman said it would take 8-10
years to put in a river intake or lake extension.
Mr. Olson stated there are two different studies: the City and regional. He and Mr. Freeman explained
the different facets of the studies and said the 3 municipalities (Yorkville, Oswego and Yorkville)
would have to reach agreements.
The committee agreed the study was necessary and should be kept in the budget. It will be discussed
further at the Council level.
Additional Business:
1. A resident contacted Alderman Kot regarding the rough train tracks at Mill & Heustis. Mr. Dhuse said
the spur line is rough and the railroad will be contacted as the City has no jurisdiction. Mr. Kot said
that with the coming festivals, he would like the issue pushed. Alderman Milschewski added the
recently dropped railroad ties reduce the sight distance.
2. Alderman Kot said the road to the kayak business is very rough. The City grades it and it will be paved
eventually if a grant is received, said Mr. Dhuse. The City is proceeding with a railroad lease
agreement.
3. Mr. Kot said there is a gravel spot at McHugh and Jackson. It will be hot-patched very soon.
4. Crosswalks were discussed and some are not marked yet since they are not finished. Mr. Kot said the
west side of the bridge was not conducive for walking. Mr. Dhuse said it is not roped off and people
can still technically walk there and that it was torn up today.
5. A resident called Alderman Koch about the overgrowth on Fox Road near White Oak. Mr. Koch said
there are branches that need to be cleaned up. Mr. Dhuse said the property owner lives in Chicago and
he should be contacted. He added the branches are hanging on the lower wires which are Comcast.
Mr. Koch asked for some communication with the resident and Mr. Olson will contact him.
6. “Caution-Children” signs were requested by Alderman Koch for Windett Ridge Road. He said the kids
in the subdivision walk to the middle school since there is no bus stop. Mr. Olson said the City has to
consider if the signs will be effective and that sometimes sign pollution can occur reducing the intended
impact. It was recommended that the HOA not place a sign due to possible liability.
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7. Alderman Teeling asked if the grant for the shared path on Kennedy Road is a federal grant. The
second grant is through the IDNR. The application was submitted and project awards will be made in
October.
There was no further business and the meeting was adjourned at 7:33pm.
Minutes respectfully transcribed by Marlys Young, Minute Taker